Buckstone Youth Club Report & Accounts 2024/25
Buckstone Youth Club Registered Charity SC032439
Contents
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Chairperson’s Report
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Annual Report
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Treasurer’s Report
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Profit & Loss and Statement of Financial Position
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S. Independent Examiner’s Report
Buckstone Youth Club Registered Charity SC032439
1. Chairperson’s Report
In 2024/25 we ran 2 terms on a Monday night with a registered membership of 66 children. BYC does not run in term 3. There were 10 sessions in term 1, including the trip to Air Thrill, plus attendance at the school Halloween disco where our committee ran the tuck shop. We ran 9 sessions in term 2 and the committee ran the tuck shop at the Easter Disco with parent support.
The membership mix shows a good blend of year groups and gender with; 23 P5s, 27 Pés and 16 P7s. The average attendance on an evening has been 53 children.
BYC trips/programme:
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e In November, 61 children attended Air Thrill, we had exclusive use of the venue, and socks and juice were included. The children had a fantastic time!
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e Wehad a visit from the Police and the fire service in February where the children were able to learn alot about each of these services and get hands on with the equipment and vehicles!
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« One of the committee members managed to get a martial arts demonstration organised in February. Two demonstrators from Tang Soo Do Scotland came to show off their Korean martial arts skills and the young people all got involved. The group was split into two and the new gym halt was utilised for the demo. Everyone was really focussed and quiet!
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e We made pancakes for Shrove Tuesday and added créme eggs to the tuck for Easter; both were very popular!
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e The arts and crafts table was very popular and we had a wonderful student volunteer who helped us throughout the year.
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e We had two $3 volunteers who did a few shifts for their Duke of Edinburgh Bronze over the year.
The standard set up for the Monday evening was a mix of snooker, table tennis, arts/crafts, baking, computer games, and tuck shop in the old hall and in the new hall we had games such as football, dodge ball and hockey. We trialled a new room for a quiet space and board games this year. It did prove popular with quite a few of the young people. We might add this to the let again this year if there is demand for it.
We purchased a new multi-use games table for the new session, a new Nintendo switch console for the computer collection, a basketbal! arcade game and a new magnetic dart board. We were successful in obtaining a grant of £1500 to use towards equipment and supplies from Tesco.
| would like to thank all of the parent and committee volunteers that have attended as helpers each week,
This has been my first year as the Chair of BYC and I have enjoyed getting to know all of the committee members, parents and young people! Everyone has been so supportive and welcoming, especially the young people who always love a new face.
This year we have some committee changes so we say goodbye to Claire who was our arts and crafts guru and Hannah who will be stepping down as Secretary but remaining on the committee. We are sad to see them both move on and wish Claire all the best.
Buckstone Youth Club Registered Charity SC032439
This does leave the club short of committee members for the coming year. We are appealing for volunteers to take up the posts. See below for vacancies.
The Buckstone Youth Club committee for the 2025/26 session will be as follows:
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e = Chair — Louise Porteous (final year, will step down 2026)
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e Vice Chair — Vacant Post
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« Treasurer — Nicole Johnston (appeal for new treasurer)
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e Secretary — Vacant Post
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¢ = Child Protection Officer — Viki Yuille (final year, will step down 2026)
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e¢ Committee member— Bruce Rae
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¢ Committee member — Rebecca Wright
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e Committee member — Hannah Flook
Signed
Louise Porteous, Chairperson, S December 2025
Buckstone Youth Club Registered Charity $C032439
2. Annual Report 2024/25
The Management Committee, who are Trustees for the purpose of charity law presents its report and financial statements for the period to 31 July 2025.
Reference & Administrative Information:
Charity Name: Buckstone Youth Club
Charity Number: $C032493 Operation Address: Buckstone Primary, 60 Buckstone Loan East, Edinburgh EH10 6UY Correspondence Address: 3 White Dales, Edinburgh, EH10 7JQ
Office Bearers
Chairperson Louise Porteous
Vice Chair Vacant position Secretary Hannah Flook Treasurer Nicole Johnston
Bank Account
Bank of Scotland
Sort code 80-11-14 Account number 00114437
Associated Advisors
LAYC, Dunford House, 7 Boroughloch Lane, Edinburgh EH8 SNL
The LAYC provide the Youth Club with accessible and affordable training support, information and advice on core subjects.
Management
The Youth Club is governed by a constitution which sets the terms by which it is managed.
Recruitment & Appointment of Management Committee
Members of the Management Committee are selected at the Annual General Meeting in accordance with the constitution.
Buckstone Youth Club
Registered Charity SC032439
Organisational Structure
The Management Committee meet at least 3 times per year. The Management Committee is responsible for coordinating and managing the day-to-day affairs of the club, appointing of staff and the allocation of duties and financial resources.
Objectives
The constitutional aim of the Youth Club is to promote the benefit of young people in Buckstone without the distinction of political, religious or other opinions, to advance education and to provide facilities in the interests of social welfare for the recreation and leisure time occupation with the objective of improving the conditions of life for chitdren and young people.
