COALFIELD COMMUNITYTRANSPORT SCIO TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Scottish Charity No. . SC032515
COALFIELD COMMUNrfY TRANSPORT SCIO CHARITY INFORIAATION Truste8$ Charity number SC032515 Prlnclpal offlce Block 4 Caponacre Road Caponacre Cumnock KA18 1SH Indopend•nt auditor JRD LLP Chartefed Accountants and Registered Auditor 11 Portland Road Kilmarnock KAI 2BT Busin•ss address Bl¢xk 4 Caponacte Road Caponacre Cumnwk KA18 1SH Bankers Bank of Scotland PO Box 1000 BX2 1LB
COALFIELD COMMUNITY TRANSPORT SCIO CONTENTS Page Trustees. Rèport Financial Ststgmonts Auditorfs report Statement of financial activities Balance sheet ststement of ca5hflows Notes lo the financial slalements
COALFIELD COMMUNITY TRANSPORT SCIO TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2024 The tru5tee5 present their report and financial Staterrnts of the charity for the year ended 31 M2reh 2024. The financial statements comply with Ihe Charities and Trustee Investment (Scollandl Act 2005 and the Charities Accounts (Scotlandl Regulations 2006 las amendedl and the Iwslees have adopted the provisions of Aecounting and Reporting by chares.. Statement of RecomwEnded Practice applicable to charities preparing theif accounts ln accordance with the Financial Reporting Stsndard applicable in the UK and Republic of Ireland IFRS 1021 leffective l January 2019). Chairp•r$on's Statgrngnt The 2023124 financ1 year Saw an increase In passenger usage across our services by 30%. 12 new groups joine¢J throughout Ihe year taking group membership lo 99. In thè coming year the Executive Manager will continue to work with groups to encourage memtership and support greater community group cohesion. Support grants re¢eived from Govemment bodies and funding levels remained al similar leve15 as the previous year. wrthin the year. partnership working wrf(h kxal aulhoritses to $UpF children and adults with additional supported needs to attend education and training opportuniti'es has arisen. This work supports the wider community and increases capacity with the current fleet. thin the fiscal year CCT took delivery of2 electric vehicles. These vehte$ were fvnded via various iniliabves and funding streams, including a new Charge point fitted within the workshop. Successful funding allows CCT lo work towards reduction in carbon emissions locally. Throughout the year the Executive Manager wll continue lo apply for funding lor vehicle rep1arnent or new prciecls. Trustees are working on a business plan to formalise and plan for future growth within the organisation. Th8 Executive Manager 15 working on various wojects within the year, including trustee development plans in the 2024125 financial year. Trustees will continue to workwtth the management personnel lo continue to investigate other income streams and how we can work in partnership with the kral authonty, NHS and other partners lo establish a joined-up approach ol working. Structure Governance and Mana ement Recrultment and Appointment of fiustees This is carried out in conjun¢b"on with the constitution - the existing ITUSlee5 may al any time appoint anyone to be a trustee up to a maximum of 10. Induction and Training of Trusteos The charity is developing a more formal trustees. indUCtn pack, to be presented lo each new trustee. This will identify the fole and responsibilities of the Irusl*', copies of previous minutes and reports for information; a copy ol the most reeent business plan and a summary of the charity's acty"vities. Organlsatlonal Structu The Board of Tnjslees is resrrtinsible for policy decisions and ensuring that the charily operates within ils constitution. Regular Board meetings are held lo effect poIY decisions. The charity operates a hierarchical management struclure in line wiv) Board p)licy requirements. The Key Management Personnel during the financial year and preceding financial year were". Pay Pollcy for Senior Staff The pay ol senior staff is reviewed annually by the Board with reference to pay scales for similar organisations wilhin the sector.
COALFIELD COMMUNITY TRANSPORT SCIO TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2024 Related Parties and Transaetlons wlth TrusteeslKey Management Personnel Expense5 paid lo trustees are disclosed at note 4 to the financial slatemenls. There wefe no related paty Iran5aclions with trustees. with the exception of the relationship beeen one Injstees and a principal funder. This is an elected councillor of East Ayrshire Council but who serves as trustee of the charity solely as an individual and not as a representative of that funder. Related party transactions in respect of Key Management Personnel are detsiled at note 4 to the financial ststements. Risk Management Health and Safety poIleS and risk assessments are accessible online and available on request. All issues. industy changes and information are held in the organisalions online account and updated as and when required. The lack of a 5uitsble reserve fund was previousty a concem, atthough this area has been developed over the past year (refer lo reserves poIY section below). Ob ectives and Activities Principal Aims The charity's objeelives are to provide communty transport services within the East Ayrshire and environs, who have need beeause of age. disability or wvety, and in particular but not so as lo limit the generality of the forgoing to". Provide and maintsin non-profit community transport services. Assist the charitable work oforganisations and bodies engaged in pronv)ting the relief of such persons through the provision of appropriate seryices. The organisation's overarching aim is lo deliver, promote and support high quality accessible passenger transport services in East Ayrshire. Objectives for tho ygar Continue to increase membership of group transport users in East Ayrshire. Continue to increase membership of the Dayhopper Club_ Recruit more volunteer diivefs. Continue to seek opportunitie5 to replace minibuses. Reduce carbon emission5. Continue lo develop Dl & maS training. Seek out opportunities for allernalive funding streams Seek guidance on operating licen and our trading ami lo continue operating under the S19 permit system due lo department of Transport annoUrernent of a change in regLFlation. Achievements and Performance Achievements this year include acquiring additional vehicles to support fleet replacement and new projects. A dual 22Kw charge point was instslled in the workshop enabling better use of Evs on longer routes without the Cost of publie charging. The organisalion experienced a notable increase in passenger numbers. We have covered 250k miles irb the year 10 99 groups and 300 members supporh'ng a eonsiderable number social service and membef users.
