2025-04-05-accounts - Shapinsay Heritage, Arts and Crafts

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APPENDIX 1 7 = a — || _ Trustees’Period startAnnualdate Reportforthe| Periodperiodend date | |__|Day [Month OSC R [From [os [oe | Year[ate [Te| |porDay |foe Month |P Ye a r _|s Scottish Charity Regulator Office of the Scottish Charity Regulator

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Names of the charity trustees on date of approval of Trustees’ Annual Report

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APPENDIX 1

Reference and administration details

Names of all other charity trustees during the period, if any, (for example, those who resigned part way through the financial period)

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|||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Name|Dates acted if|not|for|whole-| |Structure,|governance|and|management| |Type|of governing|document|SCIO|(Scottish|Charitable|Incorporated|Organisation)| |Constitution| |Trustee|recruitment|and|appointment|Trustees|are|appointed|by|members|at|the AGM.| |Objectives|and|activities| |Charitable|purposes|The|advancement|of the|education|of the|public|in|all|matters|relating|to| |the|history,|culture,|natural|history,|arts|and|crafts|and|other features|of|life| |in|the|Island|of|Shapinsay,|Orkney,|in|particular|but|not|exclusively| |through|the|provision|of|a|heritage|and|craft|centre.| |The|advancement|and|preservation|of the|historical,|cultural,|natural| |heritage,|arts|and|crafts|of the|Island|of|Shapinsay,|Orkney.| |Summary|of the|main|activities|-Keep|open|and|run|heritage|centre|and|shop|over the|summer season|for| |in|relation|to|these|objects|visitors|and|residents.| |-Support|crafters|on|the|island|to|display|and|sell|their|crafts.| |-Supporting|education|of|local|history|by|visits|from|the|local|school| |supporting|topic work|and|research|skills.| |-|Run/provide|crafting|opportunities|for|locals|e.g.|knitting,|Christmas| |decoration|making,|one|off workshops|etc.|

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APPENDIX 1 Achievements and performance

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|||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Summary|of the|main|achievements|of|||This|season,|after|a|delay|of|a|couple of weeks,|we were|able to open|for| |the|charity|during the|financial|period|||the|scheduled|hours|for almost the whole|of the|5|months from|May|-| |September,|with|only|a few|days|missed|because|of a|lack|of volunteers| |or community|events|being|held.|Footfall|was|above|average|and|sales|of| |crafts|and|merchandise|were|the|highest|for|some|years.| |We|received|further|funding|via|NILPS|towards|completion|of the|overall| |refurbishment,|kitting|out|the|attic|as|storage|space|which|will|be| |completed|before|the|beginning|of May|and|refurbishment|of the|red| |telephone|box|that|will|eventually|be|installed|in|the|vicinity|of the|shop.| |The|refurbishment|is|now complete|and|we|will|be|putting|out|a|tender|for| |siting|the|box|in|the|new|financial|year.| |We|also|received|funding|for|the|setting|up|of the|digital|database|and|the| |work|to|populate|it|and|that|is now well|underway.| |The|charity|has|also|now taken|delivery|of the|items from|Burroughston| |Broch|(on|loan|from|Orkney|Museum)|and|ensured|the|appropriate|display| |of them|within|the|heritage|centre.|

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||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Financial|review| |Brief statement|of the|charity’s|policy|:|_|;|;| |on|reserves|The|trustees|consider|that|the|existing|reserves|will|enable|the|charity| |to|continue|to|operate|throughout|the|forthcoming|year.| |Details|of any|deficit|The|charity|reports|a|restricted|deficit|of £128|during|the|financial|year due| |to|the|restricted|income|being|in|the|form|of|‘pay|and|claim’|grants.|A| |claim|was|submitted|to|the|funder|after the|year end|to|cover|these|costs.| |Donated|facilities|and|services|(if any)|

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APPENDIX 3 Independent examiner’s report on the accounts

Report to the trustees/members of

Day Month Year Day Month Year 06 04 2024 to 05 04 2025 6 - 8	Day Month Year Day Month Year 06 04 2024 to 05 04 2025 6 - 8	Day Month Year Day Month Year 06 04 2024 to 05 04 2025 6 - 8
The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.
My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the viewgiven bythe accounts.
In the course of my examination, no matter has come to my 1. which gives me reasonable cause to believe that in any material respect the requirements: • to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and • to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met, or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 05/01/26	Date:	05/01/26
VOLUNTARY ACTION ORKNEY
6 BRIDGE STREET
KIRKWALL
ORKNEY, KW15 1HR

