THE BARONY A FRAME TRUST (SCIO) TRUSTEES. REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 30 MARCH 2024 Scottish Charity No. . SC037510
THE BARONY A FRAME TRUST ISCIO) CHARITY INFORMATION Trusl88s Charity number SC037510 Ind8pondent Examinar JRD LLP 11 Portland Road lfjlmamock KA1 28T Principal office address clo JRD LLP 11 Portland Road Kilmamock KA12BT Bankers Bank of ScotLand 43145 Tovmhea(I Street Cumnock KA18 1PG
THE BARONY A FRAME TRUST (SCIO) CONTENTS Pag¢ Trustees. Report Financial Statements Independent Examinerfs reFQrt Statement of financial activrties Balance sheet Notes to the financial sLitements
THE BARONY A FRAME TRUST (SCIO) TRUSTEES, REPORT FOR THE PERIOD ENDED 30 MARCH 2024 The tTUStees present their report and indèptrndenly ex3rThrd ffinanckil statements for the peiiod ended 30 March. 2024. The cornp8r8h.ve fjgures wèré prepared forthe 18 nk)nths tts 30 Septernlw 2022. al and Adminbstratlve Information The Barony A Frame Trusl was Ixiginalty eStal$hel by Degj of Tntst on 31 October 2c¥)3. Th¢ charlty wa$ Incorporatgd as 8 SCIO on 5 S8Ptember 2013. with the effectNe date of actwation 1 IktoT 2013. Board of Tru$t•és Trustees are Klentffitsd and appjinted acts)rding lo thè Constitutic. The followÈng trustees served duriThJ the finanoa year unles¥ othèMi%e Not.. ICh8irpersonl {Se(x¢taryl There have be-n no changes in Trustees since Ihe ped-end date. Ind?pendgnt Examlnèr f JRO LLP and3 for re4)poiniment as In(kndent Examlier at Ihe Tru51'5 forthcoming Struct ne nd Mana m•nt Recruliment and Appolntmwrt of Twstees Trustees 8pp(ynleil in line wilh the ConstitutK)n Organlsatlomal Strneturn The Board of Trustees is reS[onb for policy decisions. Twstees. ffleeb.ngs ale hdd every two months to effect pd de¢Bions and agreè ststèments of a¢xounts. A Steerrng group comprisTrig four Irustees plus thè appoinled Proje¢t Adminislration 8nd Monitori9 oificer rneet regufaty lo draft 1$ and ensure that all le1 and financial recwirements are adhered to. Subroups are a150 apFoinled wth dekgai& 5pm$Ilty io progr 8nd implement decisions. R•lat•d PartlBs There were no transacti0Th8 durng the year beiween Ihe charity and 8 related Ferty of any Trustee. This is wilh the xCeptn of the disdosure at note 5 to Ihe ffinancial slatements. Ob'¢ctives and Activiti•s Trust Oblectlves The BaronyA Frame Trustobiects #rs to retsin and restorè thèA Frdma Struduiè at tha old Barony Colliery site in Ayrsh for Ihe benefjt ol the public by mainiaining the m1j heIe of the area and opening the A Fr sitg to Ihe goneral public as a heritage sile of m[UMental and eduLatica1 val.