COALFIELD COMMUNITY TRANSPORT SCIO TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2024 Financial Roviow Resorvos Policy and Golng Concern At the balance sheet dale. the overall unrestricted funds were £978.678. However, thi5 Includes a designated capital fund of £574,850 which represents the book value of fixed assets and not actual cash funds. The designated vehicle replacement lund at 31 March 2024 was £189,050. Of this. £82.079 has been spent during June 2024 leaving a balance of £IC6,971. The designated pfopety fund balance brought forward of £10,000 was partially spent during the year on necessary repairs leaving a balance of £2,851. A designated training fund of £5,000 was brought loard at the end ofthe Previous year with £1.132 being ulili5ed leaving a balance of £3,868 at 31 March 2024. A designated contingency fund of £150.CMJO was brought forward al the end of the previous year, wlh no further transfers durin9 the year_ This reserve was sel at a level that the Board considers appropriate for the charity's current activities and future plans and represents approximately 3 months njnning costs excluding fixed asset depreciation. In addition, there are uniestricted general funds of £58,059 represents.ng the charity's Wofking capital. The overall tjnrestn'cted free cash reserves {excluding the designated capital fvndl lotalled £405.826 at the balance sheet date. Taking into consideration current economic uncertainty, existing and planned propety, vehicle and staff commitmen15. increased fuel and other running costs. the trustees consider that adequate resources contsnue to be available to fvnd act¢vities for the foreseeable future and are of the view that the charity eonb'nue5 to be a going concem. Principal Funding Sources Principal funders during the yearwere East Ayrshire Council. Slrathcde Partnership for Transport and Energy Savings Trust. Future Plans Conlinualion of training of D1. Driver CPC. Midas and Passenger Assistant training will be priortties in the corning year for the Transport manager and Trainer to be able to train our own staff and offer this to outside organisalions and a5 an addrtional funding stream. The organisation will continue lo seek opwrtunities of subsidised scheduled services through SPT. The project will continue to seek capital replacement of minibuses and garage eqLFipment. The project will continue lo make applications to charitable bodies. The project is looking al widenin9 the SUPFKlrt to the community by Wofking in partnership with other publie and third sector bodie5 in Ihe East Ayrshire area. To have a trusteeslmanagement development day prior lo 31 March, 2025 which will include the fomialisation of new trustees, induction procedures and the role and a fvrther review of the charity's conslitulion. Reviow of Flnanclal Year The excess of income over expenditure for the year was £417.365 {2023.' excess expenditure over ineome £20,724). The overall result for 2023124 is after the impact of capital grants of £431,848 and depreciation tolalling £60,818. The operational result, detsiled at the income and expenditure account al page 15 of the financial statements. represent a surplus of £46.33512023.' £32,060). An analysis of the slalemenl of financial activities is included al note 18 to the financial statements. This details the restricted and unrestricted funds and related income sources. The total funds carried ford at 31 March 2024 were £980,67812023". £563,313) as detailed above. Le al and Adminislrativg Infofmation Charlty Informatlon The Scottish Charity reference. contact infomiation and other administrab.ve details are shown on the foregoing charity information schedule. Constitution The charity previously operated as a company limited by guarantee ISC2265471 and converted lo a SCIO on 23 October 2017. A copy of the consb"tulion, which deals wrth the appointment and removal of Iw51ees, the charity's aims and objectives and other matters is available from the tnjstees at the principal office.
COALFIELD COMMUNITY TRANSPORT SCIO TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2024 Board of Trustees rp,- lollo,, IL=fj J,.. 'fr3 financial period unless otherwise noted There have been no lu-, Board changes since the balance sheet date. In accordance with the con51ilulion. stood lor re-election al the recent AGM. The trustees are also the only members of th.. SCIO In Jcco-, d¥DC_. v/i:.h the Constitution Auditor JRD LLP was re-appointed as audilor for the SCIO'S 2023124 financial slalements al the previous AGM on 21 November. 2023 Slatement of Trustees, Res onsibllities The Iruslees are required to prepare accounts for each financial period which show a true and fair view ol the slate ol affairs of the charity and DI the surplus or deficit for that oenod. which have been properli/ prepared from and are In agreement with th2 accounnng records ana which comply witti relevant disclosure regulations In preparing Ihesa accounts the trustees are requirsd to Seleci suitable accounting Wlicie) and apply them consistJnlly'. Make ILdgemenls and eilimaies Ihai are ieasonable and prudent Follo'i'J 3pp'" =aDle accoLI?Fing i,.andard> sbbiecl lo any rp..aturia.: departure) #is".?s=d anrl ex accodnis and Pr-p3re In.e arcouilts on a gg1-, g -oricern Ctr3> s tir)less '. Is Ip.appropriata t? presu'w.2 Ih2L tne organi>ai,'on p13Trn>d in th The Iruslees are required 10 acl in accordance viith the- onsl.lotion and within the frame'•iork of relevant cnaril/ legislation The/ are responsib.e ior kuepiqg prooer accounting records ¥ihicb. di>"lose vJilh reaJJnable accuracy a; an/ lime the charilii s financia,. position and to enable them to ensure that the accoun15 cornolg viiih Ihts appl,,cable reiJi'.ements of tha fo!itrll:"ng Charities and Trustee Investment Iscopiandi Act 2005 Charities AcpoJnls Isrolland i Regulal..ais 2006 Sialemenl of Recommended Practice - Accouniing By Cp.arities I SORP 2019.1 The Irusleès Irh> responaibi'.Ity for aKir.g reasop.abie > PS to safeguard the as>ets of lye char."li artd :o pr&venl and delecl fraud and oiner i". r2gdlarÈ:ies. Approv?d D J the B-a,'d ol Tru>',e?> on 11 Decamber 2024 and sigp.acl on It) bts.a,l ii.
