1 St Mosstodloch Scout Group Council Scottish Charity No SC034707 Scouts Mosstodloc Annual Report For the Year Ended 31 March 2025
Scottish Charity Number SC034707 Scouts MoSst(l0th Minutes of the 1st Mosstodloch Scout Group Council Annual General Meeting held on Thursday 16th October 2025 PRESENT: APOLOGIES: Welcome FM welcomed everyone to the meeting and thanked everyone for attending. AM gave an overview of committee role and responsibilities and legal requirements for trustees and committee meetings. Approval of minutes of previous AGM The minutes were approved by AM and this action was seconded by MM. Chairperson ReporL The numbers across the groups have remained consistent. It has been a very busy year across all sections with our first group camp being held in 7 years. Page l of 6
Treasurers Report April 1st 2024 to March 31st 2025 Financially this has been another strong year for the Scout Group, maintaining a healthy bank balance whilst keeping subscription fees constant in a bid to keep costs down for families. Income Income for the year was consistent with previous at £17.7K. Gift aid receipts remained strong (£2.9K). There remains a healthy member roll so this level of income should be sustainable. Our main course of funding continues to be the subscription fees which we have held at the same for the level 12 monlh period, these allow us to continue functioning as a Group even if all other sources of income cease. The last increase of subs levels was in January 2020. This subscription fee pays for capitstion fees, electricity, weekly activities, hall insurance and maintenance. The group now receives bank interest on surplus funds at a rate of £70 per month. We must be very mindful of the current financial climate and we need to take every opportunity to support all of our members in paying for subs, camps, unifonns and events. Expenditure Electricity costs have moved onto a new fixed tariff and were slightly lower year on year. Camp costs were higher over the year mainly due to Fordell Firs costs which are reflected in the income level. There was limited big ticket expenditure for the year, venue maintenance down by £1 K Overall Position Cash funds at year end was up by £4K year on year - funds stand at a healthy £24,140.88. We must maintain a minimum contingency fund of £2,500 as governed by OSCR so we are well in line. Accounts are now fully automated and held within OSM - this makes the accounting role much more professional, transparent and for audit purposes much simpler. Projects No significant capital expenditure is planned for the upcoming financial year. Group camp will be part funded by group funds which will cost in the region of £1,000. kindly audited the accounts for us this year on a voluntary basis which is much appreciated. Report presented by Treasurer Page 2 of 6
Explorers Report- There are currently 4 explorers on record with 1 rentlY left the section. The low number has helped with transportation for activities and have included.. Group cooking in conjunction with Fochabers Mechanics badges Scout hall visits across Moray Fishing Explorers have also been approached by Fochabers to form some form of collaboration across Mosstodloch and Fochabers explorers. Options being explored currently as to how this may work. now taken over the Foodshare role from Scout Report- SGouts are currently at 31 members with a large number of cubs due to come up. The group have been working on various badges throughout the year including: World challenge badge Astronomy badge 4 seasons camping Orienteering Moray challenge badge Additionally a number of activities and many camps have been held". Dufftown visit as part of Moray Challenge Winter Camp Fordell Firs Overnight Tarp Summer Camp Kinloss camp and Air Activities Group Camp Hiking Golfing It has been a busy year with lots of outdoor activities. Cub Report- We have remained at Tuesday evening only and have managed our member numbers down aiming for 30 being the settled number- 5 sixes. Currently running at 36 due to a number of Beavers being nearly the same agel Page 3 of 6
