Trustees Annual Report including Annual Receipts & Payments Accounts
for
Bedrule Village Hall Trust for the period to 31** August 2025
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Scottish Charity No: SC033123
Annual Report & Financial Statements for the year ending 31% August 2025 Scottish Charity No SC033123
| Index | |
|---|---|
| Page3 | Reference& Administrative Information |
| Page4 | Trustees Annual Report: |
| Structure Governance & Management | |
| Objectives &Activities | |
| Page 5 | Achievements & Performance |
| Page 6 | Financial Review & Statement ofTrustees |
| Page 7- 8 | Annual Accounts: |
| Page7 Receipts & Payments Account | |
| Page 7 Statement of Balances | |
| Page 8 Notes to theAccounts | |
| Page9 | IndependentExaminersReport |
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Annual Report & Financial Statements for the year ending 31' August 2025 Scottish Charity No SC033123
|
Reference & Administrative Information
Charity Name:
Bedrule Village Hall Trust
Scottish Charity No: $C033123
The charity’s principal address:
Old Manse Bedrule HAWICK TD9 8TE
Charity’s trustees on date of approval including office held:
Chairperson Stuart Fleming-Cain Secretary Gill Evans Treasurer Paul Ryan Trustee Alistair Ramsay Trustee Janice Palmer Trustee John Bathgate Trustee Charlotte Maberley
Names of other trustees during the period:
None
Independent Examiner:
Sue Bennett ACIE 21 Dounehill JEDBURGH TD8 6LJ
Bankers:
The Royal Bank of Scotland plc 38 High Street JEDBURGH TD8 6DQ
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Annual Report & Financial Statements for the year ending 31 August 2025 Scottish Charity No SC033123
Structure, Governance & Management
Governing Document:
The Bedrule Village Hall Trust is governed by a deed of Trust.
Trustee Recruitment & Appointment:
All trustees are elected at the AGM however recruitment is actively encouraged throughout the year by word of mouth within the catchment areas of the Hall.
Objectives & Activities
The Charities Charitable Purpose:
As set out in the ‘Constitution’ and ‘The Charities and Trustee Investments (Scotland) Act 2005’ the purpose(s) of Bedrule Village Hall Trust are the following: -
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e The advancement of education.
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e The advancement of health.
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e The advancement of citizenship or community development.
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e The advancement of the arts, heritage, culture or science
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e The advancement of public participation in sport
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e The provision of recreational facilities or the organisation of recreational activities with the object of improving the conditions of life for the persons for whom the facilities or activities are primarily intended.
Any other purpose that may reasonably be regarded as analogous to any of the preceding purposes.
Summary of the main activities in relation to these objectives:
| Children/young people; older people; people with disabilities or health problems and no specific group. For the benefit of the community; other charities and voluntary bodies.
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Annual Report & Financial Statements for the year ending 31% August 2025 Scottish Charity No SC033123
Achievement & Performance for 2024-25
The hall has made a surplus this year, having made a small loss last year. This is due to a number of factors. Each of our three fund-raising events during the year were more profitable. We have not had the same extraordinary expenses as last year for the replacement of electric hot water heaters. We have had regular small hires throughout the year that help to cover our running costs and which demonstrate the hall’s value as a community space.
However, during winter, fee to hire the hall barely covers the cost of electricity for lighting and heating. The hiring fee may need to be reconsidered for the year ahead.
Electricity continues to our most significant expense but we will switch to a new tariff from July 2026. This is expected to generate savings of £200-300 per annum (based on current usage) but actual savings will depend on usage and the number of electricity-intense winter hires.
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Annual Report & Financial Statements for the year ending 31% August 2025 Scottish Charity No SC033123
Financial Review
Statement of Reserves Policy: The Hall Committee aim to hold within the accounts a minimum of one years running costs sufficient(£2,500.00).fundsFurtherto do fundsSo. will be added to this amount as and when the Committee feel there are Details of any deficit:
Therecharity. was no financial deficit this year. The Trustees will continue to fundraise and monitor the
Details of Donated Facilities & Services:
All the Trustees donate their time to the running of the hall, including meetings, fund raising, maintenance and other hall activities as required.
Statement of Trustees Responsibilities
The members of the Charity must prepare financial Statements which give sufficient detail to enable an appreciation of the transactionsof the Charity during the financiat year. The members of the Charity are responsible for keeping proper accounting records which, on request, must reflect the financial position of the Charity at that time. This must be done to ensure that the financial AccountsStatements(Scotland) comply withRegulations the Charities2006.and Trustee Investment (Scotland) Act 2005, the Charities
They are also responsible for safeguarding the assets of the Charity and must take reasonable steps for the prevention and/or detection of fraud and other irregularities.
