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Annual Report and Financial
Statements
We Play Together
For the year ended 30 June 2024
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Contents 3 Trustees' Report 7 Independent Examiner's Report to the Trustees 8 Statement of Financial Activities 9 Balance Sheet 10 Notes to the Financial Statements Annual Report and Financial Statements We Play Together Page 2 of 14 Trustees’ ! Report We Play Together For the year ended 30 June 2024 Charity Name We Play Together Charity Number SC042676 ## Registered Office Trustees ## Chief Executive Officer ## Independent Examiner 7 South Charlotte Street, EDINBURGH, EH2 4AN Bankers The Co-operative Bank P.O. Box 101 - 1 Balloon Street Manchester M60 4EP Annual Report and Financial Statements We Play Together Page 3 of 14 Trustees’ Report Structure, Governance and Management Governing Document We Play Together (WPT), formerly The Crags Community Sports Centre (CCSC), was formally established in 2011. In May 2021, Boroughmuir Blaze Basketball Club merged into CCSC and the name was changed to We Play Together. WPT is a Scottish Charitable Incorporated Organisation governed by its Constitution. WPT is a registered charity with the Office of the Scottish Charity Regulator (OSCR). Recruitment of Trustees Under the requirements of the Constitution, the trustees are elected to serve for a period of three years, after which they must stand for re-election at the next Annual General Meeting. Trustees can also be co-opted during the year. Objectives and Activities We Play Together’s objectives, as per our Governing Document are: The organisation is established for charitable purposes only, and in particular, the objectives are: . To promote for the benefit of the inhabitants of Scotland and environs without distinction of sex, sexuality, political, religious, or other opinions by providing facilities, or assisting in the provision of facilities, in the interest of social welfare for recreation and other leisure time occupation so that their conditions of life may be improved. . To promote for the benefit of residents of the Area of Benefit, public participation in sport by the provision and management of The Crags Centre and the provision of sporting activities, primarily basketball. . The area within which the organisation shall operate (in this constitution referred to as the ‘Area of Benefit’) shall be Scotland, primarily Edinburgh and the surrounding areas. . The organisation shall promote (but not promote exclusively) its activities and delivery operations to people within the ‘Area of Benefit’ who are all inhabitants, in particular children and young people. These people will be the organisation’s beneficiaries. Achievements and Performance During the period of this report, the Trustees and staff undertook an extensive review of the organisation’s model and vision for the future. Four key ambitions were identified: 1. Basketball for Life - every person can take part in basketball at the level of their choosing. 2. Culture of Belonging - a diverse range of people feel they belong in our community and are included in our decision making. 3. Operational Excellence - consistently positive experiences for participants and customers through effective people, facilities and systems. 4. Sustainable model - financial, social and environmental sustainability are embedded into our organisation. Use of the organisation’s facilities by community groups continues to be a strong pillar of WPT’s success. The key holder model, whereby almost all community groups are key holders to The Crags Centre facilities, encourages a sense of belonging, ownership and continuity, in line with WPT’s strategic objectives. Outreach activities across central and south Edinburgh engaged children and young people from more disadvantaged areas of Edinburgh, again in line with the organisation’s stated objectives. This included the delivery of ‘School of Basketball’ at Gracemount High School and James Gillespie’s High School, at no cost to the participants or the schools, which provides timetabled basketball and support activities for young people at risk of low attendance and attainment. On the court, Blaze basketball squads now number 17. We’ve established 3 squad groups - fundamentals, development and performance - aligning to our Basketball for Life model and player growth. Annual Report and Financial Statements We Play Together Page4 of 14 Trustees' Report Plans for this year To continue progress towards the four ambitions of the strategy we have identified our shared team objectives for the coming year: 1. Increase female membership& experience. 2. Consistently improve experience on Game Days, Tournaments, WPT League. 