COALFIELD COMMUNITY TRANSPORT SCIO INDEPENDENT AUDOR's REPORT TO THE TRUSTEES AND MEMBERS OF COALFIELD COMMUNITY TRANSPORT SCIO Opinion We have audited thefinancial slatenEnts of Coaffield ComrnunityTransport SCIO I'the SCIO'I for the year ended 31 March 2024 which comprise the Statement of Finaroal ActNities. Ihe Balance Sheet, Ihe Stslement of Cashllows and notes to the financial slalements. induding a summary of signffjcanl accounbng poliaes. The financial weporting framework that has been applied in their preparab.on is appli(abtÈ law and United Kingdom A¢counts"ng Slandards, Including Financial Reporting Standard 102 Th8 Financial Reporting Standard applKsble in the UK and R&public of Iland Iunited Kingdom Generally Accepted Accounting Practi). In our opinion the financial statements.. give a true and fair view of thè slate of the SCIO'S affair5 as at 31 March 2024 and of tts income and expanditure for the year then ended,. have bèen ploperfy ppared in cOrdanCe with United Kingdorn Generally Accepted Accounting Practe.. and have been propaied in accordance wrth Ihe iequirements of the Chatibes and Trustee Investment (Scotlandl Act 2005 and regUtIOn 8 of the Charitw Accounts (Scotlandl Reguiab"ons {a$ amended). 8asl¥ for opinion We conducted our audit in aCcordare wrth Inlemalional Stsndards on Audtting {UKI IISAS (UK)) and Spplicable law. Our responsibilities under tfvjse standards are fvrther described in the Audrtorfs responsibtlilies for Ihe audit of the financial statements section of our iepori. We are independenl of the SCIO in accordance with the ethical requirements Ihal are relevant to our au¢Jit of Ihe finanual 5tstemenls in the UK. IrJuding the FRC'S Ethical Standard and the piovisions available foi small entities, in the circumstances sèt out in note 6 to Ihe financial statements, and we have fulfilled our olhei ethical responsibilities in accordance with these iequiremenls. We believe Ihat the audrt evidence we have obtained is sufficient and appropriate to provide a basK% for our wThon. Concluslons rèlatlng to golng eonc•rn In auditing the finan¢al statements. we have concluded thal Ihe trt15tee's use of the going concem basr5 of accounting in the preparation of the financial statements is appiopiiate. Based on the wort( we have perfomed. we have not identified any malerial urKertainties relating to events or condib"cM)s Ihat. individually orcotlectivety. may cast significanl doubt on the SCIO'S ability lo contsnue as a going concem lor a KEricrfI of at least twefve months from when the financial statements ale aulhorised for issue. Our responsibilities and ihe respon$ibilits of the trustees with respect lo going concem a described in the relevant secbons ol this report. Othor Infomiatlon The other infom)ation compitses Ihe information rncjuded In the annual report other than the financial statements and our auditor's rèport thereon. The tnJ5tees are responsible foi the other in10mttOn contained thin the annual report. Our optnion on the financial statements does rt coverthe Other infomalion and. except to the extent otherwise explicitly slated in our report. we do not express any fonn of assurance condusion theieon. Our responsibility is to r6ad the other irbformalion and, in doing 50. consider whether the other infomiation is materialfy inconsistent wlh the financial statements or otsr knowledge obtained in the course of the audit, or otherw¢se appears to be malertally misstated. If we identify such malerial inconsisfencie5 or apparent material rnisstatements. we are required to etermine whether Ihis gives rise to a fflalerial misstatement in the financial statements Ihemselves. If. ba$ed on the work we have perfomed. we condude that theie is a materi* misstatement of this other informalion, we are required to re that tsct. We havè nothing to report in thrs regard. Mattgrs on whleh we arè required to report by ?xc•ptlon In the lighl of our knowledge and understanding ol the SCIO and its environment oblained in Ihè course of the audrt, have not identified material misstatements in the InJstee5' rewrt. We have nothing to report in respect of the folkjwng matters in relah.on to which the Charities and Trustees Investment (Scotlandl Act 2005 and the Charities Accounts {Scotland} Regulalions {as amended) require us to Teport to you if, in our opinion.. adequate and propèraccounting records have noi been kept. OrtMS adequale forour audit have not been recewed from blanches not visited by us", or the financial statements are not Trn agreement wrth the a¢counbng records and relums., or certain disclosur65 of trustees. rernuneration speryfied by law are not made", or we have not 1ved all the inlomiation and explanatitins we require for our audit. Page 1
