Moray Street & School Pastors (previously Elgin Street Pastors) Scottish Charity No SC043649 Annual Report and Financial Statements
For the period ended 30 September 2025
Trustees’ Annual Report For the year ended 30 September 2025
Moray Street & School Pastors (previously Elgin Street Pastors) came into being in September 2012 and the organisation was first registered with SCIO in Dec 2012.
The Trustees have pleasure in presenting their report together with the financial statements and the independent examiner’s report for the period ended 30 September 2025.
Reference & Administrative Information
Charity Name
Moray Street & School Pastors (previously Elgin Street Pastors)
Charity No
SC043649
Address
C/O Harvest Centre, 10 Greyfriars St, Elgin, IV30 1LF
Current Trustees
Ian Ross Chair Eileen Rennie Ken Hamilton Treasurer Sue Davies Louise McQuigg Judith Watts Nick Hanover
Structure, Governance & Management
Constitution
The charity is an incorporated body having charitable status under the Charities and Trustee Investment (Scotland) Act 2005. It is governed by its constitution which was adopted in November 2012. The organisation was granted charitable status by OSCR on 13 December 2012.
Appointment of Trustees
The management committee, which normally meets on a monthly basis, are the charity’s trustees. Membership of the management committee is open to all members of Moray Street & School Pastors (previously Elgin Street Pastors), unless they are an employee of Moray Street & School Pastors (previously Elgin Street Pastors) or they are disqualified from being a trustee under the Charities and Trustee Investment (Scotland) Act 2005. Trustees are elected at the Annual General Meeting which is normally held in January / February each year. Under the constitution there must be a minimum of four and not more than nine elected trustees.
Management
The trustees are responsible for the strategic direction and governance of the organisation, whilst day to day coordination of activities is delegated to the Street Pastors Co-ordinator, who is a paid member of staff. The Coordinator attends the trustee meetings to discuss progress and development.
The trustees are particularly aware of their responsibilities for Health and Safety. In addition to the rigorous training courses which all members must attend before taking part in Street Pastor activities, all staff and volunteers have disclosures under the Protection of Vulnerable Groups (PVG) Scheme
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Objectives and Activities
Charitable Purposes
The organisation’s purposes are:
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To advance the Christian Faith in accordance with the Licence Agreement executed with Ascension Trust (Scotland) and the Core Values and Mission Statement appearing in the Schedule hereto in Elgin and in such other parts of the United Kingdom or the world as the Trustees may from time to time to think fit, particularly but not exclusively by means of caring, listening and helping people on the streets and at various venues day and night.
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To advance health, including the prevention and relief of sickness and human suffering, through the provision of goods or services of any kind including through the provision of counselling and support in Elgin and in such other parts of the United Kingdom or the world as the Trustees may from time to time to think fit, particularly but not exclusively by means of caring, listening and helping people, including those suffering from amongst other reasons excessive alcohol or substance use or misuse, on the streets and at various venues, day and night.
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To relieve those in need by reason of age, ill-health, disability, financial hardship or other disadvantage by the provision of goods or services of any kind including through the provision of counselling and support in Elgin and in such other parts of the United Kingdom or the world as the Trustees may from time to time to think fit, particularly but not exclusively by means of caring, listening and helping people on the streets and at various venues, day and night.
Activities
Our activities mainly involve being on the streets of Elgin on week-end nights to provide a caring and listening attitude to those attending pubs, clubs and other activities and to provide a helping hand where appropriate to ensure that people get safely home. These activities can extend to other venues at other times of the week. We also carry out work at Elgin High School and Forres Academy as part of the development of School Pastors in partnership with both schools.
Achievements and Performance
2025 has once again been a challenging year, with our coordinator unable to work for around three months, due to health problems. As in 2024 we were unable to conduct street pastor patrols every Saturday, however 2025 saw an increase in the amount of street pastor patrols carried out. This was again due to the amount of our volunteers being willing to do more than one patrol per month, which is very much appreciated. We have continued to patrol on Fridays as well as Saturdays to engage with young people. We now concentrate on Saturday patrols at the beginning and end of the month, and patrol on Fridays during the middle weekends. As reported in previous years, we do not do Saturday patrols in January as both ourselves, and our partners Police Scotland agreed there was little need for us as the streets are so quiet at that time. However, from February onwards we were able to conduct night-time patrols on at least three Saturdays per month, when we had enough available volunteers. During 2025 we spent 745 hours on patrol, which is 37 more hours than we managed in 2024.