3. Provide a more inclusive range of trips. 4. Improve how we inform and consult with members, parents & volunteers. 5. Ensure coaches feel part of the staff team & increase the level of care in squads. 6. Deliver budgets through devolved ownership of revenue & costs. Risk Management Where appropriate, systems and procedures have been implemented to mitigate the risks that the charity faces. These measures include the areas of child protection, staff and volunteer training, health, safety and welfare, and public health. They also include building infrastructure, physical security, and IT security. Forward planning in order to future-proof exposure to funding risks is also a feature. Financial Review The period ofthis report included WPT demonstrating considerable financial resilience resulting from stakeholders (such as basketball participants, families and the community groups who use our facilities) showing very strong support of our activities and offerings. We once again proved the sustainability of our business model and innovative approach. In particular, revenue and donations from basketball activities grow significantly with many activities reaching their capacity. ## Principle Funding Sources Principle funding sources for the period under review were facility lets, after-school/holiday programmes and grants. All funds have been applied in support ofall the organisation’s key objectives. Investment Policy We hold funds in an interest-bearing account which can be moved across as needed to our general operating account. ## Reserves Policy The Board has set a target to maintain its unrestricted reserves to a level equivalent to three to six months running costs for the organisation. Additionally, a designated fund has been established to cover costs of long-term building maintenance. The charity maintains separate restricted funds, where necessary, for the separate funding bodies supporting the charity’s operations. The details of movements in the various funds are shown in note 14 to the financial statements. Annual Report and Financial Statements We Play Together Page 5 of 14 Trustees' Report ## Statement of Trustees’ Responsibilities The trustees are required to prepare financial statements for each financial period, which give a true and fair view ofthe state of affairs of the charity and of the incoming resources and application of resources for the period. In preparing those financial statements, the trustees are required to: . Select suitable accounting policies and apply them consistently; . Make judgements and estimates that are reasonable and prudent; . State whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements; and . Prepare the financial statements on the going concern basis unless it is inappropriate to assume the charity will continue in operation. The trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Trustees The Trustees, who served during the period, and up to the date of this report, are set out on Page 3. BY ORDER OF THE TRUSTEES: pate OCt 14, 2024 Annual Report and Financial Statements We Play Together Page 6 of 14 Independent Examiner's Report to the Trustees We Play Together For the year ended 30 June 2024 | report on the accounts of the charity for the period ended 30 June 2024 which are set out on pages 10 to 14. Respective responsibilities of trustees and examiner The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 (the 2005 Act) and the Charities Accounts (Scotland) Regulations 2006 (the 2006 Accounts Regulations). The charity trustees consider that the audit requirement of Regulation 10(1) (a) to (c) of the 2006 Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the 2005 Act and to state whether particular matters have come to my attention. Basis of independent examiner’s report My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently | do not express an audit opinion on the view given by the accounts. Independent examiner’s statement In the course of my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that in any material respect the requirements: . to keep accounting records in accordance with section 44(1)(a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and . to prepare accounts which accord with the accounting records and comply with Regulation 8 of the 2006 Accounts Regulations have not been met, or . to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 2. have not been met, or for and on behalf of pate: Oct 15, 2024 Annual Report and Financial Statements We Play Together Page 7 of 14 Stat t of Fi lal Activiti We Play Together For the year ended 30 June 2024 NOTES UNRESTRICTED = UNRESTRICTED RESTRICTED TOTAL FUNDS TOTAL FUNDS GENERAL FUND DESIGNATED FUNDS 2024 2024 2023 2024 FUND 2024 Statement of