Docusign Envelope ID: 82086688-DEC0-4726-B80E-744D38064AE2
Charity number: SC029099 Company number: SC196895
The Robert Burns World Federation Limited (A company limited by guarantee)
Trustees' report and financial statements
for the year ended 30 April 2025
Docusign Envelope ID: 82086688-DEC0-4726-B80E-744D38064AE2
The Robert Burns World Federation Limited (A company limited by guarantee)
Contents
| Page | |
|---|---|
| Legal and administrative information | 1 |
| Trustees' report | 2 - 3 |
| Independent examiners' report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 - 7 |
| Notes to the financial statements | 8 - 15 |
Docusign Envelope ID: 82086688-DEC0-4726-B80E-744D38064AE2
The Robert Burns World Federation Limited (A company limited by guarantee)
Legal and administrative information
| Charity number | SC029099 | |
|---|---|---|
| Company registration number | SC196895 | |
| Registered office | 3 John Dickie Street | |
| Kilmarnock | ||
| Ayrshire | ||
| KA1 1HW | ||
| Trustees | Peter Pringle | President |
| Jean Abdulrahim | Senior Vice President | |
| Paul Kennedy | Junior Vice President | |
| Neil McNair | Immediate Past President | |
| Kenneth Dalgleish | Treasurer | |
| John Hannah | ||
| Henry Cairney | ||
| Alan Beck | ||
| Beth Kerr | ||
| Grace McKelvie | ||
| Accountants | KFMCO Limited | |
| Chartered Certified Accountants | ||
| 52 Main Street | ||
| Ayr | ||
| KA8 8EF | ||
| Bankers | Bank of Scotland | |
| 30-34 King Street | ||
| Kilmarnock | ||
| KA1 1NP |
Page 1
Docusign Envelope ID: 82086688-DEC0-4726-B80E-744D38064AE2
The Robert Burns World Federation Limited (A company limited by guarantee)
Report of the trustees (incorporating the directors' report) for the year ended 30 April 2025
The trustees are pleased to present their annual directors’ report together with the financial statements of the charity for the year ending 30 April 2025 which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes.
The financial statements comply with the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended), the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102).
Structure, governance and management
Legal status
The company is constituted as a company limited by guarantee and is governed by a memorandum and articles of association. The company is a registered Scottish charity (SC029099) and recognised by HM Revenue & Customs and OSCR.
The trustees meet regularly to administer the charity. Administrative matters are dealt with by the appointed secretary.
Directors movements during the year
The following trustees resigned during the year and before the signing of this report:
Phyl Smith
The directors all retire annually except the President who becomes the Immediate Past President, the Senior Vice President who becomes the President and the Junior Vice President who becomes the Senior Vice President. Thus, a director elected to the board position of Junior Vice President will hold office for four years without re-election. Those directors who retire annually are available for re-election.
Objectives and activities
The charity's object and its principal activity is that of educating the public about the life, poetry and works of Robert Burns.
Financial review
Review of the business
The results for the year are shown on page 5. During the period covered by the financial statements, the nature and range of the company's activities continued to be consolidated and outlined in the Annual Report.
Reserves
It is the charity's policy to maintain unrestricted funds, which are the reserves of the charity, at a level which equates to at least one year's running costs, including all charitable expenditure together with fundraising, management and administration costs. Unrestricted funds were maintained at this level throughout the year.
Risk management and internal control
The trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks.
Page 2
Docusign Envelope ID: 82086688-DEC0-4726-B80E-744D38064AE2
The Robert Burns World Federation Limited (A company limited by guarantee)
Report of the trustees (incorporating the directors' report) for the year ended 30 April 2025
Investment policy and returns
Under the memorandum and articles of association, the charity has the power to make any investment which the trustees see fit. The trustees consider the income requirements, the risk profile and the investment manager's view of the market prospects in the medium term.
Plans for future periods
The trustees are of the opinion that the charity has sufficient reserves to allow existing activities to continue for a period in excess of 12 months and have prepared a budget showing that anticipated income will enable the Federation to operate successfully in this period. Negotiations are ongoing to secure further funding to assist the running of the Federation in the longer term.
Statement of trustees' responsibilities
Company law requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the company for that period.
In preparing the financial statements, the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
make judgements and estimates that are reasonable and prudent;
-
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charity's website. Legislation in the United Kingdom governing the preparation and disseminiation of financial statements may differ from legislation in other jurisdictions.
The trustees recommend that KFMCO Limited remain in office until further notice.
Small company provisions
This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.
On behalf of the board
Peter Pringle Trustee 8 August 2025
Page 3
Docusign Envelope ID: 82086688-DEC0-4726-B80E-744D38064AE2
The Robert Burns World Federation Limited (A company limited by guarantee)
Independent examiner's report to the trustees on the unaudited financial statements of The Robert Burns World Federation Limited.
I report on the financial statements of The Robert Burns World Federation Limited for the year ended 30 April 2025 which comprise the statement of financial activities, the balance sheet and the related notes. These financial statements have been prepared in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS102), the historical cost convention and the accounting policies set out therein.
