Dunlop Events Association
Charity Number SCO41921
Trustees’ Annual Report
and
Unaudited Financial Statements for the year ended 30 November 2025
Dunlop Events Association
Charity Number SCO41921
Trustees report for year ended 30 November 2025
POSTAL ADDRESS
The Old Byre 2 Fairlie Crevoch Farm Cunninghamhead Kilmarnock KA3 2PD
The trustees/office bearers who served during this period were as follows: -
Office bearers Role David Robertson Chairperson - appointed 5 March 2014 Kevin Graham Treasurer – appointed 20 February 2024 Nikki Erskine Vice Chairperson - appointed 30 July 2019 Sandra Fowley Secretary – appointed 7 March 2023
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Association operates as an unincorporated organisation. The Association was formed and commenced operating on 2 March 2009. The Association is governed by its Constitution that may only be altered by the Members in a General Meeting.
The Trustees are appointed by the Members at a General Meeting.
OBJECTIVES AND ACTIVITIES
The objective of the organisation is to promote the advancement of citizenship and community development in Dunlop, Lugton and surrounding areas. The community has grown considerably in recent years, and we are looking to bring new and old members together in a common purpose uniting families and people of all ages.
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Dunlop Events Association
Charity Number SCO41921
ACHIEVEMENTS AND PERFORMANCE
Dunlop Gala 2025 was another hugely successful day and coincided with dry weather for most of the day.
The new Parade route seems to be gathering traction with the village residents and Gala visitors with increased crowds on the streets. The parade included a few additional followers with the Beat the Goalie “Goalies” and the Delighters on stilts to mention a few. The committee made a few minor adjustments to the final part of the Parade route with the P7’s entering the field behind the Pipe Band onto the field which worked perfectly.
Once again, the Park was filled with families and people young and old enjoying all the attractions – carousels, slides, bouncy castles, and other larger inflatable “action” attractions for the older children. The Stalls were filled with a great diverse range of items to buy and experiment with slime making, cyanatope workshop and messy church for the youngsters. The arena and stage were busy and hosted Hobby Horse Trials, Scottish Dancing, Ballet and the fantastic “Delighters” street entertainers.
The new Teepee was utilised as a reading, play and quiet space for the very young visitors, this worked very well and something that we are looking to develop further.
Beat the Goalie keeps growing and this year was possibly the busiest it's ever been. The Dog Show had another busy year and keeps proving to be a big part of the event, having moved to the new location in the school playground.
Food continues to be a big attraction of the Gala with people’s expectations now being raised. This year we kept feeding the park with burgers, pizza, fish n chips, donuts, Caribbean delicacies, ice cream and artisan coffee. And that's not including the amazing Tea Tent organised brilliantly by our local Scout Group.
This year there was a noticeable increase in the number of on field volunteers and at the end to assist with the de-rig. This is due in large to the improved co-ordination and planning before the event and this needs to be continued to sustain the success of the day going forward.
The attendance and popularity of the event continue to grow each year. The Trustees would like to thank all the Members and the local community for their efforts during the period and for their continued support.
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Dunlop Events Association
Charity Number SCO41921
Trustees report for year ended 30 November 2025
FINANCIAL REVIEW
The Trustees are pleased with the results for the year that will allow us to continue with the Gala Day.
This year we saw an increase in income from Advertising and the Raffle. We invested in additional attractions this year - crazy golf and a extra rides which increased the cost from last year but reduced queue lengths and provided more variety in the field.
The Association produced a surplus for the year of £2,404 (2024 surplus of £3,780).
We continue to act as Host Organisation for two un-constituted community groups, allowing them to apply for funding and are holding £718 in our restricted funds on their behalf.
RESERVES POLICY
The Trustees’ policy is to maintain sufficient reserves to cover the fixed costs of the following years Gala Day.
Unrestricted reserves at the year-end amounted to £15,051 plus restricted funds of £718 (2024 unrestricted £12,647 plus restricted funds on £718).
PLANS FOR FUTURE PERIODS
The Trustees intend to continue and develop the events that the Association organises for the benefit of the community.
We are still considering establishing a Scottish Charitable Incorporated Organisation (SCIO) to take over from the existing unincorporated organisation. This will not affect the way in which the Association operates but will provide a measure of protection for the trustees as well as giving us the ability to hold property and contracts in name of the Association.
On Behalf of the Trustees
David Robertson Chairperson 3[rd] February 2026
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Dunlop Events Association
Charity Number SCO41921
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE DUNLOP EVENTS ASSOCIATION
I report on the financial statements of the charity for the year ended 30 November 2025 which are set out on pages five to seven.
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
The charity’s trustees are responsible for the preparation of the financial statements in accordance with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It is my responsibility to examine the financial statements as required under section 44(1)(c) of the Act and to state whether particular matters have come to my attention.
BASIS OF INDEPENDENT EXAMINER’S STATEMENT
My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements and seeks explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the view given by the accounts.
