Trustees Annual Report including Annual ReiptS & Payments Accounts for Earlston Youth Catchment Voluntary Youth Work servIs SCIO (Beyond Earlston) for the period to 31" March 2025 Scottish Charity No: SC043632
Annual Report & Financial Stateffents for the year ending 318t March 2025 Scottish Chanty No SC043632 Index Page 3 Reference & Administrative Information Page 4 Trustees Annual Report: Structure Govemance & Management Objectives & ActNities Page5-6 Achievements & Performance Page 7 Financial Review & Ststement ofTrustees Page8-9 Annual Accounts: Page 8 ReIpts & Payments Account Page 8 Statement of Balances Page 9 - 10 Notes to the Accounts Page 11 Independent Examiners Report
Annual Report & Financial Statements for the year endfftg 3111 March 2025 ScotD5h Charty NO SG043632 Reference & Administrative Infomiation Charity Name: Earlston Catchment Voluntary Youth Work Servi3 SCIO Also known a8: Beyond Earlston Scottish Charity No: SC043632 Tho Charit•8 Principal Addrnss: cjo EarL%ton High School East End EARLSTON Berwickshire TD4 6JP Charitios Tt8 on dat• off approval including offico h•ld: Name8 of other tru8tse8 during th• period: Independent Examiner: Bank•rn: Unty Trust Bank Nine Brindleypla BIRMINGHAM B12HB
Annual Rep)rt & Financial stateffnts for the year ending 31 St March 2025 Scottish Charity No SC043632 Structure, Governance & Management Governing Document: The Charity is govemed by a constitution and has been registered as a SCIO since December 2012. Trusteo Recrultment & Appointm•nL All Trustees are recruited through a fonnal application process. Each year at the AGM trustees are annually elected, all office bearers must stsrKI down but can be re4lected. Objectives & Activities Tho Charltl88 Charitable Purpo. As set out in the 'Constitution' and 'The Charities and Trustee Investments (Scotland) Act 2005, the purpose(s) of Earlston Catchment Voluntary Youth Work Services are the following: The advancement of citizenship or communty development. The provision of recreational facilities or the organisation of recreational activities with the object of improving the conditions of lrfe for the persons for whom the facilities or activities are primarily intended. Any other purpose that may reasonably be regarded as analogous to any of the preceding purposes. Summary of the main activitie8 In relation to thes• objoctlve8: The charity's objectives in relation to the above are: Provide (or assisting in providing) opportunities for young people to participate and develop their skills and knowledge in activities to become active citizens within their communities where they play; work and live without distinction as to ra. ethnicity; gender, sexual orientation; abilty: faith; political and religious belief. Improve the lives and opportunities for in leisure and recreational opportunities for children and young people within the Earlston High School Catchment. Support the young people who participate in project activities to have a voice in decision making and the development of their communty.
Annual Report & Financial Statenxnts for year ending 31$1 March 2025 S4>xtish Charity No SC043632 Achievement & Perforniance for 2024-25 This year has marked yet another successful year for Beyond Eartston. Our membership this year totalled over 140 young people from within our catchment area, many are from Melrose and Newtown St Boswells. Appreciation is extended to all parents and partners who assist with our sessions. We would like to express our gratitude to Earlston High School for providing office space within the school and for their invaluable advi and assistance.throughout the year. We acknowledge Birkhill House and Wooplaw Woods for their ongoing contribution in providing activities for young people throughout the year, including offering land for our Outdoors group. Earlston Scouts have provided support by lending equipment and gNing us priority for the use of their bus in the summer. Additionally, Youth Borders has offered support and guidance, along with assistance from other Locality Managers who conduct excellent youthwork across the Scottish Borders. As we conclude another year, we can reflect on our numerous achievements. Our team has expanded to include a young person who was previously a member of our Beyond Earlston group. She has integrated seamlessly into our team and is well-regarded by the young people, providing a fresh perspective to our work and introducing us to the world of TikTok. We continue to offer support and opportunities in the weekty groups, including the Crafting group at Earlston High School, trkq Thursday night dropin at Trinty Church, and the Outdoor groups that make use of various communty indoor and outdoor spaces. These groups take advantage of one-off opportunities and activities as they arise. We took a group of young people to Loch Tay for the Youth Work Games,. where we secured second place this year. We definitety plan to retum next year with the aim of achieving a first place. We had the opportunity to participate in an event organised by "Eat. Sleep, Ride" where our young people leamed about horse care and were provided with the chance to ride a horse. This experience also induded an ovemight stay in a yurt. The event was thoroughly enjoyed by all those who attended. The holiday programmes during February break, Easter, Summer, and October have consistently had fvll attendan. These trips are organised in collaboration with another local group to reduce costs and provide opportunities for young people to meet and make new friends. As we move into the new year. we will explore options to maintsin and develop new local connections, including those with the Hugo Burge Foundation, as well as those further afield. We will focus on identfying methods to generate income, integrating this into our activities to reduce reliance on extemal funding, thereby providing more financial stabilty for our general funds.
