OroyAt AIRFORCES Association
The charity that supports the RAF family
Trustees’ Annual Report for the period 01 January 2025 31 December 2025
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Registered charity number (if any) | [SCO] [37936]
Branch's principal address |10 ARDAYRE RD
PRESTWICK
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Names of the Branch charity trustees who manage the charity (generally known as the Branch Committee) (Please include all trustees for the Branch including custodian trustees in relation to branch property) (Note: Details required are for the period 1 Jan — 31 Dec 25 only)
1 |ALEXANDER LOBBAN WHOLE YEAR 2 |DONNA HUTCHISON WHOLE YEAR 3 | ELIZABETH ROACH WHOLE YEAR 4 | ROBERT CHANDLER WHOLE YEAR 5 |STUART LESLIE Committee Member WHOLE YEAR | TTTTTCdSC;C;~C~C~C—C;CSCSCSCCCYSC“(‘(NTTTTTCdrC*Y a a QO a a G
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OroyA
AIR FORCES
Association
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Description of the branch’s trusts
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Type of governing document Royal Charter, Rules, Byelaws, Area and Branch Regulations of the Royal
(e.g. trust deed, constitution)mips Air Forces Association.
How the Branch charity is Unincorporated association
constituted
(e.g. trust, association, company)
Trustee selection methods Elected by the branch membership
(e.g. appointed by, elected by)
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Additional governance issues (Optional information)
View | ne Charity's Organisational Structure include additional The charity is a branch of the Royal Air Forces Association which is a Royal information, where Charter body and registered as a charity in England and Wales under number relevant, about: 226686 and in Scotland under SC037673 (“the Association”). The Association - has many branches all of which share the same charitable object as the Policies and A iati d biecttoth titution procedures adopted ssociation and are subject to the same constitution. for the induction and 2 RG Toitkeaateceeme | rustee Induction & Training (Please insert any induction The branch's training or training courses completed by Trustees) organisational CHAIR COMPLETED COURSE FOR AREA COUNCIL structure and any wider network with which the charity works. Related Party Relationships (e.g. Club if operated) Relationship with AYR & PRESTWICK BRANCH CLUB any related parties (including branch club). Trustees’ Risk Management (include details of any Risk Management consideration of documents held) major risks and the system and FIRE RISK ASSESSMENT, ASBESTOS RISK ASSESSMENT, GAS procedures to CERTIFICATE, ELECTRICAL CERTIFICATE.—__| manage them. WBOI Whistleblowing OE02 OSCR Enquiry FRO3 Financial Reserves FP04 Anti-Fraud RAOS Risk Assessment INV06 Investment PECO7 Privacy & Electronic Communications RDO8 Resignation or Dismissal of a Trustee CI09 Conflict of Interest
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a
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O©rRoyAL AIRFORCES Association
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ME10 Museum Exhibits ME12 Museum Fire Safety
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Oroya
AIRFORCES
Association
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Summary of the To promote, through the comradeship engendered by its members, the welfare by objects of the charitable means of all serving and former members of Her Majesty’s Air Forces, their branch set outin | spouses and dependents, together with the widows and widowers and dependents of its governing those who died whilst serving or subsequently. document
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AGM 2026
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Treasurer's
Report for the year ending December 2025.
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Following another busy year, the Branch finances continue to remain in a healthy position. After reconciliation of the Income and Expenditure Accounts the balance of the General and Welfare Accounts is £58,890.38.
The management of the Branch Accounts is not solely my responsibility, it is also the responsibility of all the Trustees to look after the charity’s assets, making sure that we fulfil our charitable obligations. Accounts were submitted for 2024 to the Office of the Scottish Charity Regulator in accordance with Section 44 (1) (c) of the Charities and Trustee Investment (Scotland) Act 2005 and Regulation 8 of the Charities Accounts (Scotland) Regulations 2006. There were no issues raised, and our current registration SCO37936 continues.
This year the Income total increased, and the Expenditure total decreased. The overall surplus for 2025 was £4,236.86. The Branch committee is normally kept advised of working capital each month, and they would not approve expenditure that would place the account in deficit. We remain committed to keeping expenses within a reasonable figure. Accounts are emailed to committee members, and paper copies are available at committee meetings as necessary.
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As the balance of the General Account remains below £100,000.00 Regulation 11 enables us to have the accounts independently examined rather than audited. It is my proposal to the AGM to continue to use John Duthie of Galbraith Pritchards in 2026 as they have examined the accounts now for a number of years, and they also audit the Club’s Accounts and | am very happy with their assistance.
