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2023-12-31-accounts

REGISTERED COMPANY NUMBER: SC226126 {Scotland) ‘ ”~ * = REGISTERED CHARITY NUMBER: SC032582 _-“Pa a

—— REPORT OF THE TRUSTEES AND = — —— sf UNAUDITED FINANCIAL STATEMENTS - 7 FOR THE YEAR ENDED 31 DECEMBER 2023 ——————ee ee — — —— ~— =a FOR = = LEWIS CAR CLUB

Nicolson Accountancy PO Box 16336 Glasgow G13 9FA

LEWIS CAR CLUB

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

Page Page
Report of the Trustees 1 1
to
3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6 6
to
7
Notes to the Financial Statements 8 8
to
14
Detailed Statement of Financial Activities 15

LEWIS CAR CLUB

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVmES

Objectives and aims

The main objectives of the charity are the provision of recreational and educational facilities for motorsport and motoring activities on the island of Lewis.

Significant activities

During the year Lewis car club (LCC) have been holding regular/fortnightly track events. Attracting up to 20 members with an entry fee of £15.

Prices of cars and parts have increased dramatically since covid and that has effected the number of people who use the track due to the costs involved.

LCC opened up our track to the islands and Highlands rally tour in May 2023 and welcomed them. Hopefully will be seeing them back in 2024/25

LCC held its annual transport show in July 2023 and had great feedback.

LCC held an annual car show in October 2023 again great feedback from the public

It was the 50th anniversary of LCC in December 2023. We held an open night in the Caladh Inn for non members. old and new for a talk/ slideshow of the history of the LCC and how it all started.

Volunteers

The contribution of volunteers (including trustees, members and individuals from the community) has been and continues to be, of immense benefit to the charity in the continuing development of its recreational facilities.

ACHIEVEMENT AND PERFORMANCE Charitable activities

During the year, the club:-

We are still recovering from COVID and are now in the process of recommencing events at the facility.

Fundraising activities

In 2023, the club's own resources have increased, mainly due to the increased number of events held throughout the year. Restricted funds have decreased in line with the depreciation on the Karting Track. The club is just starting to get back on its feet again and hopes to hold more fundraising events in 2024.

Internal and external factors

The charity is partially dependent upon the continuing support of public funding agencies to assist in the ongoing delivery of the aims and objectives of the organisation.

Page 1

LEWIS CAR CLUB

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023

FINANCIAL REVIEW

Reserves policy

The General fund represents the unrestricted funds from past operating results. It also represents the free reserves of the charity. The trustees consider that the level of free reserves at 31 December 2023 is sufficient to meet the charity's operational requirements given the ongoing fundraising events income being received.

During the year the charity's incoming resources exceeded resources expended resulting in net expenditure of £1,634 for the period (2022 - net income of £710). This represents an increase of £652 in unrestricted funds and a decrease of £2,286 in restricted funds. Unrestricted reserves has as a result increased to £4,564 (2022 - £3,912).

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

The Association is a charitable company limited by guarantee, incorporated on 7 December 2001. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1.

The organisation is registered with the Scottish Charity Regulator and the Scottish Charity Number is SC032582.

Recruitment and appointment of new trustees

The directors of the company are also charity trustees for the purpose of charity law.

Under the terms of the Memorandum and Articles of Association the Elected Directors are appointed by all the members at the Annual General Meeting. One third of the Elected Directors retire annually at each Annual General Meeting but are eligible for re-election.

Organisational structure

The board consists of voluntary directors who manage the affairs of the charity through regular board meetings. The charity has reviewed its internal operational structure to assist in the effective management of the organisation. The board members are heavily involved in the day to day operations of the charity.

Induction and training of new trustees

The charity undertakes training for trustees to ensure awareness and understanding of:-

Wider network

The charity has established links with other organisations and agencies to foster the aims and objectives of the organisation.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

The trustees have assessed the major risks to which the charity is exposed, in particular those relating to the operations and finances of the charity, and are satisfied that systems are in place to mitigate their exposure to the major risks.

Page 2

LEWIS CAR CLUB

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number SC226126 (Scotland) Registered Charity number SC032582 Registered office 13 Murdoch Place Stornoway Isle of Lewis HS1 2YA Trustees R M Matheson - Chair C Aird - Treasurer J Macleod - Vice Chair N Murray Company Secretary N Murray Independent Examiner Angus Nicolson Nicolson Accountancy PO Box 16336 Glasgow G13 9FA Bankers Bank of Scotland 4 7 Cromwell Street Stornoway Isle of Lewis HSl 2DE

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees on 30 May 2024 and signed on its behalf by:

C Aird - Trustee

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF LEWIS CAR CLUB

I report on the accounts for the year ended 31 December 2023 set out on pages five to fourteen.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity's trustees consider that the audit requirement of Regulation lO(l)(a) to (c) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under Section 44(1)(c) of the Act and to state whether particular matters have come to my attention.