During our patrols in 2025, street pastors engaged in conversation with 3,005 people and supported fifteen vulnerable people. Practical help given during the limited number of patrols involved giving out ninety-nine pairs of flip-flops, 183 bottles of water or hot drinks, 987 lollipops, and three foil blankets, most of which have increased from the numbers achieved in 2024. Helping to make the streets of Elgin safer, we have picked or swept up 182 glass bottles/glasses and picked up 253 cans. The numbers of glass bottles/glasses picked up has also decreased, but the number of cans picked up has increased, possibly due to us doing more Friday evening patrols. We also handed out 14 Spikeys/Stoptopps, which are placed on the tops of bottles, and over glass tumblers to prevent the spiking of drinks.
We have continued to be well received on the streets of Elgin by members of the public, who still sought us out for a chat or help. We received spontaneous thanks on 366 occasions for being present on the streets, which is
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an increase from last year. Partnership working with other agencies such as door staff, venue managers, and taxi marshals has continued, and we are still well received whenever we have a chance of a conversation. We are still communicating with police who are keen to see us back on patrol every Saturday, as soon as the circumstances warrant it, to provide the best support to those who become vulnerable whilst on a night out in Elgin. We acknowledge and are incredibly grateful for the continued full support and endorsement of The Moray Council and the Moray area of Police Scotland who have continued to be very understanding of the difficulties we have faced with recruitment following the Covid-19 pandemic.
Our safe zone vehicle has been well used this year as a safe zone and youth engagement hub. It was again of particular help on the weekend before Christmas. Although the safe zone has resulted in additional costs, due to vehicle insurance, maintenance, and fuel costs, we still find it to be a valuable resource and expect it to be well used by the charity in years to come. In the summer we were invited to an emergency services event, along with the Police and Fire and Rescue, and children enjoyed sitting in our safezone as well as receiving a lollipop, with parental permission of course.
We are very thankful for the financial backing we received during the year from our friends, members of the one-in-100 club, supporting churches and from businesses and organisations. As reported previously, 2024 was a particularly challenging year financially, but the generosity of our supporters has meant that in 2025 we were once again on a more solid financial footing. This was helped enormously by a Worship Concert we held on 14[th] March which raised around £2,000. We want to say thank you to everyone involved in improving our finances.
At Elgin High School, School Pastors continue to serve the community, where our presence within the school is encouraged, expected, and valued. Pupils continue to readily engage with us and staff, while the school’s Senior Leadership Team appreciate our ongoing work and support.
As in previous years, our primary involvement within school life at Elgin High comes through our weekly patrols, and in support of the Breakfast Club. Both activities offer us opportunities to engage with pupils and staff as well as the neighbouring community. On patrol, during the busy lunchtime period, we aim to stimulate conversations, to facilitate our core ethos of caring, listening and helping. Although such Interactions can be brief, the students welcome them. Moreover, the Breakfast Club offers us time and space for more prolonged conversations and allows relationships to grow and develop through more regular contact.
Although our team remains small, with nine School Pastors on regular patrol, we are very much part of the school community, having been invited to, and attended many school functions such as, the Big Breakfast, the Christmas lunch, and the Christmas show. We also allowed Engage to use our safe zone to provide one to one counselling for pupils during exam time. We very much appreciate the ongoing support of pupils, staff, and parents and that of our numerous prayer partners.
At Forres Academy, Forres School Pastors have patrolled throughout the year, at lunch times on Mondays and Thursdays each week. As in previous years we were usually outside during fine weather, especially during the Autumn term when the first years are not allowed to leave the premises. In inclement weather we can use the library but it’s not particularly great because it is also used as a classroom. The lady who runs the library is always grateful for more adult presence. We have also run the breakfast club on Monday through to Thursday and have been successful in obtaining funding for it, although we could always do with some more. The academy themselves run it on a Friday. We have made our own school pastor aprons to use at the breakfast club so we can keep our uniforms clean. When we are in the school, we have been given a room to share with local youth workers, which will help build relationships. They always have pupils in at lunchtime and welcome us to join in. We also have regular meetings with the temporary depute. We continue to interact with staff and were invited to the student prize giving, which was a nice gesture. To show our appreciation of staff, we donated chocolates to them just before Christmas. We currently have nine fully trained School Pastors in Forres, and all of them are available for lunch time patrols. Seven of the volunteers continue to run the breakfast club. We are grateful for the ongoing support of pupils, staff, and parents and for the donations local churches and businesses have given to help us run the breakfast club.
There is no doubt that the work and ministry of School Pastors is vitally important to both schools. We are welcomed and wanted, and so prayerfully hope that in the year ahead, the Lord will continue to use and guide us as we seek to serve and support the community in both Elgin High School and Forres Academy.