Cubs have 7 leaders having lost Josh to university but he will still help out when about 2 camps completed last year- 1 summer camp and 1 sixers camp which was supported by Scouts which went extremely well 800/0 of movers up to Scouts completed their Chief Scout Silver Award which is great to see Annual canoeing activities completed over 2 weeks in June Numerous activities completed from Golfing, pioneering, communicator badge, astronomer and international In 2025 we have spent Ihe majority of time from Easter to now outdoors al the beach, hikes, playparks, orienteering etc. We have complete Naturalist badge which is no mean feat!! Anticipate over the coming year getting back down to 30 Cubs and the leader numbers remaining consistent Beaver Report- Numbers 18 Beavers at previous AGM 2 dropped out this term but gained 1 5 swam up at pre tatty holidays. 6 new due after next holidays Now capped at 26127 and a waiting list started Work with on moving up - probably 3 at xmas Leadern now stepped down and moved to running as team. Welcome to Leadership team- invested this tenm! Several parents happy to be PVG - 4 being processed 1 YL will look to sign agreements with support signed of for wood beads, waiting to be prOSSed will complete first aid this weekend Beavers Aim to complete approx 4 badges I temi Using a new badge timetable to ensure all completed Trip to Wildlife park Moray challenge badge - First Aid 1 & 2, Scotia, International badge with penpals (Australia and Malawi), air activities, chip hike, supplied mess kits, 40 for 40 badge, International Flamboree Page 4 of 6
3 camps this year - summer Pirates, Group, tattle holidays Wizards . Thanks to all who helped permit holders. Milli permit fro next carnp, to follow. Fundraising for panto I trip? ADHD l Autism training required Other - sound system in pla - works well Nominatlon of Trustees Chair- Vice Chair- Treasurer- Secretary - (Nominated by (Nominated by (Nominated by (Nominated by seconded by econded by . seconded by seconded by agreed to continue in her role as parent committee member. AOB Hall Maintenance gave an update on hall maintenance works: TASKS COMPLETED Gas cage repaired Lights in rooms repaired I replaced Decoration and wall repairs in corridor Initial kitchen decoration New door stops in toilets Sluice room tidied and cleared out Meter cupboard locked Outdoor flood lights fixed or replaced Back door PIR light fitted Falling and dead standing trees felled I made safe Toilet roll holders replaced in girls IN PROGRESS Walls in toilets repaired need to paint Purple woodwork re-coat Boys toilet panels re-fit Woodland skills area TODO Hall lights require contractor or scaffolding Hall window repair Hall heater upgrades Page 5 of 6
Redocorate side rooms Kitchen cupboard wall repair SOLAR, HEATING AND LIGHTING UPGRADE Quote received of £1,737 to upgrade lighting Quote received of £30,722 to install solar, batteries and new heating to the hall Grants being pursued to cover potential costs of the above installations Notes that numerous other Scout Groups within Moray have been successful with their applications Minibus Agreed in principle that the group should look to purchase a minibus for the coming year Share anticipated running costs with committee Share exact spec required and example second hand costs of minibus Explore grant options after receipt of info Fundraising alongside grant applications to take place Floor Sanding Hire floor sanders and vamish over the Christmas period - request assistance as necessary Sensory Information Provide available sensory information to the group to support leaders - much appreciated I Cleaners Get a quote for increasing the cleaners remit to cover bathrooms inc floors, kitchen floor and hall floor- all mopped weekly. Get a quote for deep cleaning of the hall Approach members parents to gain support for regular cleaning or one off deep clean events at the hall GDPR All leaders ensure ex members are removed from the FB pages and IlthatsApp groups for each section Meeting Closed Page 6 of 6
