LOSSIEMOUTH TOWN HALL MANAGEMENT COMMITTEE (SC035968) ANNUAL ACCOUNTS FOR THE PERIOD OF: 01 APRIL 2024 TO 31 MARCH 2025
STATEMENT OF ACCOUNT 1 April 2024 - 31 March 2025
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Opening Balance Santander: £ 21,004.49
Opening Balance RBS: £1,730.34
Total Opening Balance: £22,734.83
Closing Balance Santander: £18,698.43
Closing Balance RBS: £1,730.56
Total Closing balance: £20,428.99
Money Out Money In
Admin £ 416.99 £ -
Caretaker £ 1,558.00 £ -
Cleaner £ 2,980.00 £ -
Consumables £ 1,306.68 £ -
Decoration £ 129.14 £ -
Donation £ 1,152.00 £ -
Hire £ 800.00 £ 14,705.75
Insurance £ 485.08 £ -
Power Refund £ - £ 1,963.97
Refund £ 125.00 £ -
Services £ 2,472.89 £ -
Utilities £ 7,550.00 £ -
Interest RBS £ - £ 0.22
£ 18,975.78 £ 16,669.94
Annual Income (Surplus/Deficit) -£ 2,305.84
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EXPENDITURE NOTES
-
Utilities : Whilst utility prices have increased, as a result of a warmer summer a 10% reduction in overall cost have been witnessed.
-
Services: As equipment ages the cost of maintenance increases. Our Biomass boiler has needed a few repairs during the period, accounted within the services element of the balance sheet above.
APPENDIX 1
| Period start date | Period start date | Period start date | Period end date | Period end date | Period end date | ||
|---|---|---|---|---|---|---|---|
| Day | Month | Year | Day | Month | Year | ||
| From | 01 | April | 2024 | To | 31 | March | 2025 |
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Scottish Charity Regulator
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Office of the Scottish Charity Regulator
Reference and administration details
Charity name LOSSIEMOUTH TOWN HALL MANAGEMENT COMMITTEE Other names charity is known LTHMC by Registered charity number SC035968 Charity’s principal address High Street Lossiemouth
Postcode IV31 6AA
Names of the charity trustees on date of approval of Trustees’ Annual Report
| MRS FIONA SNEDDON | ACTING CHAIR | ||
|---|---|---|---|
| MR IAIN SNEDDON | TREASURER | ||
| MRS AUDREY POPE | SECRETARY | ||
| MR PETER WILSON | |||
| MRS GILLIAN WILSON | |||
| MR CALLUM MCLEOD | |||
| MS ERIN MCLEOD | |||
| MR PETER WHITE | |||
| MRS J WILLIAMS | |||
1
APPENDIX 1
Reference and administration details
Names of all other charity trustees during the period, if any, (for example, those who resigned part way through the financial period)
| Name | Name | Name | Dates acted if not for whole year |
|---|---|---|---|
| Structure, governance and management | |||
| Type of governing document Trustee recruitment and appointment |
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| Lossiemouth town hall management committee is administered in accordance with the terms of the deed of constitiution. |
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| Membership of the lossiemouth town hall management committee is open to all groups using the town hall and all groups are invited to nominate individuals with the skills and commitment to contribute to the mangement of the hall. Trustees are apppointed at the annual general meeting to serve for a period of one year. |
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| Objectives and activities | |||
| Charitable purposes Summary of the main activities in relation to these objects |
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| The management committee is non-denominational, non-political and without distinction of ethnic origin, age, gender, nationality or disability organisation. The aim of the management committee is to manage the day to day running of the hall,coordinate lettings and continue the ongoing refurbishment of the hall. The management committee works with other organisations and community groups within the town and surrounding areas to help serve our local and wider communities. |
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| Activities within the hall were wide and varied and included events such as: dance classes, ceiledhs various indoor sports, music performances for all ages (including Scottish Opera), local bands and disco’s. Comedy events, family celebrations, childrens birthday parties and Christmas parties, weddings, anniversaries and also funeral teas. The hall has hosted other local charity groups, Moray Council (Community engagement sessions and as polling station), craft fares, heritage talks and exhibitions, and a range of other community events. The lessor Town Hall has a been hired on regular basis to accommodate the Lossiemouth Utd football club. In March 2025 we entered into an agreement with Cash Access UK to host a local Banking Hub which provides a valuable resource for the community. This is currently the only banking facility in the town and the community are able to use the banking facilities regardless of who they bank with. The range of activities held in the hall appeal to a diverse range ofpeople |
