PORT SEfo g/1 fi"L MANAGEMENT COMMITTEE SCIO- SC041476 Port Seton Centre Management Committee Trustees Annual Report 31" March 2025 Charity Number SC041476
Port Seton Centre Management Committee (SCIO) ST TRUSTEES ANNUAL REPORT FOR THE YEAR ENDING 31 MARCH 2025 Scottish Charity Number SC04147 Register of Trustees Trustees annual report
Port Seton Centre Management Committee (SCIO) TRUSTEES ANNUAL REPORT FOR THE YEAR ENDING 31" MARCH 2025 Scottish Charity Number SC04147 Reference and administration details Charity Name.. PorL Seton Ceiitre Management Committee. Registered charity No.. SC041476 Charity'.g principle address." Pc)rt Setnn Community Centre South Seton Park Port Seton East Lothian EH32 OBG Name ofcharity trustee.f on date of approval of Trustees'Annual Repurt Trustee Nome Office Date Acted if not whole Year
Port Seton Centre Management Committee (SCIO) ST TRUSTEES ANNUAL REPORT FOR THE YEAR ENDING 31 MARCH 2025 Scottish Charity Number SC04147 The officers and trustees are appointed at the Annual General Meeting and where relevant at regular meeting where there are processes in place to apply to become a trustee. Structurei governance and management Port Seton Centre Management Committee (SCIO) is a charitable incorporated association and the purposes and administration are set out in our constitution. ective and activities harit os The provision of educational and recreational facilities and programmes with the objective of improving the conditions of life for the people of Cockenzie and Port Seton. To promote active citizenship and community development through volunteering and participation in the Centre's programme with the object of reducing inequality, social isolation and improving community infrastructure and resilience. Achievements and Performanc 01 April 2023131 March 2024 Seen an increased use of the centre for a variety of activitiesaS well as an increase in cafe users. Our AGM held in November 2024 brought on a number of new trustees and also the formation of a fundraising working group which quickly started to deliver a programme of fundraising events. 202412025 was a year of celebrations with July 2024 being the 10th Anniversary of Port Seton Centre Management Committee SCIO and August 2024 celebrating 30 years of the opening of Port Seton Centre. The number of Functions and events being held at Port Seton Centre continued to increase with the Management Committee taking more responsibility for events. Interest in Asset transfer or long term lease of centre where the Management Committee could have more involvement in opening hours and what is on.
Port Seton Centre Management Committee (SCIO) ST TRUSTEES ANNUAL REPORT FOR THE YEAR ENDING 31 MARCH 2025 Scottish Charity Number SC04147 ve li Lighting up of tree at the end of North Seton Park in conjunction with the Cod Heids (a group of local individuals who ran the 2024 Edinburgh marathon) and community council. This was in replacement of a tree at the centre due to cost. The Management Committee continued to run a variety of accessible community cinemas during the Autumnlwinter months, We also supported the intergenerational events at Port Seton Centre The Management Committee held a successful Christmas fair at Port Seton Centre. In December 2024 the Management Committee were able to add the Sandcastle room and the Sportshall area to the areas of Port Seton Centre they lease. The Management Committee continued to support community projects and events by giving donations, awarding grants, purchasing resources or providing volunteers as well as developing a sensory room for use by the community at Port Seton Centre. Youth work was supported via our small grants scheme. The Management Committee also continued to support youth work by working with the other management committees in the Preston Seton Gosford Area to set up a constituted youth organisation called PSG Youth which aims to fund youth work in the community. The community pantry within Port Seton Centre was also supported by the Management Committee including the Management Committee being the point of contact for emergency food provisions for the Community of Cockenzie and Port Setofj during the Christmas and New Year Period, while Port Seton Centre was closed. The stability of the new Centre Head led to improved relations and systems of work with the staff and ELC. The introduction of a new EPOS till system has made an improvement to the timing of receipt of till income and also being able to monitor the means of income. We started the next 5 Year development plan for Port Seton Centre Management Committee.
Port Seton Centre Management Committee (SCIO) ST TRUSTEES ANNUAL REPORT FOR THE YEAR ENDING 31 MARCH 2025 Scottish Charity Number SC04147 Challen Over the course of the year there continued to be challenges for the Management Committee With East Lothian Council continuing the recruitment freeze and reducing staff ing hours the reduction in centre opening hours continued. The opening hours did stabilise later in 2024 with the centre closing early 2 evenings a week. This continued to have an impact on the Management Committee due to limitations on their ability to support the community to the extent they would have liked. es We did not put up a Christmas Tree outside Port Seton Centre over the festive period for 2024 due to the limitations with the tree only being lit up during the opening hours of Port Seton Centre when the staff r8membered to switch it on. The cost of providing a Christmas Tree couldn't be justified against the limited time the lights would be switched on especially as the tree would be off over Christmas. The limitation of only one trusted keyholder being allowed in Port Seton Centre at any one time by East Lothian Council during planned centre closing times continued to be restrictive and posed a challenge as some groups were unable to run or hold meetings. li The Management Committee recognises the continued hard work being carried out by all staff within the centre especially given the challenges faced by the staff team, The management Committee would like to thank all the staff for their continued dedication and hard work. The support and resilience carried out by the staff team has shown how diverse the team can be and how valued a service they provide within the community. The Management Committee would like to thank the Connected Communities team for their help and support. The Management Committee would also like to thank PSG Area Partnership and VCEL for their support with funding to help us support the community of Cockenzie and Port Seton.