Wings Appeal (Note 1)
This year we were able to send £2,807.18 to HQ being our Wings Appeal collection total. This is an increase of over £800 on last year’s total. In addition to this we had a very successful weekend at the Scottish Airshow where we assisted at the MET van and takings were £28,563.44. Although this doesn’t show in our accounts our proportion of £ 2,964.13 will be credited to us at HQ and form part of our Wings Appeal total, which will stand at £5,771.31. We were able to attend Prestwick Prom, The Lowland Gathering and attend instore collections in Tesco Kilbirnie and Saltcoats. These events together with the various schemes that the Club hold for us, for example the Book Exchange, Teddy in the Bar and the Display Case in the Bar all helped towards our total.
This year we also held a VE Day Dance and a Summer Picnic. Donations were also received at various events.
The policy of placing collecting cans in various retail establishments continues. A few stores have withdrawn from holding cans and many customers are going cashless, however we managed to raise £764.84 by this method, again an increase on last year.
| would like to thank everyone who gave of their time to assist with all of these enterprises.
Membership Rebate (Note 2)
We received £1066.10 which was due for 2025.
Donations (Note 3)
In the main donations are credited to the Wings Appeal, unless expressly specified.
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Building Fund (Note 4) Ongoing work was required on the roof and garden plants were purchased.
Branch Contingency (Note 5)
It is the responsibility of the Branch to pay for Building Insurance. The Club paid rent this year of £3,480.00 and this amount has been credited to the Contingency account to offset the cost to the Branch of the insurance. The increase from last year is because the rent was previously paid in arrears and is now paid in advance.
Savings Account (Note 6)
£10,000.00 has been set aside for any future projects.
Museum Account (Note 7)
The work on the rooms designated for the museum is proceeding well. The work on the floor has now been finished. Blinds have been purchased and installed.
Battle of Britain Reserve (Note 8)
This sub account is to save for expenses incurred for the annual Battle of Britain events. The proceeds from Armed Forces Day and the Battle of Britain Dance are included in this account. We have charged a donation to the clergy and to the piper for the Battle of Britain Parade. A few new decorations for the dance have been purchased, together with Poppy Wreaths.
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‘Sundry (Note 9)
Committee Expenses, Ink and Postages were kept at a reasonable cost of £214.84. We purchased Polo Shirts for new committee members, the cost of the shirts was £56.11
We were able to send delegates to our Local Conference this year, the expenses incurred were £254.00.
Membership fees totalling £130.50 which had lapsed were paid. One member paid the Branch and also paid HQ. He has donated the overpayment to the Wings Appeal and this will be transferred in the new year’s accounts.
Welfare / Wellbeing (Note 10)
The guidelines regarding expenses include, for example, hospitality at functions. We received donations to help offset the cost of hospitality of £100 each from the RAFA Club and from South Ayrshire Council and £200 from the Polish Consulate.
| would now like to ask the AGM for a seconder for my proposal to continue to use John Duthie of Galbraith Pritchards as our branch examiner.
Seconded A (0 BRAN
That ends my report. Are there any questions?