2
APPENDIX 1
Achievements and performance
| Summary of the main achievements of the charity during the financial period |
Lossiemouth town hall was built in 1885 and whilst the maintenance and upkeep of the building is ongoing, with increasing costs and a deteriorating building it is becoming increasingly difficult financially. The charity is responsible for the internal fabric of the building and the Local Authority retains reponsibilities of external maintenance. Water ingress at differing locations continues to remains as an unlying problem causing significant interior decoration damage. With a “Make do and mend” approach taken by the Local Authority due to Local Authority finances issues receive remedial care rather than a complete repair. Unfortunately without significant investment from the Local Authority internal flooding will continue to prove problematic. With a dry summer there have been less occasions leading to removing parts of the building from use for periods of time and no events have had to be cancelled. The committed volunteer committee continue to maintain focused on improving the hall in an attempt to attract a wider range of hires. The electronic booking system has proven invaluable, taking the strain off committee members and placing the onus on individuals requesting hires. This has made the booking and invoicing process more streamlined and removed a lot of administration time. Our close working relationships with other local community groups has been maintained during the course of the year leading to joint events. Whilst still operating at a loss, these losses have not been so acute. Indications are, at the time of writing this report, the hall will return an operating profit in 2025-26. |
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Financial review
| Brief statement of the charity’s policy on reserves Details of any deficit Donated facilities and services (if any) |
The charitys policy on reserves is to maintain a sufficient reserve to meet any financial shortfalls or emergencies that might occur with associated loss of revenue. |
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APPENDIX 1
3
Other optional information ——
Continued rising fuel and power costs continue to place a significant burden on the Charity. With the building being a large space and over 100 years old the winter costs are ever increasing. Not only have gas and electric prices increased the fuel pellets for our Biomas heating system have also significantly increased, along with maintenance costs.
As the majority of the committee members are aged in their 50’s and 60’s we recognise our limitations and have actively engaged in efforts to increase committee membership, especially from the younger age groups. We have however been fortunate to add an additional committee member during 2024, who is disabled. Despite their disability they have proven to be an enthusiastic and committed committee member. There still remains some resistance, unwillingness and perhaps apathy from the local community to being involved and committing to becoming members, possibly due to the work involved in maintaining an operating the hall. This has caused huge frustration amongst the existing committee especially when some of the community have an expectation that the hall will always be available.
Declaration ~~I~~
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)
Iain Sneddon
Position (e.g. Chair) Treasurer
Date 03/12/2025
Enter SC No. below SC035968
Enter charity name below Lossiemouth Town Hall Management Committee
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|---|---|---|---|---|---|---|---|---|---|
|Receipts and payments accounts|
|Period start date|Period end date|
|For the period|Day|Month|Year|to|Day|Month|Year|
|from|
|01|04|2024|31|03|2025|
|Section A Statement of receipts and payments|
|Expendable|Permanent|
|Unrestricted|Total funds|Total funds last|
|Restricted funds|endowment|endowment|
|funds|current period|period|
|funds|funds|
|to nearest £|to nearest £|to nearest £|to nearest £|to nearest £|to nearest £|
|A1 Receipts|
|Donations|-|
|Legacies|-|
|Grants|-|
|Receipts from fundraising|activities|-|
|Gross|trading receipts|16,670|16,670|13,440|
|Income from investments other than|
|land|and|buildings|-|
|Rents from land|&|buildings|-|
|Gross receipts from other charitable|
|activities|-|
|-|
|A1 Sub total|16,670|-|-|-|16,670|13,440|
|A2 Receipts from asset & investment|
|sales|
|Proceeds from sale|of fixed|assets|-|
|Proceeds from sale|of investments|-|
|A2 Sub total|-|-|-|-|-|-|