Financial Activities Incoming resources Incoming resources from generated funds Donations 52,578 - - 52,578 53,389 Grants 2 - - 36,467 36,467 37,217 Investment income 66 - - 66 93 Total income resources from generated funds 52,644 - 36,467 89,111 90,699 Income resources from charitable 3 403,707 7 7 403,707 346,911 activities Total incoming resources 456,351 - 36,467 492,818 437,610 Resources expended Direct charitable expenditure 4 (432,356) - (36,467) (468,823) (410,710) Support and administration 5 (13,321) - - (13,321) (13,810) Governance costs 6 (7,409) - - (7,409) (8,163) Total resources expended (453,086) - (36,467) (489,553) (432,683) Net movement in funds 3,265 - - 3,265 4,927 UNRESTRICTED — UNRESTRICTED NOTES GENERAL FUND DESIGNATED Rabe ona TOTAL ae TOTAL aoe 2024 FUND 2024 Reconciliation of funds Total funds brought forward 37,299 44,333 - 81,632 76,705 Transfers (6,572) 6,572 - - - Net movement in funds 3,265 - - 3,265 4,927 Total funds carried forward 33,992 50,905 - 84,897 81,632 The statement of financial activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities. The notes on pages 10 to 14 form part of these financial statements. Annual Report and Financial Statements We Play Together Page 8 of 14 We Play Together As at 30 June 2024 **----- Start of picture text -----**
NOTES 30 JUN 2024 30 JUN 2023
Fixed assets
Tangible assets 11 7,255 -
Current assets
Debtors 12 85,927 82,277
Cash at bank and in hand 50,068 23,109
Total current assets 135,995 105,386
Creditors: amounts falling due within one year
Current creditors 13 (58,352) (23,754)
Net assets 84,897 81,632
Funds of the charity
Unrestricted general fund 33,992 37,299
Designated fund 50,905 44,333
Total charity funds 84,897 81,632
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The financial statements were approved and authorised by the trustees and signed on its behalf by: pate: Oct 14, 2024 The notes on pages 10 to 14 form part ofthese financial statements. Annual Report and Financial Statements We Play Together Page 9 of 14 **----- Start of picture text -----**
Notes to the Financial Statements
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We Play Together For the year ended 30 June 2024 1. Accounting Policies Accounting Convention The principal accounting policies adopted in the preparation of the financial statements are set out below: ## Basis of accounting The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice - Accounting and Reporting by Charities (SORP 2005) issued in March 2005 and applicable UK Accounting Standards. The charity has taken advantage of the exemption from preparing a cash flow statement as conferred by Financial Reporting Standard No. 1 (Revised 1996) on the grounds that it would qualify as a small company if it were incorporated under companies’ legislation. Fund Accounting . Unrestricted funds are funds that can be used in accordance with the objectives of the charity at the discretion of the trustees. . Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. . Restricted funds are funds that can only be used for particular restricted purposes within the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. ## Incoming resources Allincoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income: . Voluntary income is received by way of donations and grants, and is included in full in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant. . Incoming resources from grants, where related to performance and specific deliverables, are accounted for as the charity earns the right to consideration by its performance. Income is deferred when performance related grants are received in advance of the performances or event to which they relate. . Investment income is included when receivable. . Incoming resources from charitable activities are recognised when earned. Resources expended Expenditure is recognised on an accruals basis as a liability is incurred. The charity is not registered for VAT and accordingly irrecoverable VAT is charged against the category of resources expended to which it relates. . Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services to its beneficiaries. It includes both the direct costs and indirect costs necessary to support these activities. . Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the independent examination fees and costs linked to the strategic management of[the][charity.] . Costs relating to a particular activity are allocated on a basis consistent with the use of resources e.g. estimated usage, staff costs by the time Tangible fixed assets and depreciation Tangible fixed assets are stated at cost. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight-line basis over their expected useful economic lives as follows: **----- Start of picture text -----**