APPENDIX 2

SC030206

SHAPINSAY HERITAGE ARTS & CRAFTS

					Receipts andpayments accounts	Receipts andpayments accounts	Receipts andpayments accounts	Receipts andpayments accounts	Receipts andpayments accounts	Receipts andpayments accounts	Receipts andpayments accounts	Receipts andpayments accounts	Receipts andpayments accounts	Receipts andpayments accounts
							Period start date						Period end date	Period end date
		For the period from			06 Day			04 Month		2024 Year	to	Day 05	Month 04			Year 2025
Section A Statement of receipts and payments
		Unrestricted funds			Restricted funds				Expendable endowment funds			Permanent endowment funds			Total funds current period		Total funds last period	Total funds last
		to nearest £	to nearest £	to nearest £	to nearest £	to nearest £			to nearest £			to nearest £			to nearest £	to nearest £	to nearest £	to nearest £
A1 Receipts
Donations		207	207													207	103	103
Legacies																-		-
Grants						17	17,071									17,071	15,567
Receipts from fundraisingactivities		3,920														3,920	2,309
Gross tradingreceipts																-		-
Income from investments other than
land and buildings																-		-
Rents from land & buildings																-		-
Gross receipts from other charitable
activities																-		-
																-		-
*A1 Sub total*	*A1 Sub total*	4,127				17,071	17,071			-			-			21,198	17,979
A2 Receipts from asset &
investment sales
Proceeds from sale of fixed assets Proceeds from sale of investments *A2 Sub total* - - - *Total receipts* 4,127 17,071 - ~~SS~~													- -			- - - 21,198	- - - 17,979
A3 Payments
Expenses for fundraising activities																-		-
Gross trading payments																-		-
Investment management costs																-		-
Payments relating directly to charitable	Payments relating directly to charitable
activities		1,542				17	17,199									18,741	19,754
Grants and donations
																-		-
Governance costs:
																-		-
Audit / independent examination			72	72												72		-
Preparation of annual accounts																-		-
Legal costs																-		-
Other	Other	Other
																-		-
																-		-
*A3 Sub total*		1,614				17,199	17,199			-			-			18,813	19,754
A4 Payments relating to asset and
investment movements
Purchases of fixed assets - - Purchase of investments - - *A4 Sub total* - - - - - - *Total payments* 1,614 17,199 - - 18,813 19,754 ~~SSSSS~~
*Net receipts / (payments)* A5 Transfers to / (from) funds *Surplus / (deficit) for year*	2,513 128) ( - - 2,385 1,775) ( - 2,513 128) ( - - 2,385 1,775) ( ~~===>~~

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vt SHAPINSAY HERITAGE ARTS & CRAFTS $co30200§
Unrestricted ee |
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Vategories Restrictes fra apis Permanent Total current ee eee|
: Details funds Api relobidant nah endowment period Total last Period ©ee
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B1 [Cash][ funds] Cash and bank balances at start of year to nearest £ to nearest £ to nearest € to nearest £ to nearestSS £ eetoneeresté =
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Surplus 5,993 7,768 :
/ (deficit) shown on receipts and =
| = iphae |
payments account |
2,385 (1,775)
(Agree balances with receipts and payments
account(s)) Tae
/OTaUsS
Dotail Fund to which asset belongs Market valuation Last year
:
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, to nearest £ to nearest £
= =
Fund Current value (if
Vetails to which asset belongs ost (if available Last year
| 9 ae available) "
A to nearest £ to nearest £ to nearest £
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Details Fund to which liability relates Amount due Last year
v = le==to nearest £ to nearest
|
ount due |
Details Fund to which liability relates Amn | Last year
(estimate)
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Deseo Sas
;1aa er —to nearest £ cato nearest £ |
Signed bo) ES |ee |
by one or two trustees
on behalf of all the trustees Signature” ————
Date of |
approval |
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APPENDIX 2

SHAPINSAY HERITAGE ARTS & CRAFTS

SC030206

Section C Notes to the Accounts

C1 Nature and purpose of funds (may be stated on analysis of funds worksheets)

Unrestricted funds

May be used at the discretion of the trustees in furtherance of the objects of the charity.

Restricted funds

Orkney Islands Council/The North Isles Landscape Partnership Scheme (NILPS) awarded a pay and claim grant to assist with setting up a CMS database, the refurbishment of the shop and the red telephone box on the island

	Type	of	activity	or	project	supported		Individual / institution		Number of grants made	£





										Total
												-

	Type of activity or project supported	Number of grants made £	Number of grants made £
C3a Trustee remuneration C4a Trustee expenses C2 Grants C4b Trustee expenses - details C6 Other information C5 Transactions with trustees and connected persons C3b Trustee remuneration - details




		Total	-

	If no remuneration was paid during the period to any charity trustee or person connected to a trustee cross this box (otherwise complete section 3b)
	Authority under which paid		£
	2 trustees were paid for craft produce they sold in the craft shop, 1 of which was also paid for time spent setting up the refurbishments in the shop. All of these transactions were outwith their rolls as trustees		2,972

	If no expenses were paid to any charity trustee during the period then cross (otherwise complete section 4b)	this box
	Nature of relationship Nature of transaction As the charity does not have access to a debit/credit card attached to its bank account, it was necessary for trustees to purchses display and exhibiton equipment online with their own funds and reclaim these costs from the charity. A duplicate payment to one of the trustees made in 23/24 was refunded this year.	Number of trustees	£
	As the charity does not have access to a debit/credit card attached to its bank account, it was necessary for trustees to purchses display and exhibiton equipment online with their own funds and reclaim these costs from the charity. A duplicate payment to one of the trustees made in 23/24 was refunded this year.	2	2,232


		1	-3,235

	Nature of relationship	Transaction amount (£)	Balance outstanding at period end (£)

Shpinsay Heritage Arts & Crafts y-e 05-04-25 / Notes

December 2007