Approved by the Trustees and signed on their behalf by:
Stuart Fleming-Cain Chairperson Dated: Zl ox 2026
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Annual Report & Financial Statements for the year ending 31° August 2025 Scottish Charity No SC033123
Receipts & Payments Account Year Ended 31st August 2025
| : Receipts&Payments Account |
Notes | Un Resticted |
Restricted a |
Total 2025 |
Total 2024 |
|
|---|---|---|---|---|---|---|
| Receipts | ||||||
| Donations | 330.00 | 0.00 | 330.00 | 590.00 | ||
| Receipts from Fund Raising Activities | 1 | 1,926.50 | 0.00 | 1,926.50 | 1,158.00 | |
| Other Charitable Activities | 2 | 974.63 | 0.00 | 974.63 | 611.88 | |
| Grants | 0.00 | 0.06 | 0.00 | 0.00 | ||
| Total Receipts | 3,231.13 | «003,234.13 | 2,359.88 | |||
| Payments | ||||||
| Expenses from Fund Raising Activities | 3 | 587.90 | 0.00 | 587.90 | 366.00 | |
| Expenses from Charitable Activities | 4 | 1,632.41 | 0.00 | 1,632.41 | 1,981.83 | |
| Independent Examination | 175.00 | 0.00 | 175.00 | 125.00 | ||
| Total Payments | 2,395.31 | 0.00 | 2,395.31 | 2,472.83 | ||
| Net Receipts/(Payments) | 835.82 | 0.00 | 835.82 | (112.95) | ||
| Transfer between Funds | 0.00 | 0.00 | ||||
| Surplus/(Deficit) forYear | 835.82 | 0.00 | 835.82 | (112.95) | ||
| Statement ofBalances As at315August2025 |
Un Restricted |
Restricted Funds |
Total 2025 |
Total 2024 |
||
| Balances at StartofYear | 17,388.18 | 0.00 | 17,388.18 | 17,501.13 | ||
| Surplus/(Deficit) forYear | 835.82 | 0.00 | 835.82 | (112.95) | ||
| Balances at End ofYear | 18,224.00 0.00 18,224.00 17,388.18 oh A tcA dU |
|||||
| OtherAssets | ||||||
| Seenote8 | 1,607.32 | 1,536.32 |
Liabilities
No Outstanding Liabilities
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Annual Report & Financial Statements for the year ending 31% August 2025 Scottish Charity No SC033123
Notes to the Accounts
| 1 | Receipts from Fundraising Activities | 2025 | 2024 |
|---|---|---|---|
| Christmas Fair | 809.00 | 569.00 | |
| SummerCream Teas | 1,117.50 | 589.00 | |
| £1,926.50 | £1,158.00 | ||
| 2 | Other Charitable Activities | ||
| Hall Hire | 745.00 | 366.00 | |
| Bank Interest | 229.63 | 245.88 | |
| £974.63 | £611.88 | ||
| 3 | Expenses Relating to Fundraising Activities | ||
| Christmas Fair | 256.00 | 118.00 | |
| Cream Teas | 331.90 | 248.00 | |
| £587.90 | £366.00 | ||
| 4 | Expenses Relating to Charitable Activity | ||
| Electricity | 905.09 | 409.04 | |
| Stationery | 0.00 | 7.99 | |
| Insurance | 420.48 | 408.73 | |
| Property Costs | 254.34 | 1,156.07 | |
| Retirement Gift | 52.50 | 0.00 | |
| £1,632.41 | £1,981.83 |
6 Trustee Remuneration and Related Party Transactions
The Trustees did not receive any remuneration or expenses during the year.
7 Nature & Purpose of Funds
The statements of account for the year show the financial figures generated by the running of the Bedrule Village Hall Trust. As per the Constitution funds raised by the Trustees are strictly for the use of the Hall and its activities.
| 8 | Assets held bythe Charity | Assets held bythe Charity | 2024 | Additions | 2025 |
|---|---|---|---|---|---|
| Other Hall Sundry Equipment | 726.75 | 71.00 | 797.75 | ||
| Computer Equipment & Printer | 91.96 | 0.00 | 91.96 | ||
| Fridge | 169.00 | 0.00 | 169.00 | ||
| ChairTrolley | 75.61 | 0.00 | 75.61 | ||
| Cooker | 369.00 | 0.00 | 369.00 | ||
| ' | Hoover | 104.00 | 0.00 | 104.00 | |
| £1,536.32 | £71.00 | £1,607.32 |
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Annual Report & Financial Statements for the year ending 31% August 2025 Scottish Charity No SC033123
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Independent Examiner’s Report on the Accounts
Report to the trustees of Bedrule Village Hall Trust Registered charity number SC037663 On the accounts of the charity for the period to 31St August 2025 Set out on Pages 7 to 8
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention. Basis of independent examiner’s statement My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, | do not express an audit opinion on the accounts.
Independent examiner’s statement
In the course of my examination, no matter has come to my attention
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which gives me reasonable cause to believe that in any material respect the requirements: * to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and
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to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations
have not been met, or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Signed:a ee
Sue Bennett 21 Dounehill Jedburgh
Date: 0.0.0.2.POEW 2G ooo
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Relevant professional qualification(s) or body: ACIE & Dip Business & Finance
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