COALFIELD COMMUNITY TRANSPORT SCIO INDEPENDENT AUDITOR'S REPORT TO THE TRUSTEES AND MEMBERS OF COALFIELD COMMUNITY TRANSPORT SCIO ResponsibSlltie$ of trust••s As explained more ful in th8 trustee$. responsi11eS statement Set oul on page IV of the truste8s' report. the trustees {who are also the only members of the SCIOI are sponsIb forthe pParatIOn oflhe financial ststements and for being salr5fied that they gNe a true and fair view. and foi such inlemal control as the trustees deterniine is necessary lo enable the prepafalion of finan¢ial statement5 that ale Iree ftom material rnisstatement. whether due to fraud or error. In preparing the finanaal 5latgments. the trustees are resnsib for assessing the SCIO'S ability to continve as a going concern, disclosing. as applicable. matters related lo going concem and using the gn9 cotKem basis of accounting unless the trustees eithor inlend to liquidate the SCIO or to Gease operations, or have Th) rtralislic alt8inatwe but lo do so. Auditor'5 responslbllltl8s lor the audil of thg flnan¢lal statemtnts Wè have been app(ynted as auditor under seetion 44{1llcl of the Charrtie5 and Trustee Inveslmenl (Scollandl Act 2(K)5 and report in accordance wth regulats.ons made under Ihose Acts. Ou¥ objectives ale lo obtatn reasonable assurance aiK)iJtwhelherthe finanryal slalemenis as a whole are freefrom malerral misstatement. whether due to fraud or error. and to issue an audilorfs report that include$ oui opinion. Reasonable assur8r is a high level of assurance but is nol a guarantee that an audil conducted in accordance wrth ISAS IUKI will always delect a material misstatement when it exists. Misslatements Can arise frorn fraud or etror and are consideied material il, indwidually 01 in the aggregate. they co(dd reasonably be expected to influence the economic deusion5 of users taken on the basi5 of Ih8se financial sl8tements. Irregularib"es. including fraud, are instarKes of non-clxnpliance with I5 and regulations. We design procedur65 in line with our sponsibl11be$, ouuined above. to detect malerial misstatements in respect of Irregularities. including fraud. The exlenl lo whith our procedures are capable of detecting irtegularib"es, induding fraLFd are detailed below". We identified and assessed the risks of material misstatement of the financial slalements from irregularities. whether due to fraud or error, and also considered oui cornpetence and skills to recognise norpcompliance with laws and regulations applicable to the SCIO. Vve discussed Ihese malters wilhin our audit team and also with the trustees. We Ihen designed and perfomied audtl procedures responswe to those Fisks. including obtatning aydit evidence sufficient and appTopriate lo provide a basis for OLFr optnion. We obtained an understanding ofthe al and regulatory frameworks wrthin which the charity operates. focusing on those laws and iegulations that have a direGI effect on the determinatK)n of material amounts and disc105ures in the financial statements The laws and regulat)n$ we considered in Ihis context were the Charities Accounts (Scotlandl Regulatrons 201A las 8mendedl and the Charities and Trustee Investrnenl (Scollandl Act 2CKJ5 togethw with the Charities SORP and FRS102. We assessed the required comlSnCe wrth these Lgws and regulations as part of our audrt prDcedures on the related financial statemènt items. In addition. we consi(fered provisions of other laws and regLrlth"ons that do nol have a drrecl effecl on tho financi81 statements but cornpliance wth which might be fundamental to Ihe SCIO'S abilrty to operatè or to avoid a material penalty. We also nSIdered ltte opportunitEs and incentive5 that may exisl wlhin Ihe SCIO forlraud. The laws and regulations we considered were General Data Protection Regulab"on. Heatth & Safety legislatM)n. Dtsclosurè Scolland related matters and rèlevant employment and pensions legislation. Auditing standards limit the required audil eduleS to identfy n-coMpliancewlth these laws and regulations lo enquiry of the trvstees and other management and inspeth.on of regulatory arnl legal cSFA?ndnce. if any. In assessing the susceptibility of the financFal statements to material misst*ment. our audit procedures to Tespond to these risks included". enquÈries of rnanagefftent about their cwn identFfication aThJ 8ssessrrent of the risks of irregularities. including fraud.. sample testr.ng on transactions and reviv•¥ of joum81 lle5, i1•ng largelunusu81 transactions and those outside the norrnal wvrse of business-. reviewng correspondence wrth both furKlers and regulators", reading minutes of meetings ofthose tharged wih govemance", review of intemal controls in place io mib.gate the risk of Matla1 mi$5tatoment fom) irregularrties, including fraud.. carrying oul ahatytaj procedures to identrfy unusual or unexpe¢ted fiations.' We identtfied the greatest IFsk of material impact on the finanual statements from IegUlarities. including fraud. to be within the allocation ol inGome and expenditure between restricted and unFeslFiGled funds, ievenue recognition and cUlff and potential funding cwbackS. 