Port Seton Centre Management Committee (SCIO) ST TRUSTEES ANNUAL REPORT FOR THE YEAR ENDING 31 MARCH 2025 Scottish Charity Numb@r SC04147 men The Management Committee will continue to adopt open and transparent risk management and health and safety policies. The Managem8nt Committee is registered with the Information Commissioners Office as a controller of data under the General Data Protectinn Regulations. The introduction of an EPOS Tlll systern has increased transparency and should improve the cornplexity of the accounts. Quickbooks online is being used for finances and invoicing. Trustees declare that they Iiave approved the trustees report above. .Flqned(yn bchalf of th(., c'li(Ii'ilv'.% li'11.st('e3
Charity No SCO 41476 Port Soton Centro Managoment Commltt•• ISCIO) ACCOUNTS AND REPORT FOR THE YEAR ENDED 31 MARCH 2025 GLASS ACCOUNTANCY 1 DUDDINGSTON YARDS EDINBURGH EH15 3NT
P•rt 5•ton C•ntr• Manw•mentCommlltM ISWI.Chth No. 8C041476 Stst•mt•f Fln•nd•l Axllv4kn1or th• yur•nd•d31 Il•rrh 2028 Uw•BtrScl•tt RMb1¢t•d T•tsi Fund• 2020 R•¢•W Ot•4 Fwid• 2034 Row, Hir•. Sort P& Grwft E411 Lotrlan Cr1 28.300 8.245 28.900 15.146 20.DS Evert EAS1tathn Lott 241 Dcmbo DGm8iknn. Chjth lor Pwiry ELC P8yx8nifor Fl•wrA)• 2,41a 2AIO 753 753 4.581 581, 2.381 s.ooo Wdt• C¥fs R•fuTrl1 ToiilH•¢•ip¢s PAym•n Ad¥qrtii V•ndln4Machln• Ctsbll Cild coJi5 Oyrn colti Rèsir¥lldSlroknOroup Ast4 EartyY•lfl Ev•nis &Pfolecl• Oonoldion$Dlttks blli• Pf4l•cl Soft Pthy R61urlhM•nt 1,324 1.324 150 1,079 1,071 i.oM. 1,174 1,174 131 131 7.538 &215 2,828 4903 1.797 1,797 Youihwork &Siafflngc11 CAB Qytio4¢h Cllnlc$ F•iiiv• Pr¢¥lslon¥ Xm•8Tt•o. Ll8ht• Dl¢. loial PtymeniiftrT¢h•rit•tA•Acii¥lll•s 18,341 2,803 2,803 1,748 1,?48 1,730 1.183 1,446 l£count8ncyFo•• Proles8lon#ltsè& Pr¢co•$ln8 Fotsts Cioanlni8nl M&inieniTrc8 Mlnor Equlpmeni & R•pèlrn Maiorequlpmolll& Ropfjlig Pilniini.Slallonary & Pojia S¢cretailol Se¢81 8Dftwar• Expen$e$ 5b4rrlptlon8&Ll¢on Glft ChrI8thS PioW$ioni Ti•lnlfj8txpEn¥e• Tn¥el&Sub51sienEe lo¢•lGthvn8ncoCo• 2,OOB 2.1.1 234 210 234 210 1.927 I,K7 1.201 67 d!1 616 616 li Toi PMeffls 32,109 5.227 13, 2.874 16.2C6 3.71e IQ,261 10.372 21 3.695 14,061 21
Port Soton Centr• Manag•m8nt CommMt•• (SCIO) - Chaiity No. SCO 41476 Statement Of Balances as at 31 March 2025 2026 2024 Notes BANK AMD CASH IN HAND Openlng balances Surplus l {d8ficit) for the year 3.716 16,206 14.067 10,351 19,922 3,716 Consisting of - Balance al Bank Pety Cash 19.770 152 19,922 3,734 3,734 RESERVES General Fund Restricted Funds 13,554 6,369 21 3.695 19,922 3,716 LIABILITIES Amounts duo lo be pald 900 Approved by th8 Iru#t8è8 and 81gMd on thair bahay
Port Seton Centre Management Commlttee ISCIOI- Charity No. SCO 41476 Notes to thé Accounts for the year anded 31 March 2026 1) ACCOUNTING POLICIES lal Ba81# of Prep•rotlon of Flnan¢l•l Ststements Thè Finandal Statements are prepared on an Ree•lpts and Payrnents bas18 to comply with the Charities Accounts IS¢ottandl Regulations 20C6. In preparing the Financial Statements tho Charity follow8 best practi as laid dovm in the Ststemenl of Recommended Practice Accounting and Reporting by Chanlies" (SORP 20051 issued in February 2005, and accounting standards applicable to thè Companies Acl 1985 & 2008. 21 UNRESTRICTED FUNDS Incomlng Resources Respources Expended Net resources for the year 45,642 32,109 13,533 Balances brought foNard Balance5 carrled forward 21 Thls fund represents the accumulated surplus to date. 31 GRANTS RELATING TO CHARITABLE ACTIVITIES The followlng Donatlons l Grants otc. were pald: 2020 2024 OveT60's Group Deflbrlllator Costs Emma Rltchl ASN Room at School Over80's Group Cockenzle & Port Seton In Bloom Port Seton Paniry from Chalmers Church Resllllence Support Port Seton Pantry Wlnterjackets 955 400 500 John Bellany Day Centre Cockenzle and Portseton CommunltyFlag Pole BoatSe Blest GfOUP Cockenzle and Port Seton Gala Heavy Sound Box Meeling Eveni Communitychoir Resource Centre Centre Youth GIOUP Youth Café 130 1.000 500 3,000 750 500 250 300 402 78 500 Walking Football Group Llbrary Centre Actlvlty l Board Games) 191 282 204
