PITCAIRNGREEN VILLAGE ASSOCIATION
REPORT AND ACCOUNTS
FOR THE YEAR TO 31 MARCH 2026
Charity Number SC043148
PITCAIRNGREEN VILLAGE ASSOCIATION
TRUSTEES ’ REPORT
For the Year to 31 March 2026
The trustees have pleasure in presen/ng their report together with the financial statements and independent examiner’s report for the year to 31 March 2026.
Reference & AdministraFve InformaFon
Charity Name: Pitcairngreen Village Associa/on
Charity Number: SC043148
Address: Orchard House, Pitcairngreen, Perth PH1 3LU
Current Trustees
| Beth Guthrie | Chair | Appointed 12th June 2023 |
|---|---|---|
| Andrew Young | Secretary | Appointed 17thMay 2024 |
| Sandra Mills | Treasurer | Appointed 17thMay 2024 |
| Andy Blues | Appointed 19th May 2023 | |
| Gillian Mowat | Appointed 19th May 2023 | |
| Rachel Clark | Appointed 16th May 2025 | |
| Bobbie Cochran | Appointed 20thJune 2022 | |
| Andrew Holtby | Appointed 16thMay 2025 | |
| Lydia McGinley | Appointed 17th May 2024 |
Other Trustees
Structure, Governance & Management
The structure of the Associa/on consists of its membership, which is open to all permanent residents of the community of Pitcairngreen over the age of 16, and the Management CommiYee, elected annually, which controls and supervises the ac/vi/es of the Associa/on and monitors its financial posi/on.
ConsFtuFon
The Charity is an unincorporated Associa/on which is governed by its cons/tu/on. It was granted charitable status on 10 May 2012.
Appointment of Trustees
Trustees, who are the members of the Management CommiYee, are elected at the AGM. The three longest serving members resign at the AGM but are eligible for re-elec/on. The Management CommiYee may at any /me appoint any member of the Associa/on to be a member of the Management CommiYee.
Management
The Management CommiYee, which holds regular mee/ngs throughout the year, generally controls and supervises the ac/vi/es of the Associa/on and is responsible for the strategic direc/on and governance of the Associa/on. In par/cular it monitors the financial posi/on of the Associa/on.
ObjecFves & AcFviFes
The objec/ves of the Associa/on are:
a) To provide a village hall as a community facility which will serve the needs of all the community of Pitcairngreen.
b) To conserve the village greens as a recrea/onal facility for the community of Pitcairngreen.
Charitable Purpose
To carry out the objec/ves of the Associa/on through social interac/on and involvement in community affairs, educa/onal ac/vi/es, sports, leisure and recrea/onal ac/vi/es.
Main AcFviFes
The main ac/vi/es carried out in rela/on to the Associa/on’s objec/ves are ensuring maintenance of the village hall and greens in good repair. To make this possible funds are raised by le_ng the facili/es to local groups and individuals for classes and func/ons. Addi/onal funds are also raised by holding events such as the village fete.
Achievements & Performance
Over the past year, the Village Associa/on has seen a posi/ve increase in income from village hall lets, rising by £1,131 to £7,170 compared to the previous year of £6,039. This reflects con/nued demand for the hall as a valued community space and we extend our sincere thanks to Rachel Clark for her significant contribu/on in securing these bookings. Managing enquiries across mul/ple channel-including Facebook, telephone and email- she worked /relessly, oden dealing with challenging situa/ons, and her efforts have had a direct and posi/ve impact on hall usage.
We are pleased to welcome Lucy Weir as the new hall keeper, who has just recently taken over responsibility for bookings. Thank you also to the sub commiYee for their work through the complete recruitment process.
The Associa/on were delighted to support the Pitcairngreen Inn once again last year in their organisa/on of the Village Summer Fete, and are pleased to report that this was, once again, hugely successful in terms of community enjoyment. However, with this being our only fundraising ac/vity held our income from fundraising decreased by just
over £1,000. Efforts to organise a Burn’s night supper were unfortunately unsuccessful due to limited interest from the community.
During the year, we also received a generous dona/on of £3,584 from the now disbanded Hor/cultural Society. This funding is subject to certain restric/ons, and the commiYee will ensure it is used appropriately in line with these condi/ons.