Annual Report & Financial StaterrEnts for the year ending 31 st March 2025 Scottish Charity No SC043632 Securing funding becomes increasingly challenging each year. We appreciate all the support we have received this year. This has allowed us to respond effectively to the continuing needs of the young people we work wtth each week. The Stepping Stones project. a Borders-wide initiative supported by the Big Lottery for the past six years, continues to achieve suss. Last year, the project registered over 34 young individuals who received one-tfrone support. Our work not only benefrts the young people but also their families. assisting them in navigating school, relationships, and the broader community as long as necessary. Chair-Per8ons comment8 It is encouraging to note the numerous opportunities we consistently provide to young individuals who have joined Beyond Earlston in our local community. Equally significant is the collaborative efforts we are estsblishing with other local organisations to mutually sustain and enhance these opportunittes for the youth within the Borders. Despite the increasing challenges in securing fvnding, l am confident that with our proactive Manager and a Board that embodies a "Can Do" attitude, we will continue to uphold the availability of these opportunities on an annual basis. Our current funding sources include the Scottish Borders Council, Robertson Trust, Investing in Ideas with the Big Lottery, and Weir Trust. On behalf of the Board, I would like to thank all staff and volunteers for their exceptional commttment, time and energy over the past year to make Beyond Earlston what it is today. Board Memberfs Update We continue our efforts to activety recruit new members to our Board, although this task has proven challenging, as experienced by many other organisations. Nonetheless, we remain dedicated to identrfying potential candidates and discussing the opportunities available within our focused Board. Additionally, we have recently achieved the status of a National Living Wage employer, ensuring compliance with both the UK National Minimum Wage and the National Living Wage requirements. The National Living Wage is applicable to workers aged 21 and over, while the National Minimum Wage applies to younger workers and aPprentis. Although we employ one individual under the age of 21, we are committed to promoting the Real Living Wage initiative, which encourages employers to voluntarily pay a higher rate for those under 21. After careful consideration. we have decided to support this initiatNe for all our employees, regardless of age. Beyond Earlston is also proud to have received the Volunteer Friendly Award and is in the prOsS of finalising an application for Investors in People accreditation. The Board prides itself in good govemance and has been reviewing many of Beyond Earlston's documents, updating policies as necessary, to ensure we align with best practice as possible. It is in the process of finalising an audit of the Board members which helps to identify any areas where we could benefrt from added experien. Additionally the Board is in the process of developing a risk register for Beyond Earlston, which is a standing item on the agenda at each Board meeting.
Annual RepK)rt & Financial Statements for the year ending 3111 March 21Y25 Scoth"sh CtHrity No SC043632 Flnanclal Revlew Statsmont of R•8orvo8 Policy: Earlston Youth CatGhment aims at all times to have six months running Gosts held within the bank account. Deta118 of any deficit: There is a financial defrit this year, the Trustees are aware of this and will take action in the new financial year. Detall8 of Donatsd Facllitles & Servlcos: The Charity benefits from the time given by all the Trustees to the running of the Charity, including monitoring, supervision and regular meeting times. Statement of Trustees Responsibilities The members of the Charity must prepare financial statements which give sufficient detail to enable an appreciation of the transactions of the Charity during the financial year. The members of the Charity are responsible for keeping proper accounting records which, on request, must refiect the financial position of the Charity at that time. This must be done to ensure that the financial statements comply with the Chaiitie8 and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2008. They are also responsible for safeguardiThJ the assets of the Charity and must take reasonable steps for the prevenlion andlor detection of fraud and other irregularities. Approved by the Trustees and 8igned on their behalf by:
Annual Report & Financial Statements for the year ending 3qSt arch 2025 Scottish Charity No SC043632 Recelpts & Payments Account Year Ended 31st March 2026 Un Rg8lrictgd Re8tricted Fund8 Total 2026 Total 2024 Recelpts Donations Receipts frorn Fund Raising Activities Other Charitable Actsvities Grants 74.06 148.11 2,500.24 6,462.25 74.06 148.11 2,500.24 99,439.28 1.785.48 297.72 165.80 66,575.39 92,977.03 Total Recelpts 9,184.66 92.977.03 102.161.69 68,824.39 Payments Expenses from Fund Rakrying Activitie8 Expenses from Charitable ACtivItS Independent Examination 173.97 0.00 500.00 0.00 76,074.89 0.00 173.97 78,074.89 500.00 22.50 77,998.40 500.00 Total Paym•nts 673.97 76,074.69 76,748,66 78,520.90 Net ReIptsI[PayMents) Transfer between Funds 8,510.69 0.00 16,902.05 0.00 25,413,03 (9,696.51) Surplusl(Deficlt) for Year 8,510.69 16,902.05 25,413.03 (9,698.51) ststom•nt of Balanco• a# at 31st March 2025 Un Restrtctad Restrlctod Funds Total 2025 Total 2024 Balance8 at Start of Year Surplusl(Deflclt) for Year 19,821.46 8,510.89 7,940.20 18,902.05 27,761.66 25,413.03 37,458.17 (9,696.51) Balances at End of Year 28,332.44 24,842.25 53,174.69 27,761.66 Other A880ts See Note 6 1,355 1,096 Llabilities No Outstanding Liabilities
Annual Rem & Financial Statements for the year ending 31 $1 March 2025 Scottish Charty No SC043632 Notes to the Accounts 2025 2024 1. Other Charftable Activities Other Income- General Funds Holiday Fund 165.80 0.00 1,630.64 £2.500.24 £165.80 2. Grants CCYPLG SBC - Annual SLA SBC- Summer Funding SBC - Multiply Workshop Fund SBC - Eastsr Pro Funding SBC - CLLD Funds Stepping Stones - Big Lottery Lottery Fund Youth LAG Youth Borders The Robertson Trust Scottish Children Chanty Weir Charitabte Trust The Southem Upland Partnership Anton Jurgens Charitable Trust 9.602.00 0.00 6.517.28 9,602.00 7,000.00 6,517.28 1.913.61 3,150.00 0.00 17.892.50 0.00 2,000.00 3,000.00 8,000.00 7,500.00 0.00 0.00 0.00 0.00 18.964.00 19,909.00 15.150.00 0.00 8,000.00 0.00 17.337.00 960.00 3.000.00 £99A39.28 £66,575.39 3. Expenses from Charitsble Activity Salary Costs Pension Costs Staff Expenses Stsff Travel Stsff Training Payroll Costs Equipment 50,601.12 1.649.43 1.698.84 313.72 50,113.71 1,680.26 1,122.59 607.36 25.00 360.00 2,250.00 494.75 259.93 k- 11 Group WorklActivibes & MaterialsTrips Hall Hire Phone & Mobile Costs Stationery & Postage Membership & Insuran WebsFte/Computer Costs Banklcard Charges Meeting Costs 17,368.66 120.00 150.00 17,840.65 427.50 40.00 0.00 2,868.00 165.54 109.79 388.00 2.923.32 87.43 332.84 £76,074.69 £77.998.40
Annual ReF¥)rt & Financial StateTh*nts for the year ending 31st March 2025 Scottish Charity No SC043632 Notss to the Accounts cnfd 4. Trustse Rfflnuneration and Related Party Transactions None of the Trustees received any remuneration or expenses during the year. The Govemance costs are meeting costs. 5. Nature & Purpose of Funds Re8trlcted funds - funds will continue to be stated as grant income and expendFture, and restricted for a specific purpose by a grant funder. The balance of restricted funds this year is held and carried fOard into the new financial year as follows: Stepping Stones - Big Lottery Big Lottery Fund Weir Charitable Trust 6.041.77 4,965.91 13,834.57 £24,842.26 Un-R08tr1cted Funds - are those funds raised through fundraising activities and other such activities which are not under Restricted Grants Funds. At the year end the balance is £28,332.44 Total Funds carrled forward £53,174.69 A880ts held by tho SCIO u at 31" Mah 2025 2024 Additlons 2025 Computer Equipment Other Equipment 259 905 450 450 Total 259 1,355 A number of assets were written off during the year induding printers and the kiln. 10
Amual Report & Financial St*ments for the yew dIng 3151 March 2025 Scthksh Chatty No SC043632 Independent Examinerf8 Report on the Accounts Report to the trustees of Earlston Catchment Voluntary Youth Work Services Registered charity number SC043632 On the a(X(xJnts of the charity for the period to 31 * March 2025 Set out on Pages 8 to 10 Respective re8ponsibilitie8 of tru8ts08 and examln8r The charty's trustees are responsble for the preparation of the accounts in acrnrdan with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the audit requiremant of Regulation 10(1) (d) of the Accounts Regulations does not apply. It is my re8ponsibility to examine the accounts as wuired under section 44(1) (c) of the Act and to state whether partular matters have come to my attention. Basls of independent examinerfs statement My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charty and a Gomparison of the a(u)unts presentej wilh those records. It also includes consideration of any unusual ilems or disclosures in the accounts and seeks explanations from the trustees conMIng any such matters. The procedures undertaken do not provide all tIE eviden that wouky be required in an audit aThJ. consequently, I do not express an audit opinion on the accounts. Indop•ndent •xaminerf8 8tatsment In the course of my examination. no matter has come to my attents.on 1. which gives me reasonable cause to tlIeVe that in any material respect the requirements: to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and to prepar8 accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been rrEt, or 2. to which. in my opinK)n, attention shoukl be drawn in order to enable a proper understanding of the accounts to be reathed. 11