|—|Total receipts|16,670|=||-|-|-|——|16,670|13,440|
|A3 Payments|
|Expenses for fundraising activities|-|
|Gross trading payments|18,976|18,976|24,370|
|Investment management costs|-|
|Payments relating directly to charitable|
|activities|-|
|Grants and donations|
|-|
|Governance costs:|
|-|
|Audit / independent examination|-|
|Preparation of annual accounts|-|
|Legal costs|-|
|Other|
|-|
|-|
|A3 Sub total|18,976|-|-|-|18,976|24,370|
|A4 Payments relating to asset and|
|investment movements|
|Purchases of fixed assets|
|-|
|Purchase of investments|
|-|
|A4 Sub total|-|-|-|-|-|-|
|—|Total payments|__--—=|18,976|-|-|-|18,976|24,370|
|Net receipts / (payments)|(2,306)|-|-|-|(2,306)|(10,930)|
|A5 Transfers to / (from) funds|-|
|Surplus / (deficit) for year|
|===|(2,306)|-|-|-|——|(2,306)|(10,930)|
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Lossiemouth Town Hall Management Committee SC035968 Section B Statement of balances Expendable Permanent Unrestricted Total current Restricted funds endowment endowment Total last period funds period Categories Details funds funds to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ B1 Cash funds Cash and bank balances at start of year 22,735 22,735 33,665 Surplus / (deficit) shown on receipts and payments account ( 2,306) ( 2,306) ( 10,930) - - Cash and bank balances at end of year 20,429 - - - 20,429 22,735 ~~SE~~ (Agree balances with receipts and payments account(s)) - 0 - - - - 0 - Fund to which asset belongs Market valuation Last year Details to nearest £ to nearest £ B2 Investments Total - - ~~= EF~~ Current value (if Fund to which asset belongs Cost (if available) Last year Details available) to nearest £ to nearest £ to nearest £ B3 Other assets Total - - - ~~= =e~~ Details Fund to which liability relates Amount due Last year to nearest £ to nearest £ B4 Liabilities Total - - ~~===~~ Amount due Details Fund to which liability relates (estimate) Last year to nearest £ to nearest £ B5 Contingent liabilities Total - - Signed by one or two trustees on behalf of all the trustees Signature* Print Name Date of approval Iain Sneddon (Treasurer) 03 December 2025 ~~= =~~
* Please note - OSCR will accept digital or typed signatures
APPENDIX 3 OSCR Scottish Charty Regulalor Independent examinerfs report on the accounts Report to the Charity narn trusteeslmember5 of LOSSIEMOUTH TOWN HALL MANAGEMENT COMMIThEE Reglstered charlty SC035968 numbor On the accounts of the charity for the period Period start date Month Peri¢Jd end date Month Day Yeir 2024 Doy Yoar 01 to 31 03 2025 Set out on pages Ir•rr*rnbwto indude page nurntserlof Jddition81 Respective The charity's trustees a responsible for the pparatIOn of the accounts in accordan responsibilities of with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the tNsteeg and examlner Charities Accounts (Scotlandl Regulations 2006 {as amended). The charity trustees consider that the audil requirement of Regulation 10{1) Id) of the Accounts Regulations does not appty. It is ry responsibility to examine the accounts as required under section 44{1) (c) of the Art and to stste whether particular matters have come lo my attention. Basls of independent My examination is Carried out in accordance with Regulation 11 of the 2006 Accounts examiner's statement Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presentsd with those records. It also includes consideration of any unusual items or disclosures in Ihe accounts and seeks explanations frorn the trustees concerning any Such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequentty, I do not express an audit opinion on the view given by the a¢¢ounts. Indopond8nt oxamlner's In the course of my examination, no matter has come to my attention [othokth 8tatement which gives me reasonable cause to believe that in any material respect the requirements.. to keep accounting records in accordan with sectson 44{1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and to prepare accounts which accord with the accounting records and comply wtth Regulation 9 of the 2006 Ac¢okJnts Regulations have not been met, or 2. to which, in my opinion, attents.on should be drawn in order to enable a Proper understanding ofthe accounts to be reached. Slgned": S Dato.. Name: Sandra Myron Relevant professional qualification(s) or body Retired Payroll Administrator lff any): Addre88: 116 Spynie Street Bishop[111 Elgin Moray 'Plea$e delete the word$ in the brad(ets il they do not apply. If the words do appty, set Lxrt those matters which have com to your attentson 01) the followin9 pa9e. - OSCR will aLrept dyital ortyred svJnatLsres
APPENDIX 3 Disclosure.section Only complets if th8 8xamin8r needs to highlight material problem8. Glve here brfef deta116 of any Items that the oxamlnor wishes to dl8clo8