1st Mosstodloch Scout Group Receipts and Payments Account For the year Apr 24 to Mar 25 Receipts and payments 2024125 Total ftjnds 2023124 Totsl funds 2022123 Total funds 2021122 Total funds 2020121 Total funds ReGel ts incomo Beaver Colon Activi Unifomi Subscriptions Donation Cam Fees Cub Pack Activi Camp Fees DonationlFundraisin Incident Hike Unifom Subscriptions JOTT Hike Refunds Scoth Troo Activtt Camp Fees Cam Tuck Sho Donation Incident Hike Unrfomi Fundraisin JOTT Hike Subscri tions Scout Group 14ctivit 14dmin 502.50 365 00 2 888.50 80.00 250.00 2.324.55 145.00 175.00 2.638.60 85.00 687.57 3,174.00 10.00 1.368.75 55.37 80.00 110.00 230.00 1.070.00 289.67 1,148.16 155.CQ 280.00 25.00 674.22 220.00 4.220.25 320.00 5,096.94 455.04 5,402.50 583.00 4,612.25 140.00 537.50 100.00 8 516.91 490.00 3.554.21 120.00 3,000.21 6 106.29 625.00 1048.03 403.50 611.00 994.25 719.50 1.552.75 4,914.44 4 888.97 3 398.75 3.191.25 968.50 270.00 300.00 179.79 1.638.80 Fees l)onation -undr&sin lJift Aid Bank Interest. Insurance Claim Rent Hall Hire Hall Contribution 271.00 92.20 2 904.69 213.10 820.00 272.56 3 236.22 2.625.CQ 90.83 3 223.31 2.22 580.00 12 811.60 121.85 275.15 17.670.00 87.22 1 714.60 541.00 301.Crf) 395.00 383.62 3.865.11 1235.00 844.00 Totsl receipts 27,731.63 33,659.77 30,041.84 36.537.86 24.930.94
1 st Mosstodloch Scout Group Receipts and Payments Account For the year Apr 23 to Mar 24 Receipts and payments 2024f25 Totsl fijnds 2023124 Total funds 2022123 Total funds 2021 r22 Total funds 2020r21 Totsl funds Payments lex Beaver Colon A¢livi Uniform Equipment Gift Trainin Resources Snack Cam Costs Hall Conlribution Capitation Fees Cub Pack Activit Bad es Cam Costs Equi ment Fundraisin Gift Incident Hike Jorr Hike Resources Snack Unilor Refund Hall Contribution Capitation Fees ScoutTroo Activi Bad Ca ?nditure 459.91 514.05 185.73 128.86 392.02 142.11 402.50 296.45 76.91 150.82 914.53 79.96 73.62 110.38 196.03 49.00 292.55 224.87 6.95 25.00 73.85 43.20 1,018.05 652.50 90.88 1.061.79 870.00 1,137.20 1,260.00 343.85 2,235.00 1,300.00 202.93 278.76 40Q.00 353.69 18.22 1,004.61 85.24 1.575.71 41.00 1.075.23 341.00 724.56 9.98 enses 561.19 278.13 319.51 85.53 1,109.23 11.49 279.15 851.41 553.07 1.144.63 2,653.31 1,740.00 2,063.63 1,740.00 1,755.87 2.070.00 171.92 1,771.50 1,500.00 464.87 146.94 1.228.20 476.89 es Costs ment 7.876.56 558.70 4,084.43 298.24 4.799.02 1.394.94 4,355.16 32.00 ui Gift Fundraisin Snack Unlform Hall Contribution Incident Hike Refund Resources it21ion Fees Scout Group Accountin Aclivil Bad es Bank Char Buildin Re Cam Costs Ca itation Fees Donation EleGlricit ment Ex ense5 Fundraisin Gift Hall Insurance 306.23 1.677.06 972.04 1733.30 742.11 2,228.58 2.086.75 1.308.88 328.23 418.46 1653.00 237.97 1348.50 1.850.00 1080.00 2,055.00 84.42 37.24 169.50 199.98 es airs 726.09 686.99 618.22 48.00 450.00 809.30 1.059.87 1.543.29 1 321.99 1.287.82 21,670.18 525.67 20.00 140.00 1,272.00 378.76 436.00 20.00 40.00 Costs 2g8.g2 100.00 1046.29 1,647.78 1682.35
Hall Ex enses JOTT Hike Émbershi Refund Admin Broadband Trainin 1013.03 2 114.80 923.77 4.685.94 Costs 130.99 30.00 209.65 12.00 40.00 697.84 1.994.73 133.00 353.cso 77.00 Totsl payrnents 23.687.60 4.044.03 30,193.24 30.739.17 45.430.07 16.719.75 Net of receiptsl(paymentsl Transfer behveen funds Cash fund$ thls year •nd 3,466.53 697.33 8,892.21 8211.19 24.140.88 20,090.85 16 630.32 17 327.65 26.219.86 Statement of assets and liabilities at end of year 31-Mar-25 Total fund5 31-Mar-24 Total funds 31-Mar-23 Total funds 31-Mar-22 Total funds 31-Mar-21 Total funds Cash funds Beaver Colony petty cash 0.67 Stiipe Expenses Account 1.360.78 1.298.81 537.80 Wirgin bank account 5.067.00 18,798.04 16.092.52 17.32765 26.219.19 Virgin Online Nolice Accounl 17.713.10 Total cash funds 24.140.88 20,096.85 16,630.32 17.327.65 26.219.86 Non monelary assets Signature Date Name Rolo Vice Chair ,221ql Treasurer Auditor