THE BARONY A FRAME TRUST {SCIO) TRUSTEES, REPORT FOR THE PERIOD ENDED 30 MARCH 2024 Actlvltles Our website is regularfy maintained by one of our Iru51ees, we afe receivÈry a number of inteTaCtion$ frorn members of the public locally and frorn outwith the area. We are 8150 recaving a steady numIr of membeTShip enquiriesfrom the wobsile and in person. The group like marry others was fru5trateil over the timè of the C(yonavitu$ {COVID-19} pandemic with little activity_ However. we have been awarded grant fijnding frrmn East Ayrshire CounrAI which will allow us to re-instate the up-Itghtir¥J (improved security). udIng CCTV. extra IbJMing and entry gate reslrictor (refer lo nole 9 of the finan(x81 slalementsl. Visitors to the site has not dirninished 8nd that d(*$ help vhth wemb"n9 and we a cc4wirwl the improvements we make will enhance the A Fra in general. There have prewously been issues wth travelling peop not £v1n9 or .9 rgspethl but the above enhanced security shoukl help to prevent this problem in Ihe fuiure. Insurance rates for a volunlary group were very high and we did manage to nègob.até a reTrL dLrftng the 2021r22 period. Flnanclal Revlew R•s•tv•s poll¢y The Trustees rewew the reserves poly in relation lo the charity's arcnStanc£s. needs and fuhjre plans. The balance of the unrestricted general fund at 30 March. 2024was £1.388 (30 September2022.. £4.530). whith IS ¢x)n8idwed appropriale at present. Rlsk Ass•ssm•nt Refurbishment of Ihe A Frame stwctvwe was completed some time a. Sill Ihen no rolttine in$pedn rnaintenan programme has been conducted. The Trustees consider the risks inherent in this slralegy as minimal Sin all works (o Ihe structure carry a 25 year guarantee. The stwcture itself ocrupies its histoiic kjcation which appears lo present no problems in regard to stability. The sustainats.lty ofthe Trust is of paranUnt OnrIanCe to ihe Trustee4 not simply pertaining to the ongoing Ltse of the stte but also with regard to b03rd fflefflbetship. To this end, we previously changed the stnjcluie to a SCIO. This will f8cililale gr8at81 involveMt in tho Trusts management by Membe thereby SUring the board's continuance. In addition. the change in legal fomi will provide additional gaI and finanti prolection to cjjrnI Trustees. Ort Cleats" of th¢ Trns( the Trustees &gned a 21 year lease with Scottish Resou$ Group, fomier owner of the site. The retent demise ol Scottish Resour$ Group left the trust in something of a legal hkatus until the new owner of the business took over. A new 21-year lease commCed on 1 Oclober 2013 bets¥een the SCIO and Hargreaves Surfa Mining Limited. Revlow of FInala1 Perlod The overall result for the perK)d was an excess of eXpendrtU over income of £65.053 130 September 2022." £95,515), after the depreciation on fixed assets of £61.911 130 September 2022.. £92,145>. Total funds carried fOard at 30 March 2024 were £206.115130 September 2022.. £271,168) induding £204.727130 September 2022". £266.6381 net book value offixed assets whh has been desgnated into a separate c4)ilal luThJ.
THE BARONY A FRAME TRUST (SCIO) TRUSTEES, REPORT FOR THE PERIOD ENDED 30 MARCH 2024 Statement of trustees. responsibilities The trustee5 are responstble for Pfèp3ring Ihe Trustees, Rwrt the financBI statements in accorda wrth app1ble law #nd United KIngdC A¢(x)unling Standards Iunited Kingdom Generally Accepled Accounting PractkÈ}. The law applicab to chari"&s in Scoll8nd requires the tnjstees to prepare finanual statements lor each fin8nc¢al year which give a true and f¥ir view ol the of affa¥s ol Ihe charity and of the Ir£omirKd resources and apicatiOn of resources of the charity for that period. Ill preparing these financial 5talemenls. the tru5t¢es are required lo". select suitable accounting pofioe5 and then appty them cortsistenlty.. observe Ihe methods aThJ principles in the Charites SORP.. make judgemenls and estimates that ar8 re3X)nab and prudent", state whethei applicatrAe a¢Unting Starvjatdg havè been lolowed. sut4-8d to any material d8parturÈ# disclosed and explained in the finantial stalemenls". prepare the financial sl8ternerrt5 on the going concèm basrs unless rf is inappropnate to praswne that the charily will continue in otEr3tion_ The trustees arg re$ponsib18 lor keeping accoJnting w)rds thal disdose vilh reasonab acajwy at arny timé the financial Position of the charity arKI enab thèm lo ensure th81 the finanoal slatèmenis comply wth the Charities and Trustee Inveslrnenl (Scolland) 2005. the Chaiilie5 Accounls IScotlarHJI Regulats"otts 2006 las amended} and Ihe provisions ol the (arily's conslltulion. They are ejso re5pon5ibte for safeguarding the assets of the charily and hence for taking reasonable steps for Ihe prevention and detedion tsf fraud and other irtegulairt Approved by Ihe Board of TrLLStees on 24 December. 2024 $wJn8d on its bèhalf by." Chairper50lltrrustee
