**Portobello Sailing and Kayaking Club Scottish Charity Number – SC041579**
**Annual Report and Financial Statements Year ended 31 March 2025**
Portobello Sailing & Kayaking Club Year ended 31 March 2025
## **Trustees’ Annual Report For the period ended 31 March 2025**
The trustees have pleasure in presenting their report together with the financial statements for the year ended 31 March 2025
## **Reference and Administrative Information**
## **Charity name**
Portobello Sailing & Kayaking Club
## **Charity no**
SC041579
## **Address**
c/o Cowan and Partners 60 Constitution Street Edinburgh EH6 6RR
## **Trustees**
1
Portobello Sailing & Kayaking Club Year ended 31 March 2025
## **Structure, Governance and Management**
## **Constitution**
The organisation was a company limited by guarantee as defined by the Companies Act 2006, incorporated on 2 April 2008. However, on 19 August 2015, the entity converted into a Scottish Charitable Organisation (SCIO) which is governed by its constitution.
## **Trustee Recruitment and Appointment**
New Trustees are either elected by members at the Annual General Meeting (AGM) or appointed by the Board of Trustees in between Annual General Meetings. At each AGM, one third of the Board of Trustees must retire, which includes any Trustee who has served a period of 3 years and any Trustee appointed by the Board of Trustees in between AGMS. The remaining number to make up to a third of Trustees retiring are those Trustees who have served longest since they were last elected or re-elected. Any retiring Trustee may be re-elected. The maximum number of charity Trustees is 12 and the minimum number of charity Trustees is 5. The opportunity to become a Trustee is advertised to all members ahead of each AGM and any adult member can stand for election.
## **Objectives and Activities**
## **Charitable purposes**
The object of the charity is to support a variety of events determined by the Trustees. The current objectives are:
1. To promote and facilitate public participation in sailing, kayaking rowing and other water sports from its base in Portobello, Edinburgh and from such other place or places as the charity may decide.
2. To advance education through the provision of training and instruction in sailing, kayaking, rowing and other water sports
## **Summary of the main activities in relation to these objects**
Portobello Sailing & Kayaking Club is run entirely by volunteers and relies on the goodwill of members, particularly volunteer instructors/coaches and maintenance crew, to provide activities and training and to ensure activities remain accessible to all. The main activities are the provision of regular organised sessions for sailing, kayaking and coastal rowing to members throughout the year.
We provide boats, personal safety equipment and protective clothing to facilitate participation in water sports sessions. We also strive to organise and deliver community outreach projects with no participation fees to non-members to further achieve our charitable purposes.
Annual membership fees, which have not changed for many years despite increasing costs, are set at less than £1 a week for adults; less than 20p a week for juniors. Trustees can and do waive membership fees in cases of financial hardship. All of the above removes cost barriers to that are often perceived as expensive and exclusive activities.
Membership is open to anyone who respects the community ethos of the club and members range in age from 8 to 80+. We endeavour to accommodate those with additional needs where possible and practical.
Fundraising by members helps maintain accessibility and low membership fees by covering larger costs such as replacing or purchasing additional (second-hand) equipment. Grant awards also help with equipment purchases and help us provide training and activities to underrepresented or disadvantaged groups from the wider community, out with club membership. For a number of years, the club has been fundraising to build new facilities at its base in Portobello which will significantly enhance its ability to run activities relating to its charitable purposes and enable the inclusion of more participants with additional needs.
2
Portobello Sailing & Kayaking Club Year ended 31 March 2025
## **Achievements and Performance**
During the year, the Portobello Sailing and Kayaking Club (PSKC) made an important advancement by bringing in the Surf and Lifesaving Club (SLSC). In May 2024, the board approved the SLSC's integration into PSKC to create youth water safety training based on Surf Life Saving GB standards. This change helped us recruit volunteers, hold pilot sessions with Dunbar SLSC, and introduce surf lifesaving programs. These efforts raised community safety awareness and opened doors for council funding (e.g., £7,000 for events). We also plan to host a Scottish Championship and buy an SLSC boat to improve our water safety efforts.
## **Financial review**
During the year the charity had income of £34,423 (2024: £29,132) of which £7,066 was for restricted purposes (2024: £ 5,281). The charity has incurred expenditure of £32,926 (2024: £24,160) leaving a surplus of £1,496 (£4,972).
## **Reserves policy**
Total reserves at the year ended 31 March 2025 amounted to £70,118 (2024: £68,622), with £21,094 held in unrestricted funds (2024: £21,817).