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COALFIELD COMMUNITY TRANSPORT SCIO INDEPENDENT AUDITOR'S REPORT TO THE TRUSTEES AND MEMBERS OF COALFIELD COMMUNtTY TRANSPORT SCIO Due to the inherent limitations of an audrt. there is a risk that we 11 not detect all irregLFlarilies. including those leading to a material mi5Stalement in the finarKial statements or non-compliance th regulation. This risk increases the more that 0mplian wlh a law or regulation is rtrrnoved froffl the events and transactions refiecled in the financial stslements, as we will bts less likety to become aware of instsnces of n(MOMplianCe. The risk is also greater iegardtng irregularities o¢¢urring due to fra¢Jd rather than efrw. as frauil involves intentional concealmenl. fotgery, collusion. omisston or miSrepresentstn. A furlher descripbon of our responSi.1}tieS for the audit of the finalar statements FS loc*d on the Financial Reporting Council's websile at.. .[rc.0rg.lIklaUd4IOT3reSpoftslb1tstle$. This desuiptN)n fornts part of our auditorfs report. Use of our report This report is madts solety to the SCIO'S members. as 8 body. in accordance with Regulation 10 of the Chartties AountS (Scollandl Regulab"ons 20C6 las amended)_ Oui audil woth has been undertaken 50 that we might slate to the SGIO'S members and trustees those rnattets we are requiied to slate lo thern in an audilorfs report and lor no other purpose. To the fullest extent permrtted by law. we do not accept or assume responsibilty to anyone other than the SCIO. the SCIO's members as a bLxly and the SCIO'S trustees as a brmjy. ft>r our audrt work. for this report. or for the opinions we have formed. LUQ JRD LLP (Statutory Audltorl Chartered Accountants Reglstorod Audltor 11 Portland Road Kilmarno¢k KA1 28T 30 0•eember. 2024 JRD LLP 1$ eligible lo act as an auditor in terms of se1 1212 ofthe Compan$ kn 2 Page 3
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COALFIELD COMMUNITY TRANSPORT SCIO BALANCE SHEET AS AT 31 MARCH 2024 2024 2023 Notos Fixed assets Tangible assets Investments 574.849 270.869 574.850 270.870 Current a$sets Debtors and prepayments Cash al bank and in hand 206.640 257.435 464.075 102.904 209,983 312.887 10 Creditors." amounts falling due within one year 11 158.2471 20,444 Nel current assets 405 828 980 678 292.443 583.313 Creditors." arr,ounls fallig due after more Ih3n one year Total as>els 5e)s current liabilities 980,678 563,313 Fund5 of the charity Restriclnd Incom funds unrestric1d dnsi9nalecl lund> Unresinrled IncgT,e tiiP,#s 13118 13118 13118 2.000 520 619 58 059 12.325 495 870 55 118 Total Charity Fund5 980,678 563.313 The I"'nancial stalmentS i'iere appro.ied bj In¢ B03Fa o,, I ra>l*s oq 11 D£>cemb, and sigied on Its behalf by 2024
COALFIELD COMMUNITY TRANSPORT SCIO STATEMENT OF CASHFLOWS FOR THE YEAR ENDED 31 MARCH 2024 Total Fund$ Total Funds 2024 2023 Notes Net cash used in operating activities 14 412.250 {53,461) Cashflows frorn investing actlv¢lies: Interest and dividends {PurchaselldisF)osal of fi'xed assets Other net cash movements 1364.798) (87,867} Ngt cash provided by investing actlvltles {364.7981 (87,8671 Cashflows from financlng aetlvltles: Repayment of borrowings Net cash provided by financing activities Total cashflows in yèar 47,452 (141,3281 Change in cash and cash equivaleDls In the year Cash and cash equivalents brought forward 209.983 351,311 Cash and cash equivalonts Carried forward 10115 257,435 209.983 Page 6
COALFIELD COMMUNITY TRANSPORT SCIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 1 A¢¢ountlng pollcl•s The principal accounting policies 3re summarised below. The accountiny policies have been applied consislentty throughout Ihe year aThJ the prw)r year. lal Basls of preparatlon The financial 5ta¢ements are Pfesenled in sterfing 1£) and have been prepared in accordance with Accounting and Reporting by Charitses". Statement of Recommended Practice applicable lo charities preparing their accoun15 in arxordance vnth the Financial Reporiing Slandard applicable in the UK and Republic of Ireland IFRS 1021 leffective l January 20191- {Charittes SORP IFRS 1021, the Financial Reporting Standard applicable in the UK and RepublÈc of Ireland IFRS 1021, the Charities and Trustee Investment (Scovandl Acl 2(X)5 and the Charih'es Accounts Iscottandl Regulalgons 2006 (as amend8dl. Coalfield Community Transport SCIO meets the definth.on of a public benefil entty under FRS 102. Assets and liabilits'es are initially recogniseil 81 historical cost or transaciion value tjnless otherwise stated in the rèlèvant acGounling policy notels). Ibl Preparation of accounts on a going concèrn basis The financial slatetnents have been prepared on a going concern basis which assumes that the charity VAII continue to operale for a period 0112 months frorn the date of approval by the Board. The charity is rel1 on external grant funding and, vknile the trustees have no reason to believe that such lund*ng will not continue, the charitls abilty lo conknnve in business is dependent on being su¢ces5ful in attracting such funding. The Trustees, Report contains details of the charty5 reserves policy, which considers both the impact of CLtrrent genèral e¢onomic UnrtaInty and the charitys