Port Seton Centre Management Commltt89 (SCIO) - Charity No. SCO 41476 Noteg to tho Accounts for the year ended 31 March 2025 contlnuod 4) RESTRICTED FUNDS Varlous funds are belng held on behalf of organlstlons below. Balance al Start ofyear Incomlng Monies Outgoing Monles Balance at End of Year AP Festlve Provlslon PantrylFestlve Thilft Hargreaves Intergeneratlonal Event AP Walklng Football AP Food & Fltness l Youth Gym Donaldsons Dlttles Port Seton Stroke Group 1,000 500 500 3,976 1,925 1.000 66 315 2,696 520 500 131 5,227 185 1,280 1,405 500 3,195 3,69S 3,064 6,369 7,901 All monles held at the year end have been returned or expended In the new year. 51 LIABILITIES An estlmoto of the Ilabllllles ar the balance she0t data ara As lollows: 2025 2024 Accountants Fee 2022&2023 900 Accountants Fee 2025 960 %0 900 61 ACCOUNTING SOFTWARE ADJUSTMENTS Ourlng the course ol examlrslng the accountlng records held on qulckbooks we found some sttortcomlngs In the automètlc procès$lng of the tlll transactons Ihat led to to dupllcate entries for Income recelved. These have been fully r8conc118d and corrected and Glass Accountancy has given some addltlonal tralnlng to the team. There was a reconclllng balance ot £59 that has been adjusted in these accounts. A quarterly review process wlll take place through the next flnancial year to ensure no Issues wlth the accountlng entries.
Ind•pgnd•nt Examln•ts Report to tho Trust¢06 of Port Sgton Contre Manag•m•nt Commitl¢e (SGIO) Charity No 8CO 41476 I report on the account8 of the tharity for the year ended 31 March 2025 which are enclosed. RoSPOCtlvo responslbllltios of trusto08 and •xamin•r The charlty's trustee5 are re5ponslble for the preparatlon of the accounts In accordance wlth the temis of the Charitles and Trustee Investment (Scotlandl Act 2005 and the Charities Accounts {Scotlandl Regulatlons 20D6. The charlty truslees conslder that the audlt requirement of regulation 10111 Idl of the Accounts Regulallons (loes not apply. It Is my responslbllltyto examlne the accounls as requlred under section 4a11) 1¢) of the Act and to state whether partlcularmatters have come to ry attention. Ba•ls of Indopgndent oxamlnef• 8tat•mont My examlnatlon Is carried out In accordance wlth Regulatlon li of the Charltles Accounts Iscotlandl Regulations 2006. An examlnatlon Includesa revlewof the accountlngrecorcls keptbythe Charlty and a comparlson ofthe accounts presented wlth those records. It also Includes conslderatlon of any unusual Items Of d13clo3ures In the accounts,and seeks explanaiSonsfrom the tfUSteesconceinlngany such rnaiters. The proceiures undenaken do not provlde ali tfie eviience that woulo be requlred In an audlt, and consequently I do not express an audll oplnlon on the vlew given bythe accounts. Ind•pondont •Mmln*• •t•t•m•nt In ihe course of myexamlnatlon. no matter has come to my attenllon whlch Éfves me reasonable causeto belleve thal In 8nym8terlal re3pect3the requlrements: to keep accountlng recor¢Js In accordance wllh Seciion 441 li ia) ot the 2005 Act and Reguiatlon 4 otthe 2006 Accounls Regulaiion, and to prepare accounts whlch accord wilh the accounting records and complywlth Regulatlon 9 of the 20Q6 Accounts Regulatlons have not been met, or to whlch, In my oplnlon, attentlon should be drawn In order to enable a proper under5tandlng of the accounts to be reached Glas5 Accountancy 1 Duddingston Yards Edingh EH15 3NT 29th October 2025