Reserves will be maintained to ensure that the charity can meet its charitable obligations. Funds held in excess of these requirements will be expended in accordance with the charity’s objectives. It is the charity’s policy to endeavor to retain sufficient reserves to cover 3 months expenditure which is calculated to be £5,500 (2024: £4,939)
05/12/2025
Approved by order of the board of trustees on ………………………. and signed on its behalf by:
3
Portobello Sailing & Kayaking Club
Year ended 31 March 2025
Inde
endent Examinerfs R
Portobello Sailin
&Ka
akin
ort to the Trustees of
Club
I report on the accounts for the year ended 31 March 2025 set out on pages six to eleven
Respective responsibilities of trustees and examiner
The chartty's trustees are responsible for the preparats'on of the accounts in accordance with the terms
of the Charities and Trustee Investmenl (Scotland) Act 2005 and the CharilTres Accounts (Scotland)
Regulations 2006 (as amended). The chartys trustees consider that the audit requiremenl of
Regulation 10(1)(a) to (c) of the Accounts Regulations dS not apply. It is my responsibility to examine
the accounts as required under Section 44(1)(c) of the Act and to state whether particular matters have
come to my attention.
Basis of the independent examinerfs report
My examination was carried out in accordan with Regulation 11 of the Charities Accounts (Scotland)
Regulations 2006. An examination includes a review of the accounting records kept by the charity and
comparison of the accounts presented with those records. It also includes consideration of any
unusual items or disclosures in the accounts, and seeking explanations from you as trustees conceming
any such matters. The procedures undertaken do not provide all the evidence that would be required
in an audit, and consequently I do not express an audit opinion on the view gNen by the accounts.
Independent examinerfs statement
In connects.on with my examinats"on. no matter has come to my attention:
(1) which gives me reasonable cause to believe tha( in any material respect, the requirements
to keep accounting records in accordance with Section 44(1)(a) of the 2005 Act and Regulation 4 of the
2006 Accounts Regulations" and
to prepare accounts vthich accord with the accounting records and to comply with Regulation 8 of the
2006 Accounts Regulations
have not been met; or
(2) to which, in my opinion. attenticn should be drawn in order to enable a proper urKlerstanding of the
accounts to be reached.
Mathew Gillies LLB (Hons) ACPA FCIE
Full member of the Association of Charty Independent Examiners
Cowan & Partners Limited
60 Consljtulion Street
Edinburgh
EH6 6RR
8 December 2025
Portobello Sailing & Kayaking Club Year ended 31 March 2025
## Statement of Receipts and Payments for the Year Ended 31[st] March 2025
|Note
**Receipts**
Donations
5
Grants
6
Fundraising
Other Trading Activities
7
**Payments**
Trading Payments
8
Costs of Charitable Activities
9
Grants and Donations
10
Governance Costs
Independent Examination
Accountancy
Bank Charges
Purchase of Fixed Assets
**Surplus/(Deficit) for the year**
Cash Funds Brought Forward
Transfer Between Funds
Cash Funds Carried Forward|Note|Unrestricted
Restricted
Total
Total
Funds
Funds
2025
2024|
|---|---|---|
|||£
£
£
£
2,986
3,044
6,030
4,069
-
2,530
2,530
3,140
-
492
492
528
24,371
1,000
25,371
21,395|
|||27,357
7,066
34,423
29,132|
|||6,369
-
6,369
3,845
10,858
2,880
13,738
14,784
-
150
150
-
1,200
-
1,200
1,140
580
-
580
740
855
-
855
911
8,218
1,816
10,034
2,740
-|
|||28,080
4,846
32,926
24,160|
||||
|||(723)
2,220
1,496
4,972|
|||21,817
46,805
68,622
63,650
-
-
-
-|
|||21,094
49,025
70,118
68,622|
5
Portobello Sailing & Kayaking Club Year ended 31 March 2025
## Statement of Balances for the Year Ended 31[st] March 2025
|**Bank & Cash Balances**
Cash at Bank
**Fixed Assets**
Development Costs
Plant & Machinery
Plant & Machinery
Fixtures & Fittings
**Liabilities**
Independent Examination
Bookkeeping Creditor
Creditors|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**2025**
**2024**|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**2025**
**2024**|
|---|---|---|
||**£**
**£**
**£**
**£**
21,094
49,025
70,118
68,622||
||21,094
49,025
70,118
68,622||
||**Fund**
Unrestricted
Unrestricted
Restricted
Unrestricted
**Unrestricted**
**Funds**|
**Cost**
**Current**
**Value**
**2024 Value**
**£**
**£**
**£**
6,398
6,398
6,398
108,142
12,921
9,721
1,816
1,453
-
1,764
87
175|
|||118,120
20,859
16,294|
|||**Restricted**
**Total**
**Total**
**Funds**
**2025**
**2024**|
||**£**
**£**
**£**
**£**
720
-
720
1,200
-
-
-
480
-
-
-
2,507||
||720
-
720
4,187||
6
Portobello Sailing & Kayaking Club Year ended 31 March 2025
## Notes for Accounts
## **1. Basis of Accounting**
These accounts have been prepared on the Receipts and Payments basis.