own circumstances. Icl Fund accountlng Unreslricted funds are available for use 8t Ihe discretion of Ihe trustees in furtherance of the general objectives of the chaTily. Designated fund5 are unreslricted fvnds which have been sel aside #i the discTeiion of Ihe trustees for sperjfic purposes. Restricted funds are subjecl lo restrictions on their expenditure imF4)sed by the donor or grantor. Translers between funds ale made * the di5crelion of the tFUStees taking into ConSeT8t10n any reslrictions imposed on lunds. Idl Incomfr All income is included in the st8temenl of financial activtties when the chafity is entitled lo the income, the atnounl can be quantified wth reaSOnae accuracy and it is probable Ihat the income will be received. The following specific poliaes afe applied tt) particular categories of income." Income from donatKJns & legacies is received by way of grants. donalions and gifts and is included tn fuu in the Statement of Financial Activities when receivable. Grants. where entrtlemenl is not condilional on the delivèry of a sperial perfomiance by the charity, a rec(4nised when the charity becomes uncondithJn8lly enlrtled to the grant. Donated services and facilities are induded at Ihe value to the tharty where th15 can be quanth"fied. The value ol serwces provided by volLFnteers has not been included in these accounts. Invèstmènt income is included when received. Incorne from grants. where related to pertormance and speufic deliverabEes. are accounted for as the charity earns the right lo consideration by its perfomance. lel EXnlIre Liabilities ale recognised a5 expenditure a5 soon as there is a legal or Constructive obligation commrtting the chanly to that expenditure. it is probable that a transfeT of economic beneffts will be reqUId in Settlement and the am04Jnt of the obligation can be measured reliably. Expendrture is aCUnted for on an accnjals basi5 and has been dassified L¢nder headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particvlar headings they have been allocated lo activifies on a basis consistent the use of resources. Governance costs includes those costs associated wlh meeting the constilutional and statutory requirements ol the charity and include the audilorfs fees and costs linkèd to the strategic management ol the charity which are voluntary other than trustees. travelling tsxpen5es reimbursed. Although d15closed separately at note 19 govemance costs nryw lo part of charilable expendrture Ipage 31 under the Current SORP. Page 7
COALFIELD COMMUNITY TRANSPORT SCIO NOTES TO THE FINANCIAL STATEMENTS {CONTIMUED) FOR THE YEAR ENDED 31 MARCH 2024 1 Accountlng pollcl•s (eontinuod) {fj Fixed asset$ Fixed a55ets lexcluding investments) ale stated at o)st less accumulated depreciation. Minor addilions costing below £500 are not caprtaltsed. DepCiatIon is provided at Ihe following annLFal rates calcLtLated lo write off the cost of each ass&t over ils trmpected useful lile which take into consideratM)n expected residual values in accordance with FRSIO2. - Computei equipment Fixtures & fittings over 4 years on a straight line basis Motor vehicles over 7 years on a straight line basis over 6-10 yeats on a straight line basis Igl Hlr• purchase and leasing commitments Rentals paid under operab.ng leases are tharged to the profft and loss account on 8 Straight line basis over the period of the SSe. Ihl Penslon costs and o¢h•r p05t-retSmÈnt beneffts The charity operates a defined contributs.on stheme for the benefft of its employees. The cost of contributions are charged to the Incorne & Expenditu¥e account when incurred. 11) otr basic finanelal inslrum•nts Th& charity only has financial assets and ffinanual liabil"eS of a kind Ihat qualify as basic financial instrument5. Basic financial instruments are initt'ally recogniseil at transaction value and subsequently measured al their settlernenl valuè. ljl Cash at bank and In hand Cash at bank and rash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition cw opening of the dep95it or similaT account. {k} Debtors Short term debtors are rneasured at transactton price. less any impairment. 111 Credrtor5 and provlslons Creditor5 and provisions are recogni5ed vthere Ihe charity has a present oblwJation resutting from a past event that bwll probably result in the transfer of funds lo a thiid party and the amounl due to settle the obligalion can be measvred or estimated reliably. Creditors and provisn$ ale nomially recognised at their settlement amount after allowng lor any trade discounts (lue. Im) Deferr•d Incomg Grants received in advance of the agsotiated L"ng carried out are deferred only when the donor has imposed precon¢Jitions on the expenditure of resouTces. (ol Impalmients Assets not measured al lair valuè ale reviewed for any indicalion Ihat the asset may impaired at each balance sheet dale. If such indication s1$. Ihe recoverable amnt of the asset. or the asset's cash geneiating unit, is estimated and cofflpared to the Garrying amount. Where the carying amount exceeds its recoverable amount. an impairment Ioss is recogntsed in profil or loss unless the asset is ¢8ffled at a revalued amount wherè the impaimient loss is a revaluation decrease. 2 Stsff costs and numbèrs 2024 2023 Wages an¢J Salaries National insurance Perision costs 489,043 369,312 34.665 26.828 3,664 2,232 527,372 398,370 The number of employees during the year was 3412023.. 27) a headcount basis. No ernpbyee ieceived èmolumenls in excess ol £,(Ks. The charitys key management personnel are detailed tn Ihe Tmstee$' Rep)rt and their total employea beneffts were £74.68912023.' £71.8211. Page 8