Costs for maintenance in both the hall and the flat have remained high, reflec/ng the ongoing needs of ageing buildings. This has included necessary repair work as well as investment in upda/ng fire and smoke detec/on equipment to ensure compliance and safety standards are maintained. However, gas and electricity costs have decreased by over a £1,000 compared to the previous year, due to a change of supplier and more careful management of hea/ng usage.
The Associa/on has experienced the loss of three commiYed members Calum Macleod and Pamela Hosey as they moved away and Andrew S/ll having stepped down. They contributed greatly to both the Associa/on and the wider community and their input and dedica/on will be greatly missed, and we record our sincere thanks for all they have done.
The Associa/on con/nues to operate with a reduced commiYee of nine members. While the commiYee remains commiYed and ac/ve, this smaller number has made it more challenging to plan and deliver wider range of fundraising events and ac/vi/es. We would welcome new members to help support the organisa/on of events and ensure the con/nued success of the Associa/on.
Despite these challenges, the Associa/on has maintained its core opera/ons and con/nues to support the village hall as an important local asset.
We are grateful to our regular and returning hall users for their con/nued support: Tayside Big Band; Friends of
Cognac; Perth & District Beekeepers Associa/on; To the Core Pilates, Rotary Club of Perth Kinnoull; Siobhan Cooper’s Dance Camp; Eddie Morgan Cycling, SSE Training Day; West Stormont Historical Society and the ever-popular village
lunches now in the autumn, winter and spring months; We have also welcomed this year several children’s par/es, Baby Shower, Halloween party, Pancake Party, a Fair City Dog Training Games evening and a quiz , Tay District Salmon Fisheries and the Pitcairn Primary Disco.
The CommiYee members would like to thank those in the community who supported them via par/cipa/on in another Spring LiYer Pick. We are happy to report that the rubbish collected appears to be diminishing over the years.
In the coming year, the Associa/on aims to build on the strong demand for hall lets while working to re-establish a broader programme of community events. A key priority will be to recruit new commiYee members and volunteers to strengthen capacity and bring fresh idea to event planning.
Reserves Policy
An objec/ve for the year is set by the Associa/on commiYee at its first mee/ng for the year. The current costs of maintaining the village hall and greens and income expected from hall lets and fundraising for the year are taken into considera/on. Decisions are also made about any large undertakings proposed with regard to improvements to the village hall and greens and the possible financial implica/on of these. Any surplus funds at the end of the year are added to funds and carried forward to the following year.
Signed on behalf of the charity ’ s trustees
Beth Guthrie (Chair) Date
Independent examiner’s report to Pitcairngreen Village Associa/on
Registered Charity Number SC043148
I have examined the Accounts of Pitcairngreen Village Associa/on for the Year to 31 March 2026 set out on pages 1 to 8.
The charity’s trustees are responsible for the prepara/on of the accounts in accordance with the terms of the Chari/es and Trustee Investment (Scotland) 2005 Act and the Chari/es Accounts (Scotland) Regula/ons 2006. The charity trustees consider that the audit requirement of Regula/on 10(1) (d) of the Accounts Regula/ons does not apply. It is my responsibility to examine the accounts as required under sec/on 44(1) (c) of the Act and to state whether par/cular maYers have come to my aYen/on.
My examina/on is carried out in accordance with Regula/on 11 of the Chari/es Accounts (Scotland) Regula/ons 2006. An examina/on includes a review of the accoun/ng records kept by the charity and a comparison of the accounts presented with those records. It also includes considera/on of any unusual items or disclosures in the accounts and seeks explana/ons from the trustees concerning any such maYers. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the accounts.