THE BARONY A FRAME TRUST (SCIO) INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE BARONY A FRAME TRUST (SCIO) I report on the 8ethun15 ofthe ¢h#rity torthe wiod èndèd 30 Marth 2024, vthich are set on pages 2 to 9. Respectfve responslbllS¢tes of trustee8 and •xamlneT The charity's Iwslees are respongble for the prepaRlion IA the awunts in aC£Qrdare with the temis of the Charities 8nd Trustee InveStnnI (SwlL4nd) Act 2fA15 arxl the Charilies Accounts IScA)UaTrdl Regulations 2006 las amended). The charity trustees nSider that the aurfil requirement of Regulation 1011) lal to Icl of the A(uunts Regulations d$ not apply It is my responsibilty tts examine the a(nts as required under section 44111 Ic) ol the Acl and to state whether partI(laT matters have (ymve lo my attltn. Basis of indepgndorit •xaminerf¥ $tatem•nt My examin8lKJn is Ixried oul in arxotdartè with Regulati¥1 11 of Charities Alxounts Iscolkndl Regulalions 2006. An examination indudes a review of the ac¢wnting iecords kept by the charty and a comparison of the acco[t$ pre$Ènted wth Ihose records. It also Includes c(91delatioll of any unusual items or di5¢1o$urgs in the accounts. and seeks explan*ions from thè irustees cOeming any suth matters. The Prolre$ undertaken do not provide all Ihe evKlerKe that wotjld be iequited in an audit. and conse¢wenlly I do nol eXpsS an audil opinion on the view given by the accounts. Ind¢pond•nt ¢xamlner'$ $tst¢m•nt In the course of my examination. no rnatter has (x)me to rny altentron.. whiGh gives me rgasonable cause to believe Ihat any fflalerial resp8d the Tequirements.. to keep accounb"n9 recoids in accordance with Sectijn 44111 lal of the 21K15 Act and Regulation 4 of the 20(6 AcctyJnts Re9ulalv)ns," aTr to prepare xcounts which with the a0[tIr9 rec(wds and ¢XY with Rogulats'on 8 01 th& 20C6 Accounts ReguL4lions". have not been met.. or to which. in rny opinion. atIentn shoubJ be drayffl in OTdertoenable a PToKer under51anthng of the accounts to be read)ed. Chartered AGcounlant IlCAS} JRD LLP Chartered A¢¢ountants 11 Portland Road Kllmarnock KA12BT 24 D8e8mbor. 2024 Page 1
THE BARONY A FRAME TRUST (SCIOI STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD ENDED 30 MARCH 2024 Unrestrlcted Unrnstrlcted G•neral Dlnat•d Funds Funds Total Totsl Funds Funds 30.03.24 30.09.22 118 months) 118 months) Rostrlctod Fund$ Incomè Donations. legaciès and other Charil8ble activities Investments 1.500 3,992 1(X) Total InrA)rne 1,500 4,092 Exp¢rtdlluro Cost$ of raising funds Charilable actNilies Other 3.100 1,542 61.911 66,553 99,607 Total Expenditure 3,100 1,542 61,911 66,553 99,607 Net Incomel{Expendlturel 11,6(Kl) {1.5421 161,911) (65.053) 195,5151 Capital expenditure 1.6CKI 11,6CKII Tran$fer5 between funds Ngt movem¢nt in fvnd$ {3.1421 161,9111 165.053} 195,5151 Reeonelllatlon of funds Total funds brought forward 4.530 266,638 271.168 366,683 Total funds carri•d fonvard 1.388 204,727 206,115 271,168 An analysi$ of Income and Expendrture 1$ rfude(l at Note 10 to Ihe finan(x81 slalements. Expefiditure is allo¢atèd to the 8bove st categoiies on the basis of the acoyjnting policy disdosed at Note 1 Id) to the financial slalements. Page 2
THE BARONY A FRAME TRUST ISCIO) BALANCE SHEET AS AT 30 MARCH 2024 30.03.24 30.09.22 Notes Fixed assets Intangible Assets Tangible assets 204.727 204,727 266.638 266,638 Current assets Debtors Cash at bank and in hand 1.988 1.988 5,130 5,130 Llabilltles Creditors.. amounts falling due wthin one yea¥ 600 1600) Nel current assets 1.388 4.530 Total assets less current liabilitios 206,115 271,168 Funds Restricted income funds Unrestricted income funds.. General funds Designated funds 9110 9110 9110 1,388 204,727 4,530 266.638 Total unreslricled funds 206.115 271.168 Total Charlty Funds 206,115 271,168 The financial statements were approved by the Trustees on 24 DeCeMr, 2024 and signed on their behall by". ChairpersonlTruste& Page 3