Page 10 of 14
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Annual Report and Financial Statements We Play Together Notes to the Financial Statements LED lighting over5 years Basketball hoops over 5 years Shot clocks over 5 years Score board over 5 years 2024 2023 2. Grants received Restricted funds Young Start Fund 34,267 35,217 Total restricted funds 34,267 35,217 Unrestricted funds Sported Foundation - 2,000 Total unrestricted funds - 2,000 Total grants received 34,267 37,217 2024 2023 3. Incoming resources from charitable activities Pay for Play 89,634 98,570 Facility Hire 57,028 55,365 Membership Fees 129,469 89,231 Other Revenue 115,699 100,942 Car parking, vending and services provided 11,877 2,803 Total incoming resources from charitable activities 403,707 346,911 **----- Start of picture text -----**
||||||| |---|---|---|---|---|---| |2024|2023| |4.|Direct|charitable|expenditure| |Staff costs|236,378|213,340| |Contractor fees|(inc|cleaning)|44,274|26,832| |Facility|operating costs|85,346|73,573| |Facility|improvements|1,451|-| |Project expenditure|87,128|68,221| |Training|and|conference|fees|216|13,210| |Insurance|14,030|15,534| |Total direct charitable|expenditure|468,823|410,710| |2024|2023| |5.|Support and|administration|costs| |Communications|and|marketing|4,452|5,238| |Other costs|8,870|8,572| |Total support|and|administration|costs|13,321|13,810| **----- End of picture text -----**
Annual Report and Financial Statements We Play Together Page 11 of 14 Notes to the Financial Statements 2024 2023 6. Governance costs Accountancy fees 7,200 7,200 Legal fees 209 963 Total governance costs 7,409 8,163 2024 2023 7. Staff costs Salaries 220,802 199,110 Employer's costs 15,576 14,230 Total costs 236,378 213,340 No employee received emoluments of more than £60,000. 2024 2023 8. Staff numbers Full time staff 6 5 Part time staff 14 13 Total staff numbers 20 18 Based on the average number of employees during the year. 9. Trustees’ remuneration & related party transactions No trustee received remuneration during the year. There were no travel expenses paid to any trustee. No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year (2023: Nil). 10. Taxation As a charity, the SCIO is exempt from corporation tax on income and gains related to its charitable activities. No tax charges have arisen in the SCIO. Annual Report and Financial Statements We Play Together Page 12 of 14 Notes to the Financial Statements 2024 2023 11. Fixed assets Tangible assets Cost Opening Balance 68,382 68,382 Additions 8,706 - Total Cost 77,088 68,382 Depreciation Opening Balance (68,382) (68,382) Charge for the year (1,451) - Total Depreciation (69,833) (68,382) Total fixed assets 7,255 - 2024 2023 12. Debtors ~~—~~ Prepayments and accrued income 52,982 60,209 Trade debtors 19,128 15,896 Other debtors 13,817 6,172 Total debtors falling due within one year 85,927 82,277 2024 2023 13. Current creditors Trade creditors 14,987 1,323 Accruals and deferred income 42,062 21,347 Other creditors 1,303 1,084 Total current creditors 58,352 23,754 Annual Report and Financial Statements We Play Together Page 13 of 14 Notes to the Financial Statements We Play Together For the year ended 30 June 2024 AS AT 30 JUNE 2023 RESOURCESINCOMING RESOURCESOUTGOING TRANSFERS AS AT 30 JUNE3024 **----- Start of picture text -----**
14. Movement in funds
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Unrestricted funds Unrestricted General Fund 37,299 456,351 453,086 (6,572) 33,992 Designated Fund - Lifecycle Maintenance Fund 44,333 - - - 44,333 Designated Fund - Volunteer Fundraising Fund - - - 6,572 6,572 Total unrestricted funds 81,632 456,351 453,086 - 84,897 Restrcited funds Young Start Fund - 36,467 36,467 - - Total restricted funds - 36,467 36,467 - - Total funds 81,632 492,818 489,553 - 84,897 Unrestricted funds Unrestricted funds are income granted, donated or earned by We Play Together to be used at the discretion of the trustees to fund any activity, which is in furtherance of the charity’s objectives. Designated fund The Lifecycle Maintenance Fund represents funds set aside by the trustees to provide for future building maintenance costs. The Volunteer Fundraising Fund represents the surplus of funds generated through fundraising activities which are to be directed towards future charitable activities agreed between the volunteers and trustees. Restricted funds Young Start funds are used primarily to engage young people in leadership and project management experiences with the goal of increasing their skills and confidence while embedding the views of young people into the decision-making of the organisation. Annual Report and Financial Statements We Play Together