Basis of the independent examiner's report

My examination was carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent examiner's statement

In connection with my examination, no matter has come to my attention

have not been met; or

Angus Nicolson

Nicolson Accountancy PO Box 16336 Glasgow G13 9FA

6 June 2024

Page 4

LEWIS CAR CLUB

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 DECEMBER 2023

31.12.23 31.12.22
Unrestricted Restricted Total Total
fund fund funds funds
Notes £ £ £ £
INCOME AND ENDOWMENTS FROM
Donations and legacies 2 630 630 510
Charitable activities 3
Charitable activities 6,043 6,043 5,570
Total 6,673 6,673 6,080
EXPENDITURE ON
Charitable activities 4
Charitable activities 6,021 6,021 3,084
Track 2,286 2,286 2,286
Total 6,021 2,286 8,307 5,370
NET INCOME/(EXPENDITURE} 652 (2,286} (1,634) 710
RECONCIUATION OF FUNDS
Total funds brought forward
3,912 71,363 75,275 74,565
TOTAL FUNDS CARRIED FORWARD 4,564 69,077 73,641 75,275

The notes form part of these financial statements

Page 5

LEWIS CAR CLUB

BALANCE SHEET 31 DECEMBER 2023

31.12.23 31.12.22
Notes £ £
FIXED ASSETS
Tangible assets 10 64,008 66,294
CURRENT ASSETS
Stocks 11 550 550
Debtors 12 2,115 2,104
Cash at bank 15,019 6,892
17,684 9,546
CREDITORS
Amounts falling due within one year 13 (8,051) (565)
NET CURRENT ASSETS 9,633 8,981
TOTAL ASSETS LESS CURRENT LIABILITIES 73,641 75,275
NET ASSETS 73,641 75,275
FUNDS 15
Unrestricted funds 4,564 3,912
Restricted funds 69,077 71,363
TOTAL FUNDS 73,641 75,275

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2023.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2023 in accordance with Section 476 of the Companies Act 2006.

The notes form part of these financial statements

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LEWIS CAR CLUB

BALANCE SHEET - continued 31 DECEMBER 2023

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 30 May 2024 and were signed on its behalf by:

C Aird - Trustee

The notes form part of these financial statements

Page 7

LEWIS CAR CLUB

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

The financial statements are prepared in sterling which is the functional currency of the charity and are rounded to the nearest £.

The directors consider that there are no material uncertainties about the company's ability to continue as a going concern. The directors also consider that there are no significant areas of judgements, estimates or key assumptions that affect items in the accounts.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the income, there is sufficient certainty of receipt and so it is probable that the income will be received, and the amount of income receivable can be measured reliably. Income received in advance is deferred until the criteria for income recognition are met.

Grants generated to support the objects of the charity and without further specified purpose are taken to the Statement of Financial Activities in that period. Grants received which are related to capital expenditure or are for a specified purpose are transferred to Restricted Funds and are utilised to fund the future depreciation of the related capital expenditure or fund the costs relating to the specified purpose.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its objects and activities. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Governance costs

Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include accountancy fees and costs linked to the strategic management of the charity.

Allocation and apportionment of costs

All costs are allocated between the expenditure categories of the Statement of Financial Activities on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis e.g. estimated usage.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold property - 2% on cost Plant and machinery - 25% on cost

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continued ...

LEWIS CAR CLUB

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023

1. ACCOUNTING POUCIES - continued

Tangible fixed assets

Tangible fixed assets are stated at cost less accumulated depreciation. The costs of minor additions or those costing below £100 are not capitalised.

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Designated funds are unrestricted funds earmarked by the trustees for particular purposes.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2.

3.

4.

DONATIONS AND LEGACIES

31.12.23 31.12.22
£ £
Donations 500 150
Subscriptions 130 360
630 290
INCOME FROM CHARITABLE ACTIVITIES
31.12.23 31.12.22
Activity £ £
Fundraising Charitable activities 6,043 5,570
CHARITABLE ACTIVmES COSTS Direct Support
Costs (see costs (see
note 5) note 6) Totals
£ £ £
Charitable activities 5,771 250 6,021
Track 2,286 2,286
8,057 250 8,307

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LEWIS CAR CLUB

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023

5. DIRECT COSTS OF CHARITABLE ACTIVITIES
31.12.23 31.12.22
£ £
Rent -
Insurance 2,819 1,204
Light and heat 952 479
Sundries 61 49
Membership fees 550 630
Health and safety 386 -
Fundraising costs 53 218
Charitable donations 950 -
Depreciation 2,286 2,286
8,057 4,866
6.
SUPPORT COSTS Governance
costs
£
250
Charitable activities
Support costs, included in the above, are as follows: 31.12.23 31.12.22
Charitable Total
activities activities
£ £
250 504
Accountancy and legal fees
7.
NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
31.12.23 31.12.22
£ £
2,286 2,286

Depreciation - owned assets

8.

TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 December 2023 nor for the year ended 31 December 2022.

Trustees'expenses

There were no trustees' expenses paid for the year ended 31 December 2023 nor for the year ended 31 December 2022.

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LEWIS CAR CLUB

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023

9. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted Restricted Total
fund fund funds
£ £ £
~~INCOME AND ENDOWMENTS FROM~~
~~Donations and legacies~~ 510 510
~~Charitable activities~~
~~Charitable activities~~ 5,570 5,570
~~Total~~ 6,080 6,080
~~EXPENDITURE~~ON
Charitable activities
Charitable activities 3,084 3,084
Track 2,286 2,286
Total 3,084 2,286 5,370
NET INCOME/(EXPENDITURE) 2,996 (2,286) 710
RECONCILIATION OF FUNDS
Total funds brought forward 916 73,649 74,565
TOTAL FUNDS CARRIED FORWARD 3,912 71,363 75,275
10. TANGIBLE FIXED ASSETS
Freehold Plant and Computer
property machinery equipment Totals
£ £ £ £
COST
At 1 January 2023 and 31 December 114,300 46,313 7,743 168,356
2023
DEPRECIATION 48,006 46,313 7,743 102,062
At
1 January
2023
2,286 2,286
--
Charge for year
50,292 46,313 7,743 104,348
At 31 December 2023
NET BOOK VALUE 64,008 - -~~-~~ 64,008
~~-~~
At 31 December 2023
66,294 66,294
At 31 December 2022

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LEWIS CAR CLUB

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023

11. STOCKS
31.12.23 31.12.22
£ £
Stocks 550 550
12. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.12.23 31.12.22
£ £
Prepayments 2,115 2,104
13. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.12.23 31.12.22
£ £
Trade creditors 61 61
Deferred income 7,740 -
Accrued expenses 250 504
8,051 565
14. MOVEMENT IN FUNDS
Net
movement At
At 1.1.23 in funds 31.12.23
£ £ £
Unrestricted funds
General fund
3,912 652 4,564
Restricted funds
Restricted fund
71,363 (2,286) 69,077
TOTAL FUNDS 75,275 (1,634) 73,641

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LEWIS CAR CLUB

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023

14. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund
6,673 (6,021) 652
Restricted funds
Restricted fund
- (2,286) (2,286)
TOTAL FUNDS 6,673 (8,307) (1,634)
Comparatives for movement in funds
Net
movement At
At 1.1.22 in funds 31.12.22
£ £ £
Unrestricted funds
General fund
916 2,996 3,912
Restricted funds
Restricted fund
73,649 (2,286) 71,363
TOTAL FUNDS 74,565 710 75,275

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LEWIS CAR CLUB

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023

14. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Incoming Resources Movement Movement
resources expended in funds
Unrestricted funds £ £ £
General fund
6,080 (3,084) 2,996
Restricted funds
Restricted fund
(2,286) (2,286)
TOTAL FUNDS 6,080 (5,370) 710

FUNDS

General fund

The general fund represents unrestricted funds which the trustees are free to use in accordance with the charitable objects.

Restricted fund

This represents funds received for a specified purpose.

15. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 December 2023.

16. PERMANENT ENDOWMENTS

The charity does not have any permanent endowments.

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LEWIS CAR CLUB

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023

31.12.23 31.12.22 31.12.22
£ £ £
INCOME AND ENDOWMENTS
Donations and legacies
Donations 500 150
Subscriptions 130 360
630 510
Charitable activities
Fundraising 6,043 5,570
Total incoming resources 6,673 6,080
EXPENDITURE
Charitable activities
Rent 2,819 1,204
Insurance 952 479
Light and heat 61 49
Sundries 550 630
Membership fees 386 -
Health and safety 53 218
Fundraising costs 950 -
Donations
Depreciation of tangible fixed assets
2,286 2,286
Support costs 8,057 4,866
Governance costs 250 504
Accountancy and legal fees
8,307 5,370
Total resources expended
Net (expenditure)/income (1,634) 710

This page does not form part of the statutory financial statements

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