COALFIELD COMMUNTfY TRANSPORT SCIO NOTES TO THE FINANCIAL STATEMEp¥fs (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 3 Not Ineom• 2024 2023 Net ncorne ts slated after ¢hargino." - Depreciation of ¢e assets - AJ110¢S remtsneration Inote 61 Pension costs Inole 131 60.818 5.000 3,664 69,482 52.784 5.000 2.232 60,016 4 Trustee Remungr•tion ar Rtlated Party Tvansaction Trustees are not remunerated but a lIUl5ed for expenses Irul. were fto expenses paid dLtring the Current or prevous years to any Ilustees. No trv81ee or other person related to the Chty any rErson interest in any contract or transacb.on enleted inlo by the Charity during the year. Th15 TS with the excepton ol trLL8tee$' a$Sotion wth a wr¥cipal furKler lfer to Trustees, Reporti. Co-ordinator, and ransport Man3ger. were emplngp.d hs -.k.p. r.Trarily dii-lnp tp. Je4r and received emollim.eris ?! r21.995 and £21 15. iespkctively. All staff salarios are approved by the Board S Taxatlon The SCIO is a registerèd Scotttsh chanty arKI no WFWtion tsx ItabJ"ity arises. Thè SCIO Is VAT registered. 6 Audf£frf8 R•muneratl)n The audilorfs remunerath)n for the yew was £5.C(KI I23." £5.(#XJl lor awjit seNres ancl £3.675 12023". £3.7251 lor non-audit services. 7 Tan9lbkn lfjxed assèts cornputer Fixtures. Fittlnys Mtstor Equipment & Equlpmwt Vohicl88 Total Cost At 1 April 2023 Addiiiors Disposals 31.822 3S.672 549,484 616,978 364.798 364.798 At 31 March 2024 31,822 35,672 914.282 981,776 Oepfeclatlon Al 1 April 2023 Charye for the year Oispos5 27,923 1.667 16,6[ 301,380 346,109 4.053 55,098 60.818 Al 31 March 2024 29.590 20.859 356,478 406.927 Net book value Al 31 Maich 2024 2.232 14813 557.804 574,849 At 31 March 2023 3,899 18.866 24B,104 270,869 Page 9
COALFIELD COMMUNITY TRANSPORT SCIO NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 8 Fixed asset investments Shares in group undertakings and partlclpating intergsts Cost Al 1 April 2023 & 31 March 2024 Holdings of more than 20% The SCIO holds more than 20% of the share caprtal of the following companies.. Company Country of registralion or incorporation Share$ held Class Parfclpating Inleresls Thisue Transport Iscotlandl Ltd. Seottand Ordinary 100 The aggregate amount of capital and reserves and the results of these undertaking5 for the last completed financial statements were as follows." Capltal and Result for tho Te$9rves year 2024 2024 Thistle Transport (Scolland) Ltd. This company has not traded since its incorporation on 17 January, 2008. 9 Debtors and prepayments 2024 2023 Trade debtors Other debtors VAT recoverable Prepayments 47,355 94,998 41,078 23,209 11,124 41,833 2,851 47,096 206.640 102.904 10 Cash at Bank and In Hand 2024 2023 Bank current account Business savings account Cash balances 166.484 90.951 206,460 3,523 257,435 209,983 Page 10
COALFIELD COMMUNITY TRANSPORT SCIO NOTES TO THE FINANCIAL STATEMENTS {CONTINUEOI FOR THE YEAR ENDED 31 MARCH 2024 11 Credltors: amounts falllng due withln ono yoar 2024 2023 Trade ¢reditors Taxation and social setuvsty Olher credttors 8nd accrued charges 20.490 25.275 12,482 10.058 1.525 8.861 58.247 20.444 12 Pension commitments The charity operates a quall'rj scheme under the worf(plao peINS IBgislalion in respect of e1ible employees who choose not to opt t. 13 Funds Unrestr5cted Unrgstrlcted General Designated Fund Fundg Restricted FunLts Total Fund$ Fixed Assets 574.850 574.650 Currerst Assets 116, 345,769 464.075 Current Liabilities 58.247 158.247 Net Assets 58.059 920,619 980.678 Re3trlct6d Funds Earl Year5 Pfo This fund represent5 SFecific transport actmty invoknng 2 py)5t5 aThJ use of 1 vehicle on avwage. In addition, there is an allocation of trainirrfJ. ¢Jevek¥)rwrt managerrnt aThJ &lministratson in lah"on to the direct activity rA>31s plus only specific overIad5 This fund repsentS spec4fic transport activrty Tnvolwry 12 staff posts arwj use of 9 vehide5 on average In addition, there is an allocation of training. deVelOnt. marwJement and thinistration in relalk)n to the lt actwty costs plus only $pe¢ifi¢ overheads. Cumnock COncl Funded by SPT. this is a tree connectK)n service from ouuying villages and towns to the serwices provided in the local area Such as doctor appointments. train co0ctiOns, loc4J hospital apwntrnents. shopng. TrAsib"ng IrEThls or relatNes and spIte at local Ca homes. Uniestricted Genefal Funds Core fvnding from our prinupal funders 15 regarded by the trustees as unrestricte(I bncorne, funding the servi generally a1 not 5Feufic projects or actiWt$. This also Indu other Incorne derived frorn di¢1 chantable aciNities. Dtslgnated Funds Desi9naled Capital Fund- this repre5enis th8 value of fixed assets. whicth have been separated to dvatinguish these fiom actual cash funds. Otter Designated Fu$ - the trust8e5 have set 3SKle funds to cover future veh replacemènt, property commitment5 and general contingenCS. Other serveS are con5Jered lo be appropriate lat)n lo the charitws activite8. Page11