INDEPENDENT EXAMINER’S STATEMENT
In the course of my examination, no matter has come to my attention.
-
which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 44(1)(a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and
-
to prepare financial statements which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations.
have not been met, or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.
Sheila Wyllie 22 The Fieldings Dunlop 21[st] Janaury 2026
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Dunlop Events Association
Charity Number SCO41921
Receipts and Payments Account for Year ended 30 November 2025
| 2025 Total Funds Receipts: £ £ £ £ £ Gala - Advertising revenue - current year 7,655 0 Attractions and entertainment 5,491 0 Stalls and vans 1,360 0 Banners, use of marquees, etc 125 0 Tea tent 1,236 0 2025 2025 Unrestricted funds Restricted Funds |
2025 Total Funds Receipts: £ £ £ £ £ Gala - Advertising revenue - current year 7,655 0 Attractions and entertainment 5,491 0 Stalls and vans 1,360 0 Banners, use of marquees, etc 125 0 Tea tent 1,236 0 2025 2025 Unrestricted funds Restricted Funds |
2024 Total Funds £ £ £ £ £ 7,080 0 6,046 0 1,310 0 2,000 0 1,320 0 2024 2024 Unrestricted funds Restricted Funds |
|---|---|---|
| Raffle | 3,648 0 |
2,890 0 |
| Ancillary - Grants Donations Merchandise Income Sponsorship Bank interest |
19,514 0 19,514 1,500 0 510 0 75 0 0 0 25 0 2,110 0 2,110 |
20,646 0 20,646 1,500 0 5,459 0 0 0 0 0 170 0 7,128 0 7,128 |
| Total Receipts: | 21,624 0 21,624 |
27,774 0 27,774 |
| Payments: Gala - Advertising brochure printing Advertising banners, posters, etc Keyrings/ Pencils/ T-Shirts |
2,319 0 296 0 142 0 |
2,319 0 0 0 0 0 |
| Attractions and entertainment | 7,532 0 |
6,212 0 |
| Tea tent Supplies Furniture/Equipment hire Costumes, rosettes and prizes Toilet hire/Bin Hire |
427 0 816 0 127 0 871 0 |
237 0 771 0 382 0 600 0 |
| Sound system/stage and radio hire 626 0 |
584 0 |
|
| First Aid/Security Printing - Scarecrow competition Bunting Installation Assets/Equipment purchased |
576 0 351 0 615 0 437 0 |
200 0 142 0 568 0 6,582 24 |
| 15,134 0 15,134 |
18,597 24 18,621 |
|
| Ancillary - Donations - current year 1,850 0 Donations - prior year 0 0 Gifts 25 0 Insurance and licenses 857 0 Playground /Playing field/ Hall hire 63 0 Domain name and email address 14 0 Paypal/Zettle charges 63 0 Printing, stationery and postage 346 0 Miscellaneous 868 0 4,086 0 4,086 |
1,850 0 2,038 0 92 0 702 0 172 0 14 0 79 0 127 0 324 0 5,398 0 5,398 |
|
| Total Payments for charitable activities 19,220 0 19,220 |
23,995 24 24,019 |
|
| Surplus/(Deficit) for Year 2,404 0 2,404 |
3,780 -24 3,755 |
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Charity Number SCO41921
Dunlop Events Association
Statement of Balances as at 30 November 2025
| 2025 Unrestricted funds |
2025 Unrestricted funds |
2024 2024 |
||
|---|---|---|---|---|
| 2025 | ||||
| Restricted | ||||
| Total |
Total | Total Total |
||
| £ | £ £ |
|||
| £ | ||||
| Bank and Cash in hand | ||||
| Opening balances 12,647 |
718 | 8,868 742 |
||
| Surplus / (Deficit) for year 2,404 |
0 | 3,780 -24 |
||
| Closing balances | 15,051 0 718 |
12,647 718 |
||
| Reserves | ||||
| General Funds | 15,051 718 |
12,647 718 |
Approved by the trustees on 3[rd] February 2026 and signed on their behalf by
Kevin Graham Treasurer
David Robertson Chairperson
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Dunlop Events Association
Charity Number SCO41921
Notes to the Unaudited Financial Statements
For the year ended 30 November 2025
1. ACCOUNTING POLICIES
(a) The financial statements have been prepared on the Receipts and Payments basis and in accordance with the Charities & Trustees Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended).
(b) Voluntary income is received by way of donations and gifts and is included in full when received. The value of services provided by volunteers has not been included.
(c) Grants are recognised in full when received.
(d) Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT which cannot be recovered.
(e) Resources expended are allocated to the particular activity where the cost relates directly to that activity.
(f) Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.
(g) Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund.
2. TRUSTEES’ REMUNERATION AND BENEFITS
There were no Trustees’ remuneration, expenses or other benefits for the year ended 30 November 2025 nor for the year ended 30 November 2024.
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