Elizabeth Roach, Honorary Treasurer RAFA Ayr & Prestwick
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| THE ROYALAIRFORCESASSOCIATIONAYR&PRESTWICKBRANCH | THE ROYALAIRFORCESASSOCIATIONAYR&PRESTWICKBRANCH | BRANCH | S(or4) | ~]Y 4S6 |
|---|---|---|---|---|
| Income and Expenditure Account | year ending 31st December | 2025 | ||
| 2024 | Note | 2025 | ||
| £ £ |
INCOME | £ | £ | |
| 1985.24 | Wings Appeal | 1 | 3145.85 | |
| 1059.10 | Membership | 2 | 1066.10 | |
| 338.00 | Donations | 3 | 0.00 | |
| 0.00 | Building Fund | 4 | 0.00 | |
| 1555.00 | Branch Contingency | 5 | 3480.00 | |
| 0.00 | Savings Account | 6 | 0.00 | |
| 0.00 | Museum Account | 7 | 0.00 | |
| 1421.60 | Battle of Britain Reserve | 8 | 1808.26 | |
| 137.10 | Sundry Income | 9 | 146.50 | |
| 875.34 | Welfare / Wellbeing | 10 | 1980.07 | |
| 638.56 | Bank Interest | 502.28 | ||
| 8009.94 | 12129.06 | |||
| EXPENDITURE | ||||
| 2028.67 | Wings Appeal | i: | 2807.18 | |
| 0.00 | Membership | 2 | 0.00 | |
| 0.00 | Donations | 3 | 0.00 | |
| 1009.84 | Building Fund | 4 | 228.00 | |
| 1555.03 | Branch Contingency | 5 | 1682.75 | |
| 0.00 | Savings Account | 6 | 0.00 | |
| 2436.15 | Museum Account | I | 873.72 | |
| 674.46 | Battle of Britain Reserve | 8 | 370.35 | |
| 1590.33 | Sundry Expenditure | 9 | 1188.91 | |
| 656.11 | Welfare /Wellbeing | 10 | 741.29 | |
| 9950.59 | 7892.20 | |||
| -1940.65 | Surplus/(Deficit) foryear | 4236.86 | ||
| Opening Balances | ||||
| 5280.43 | General Fund | 5862.86 | ||
| 216.40 | Wings Appeal | 172.97 | ||
| 9930.17 | Building Fund | 8920.33 | ||
| 10101.57 | Building Ins Contingency | 10101.54 | ||
| 10000.00 | Savings Account | 10000.00 | ||
| 9028.30 | Museum Account | 6592.15 | ||
| 1215.32 | Battle of Britain Reserve | 1962.46 | ||
| 10821.98 | Welfare | 11041.21 | ||
| 56594.17 | 54653.52 | |||
| Closing Balances 31/12/25 | ||||
| 5862.86 | General Fund | 6388.83 | ||
| 172.97 | Wings Appeal | 511.64 | ||
| 8920.33 | Building Fund | 8692.33 | ||
| 10101.54 | Building Ins Contingency | 11898.79 | ||
| 10000.00 | Savings Account | 10000.00 | ||
| 6592.15 | Museum Account | 5718.43 | ||
| 1962.46 | Battle of Britain Reserve | 3400.37 | ||
| 11041.21 | Welfare/ Wellbeing | 12279.99 | ||
| 54653.52 | 58890.38 |
Verified by the Branch Treasurer and signed on behalf of theCommittee Elizabeth Roach Elizabeth Roach, Honorary Treasurer. Page 1
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THE ROYAL AIR FORCES ASSOCIATION AYR & PRESTWICK BRANCH Notes to the Accounts year ending 31st December 2025
| INCOME | EXPENDITURE | ||
|---|---|---|---|
| £ | £ | ||
| 1 | WINGS APPEAL | ||
| Summer Picnic | 88.00 | ||
| Static Cans | 764.84 | ||
| Teddy/ Ducks in the Bar | 96.00 | ||
| Chq Wings Appeal | 2777.18 | ||
| Collection Tesco Stores | 767.51 | ||
| Book Exchange | 87.61 | ||
| Prestwick Prom/ Pitch Fee | 232.99 | 30.00 | |
| Donations | 201.45 | ||
| VE Day Dance | 866.11 | ||
| Lowland Gathering | 41.34 | ||
| Total | 3145.85 | 2807.18 | |
| 2 | MEMBERSHIP REBATE | 1066.10 | 0.00 |
| 3 | DONATIONS | 0.00 | 0.00 |
| 4 | BUILDING FUND | ||
| Garden Plants | 18.00 | ||
| Roof Work | 210.00 | ||
| Total | 0.00 | 228.00 | |
| 5 | BRANCH CONTINGENCY | ||
| Club Rent | 3480.00 | ||
| Building Insurance | 1682.75 | ||
| Total | 3480.00 | 1682.75 | |
| 6 | SAVINGS ACCOUNT | 0.00 | 0.00 |
| 7 | MUSEUM ACCOUNT | ||
| Blinds | 690.00 | ||
| Floor | 142.76 | ||
| Consumables | 40.96 | ||
| Total | 0.00 | 873.72 | |