THE BARONY A FRAME TRUST (SCIO) NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 30 MARCH 2024 1 A¢countlng pollcles The principal accounting policies are summarised belty. Thè aceountit¥J polieies have been applied consistently throughoth the period and in the weceding year_ (al Basis of accounting The financial slalements have been wepared under the historical cost convent, and in accordance rith the Charities Accounts {Scotlandl Regulabons 20( las amended) and the Stslement of Recommended Practice." Accounb"ng and Reporting by Chan"ts"es issued in March 2005. Ibl Fund a¢counting Unreslrieled funds are available for use al the discrebon of the Iruslees in furtheran of the general objecttves of the charty. Designated funds are unrestricted funds eamiarked by the trustees for wticular purF¥Jses. Reslricled luThJs are subjected lo reslridions on their expenditure imfvx)sed by the d¢x)or or gfantor. Transfers tetsveen lunds are made al the of the trustees tsking into consideration any restrictions imposed on furJs. Ic > Income All income is induded in the StateEnt of financial activities wthen the charity is entitled lo the income and the amount can be quanlifEd with reasonable accuracy. The followng speufic policies are applied to particular Categories of income.. Donations and legacies are received by way of grants. donations and gifts and is incILed in full in th8 Statement of Financial Activitt'es when receivable. Grants. where entrtlement is not conditity)al on the delivery of a speaal perfomiance by the charity. are recognised when the charity becomes unconditionally enlilled lo the grant. Donated seTvices and f8alilies are induded at the value to the charity where this can be quantifted. The value of serwces provided by volunteers has not twi induded in these accounts. Investment income is incIle when rec&vable. Income Irom grants, where related lo pkrfomwnce and specific deliverables, is accounted for as the Charity eams the Tight to considefation by its performance. Page 4
THE BARONY A FRAME TRUST ISCIO) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE PERIOD ENDED 30 MARCH 2024 1 Accountlng pollcies (conlinued) Id) Expendlture Expendituie is cOgnised on an a¢¢ruals basis as a Itability is incufred. Costs of raisillg fvnds CMPlise the costs associated with gttracting voluntary in¢ome and grants. Charitable expenditure comprises those costs incurred by the charity in the delivery of 115 aotivities and servi5 for its benefictaries. It indudes both eosts that can be allocated directly to such activities and those costs of an indirect nature neSSary to support them. Governance costs includes those costs asscKialed wrth meeting the cnstitUtiOnal and ststulory requirements of the charity and include the Independent Examinerfs fees and costs linked lo the strategic management of the charity which are voluntary other than directors. travelling expenses reimbursed. All costs are allocated between the expenditure categories of the SOFA on a basis designed to reflect the use of the resource. Costs relating to a particular aclivity are allocated directty, others are apportned on an appropriate basis such as staff time pro-rata. 1¢) Flxed assets Fixed assets (excluding investments) are stated al cost less accumulated deprec¢ation. Minor additions costing below £250 are not eapitalised. Deprecrdtion is provvjed at rates calculated to write off the cost of each asset over its exCted useful life as follows. Oral History Project - straight line over 5 years Turkn'ne _ straight lirse over 5 years Restoration Project- slraighl line over 20 years Landscaping Projecl - straight line over 10 years Foolhpath & Cyclepalh Project- straight line over 5 years 2 Trustee Remuneration and Related Party Transactlons Trustees are reimbursed for expenses incurred. No expenses were paid during the year to any Trustee. No Trustee or other person lated lo the chanty had any Fr$On81 inlerest in any contract or transacb.on entered into by the charity during the peri1. 3 Taxation The organisation is a registered sttISh tharity and no corporatson lax liability arises. The charity is not VAT istered and Irrecoverab VAT is allocated to the relevant category of expendilure. Page 5