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In relation to prayer, as in previous years, we are still using Zoom to hold our prayer meetings which are held from 7.00pm to 8.00pm on the last Tuesday of the month and it is encouraging to see those who attend still full of enthusiasm and gratitude for answered prayer. However, we would love to see even more people join us. Urgent prayer requests are still a priority and go out as soon as they are requested. Our prayer coordinator Louise McQuigg has attended a few Ascension Trust prayer gatherings online and participated in some local Moray 24/7 prayer rooms as a representative of Moray Street & School Pastors. We would like to thank everyone involved with our prayer outreach, for their continued support as they pray for street pastors, school pastors, providing assistance as the Lord leads, so we can bring His presence into each of our initiatives, through caring, listening and helping.
Despite team numbers fluctuating due to ill health and personal circumstances and being unable to patrol every Saturday, Moray Street & School Pastors ended 2026 with sixteen Street Pastors on regular patrol, one inactive for personal reasons, and four unable to patrol for health reasons. However, we also have a further four new recruits who will begin training in early 2026. Elgin School Pastors had eight School Pastors, and Forres School Pastors had nine on regular patrols.
Financial Review
Moray Street & School Pastors (previously Elgin Street Pastors) are very grateful to the many churches, church organisations and individuals who regularly support their work with regular giving commitments and significant efforts at fund-raising also. Significant funding has been received as grant funding which has mainly been received for specific purposes. Other income sources are from donations and the collection boxes in various shops and buildings throughout Elgin. Moray Street & School Pastors (previously Elgin Street Pastors) are very appreciative of continued support from all people who donate, whether regularly or through the collection boxes. Expenditure, as always, has been controlled tightly during the year, and unrestricted reserves have only been slightly depleted.
The main expenditure costs relate to salary of the Co-ordinator and all the day to day operational costs relating to the running of the charitable activity. All volunteers have uniforms and therefore are easily visible and recognisable. Other supplies are provided to help people in difficulties e.g. flip flops, bottles of water.
Receipts for the period were £30,331 (2023-24 - £11,500). The majority of income in 2024-25 was all unrestricted, apart from a grant from Moray Council to help with costs of the Safe Zone Vehicle, and is made up of donations and fund raising activities. Payments for the period amounted to £19,843 (2023-24 £17,084). The main expenditure related to employment costs of £13,020 (2023-24 £12,302) and running costs of the organisation of £2,283 (2023-24 - £2,358). License fees to Ascension Trust of £4,170 (2023-24 - £2,154) and donations to other organisations of £370 (2023-24 - £270) are the other costs incurred. This leaves a reserve carried forward at 30 September 2025 of £12,125 (2024 - £1,637) all unrestricted. The trustees are very grateful for all donations and hard work in fundraising which makes the reserves position much more healthy than last year.
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Reserves Policy
Moray Street & School Pastors (previously Elgin Street Pastors) would aim to keep a reserve figure relating to three months operational activity at all times. The current reserves of £12,125 are well within this range.
Approved by the Trustees on 13 February 2026 and signed on their behalf by
Ian Ross Chair
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Independent Examinerfs Report For the Year Ended 30 September 2025 Independent Examinerfs Report to the Trustees of Elgin Street Pastors I report on the financial statements of the charlty forthe period ended 30 September 2025, which are Set out on pages 7 to 10. Respectlve responslbllltle5 of Trustees and Examlner The charltWs tru5tee5 are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotlandl Act 20051.the 2005 Act") and the Charities Accounts (Scotlandl Re8ulatlons 2006 las amended) 1.the 2CK)6 Re8ulatlons"l. The charity's trustees consider that the audit requlrement of Re8ulation Iolllldl of the 2006 Regulations does not apply. It is my responsibility to examine the accounts as required under section1441111{c) ofthe 2005 Att and to state whether partlcular matters have come to my attention. Basls of Independent Examlner's Statement My examlnatlon Is carried out In accordance with Re8ulatlon 11 of the 2IX)6 Regulatlons. An examlnatlon Includes a revlew of the accounting records kept by the charlty and comparison of the accounts presented wlth those records. It also includes consideratlon of any unusual Items or disclosures in the accounts and seeks explanations from the