In the course of my examina/on, no maYer has come to my aYen/on
-
which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accoun/ng records in accordance with sec/on 44 (1) (a) of the 2005 Act and Regula/on 4 of the 2006 Accounts Regula/ons, and
-
to prepare accounts which accord with the accoun/ng records and comply with Regula/on 9 of the 2006 Accounts Regula/ons
have not been met, or
- to which, in my opinion, aYen/on should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed Date
C G Longhorn FCMA Cairnwell Pitcairngreen Perth PH1 3LR
PITCAIRNGREEN VILLAGE ASSOCIATION
RECEIPTS & PAYMENT ACCOUNT
For the year to 31 March 2026
| Unrestricted Restricted Funds Funds £ £ |
Total Total Last Year £ £ |
Total Total Last Year £ £ |
|
|---|---|---|---|
| Receipts Note |
|||
| Grants 3 Receipts from Fundraising Ac/vi/es 3 Hall Rents 3 Other income 3 |
878 - 7,170 - - 3,584 |
0 878 7,170 3,584 |
250 1,949 6,039 5,000 |
| Total Receipts | 8,048 3,584 |
11,632 | 13,238 |
| Payments Fundraising Expenses 4 Payments rela/ng directly to charitable ac/vi/es 4 Legal Costs |
|||
| - - - |
0 8,897 - |
47 8,963 - |
|
| 8,897 | 9,010 | ||
| Purchase of Assets 5 |
0 0 |
0 | 0 |
| Total Payments | 8,897 | 9,010 | |
| Net Receipts/(Payments) for the Year/Period Transfers between funds |
|||
| - - |
- | - | |
| Surplus/(Defcit) for the Year/Period | 2,735 | 4,228 | |
PITCAIRNGREEN VILLAGE ASSOCIATION
STATEMENT OF FUNDS
Cash & Bank
| Cash & Bank | |
|---|---|
| Unrestricted Restricted Total Funds Funds Funds |
|
| £ £ £ |
|
| Cash & Bank Balances at 31 March 2025 Surplus/defcit for the Year |
21,357 5,000 26,357 (849) 3,584 2,735 |
| Cash & Bank Balances at 31 March 2026 | 20,508 8,584 29,092 |
As at 31 March 2026
| Other Assets Fixed Assets Value Brought forward Addi/ons in year |
31 March 2026 31 March 2025 7,819 9,669 0 0 |
31 March 2026 31 March 2025 7,819 9,669 0 0 |
|---|---|---|
| Total Less value wriYen of |
7,819 | 9,669 (1,850) |
| (938) | ||
| 6,881 | 7,819 | |
| 2026/27 2025/26 300 0 0 84 |
||
| Current Assets Hall let receivables Current Liabili/es Pre payments of bookings |
Signed on behalf of the charity’s trustees
Beth Guthrie (Chair)
Sandra Mills (Treasurer)
PITCAIRNGREEN VILLAGE ASSOCIATION
Notes to the Accounts
For the Year to 31 March 2026
1) No remunera/on was paid during the year to any charity trustee or person connected to a trustee.
| 2) 3) 4) Payments related to charitable expenses Restricted Funds Restricted funding received from Hor/cultural Society Community Investment Fund, Strathearn U/lised in the year Balance carried Forward of restricted funds available Analysis of Unrestricted Receipts Fundraising -Village Fete Hall Rents Total Income of unrestricted receipts Repairs and Maintenance Pest control Graham quarterly visits Plumbing in halls and fat, cracked pipe, blocked pipe, disabled toilet Fire ex/nguishing servicing Annual servicing of hall and fat boilers Electrician, smoke and heat detectors in fat and linking of smoke detectors Planters upkeep Pain/ng materials for fat Carpentry in fat kitchen replacing roYen units and front door One Brown bin permit for 25/26 and 26/27 |
2) 3) 4) Payments related to charitable expenses Restricted Funds Restricted funding received from Hor/cultural Society Community Investment Fund, Strathearn U/lised in the year Balance carried Forward of restricted funds available Analysis of Unrestricted Receipts Fundraising -Village Fete Hall Rents Total Income of unrestricted receipts Repairs and Maintenance Pest control Graham quarterly visits Plumbing in halls and fat, cracked pipe, blocked pipe, disabled toilet Fire ex/nguishing servicing Annual servicing of hall and fat boilers Electrician, smoke and heat detectors in fat and linking of smoke detectors Planters upkeep Pain/ng materials for fat Carpentry in fat kitchen replacing roYen units and front door One Brown bin permit for 25/26 and 26/27 |
2) 3) 4) Payments related to charitable expenses Restricted Funds Restricted funding received from Hor/cultural Society Community Investment Fund, Strathearn U/lised in the year Balance carried Forward of restricted funds available Analysis of Unrestricted Receipts Fundraising -Village Fete Hall Rents Total Income of unrestricted receipts Repairs and Maintenance Pest control Graham quarterly visits Plumbing in halls and fat, cracked pipe, blocked pipe, disabled toilet Fire ex/nguishing servicing Annual servicing of hall and fat boilers Electrician, smoke and heat detectors in fat and linking of smoke detectors Planters upkeep Pain/ng materials for fat Carpentry in fat kitchen replacing roYen units and front door One Brown bin permit for 25/26 and 26/27 |