THE BARONY A FRAME TRUST {SCIO) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED FOR THE PERIOD ENDED 30 MARCH 2024 4 Intanglble fixed aw49ts Oral Hlstory Co¥t At 1 October 2022 Addrtions 21,11 At 30 Match 2024 21,901 Amortlsatlon At 1 Odobw 2022 Charge for the period 21,1 At 30 Mwch 2024 21.901 Net book value At 30 March 2024 Net b¢x+k value AI 30 Septernber 2022 5 Tangible fixed a55ets Footpath Turbine ReJtoration Landscaping & Cyclepath Project Projoct Project Total Cost Al 1 October 2022 Additions 6,416 432,255 ,691 145,008 880,370 At 30 March 2024 6,416 432.255 .691 145,008 880.370 0ow•clation At 1 October 2022 Charge for Ihe period 6.416 1g5.201 32.327 267.107 29,584 145.008 613,732 61,911 At 30 Mat(* 2024 6,416 227,528 S,691 145,008 675,643 Net book vèlu At 30 Wrch 2024 204,727 204,727 Not book ¥alu• At 30 September 2022 237.054 29,584 266.63B The charity leases18nd from Hargreaves Surface InIng Ltd which is curenlty rent free is Èmploye(I tn Ihè Hre3VeS Grwp. 6 Dobt0r¥ 30.03.24 30.09.22 Prepaid insuran Page 6
THE BARONY A FRAME TRUST (SCIO) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED FOR THE PERIOD ENDED 30 MARCH 2024 7 Bank balances 30.03.24 30.09.22 Bank ol Scotland aCCnI Cash balarus 1.968 20 5,110 20 1,988 5,130 8 Creditors '. amounts falling duo within one year 30.03.24 30.09.22 Indeperbdenl Examinerf$ fees 600 600 600 600 9 Analysis of Net Assets BetWn Funds Unrostrlct8d Unrastrlct9d General Designatsd Funds Fund$ R•stri¢tod Funds Total Funds Fixèd Assets 204,727 204,727 Current Assets 1,988 1,988 Current Liabilities 600 600 Nel Assets 1,388 204.727 206.115 Details of Signfficant Funds-.- Unrestricted Desi nated Funds This represents the nel book value of tangible and intarbgibje fixed assets (notes 4 & 5). Unrestricted General Funds Thi5 is effectively the charity's reserve vthich can spent al the dis¢retion of the Trustees. A grant facility of £30,000 was made available during the prewous financial year from East Ayrshire Council atthough no ftjnds were physically receNed at that balance sheet d*e. As a result of the parKlemic and related administr81ive matters, the related project (which indude5 Barony site secullty and new lighting) did not ciynmence Ltnlil the period ended 30 Seplember 2022. During the period. a drawdown of £3,992 from this facAlity was made lo fund project expervjiture of this amount (refer to note 10). Page 7
THÉ 8ORONY A PAAME TRUST1SCIO} NOTES TO THE FINANCWL STATEMENTS ICONTIWUEDI FOR THE PERIOD ENDED 30 MfiCH 2024 10 A1101 St&brnTrt ol Flrlancl RE8TRMED FUND8 VIIRE8TrICTEO FVNDS DEsNATED FUIIDS TOTAL FUMDS rD41rkt•d Unr•4trklbd Tot Total Unr•rtd Vnr•slrf¢t•d D••591•d oth•r R•8lrf¢tsd Re8t11•0 Cthpftal Cthpltal ¢y¢f•p•th R••irScwd Fundo Fund• Fund• Fun Fun FunrfA T¢jI Fnd• Tof41 Fur Prol•¢t Funth 30.03.24 30.09.22 3D.03.24 JO.DY.22 30.03.24 30.W.22 30.03.24 30..21 118mDllthil 111 nnthl 118fflonthKI 111 monthsl l?1 rnoTrth•l IIB rnonth•l 118 months) IIB rnonth•l Faotpath Iheo 3,992 3,992 3,992 1,500 10) 1th) Inve1tnI$ 8wlrt•r••t TO1 Irdm• exp•ndlbJr• Chirhtsbth •XPthldur• SLVPDrt cmti QemOre¢0lts J.Ic 3.lOQ 3.4•2 92,146 66.011 96,319 2,eo8 3100 Toill EArth#W• 92,145 99,607 M•1 In¢orn•4ExndbI•l 11,6001 11,5421 192.1451 185.J>Jl Cl1 Trnn•lgrn b•r••n fund• tItrnarnvntIn lund 13.3701 1.1451 I>51$> TO1 twhl row 4,539 288.838 35B.783 271,16e 386.883 T*)W TrIed P¥e8
THE BARONY A FRAME TRUST (SCIO) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE PERIOD ENDED 30 MARCH 2024 11 Income and Expenditurg Account 30.03.24 (18 months) 30.09.22 {18 months) Notes Incorng Grants and contributions Memberships and donations 1,500 3,992 100 1,500 4.092 Expenditure ProjecUEvent co$15 Insuran Compulerlwebsite costs Sundry Expenses Legal and professional fees Independent Examineff s fees 3.100 597 225 3.992 2,458 225 37 150 600 120 600 4.642 7,462 Excess IncomellEXpendlre) for Period 13.1421 13.3701 De recialionlAmortisalion- Resloralion Project Landscaping Project Foolpalh and Cycle Project 115 115 115 32.327 29.584 33,098 44,547 14,500 61,911 92.145 Overall Result for Perlod 65,053 95.515 Page 9