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| THE ROYAL | AIR FORCES ASSOCIATION AYR & | PRESTWICK BRANCH | |
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| Notes to the Accounts year ending 31st December 2025 | |||
| INCOME | EXPENDITURE | ||
| £ | £ | ||
| 8 | BATTLE OF BRITAIN RESERVE | ||
| AFD/Pitch Fee | 355.06 | 92.00 | |
| B of B Dance | 1453.20 | ||
| Donation | 30.00 | ||
| Decorations | 47.85 | ||
| Piper | 80.00 | ||
| Poppy Wreaths | 120.50 | ||
| Total | 1808.26 | 370.35 | |
| 9 | SUNDRY | ||
| Membership | 146.50 | 130.50 | |
| Standard Insurance | 163.46 | ||
| Accountants fees | 300.00 | ||
| Signwriting | 55.00 | ||
| Polo Shirts | 56.11 | ||
| Field Cross | 15.00 | ||
| Postage | 24.46 | ||
| Conference Fees Local | 254.00 | ||
| Consumables | 190.38 | ||
| Total | 146.50 | 1188.91 | |
| 10 | WELFARE/ WELLBEING | ||
| Wings Rebate | 1443.53 | ||
| Bank Interest | 136.54 | ||
| Membership W/O | 10.00 | ||
| Hospitality Remembrance Day | 82.52 | ||
| Hospitality Summer Picnic | 27.30 | ||
| Hospitality Polish Naval Day | 200.00 | 220.05 | |
| Hospitality H Richardson VE Day | 200.00 | 401.42 | |
| Total | 1980.07 | 741.29 | |
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THE ROYAL AIR FORCES ASSOCIATION AYR & PRESTWICK BRANCH
Income and Expenditure Account year ending 31st December 2025
EXTRACT GENERAL ACCOUNT
| 2024 | Note | 2025 | |||
|---|---|---|---|---|---|
| £ | £ | INCOME | £ | £ | |
| 1059.10 | Membership | 2. | 1066.10 | ||
| 338.00 | Donations | 3 | 0.00 | ||
| 2976.60 | Legacy Accounts etc | 4,5,6,7,8 | 5288.26 | ||
| 137-10 | Sundry Income | 9 | 146.50 | ||
| 638.56 | Bank Interest | 502.28 | |||
| 5149.36 | 7003.14 | ||||
| EXPENDITURE | |||||
| 0.00 | Membership | 2 | 0.00 | ||
| 0.00 | Donations | 3 | 0.00 | ||
| 5675.48 | Legacy Accounts etc | 4,5,6,7,8 | 3154.82 | ||
| 1590.33 | Sundry Expenditure | 9 | 1188.91 | ||
| 7265.81 | 4343.73 | ||||
| -2116.45 | Surplus/(Deficit) for year | 2659.41 | |||
| Sheet as at | 31st December 2025 | ||||
| Opening Balances | |||||
| 5280.43 | General Fund | 5862.86 | |||
| 40275.36 | Legacy Accounts etc | 37576.48 | |||
| 45555.79 | 43439.34 | ||||
| Closing Balances 31/12/25 | |||||
| 5862.86 | General Fund | 6388.83 | |||
| 37576.48 | Legacy Accounts etc | 39709.92 | |||
| 43439.34 | 46098.75 |
Balance Sheet as at 31st December 2025
Verified by the Branch Treasurer and signed on behalf of the Committee Elizabeth Roach Elizabeth Roach, Honorary Treasurer.
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THE ROYAL AIR FORCES ASSOCIATION AYR & PRESTWICK BRANCH
Income and Expenditure Account year ending 31st December 2025
EXTRACT WINGS APPEAL
2024 INCOME 2025 £ £ £ £ 0.00 VE Day Dance 866.11 767.47 Tesco Collections 767.51 43.50 Dementia Group 0.00 662.38 Static Cans 764.84 25.00 Ducks / Teddy in the Bar 96.00 50.00 Christmas Teddy 0.00 51.94 Book Exchange 87.61 324.60 Prestwick Prom 232.99 0.00 Canada Day 0.00 60.35 Donations 201.45 0.00 Lowland Gathering 41.34 0.00 Summer Picnic 88.00 1985.24 3145.85 EXPENDITURE 1968.67 Wings Appeal Chq to HQ 2777.18 60.00 Prestwick Prom 30.00 2028.67 2807.18 -43.43 Surplus/(Deficit) for year 338.67 as at 31st December 2025 Opening Balances 216.40 Wings Appeal 172.97 Closing Balances 31/12/25 172.97 Wings Appeal 511.64
Balance Sheet as at 31st December 2025
Verified by the Branch Treasurer and signed on behalf of the Committee Elizabeth Roach Elizabeth Roach, Honorary Treasurer.