2) 3) 4) Payments related to charitable expenses Restricted Funds Restricted funding received from Hor/cultural Society Community Investment Fund, Strathearn U/lised in the year Balance carried Forward of restricted funds available Analysis of Unrestricted Receipts Fundraising -Village Fete Hall Rents Total Income of unrestricted receipts Repairs and Maintenance Pest control Graham quarterly visits Plumbing in halls and fat, cracked pipe, blocked pipe, disabled toilet Fire ex/nguishing servicing Annual servicing of hall and fat boilers Electrician, smoke and heat detectors in fat and linking of smoke detectors Planters upkeep Pain/ng materials for fat Carpentry in fat kitchen replacing roYen units and front door One Brown bin permit for 25/26 and 26/27 |
£ |
|---|---|---|---|---|
| 3,584 | ||||
| 5,000 | ||||
| - | ||||
| £8,584 | ||||
| £ | ||||
| 878 7,170 |
||||
| £8,048 | ||||
| £ | ||||
| Repairs and Maintenance | ||||
| Pest control Graham quarterly visits | 195 | |||
| Plumbing in halls and fat, cracked pipe, blocked pipe, disabled toilet |
1,134 | |||
| Fire ex/nguishing servicing | 64 | |||
| Annual servicing of hall and fat boilers | 192 | |||
| Electrician, smoke and heat detectors in fat and linking of smoke detectors |
450 | |||
| Planters upkeep | 250 | |||
| Pain/ng materials for fat | 176 | |||
| Carpentry in fat kitchen replacing roYen units and front door |
1,220 | |||
| One Brown bin permit for 25/26 and 26/27 |
90 |
| Oak tree maintenance | 1,200 |
|---|---|
| Gate post replacement | 150 |
| Vacuum and Broom | 160 |
| One of clean of hall and fat | 210 |
| Total of Repairs and Maintenance | £5,491 |
| Website and Wif | |
| Annual Wix to Sept 2025 | 360 |
| Renewal of Domain Name | 41 |
| Wif | 537 |
| Total Website and Wif | £938 |
| Miscellaneous | |
| Water boiler and hall supplies | 76 |
| AGM expenses for 2024 | 51 |
| Cleaning supplies | 74 |
| Total of Miscellaneous costs | £201 |
| U/li/es | |
| Octopus Energy (Electricity and Gas) | 1,609 |
| Total of electricity and gas supplied | £1,609 |
| Rent and Insurance | |
| Rent | 105 |
| Insurance | 553 |
| Total of Rent, Insurance and NewsleYer | £658 |
| 5) Purchase of Assets - None Total Costs including Restricted Spend £8,897 |
5) Purchase of Assets - None Total Costs including Restricted Spend £8,897 |
5) Purchase of Assets - None Total Costs including Restricted Spend £8,897 |
|---|---|---|
| Total Costs including Restricted Spend | £8,897 | |
Please note all income and expenditure has been rounded to the nearest pound.
Pitcairngreen Village AssociaFon AGM 2025
16[th] May 2025
1. Apologies:
Heather and David Brand, Sandra and Mike Miles, Bobby Cochran, Andrew Holtby, Mark Bell 26 members aYended the mee/ng.
2. Minutes
Minutes of the previous AGM in May 2024 were read and approved, proposed by Hilary Mackenzie, and seconded by Alex Mills
3. Chair’s report
The Chair thanked all hall users and noted the increased number of hires and groups using the hall. She also thanked Calum and the Pitcairngreen Inn for the fundraising ac/vi/es in the village, Mike Miles for tending to the colourful planters around the village, Perth Rotary for their dona/on of new no/ce boards and Colin Longhorn for the accounts.
Treasurer, Sandra Mills highlighted the key points in the accounts including a slight loss in the last financial year ader recent redecora/on costs, and which is in line with our purpose as a charity to avoid an annual surplus. Hilary Mackenzie asked whether the cost of hire for elec/ons had changed to reflect the amount of /me the hall is required, and Sandra confirmed that this was the case and the rates for hire had been changed last year.
4. ElecFon of commi_ee members who have stood down as longest serving members.
Rachel Clark (Hilary Mackenzie and Craig Mowat)
Andrew Holtby (Jim MacWilliam and Chris McGinley)
Andrew S/ll has stood down.
5. QuesFons, comments, and suggesFons from the floor
Hilary Mackenzie asked about the defibrillator and checking on baYeries. She volunteered to take forward. Chris McGinley queried if we should put up signs around the village to show where the defibrillator is located.