Funding & Finance
The Management Committee keep a record of the financial transactions of the club. All funds for the club are only to be used in the promotion of its shared objectives and for no other purpose. The Management Committee is responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position of the Youth Club and to submit these to OSCR (Office of the Scottish Charity Regulator) within the time permitted.
On behalf of the Management Committee
Louise Porteous Chairperson — Trustee Date: OS Oec 2025
Hannah Flook Secretary — Trustee
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Buckstone Youth Club Registered Charity $C032439
3. Treasurer’s Report
General overview
The Youth Club has ended the financial period in a reasonable position, making an overall profit of just over £600. The increase in the annual membership/subscription to £25 per child with no weekly entrance fee, has helped us meet the increased hall hire costs from City of Edinburgh Council who had undercharged in previous years. All cash received during the operating year was deposited at the bank before the end of the financial year on 31 July 2025.
Grants awarded
Over the course of the financial year, the Youth Club was successful in obtaining a grant from Tesco Stronger Starts, awarded in order to purchase additional resources for the enjoyment of the children. 75% of the £1,500 grant has been received, with the remaining 25% to be paid on within 12 months (by February 2026). We have already acquired a second-hand Xbox and will look to purchase new monitors and other equipment before the first session of Youth Club on Monday 22 September 2025.
Proposal for 2025/26
It is my proposal that the annual membership/subscription fee is increased to £30 per child for the new financial year to 31 July 2026. This is to help meet increased costs but also to assist with the purchase of new equipment and resources.
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Signed UA ff U VU, .
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Nicole Johnston — Treasurer
This report was approved by the Management Committee on 8 September 2025.
Buckstone Youth Club Registered Charity SC032439
4. Profit & Loss and Statement of Financial Position
| Buckstone Youth Club CharityNumber$C032493 | Buckstone Youth Club CharityNumber$C032493 | ||
|---|---|---|---|
| Accounts forthe period ended 31July 2025 | |||
| 2024 | 2025 | ||
| £ | INCOME | £ | £ |
| 990.00 | Membership/annual subscriptions | 1,650.00 | |
| 398.50 | Entrance fees | 0.00 | |
| 712.50 | Trip payments/outings | 952.49 | |
| 817.00 | Tuck proceeds | 860.30 | |
| 800.00 | Grants/donations | 1,125.00 | |
| 3,718.00 | 4,587.79 | ||
| £ | EXPENDITURE | ||
| 690.00 | Trip expenses | 926.90 | |
| 16.99 | Crafts/miscellaneous | 25.99 | |
| 210.00 | Stationery&equipment | 617.56 | |
| 550.68 | Tuck expenses | 669.71 | |
| 50.00 | Donation to Buckstone Primary School | 0.00 | |
| 370.00 | Insurance | 370.00 | |
| 632.70 | City of Edinburgh Council letfees - hall hire | 1,365.30 | |
| 2,520.37 | 3,975.46 | ||
| 1,197.63 | DEFICIT/SURPLUS | 612.33 | |
| Balance Sheet as at 31 July 2025 | |||
| 1,960.15 | Balance as at previous yearend | 3,147.73 | |
| (10.05) | Net adjustmentto cash forchange in float | (0.93) | |
| 1,197.63 | Deficit/surplus | 612.33 | |
| 3,147.73 | Total assets | 3,759.13 | |
| Represented by | |||
| 3,137.88 | Current/Treasurer’s account | 3,750.21 | |
| 9.85 | Cash | 8.92 | |
| 3,147.73 | 3,759.13 |
| have checked the records of transactions and the bank statements. | can confirm that tt above figures area true erie ofi as at 31 July 2025. Signed Aa ay{0 hnb Nicole Johnston - Treasurer
Buckstone Youth Club Registered Charity SC032439
5. Independent Examiner’s Report
On the Accounts of the charity for the year 1 August 2024 to 31 July 2025.
Respective responsibilities of the trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees consider that the audit requirement of Regulation 10(1)} (d) of the 2006 Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.
Basis of independent examiners report
My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. {t also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide ali the evidence that would be required in an audit, and consequently | do not express an audit opinion on the view given by the accounts.
Independent examiners statement
| have audited the books and records of Buckstone Youth Club and it is my professional opinion that the accounting records present a true and fair view of their accounts to 31 July 2025, Wb : ~
In the course of my examination, no matter has come to my attention:
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1) Which gives me a reasonable cause to believe that in any material respect the requirements: a) To keeping accounting records in accordance with section 44(1})(a} of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations and
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b) To prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations
nave not been met, or
2) to which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed het laa ’ . _ Relevant Professional qualification/professional body y 7 6AY Address 7S Sek sre LAV, taubury“ y ECUFLO— 4 vate 04/4/26
Buckstone Youth Club Registered Charity SC032439