trustees concernlng any such matters, The procedures undertaken do not provide all the evldence that would be requlred In an audit and, consequently, I do not express an audlt oplnlon on the view 8lven by the accounts. Independent Examlnerfs Statement In connection with my examSnation, no matter has come to my attention:. l. which 8ives me reasonable cause to believe that, In any materlal respect. the requirements... to keep accounting records in accordance wlth sectlon 44llllal of the 2005 Act and Regulation 4 of the 2006 Re8ulatlon5, and to prepare accounts which accord wlth the accountln8 records and comply wlth Regulation 9 of the 2006 Regulations have not been met, or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Gavln West th 5 March 2026 Page 6
Moray Street & School Pastors (previously Elgin Street Pastors) Statement of Receipts and Payments - for the period ended 30 September 2025
| Unrestricted | Restricted | Total | Total | ||
|---|---|---|---|---|---|
| Note | Funds | Funds | 2024-25 | 2023-24 | |
| Receipts | £ | £ | £ | £ | |
| Voluntary receipts | |||||
| Donations and Gift Aid | 24198 | 0 | 24198 | 9957 | |
| Grants | 4 | 250 | 2185 | 2435 | 600 |
| Fund Raising | 3658 | 3658 | 943 | ||
| Bank Interest | 0 | 0 | 0 | ||
| Receipts from Charitable Activities | |||||
| Uniform payments | 40 | 40 | 0 | ||
| Other receipts | 0 | 0 | |||
| Total Receipts | 28146 | 2185 | 30331 | 11500 | |
| Payments | |||||
| Cost of fund raising | |||||
| Cost of Charitable Activities | 5 | 15303 | 0 | 15303 | 14660 |
| Grants and Donations | 6 | 370 | 370 | 270 | |
| Governance costs | 7 | 4170 | 0 | 4170 | 2154 |
| Purchase of Equipment | 0 | 0 | 0 | ||
| Total Payments | 19843 | 0 | 19843 | 17084 | |
| Surplus/(Deficit) for the year | 8303 | 2185 | 10488 | -5584 | |
| Transfer between funds | |||||
| Surplus/(Deficit) for the year | 8303 | 2185 | 10488 | -5584 |
The Notes on pages 9 & 10 form an integral part of these accounts
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Mor•y Street & Sthool Pa#ots (wevlowty E*ln Street PastoKs) ststemeftt of Balances. as at 30 Septemkn 2015 Unrestrirted Restricted Funds Funds Total 2025 Total 2024 Funds Reconclliation Cash at Bank & in hand- Sept 2024 SurplusllDeficit) for the year 1.637 8.303 1,637 10,488 7,221 15.5841 2.185 Cash at Bank & In Hand- 30 Sept 2025 2,185 12.125 1,637 8ank & Cash Balances Bank Current Account- 30 Sept 2025 Cash in hand- 30 Sept 2025 Income recelved late- 30 Sep 25 Payments not yet made- 30 Sept 2025 9,227 51 3.523 {676) 1,438 66 1,165 11,0321 Total Bank & Cash Balances 12,125 1,637 Other Assets {Unrestrlcted Fundl Glft Aid accrued on donatlons at year end The Notes on pages 9 & 10 fonn an integral part of these accounts Approved by the trustees on 14 Ottober 2025 and sl8rnd ¢)n thdr behall by: lan Ro Chalr Ken Hamllto Tr•aswer PaEe 8
Moray Street & School Pastors (previously Elgin Street Pastors) Notes to the Accounts - for the period ended 30 September 2025
1 Basis of Accounting
These accounts have been prepared on the Receipts and Payments basis in accordance with the Charities & Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended).
2 Nature and purpose of funds
- Unrestricted funds are those that may be used at the discretion of the trustees in furtherance of the objects of the charity. The trustees maintain a single unrestricted fund for the day to day running of the organisation
Restricted funds may only be used for specific purposes. Restrictions arise when specified by the donor or when funds are raised for specific purposes. During the year, Elgin Street Pastors received no restricted funds
3 Related Party Transactions
No remuneration was paid to the trustees or to any connected persons during the year. Elgin Street Pastors, similar to other Street Pastor organisations in Scotland, is governed by Ascension Trust (Scotland) to whom license fees are payable. The amount paid in this financial period amounted to £4,170 (2023-24 - £2,154)
4 Grants Received
| Moray Communities Mental Health and Wellbeing Moray Council – Common Good Total 5 Cost of Charitable Activities Salaries and National Insurance Safe Zone Vehicle Pastors Uniforms Pastor supplies Postage and Stationery Telephone costs Miscellaneous Total |
Unrestricted Restricted Total Total Funds £ Funds £ 2024-25 £ 2023-24 £ 600 250 2,185 2,435 ___ 250 2,185 2,435 600 Unrestricted Restricted Total Total Funds £ Funds £ 2024-25 £ 2023-24 £ 13,020 13,020 12,302 1,336 1,336 1,306 108 108 0 300 300 376 88 88 292 304 304 274 147 147 110 _ 15,303 0 15,303 14,660 |
|---|---|
| 13,020 1,336 108 300 88 304 147 _ 15,303 |
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| 6 Grants and Donations made Harvest Ministries Elgin Oasis Forres Academy Breakfast Club Total |
Total Total 2024-25 2023-24 |
|---|---|
| 220 220 50 150 370 270 |
7 Governance Costs
License fees are payable to Ascension Trust (Scotland). During the period of these accounts £4,170 has been paid for license fees (2023-24 £2,154).
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