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THE ROYAL AIR FORCES ASSOCIATION AYR & PRESTWICK BRANCH
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Income and Expenditure Account year ending 31st December 2025
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EXTRACT WELFARE ACCOUNT
2024 INCOME 2025 £ £ £ £ 215:54 Wings Rebate 1443.53 159.80 Bank Interest 136.54 0.00 Hospitality Polish Naval Day 200.00 0.00 H. R. / VE Day Celebrations 200.00 875.34 1980.07 EXPENDITURE 500.00 J Higgins Funeral Tea 0.00 0.00 Subs W/Off 10.00 0.00 Hospitality Summer Picnic 27.30 21.45 Hospitality Remembrance Day 82.52 84.66 H. R. / VE Day Celebrations 401.42 50.00 Hospitality Polish Naval Day 220.05 656.11 741.29 219.23 Surplus/(Deficit) for year 1238.78
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Balance Sheet as at 31st December 2025
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Opening Balances
10821.98 Welfare Account 11041.21
Closing Balances 31/12/25
11041.21 Welfare Account 12279.99
Verified by the Branch Treasurer and signed on behalf of the Committee Elizabeth Roach
Elizabeth Roach, Honorary Treasurer.
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APPENDIX 3
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| Report toeeharity name ee eee ee the [accounts]
| trusteesimembers of RIYAL A/R FORCES ASSOCIATION —AIR + PRESTWICK
| Registered charity$C 7 |
| number 7 027936 a
On the accounts ofthe Period start date Period end date
charity for the period
Day [Month | Year |Day| Month [Yer
01) 01 |20zs8P| 3I) 12 2025
Se omen pages) =i] TOG -_ Greccrtonal sheets) ~~ —
responsibilities Respectiveof trustees Thewith ct h arity'se terms trusof t he e sCharities are responsibleand Trustee for the preparationInvestment (Scotland) of the accounts2005 Act in and accordancethe
and examiner Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees
consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations
does not apply. It is my responsibility to examine the accounts as required under section
44(1) (c) of the Act and to state whether particular matters have come to my attention.
Basis of independent My examination is carried out in accordance with Regulation 11 of the 2006 Accounts
examiner’s statement Regulations. An examination includes a review of the accounting records kept by the
charity and a comparison of the accounts presented with those records. It also includes
consideration of any unusual items or disclosures in the accounts and seeks
explanations from the trustees concerning any such matters. The procedures
undertaken do not provide all the evidence that would be required in an audit and,
consequently, | do not express an audit opinion on the view given by the accounts.
Independent examiner’s |n the course of my examination, no matter has come to my attention [other than that
statement disclosed on the attached page]
1. which gives me reasonable cause to believe that in any material respect the
requirements:
. to keep accounting records in accordance with section 44(1) (a) of the 2005 Act
and Regulation 4 of the 2006 Accounts Regulations, and
° to prepare accounts which accord with the accounting records and comply with
Regulation 9 of the 2006 Accounts Regulations
have not been met, or
2. to which, in my opinion, attention should be drawn in order to enable a proper
SignedomAe understandingDate:‘i of the accounts06/03/2026 to be reached.
Relevant professionalName: MR JOHN DUTHIE, C
qualification(s) or body (if CHARTERED ACCOUNTANT, MEMBER OF TCA
any):
Address: 20 BARNS STREET
KA7 IXA
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*Please delete the words in the brackets if they do not apply. If the words do apply, set out those matters which have come to your attention on the following page ** OSCR will accept digital or typed signatures oAPPENDIX 3
os
»
Disclosure section
Only complete if the examiner needs to highlight material problems.
Give here brief details of
any items that the examiner wishes to disclose
Independent Examiner’s Report
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Report to the trustees /
management“aes committee ROYAL AIR FORCES ASSOCIATIONn -Ath+ PRESTWICK
On accounts for the year Charity no
ended 312 /202S (ifany)| 5037934 |
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Independent You are responsible for the preparation of the accounts in accordance with
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examiner's statement applicable legal requirements.
| have completed my examination of the accounts of the charity.
| confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below*) which give me cause to believe that:
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e the accounting records were not sufficient to show and explain all the (Branch/Branch Club’s) transactions for the year
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e the accounts did not accord with the accounting records; or e the accounts did not contain a sufficient record of the assets and liabilities of the (Branch/Branch Club)
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn.
- Please delete the words in the brackets if they do not apply.
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Signed:[| Cito: |_ 06/03 Jaze|
Name: MR, JOHN DUTHIE CA, i
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Only complete if the examiner needs to highlight material matters of concern
Give here brief details of any items that the examiner wishes to disclose.
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20210901_IER Template_BGOv1
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