COALFIELD COMMUNITY TRANSPORT SCIO NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 14 Re¢ondllatlon of not rnovemoni In funds to net cash flow from opgralln9 a¢tl¥lll•s 2024 2023 Net moyernenl in fuftds Add back depcIall0n charge Deduct rnovement in deferred incorne Deduct gains l Add Oack losses on ftted assets I1n¢aseYDease in debtors IncreasellDeueasel in ¢rgJitors 417.365 60.818 120.7241 52,784 1103.7361 37.803 175,9)81 9.6131 Ng1 cash usgd In opgratlny a¢dvl¢les 412.250 53,461 15 Analy515 of cash and cash equivalents 2024 2023 Cash in hand CJ5h at bank Overdraft facility rep8yble on demand 3.523 2C6.460 257.435 Totsl ea$h and ¢ash equivaltnts 2S7.435 209,983 16 Analysls of changes In nrt debt At 01.04.23 Cashflows Oebt Aoelng At 31.03.24 Cash in hand Cash at bank Oveidraft facility payable on demand 3,523 K6.460 13,5231 50.975 257.435 209,983 47.4S2 257,435 Loans falling due wthin one year Loans falling due after rnore than year Finance18ase oblyations Page 12
COALFIELD COMMUNFTY TIWISPORT SCIO NOTES TO THE FINANCLAL STATEPAENTS ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2024 11 Ollwmailers •} FIDnckil Commltm¢nts The onty maw1 fanci4 ClIe WUFatraseaicar¥wse1thsb4¥ Es¢Jl2. CurnThxk Tr e cfAnmen¢ed on 18 FebNary 3019 for a Fernj of 5 aS and tre vjffent nal c(thYwWI E25.(N)D A twthEr ase tern d S yeats ai art 8nnual ial 01£30,tYJO h¥5 recentty be thctThEfrom Fe2024 tyl AThtysis olEMp•ndifvre (nots 181 Costs Costs Tot4 2024 T4¥lJl 202> R•strithd Funds P8ythI ¢OS Vfii¢t8 runNIC0sts Vsiiide insurae Rerhargp (Lts JI.30l 289.327 57.802 ie.103 U.49$ 371,527 233,nl 53,110 16,681 12.812 315.374 S7.602 16.10) 8.495 42.7 328.731 Unr•$trfctsd Funds Payrtl (yjsts 150.170 87.875 238.045 1e4.599 383 25.0 2.124 5.494 3.676 2.041 Rent Waterrates and charges Offi and otherinsuranc Heal aryj Ih Set¥e¢har98s and caThr*J Repa5 and mlinten staff U10m}S Printsng. posr¥and AdVwtsr TeleFthane Ccrfnputei CQAIS vede runnin9 COSL8 Vehicle Insuiance siaff expen8e$ DaythppeilA¥vayhoprwfosts EmpYee & Heal and Saf¢ty Lega wore$$nI1 fe¢$ AccounLarwsupport EetW¢P5 SLaiuiOry¥(thfits & fees Audill¢es Sundry•pw$es Pr(WIal (J)Sts Ststyscnptn5 Bank thaige5 RechatyOdGosts 25. 1.4 3.713 6.050 1.497 3.877 783 1.4 3.719 1.497 1.662 S.358 220 2.277 10.e78 39.795 1D.rh)g 47S 3.016 3.013 8.494 67.389 16.103 3.013 8.494 67.389 18.103 197 197 4.317 4.323 2.032 925 2.75Q 4.323 1032 925 2.7SO 5.orA) 2.2B6 1.475 2.2 s.o 2.28fj 578 S78 5e1 8.495 93.347 8.49$ 395.$89 12.812 283.244 297.242 Deslgnalod Funds 1.132 1 132 7.149 60.818 69099 2.494 14.040 52.764 69.318 Repair5 and MainteCe Oewecbabon 7.149 .816 81.950 7,149 rotal Resow¢es Exp•ndgd 836215 667.936 1)
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COALFIELO COMMUNITY TRANSPORT SCIO NOTES TO TME FINANCIAL STATEMENTS ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2024 19 Incomè and Expenditure Account 2024 2023 In¢rJrn East Ayrs ctyjn- Maln F1j East Ayr5hiie Coun(al- Earty Years Easl Ayrshiie C¢)untrl- SoL7al Ca Siralh¢We Partnership for Transport. Main FuTrliTrJ Slraih¢tyde Partnership for TransPOrt- Comector Netwoik Support Granl ASN Schoo FoundatvJn for Inlegialed Tran5pryI AffittK)n fees Group transport DayhopperlAwayhopper fee$ East Ayrshire CMryl- Fa11¢5 recharge E351 Ayrshire cri1- Staff Empkjyment Allowance Olher income Bank interest 54.412 38.240 294.177 38.240 256.821 50.OLM) 32.291 49,741 55,418 32.291 69.8B8 114.816 2.(M)O 70 64.295 29.S%2 55.583 1.360 44.613 21.617 12.320 26.299 5.ODO 3.492 821.732 647.212 Expendiiurè siaff costs Trainir Rtrni Walerrates and tha OffKe and other insiirarKe Heal and lighl Setvice th•rge$ and Repairs and mainten¥t Sl8ff urmforms Printing, posla9e arnl slY Advertis0 Tek8phone Computer costs Vthi¢ runnMg costs Veh inSLYarKe staff expenses DayhoppprlAvrayhopper Gosl$ Employee & Heallh and Safety c(ffj$utt8ncy Legal profes5ionJl fees Accountancy 5UPPOn fee5 Slalulory Accounis and grani ¥erf¢katx fees Aud11 fees Sundry expenses Subscriptions Bank charges Promoiional costs 527.372 1.132 25.1 1.450 3.713 6.050 1.497 398.370 2.877 25,000 2.124 5.494 3.676 2.041 18,766 1.662 5.358 220 2.277 10.678 91.9)5 26.690 75 3.016 648 1.132 1.475 2.250 5.000 1,196 561 852 1.409 17a 783 3.013 8.494 124.991 32.2( 197 4.317 4,323 2.032 925 2,750 5.0 2.286 S78 608 775.397 615.152 Operaling Re¥uM fly year 46.335 31060 l Grants Slralhdyde Partrrship lor Tran5W Thè Robertson Twst Enei9y SavirvJ$ Tiu$t 75,(#)) 10.0 431.848 Oepreuati 80,818 52.784 Overall result for year 417,365 Page15