## **2. Nature and purpose of funds**
Unrestricted funds are those that may be used at the discretion of the members in furtherance of the objects of the organisation.
Restricted Funds may only be used for specific purposes. Restrictions arise when specified by the donor or when funds are raised for specific purposes.
## **3. Trustee Remuneration and Expenses**
There was no Trustee Remuneration or Expenses during the year to 31 March 2025 nor 31 March 2024.
## **4. Transactions with Trustees or Connected Persons**
During the year 2 Trustees donated £1,460 to the charity and one Trustee paid £200 for storage and membership.
## **5. Income from Donations**
|Jar Donations - Rowing
Donations relating to Building Development
Surf Life Saving Club Start up
Rotary Club
Other Misc. Donations|Unrestricted
Restricted
Total
Total
Funds
Funds
2025
2024|
|---|---|
||£
£
£
£
2,712
-
2,712
2,856
1,330
1,330
1,043
1,336
1,336
378
378
274
-
274
170|
||2,986
3,044
6,030
4,069|
## **6. Income from Grants**
|Edinburgh City Council|Unrestricted
Restricted
Total
Total
Funds
Funds
2025
2024|
|---|---|
||£
£
£
£
-
2,530
2,530
3,140|
||-
2,530
2,530
3,140|
7
Portobello Sailing & Kayaking Club Year ended 31 March 2025
## Notes for Accounts – Continued
## **7. Income from Trading Activities**
|Course Income
Equipment Hire Income
Event Income
Ian Coldwell Trust
Kayaking Income
Memberships
New Club Building
Rowing Income
Sailing
Stripe Income
Storage|Unrestricted
Restricted
Total
Total
Funds
Funds
2025
2024|
|---|---|
||£
£
£
£
4,873
-
4,873
-
200
-
200
-
-
-
-
970
-
-
-
625
-
-
-
2,256
13,980
1,000
14,980
8,820
-
-
-
445
-
-
-
432
1,143
-
1,143
3,638
-
-
-
1,659
4,175
-
4,175
2,550|
||24,371
1,000
25,371
21,395|
## **8. Trading Payments**
|Insurances
Repairs and Mainenance|Unrestricted
Restricted
Total
Total
Funds
Funds
2025
2024|
|---|---|
||£
£
£
£
2,863
-
2,863
2,615
3,506
-
3,506
1,230|
||6,369
-
6,369
3,845|
8
Portobello Sailing & Kayaking Club Year ended 31 March 2025
## **9. Costs of Charitable Activities**
|Club Events
Community Outreach Project costs
Equipment repairs
External Course Delivery
Health & Safety
Kayaking Costs
Marine Fuel
Online Systems and IT
Pool Hire
Rent or Lease of Building
Rowing Costs
Sailing Costs
Subscriptions
Venue Hire
Training
Travel|Unrestricted
Restricted
Total
Total
Funds
Funds
2025
2024|
|---|---|
||£
£
£
£
803
-
803
100
-
-
-
1,829
1,146
-
1,146
-
-
2,730
2,730
-
897
-
897
-
-
-
-
2,166
359
-
359
-
2,518
-
2,518
-
1,368
-
1,368
-
2,000
-
2,000
2,078
472
-
472
2,423
72
-
72
5,539
485
150
635
649
354
-
354
-
175
-
175
-
209
-
209
-|
||10,858
2,880
13,738
14,784|
## **10. Grants and Donations provided**
|Dunbar Surf Life SavingClub|Unrestricted
Restricted
Total
Total
Funds
Funds
2025
2024|
|---|---|
||£
£
£
£
-
150
150
-|
||-
150
150
-|
9
Portobello Sailing & Kayaking Club Year ended 31 March 2025
## Notes for Accounts – Continued
## **11. Movement in Funds**
||As at|||||As at|
|---|---|---|---|---|---|---|
||31/03/2024|Receipts||Payments|Transfers|31/03/2025|
||£|£||£|£|£|
|Unrestricted Funds|||||||
|General Fund|21,817|27,357||(28,080)|-|21,094|
|||-||-|-|-|
||21,817|27,357|-|28,080|-|21,094|
|Restricted Funds|||||||
|Community Outreach|2,323|2,030||(2,730)|-|1,623|
|Ian Coldwell Fund|3,488|-||-|-|3,488|
|Building Fund|40,994|1,822||-|-|42,816|
|Surf Lifesaving Club|-|3,214||(2,116)|-|1,098|
||||||-||
||46,805|7,066|-|4,846|-|49,025|
|Total Funds|68,622|34,423||(32,926)|-|70,118|
The financial statements were approved by the Board of Trustees and authorised for issue on
05/12/2025 ………………….. and were signed on its behalf by:
............................................. Jared D’Souza - Treasurer of
10