Respective responsibilities of trustees and independent examiner
The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations (2006). They consider that the audit requirement of Regulation 10(1)(a) to (c) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1)(c) of the Act and to state whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with Regulation 11 of the Charity Accounts (Scotland) Regulations (2006). An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
(i) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 44(1)(a) of the 2005 Act and Regulation 4 of the 2006 Regulations; and
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to prepare accounts which accord with the accounting records and to comply with Regulation 8 of the 2006 Regulations
have not been met; or
- (ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Scott McPherson FCCA
KFMCO Limited Chartered Certified Accountants 52 Main Street Ayr KA8 8EF
8 August 2025
Page 4
Docusign Envelope ID: 82086688-DEC0-4726-B80E-744D38064AE2
The Robert Burns World Federation Limited (A company limited by guarantee)
Statement of financial activities (incorporating the income and expenditure account)
For the year ended 30 April 2025
| Unrestricted Restricted funds funds Notes £ £ Income Incoming resources from generating funds: Voluntary income 2 54,802 14,200 Activities for generating funds 3 10,375 - Investment income 4 2,037 - Total incoming resources 67,214 14,200 Expenditure Costs of generating funds: Cost of generating voluntary income 5 2,230 - Charitable activities 6 60,250 - Governance costs 7 4,341 - Total resources expended 66,821 - Net income/expenditure for the year 393 14,200 Other recognised gains and losses Gains/(Losses) on revaluation of investment assets 12 2,806 - Net movement in funds 3,199 14,200 Total funds brought forward 118,653 17,124 Total funds carried forward 121,852 31,324 |
2025 Total £ 69,002 10,375 2,037 81,414 2,230 60,250 4,341 66,821 14,593 2,806 17,399 135,777 153,176 |
2024 Total £ 67,545 12,142 1,940 81,627 4,840 77,096 1,916 83,852 ) (2,225 ) (1,847 ) (4,072 139,849 135,777 |
|---|---|---|
The statement of financial activities includes all gains and losses in the year and therefore a separate statement of total recognised gains and losses has not been prepared.
The notes on pages 8 to 15 form an integral part of these financial statements.
Page 5
Docusign Envelope ID: 82086688-DEC0-4726-B80E-744D38064AE2
The Robert Burns World Federation Limited (A company limited by guarantee)
Balance sheet as at 30 April 2025
| Notes Fixed assets Tangible assets 11 Investments 12 Current assets Stocks Debtors 13 Cash at bank and on hand Creditors: amounts falling due within one year 14 Net current assets Net assets Funds Restricted income funds Unrestricted income funds: Unrestricted income funds Revaluation of investments in year Total unrestricted income funds Total funds 15 |
2025 £ £ 216 51,979 52,195 8,419 8,628 94,128 111,175 ) (10,194 100,981 153,176 31,324 119,046 2,806 121,852 153,176 |
2024 £ £ 324 49,173 49,497 6,620 8,374 74,406 89,400 ) (3,120 86,280 135,777 17,124 120,500 ) (1,847 118,653 135,777 |
2024 £ £ 324 49,173 49,497 6,620 8,374 74,406 89,400 ) (3,120 86,280 135,777 17,124 120,500 ) (1,847 118,653 135,777 |
|---|---|---|---|
| 49,497 86,280 |
|||
| 135,777 | |||
| 17,124 118,653 |
|||
| 135,777 |
The notes on pages 8 to 15 form an integral part of these financial statements.
Page 6
Docusign Envelope ID: 82086688-DEC0-4726-B80E-744D38064AE2
The Robert Burns World Federation Limited (A company limited by guarantee)
In approving these financial statements as trustees of the company we hereby confirm:
(a) that for the year stated above the company was entitled to the exemption conferred by Section 477 of the Companies Act 2006;
(b) that no notice has been deposited at the registered office of the company pursuant to Section 476 requesting that an audit be conducted for the year ended 30 April 2025 and
(c) that acknowledge responsibilities for:
(1) ensuring that the company keeps accounting records which comply with Section 386, and
(2) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its profit or loss for the year then ended in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the provisions of the Companies Act relating to financial statements, so far as applicable to the company.
These financial statements have been delivered in accordance with the provisions applicable to companies subject to the small companies' regime.
The financial statements were approved by the Board on 8 August 2025 and signed on its behalf by
Peter Pringle Kenneth Dalgleish Trustee Trustee
The notes on pages 8 to 15 form an integral part of these financial statements.
Page 7
Docusign Envelope ID: 82086688-DEC0-4726-B80E-744D38064AE2
The Robert Burns World Federation Limited (A company limited by guarantee)
Notes to financial statements for the year ended 30 April 2025
1. Accounting policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout this and the preceding year.
1.1. Basis of accounting
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) - (Charities SORP (FRS102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Companies Act 2006. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
1.2. Fund accounting policy
Unrestricted funds are those available to be expended in achieving the general objects of The Robert Burns World Federation Limited, at the discretion of the trustees.
Restricted funds are those monies which were granted by Thomas Tunnock and others towards a Life Long Learning Unit about Robert Burns.
1.3. Incoming resources policy
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Income represents goods sold and income received during the year. Subscriptions include those only items received in the year and no account is taken of arrears of amount in advance.
Revenue grants are recognised in the Income and Expenditure account in the year in which they are received.
Income from the charity shop is included in the year in which it is receivable.
1.4. Resources expended policy
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Expenditure which is directly attributable to specific activities has been included in these cost categories. Where costs are attributable to more than one activity, they have been apportioned across the cost categories on a basis consistent with the use of these resources.
Governance costs include those costs associated with meeting the constitutional and strategic requirements of the charity.
Page 8
Docusign Envelope ID: 82086688-DEC0-4726-B80E-744D38064AE2
The Robert Burns World Federation Limited (A company limited by guarantee)
Notes to financial statements for the year ended 30 April 2025
1.5. Tangible fixed assets and depreciation
Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:
- Office equipment 20% straight line - Computer equipment 25% straight line
1.6. Investments
Investments held as fixed assets are revalued at mid-market value at the balance sheet date and recognised gains or losses taken to the statement of financial activities. Unrealised gains or losses are reflected in the movements in the investment revaluation reserve.
1.7. Stock
Stock is valued at the lower of cost and net realisable value.
2. Voluntary income
| Unrestricted Restricted funds funds £ £ Membership subscriptions 22,716 - Gift aid - - Donations - schools Jean Armour 1,000 - Donations - other donations 8,732 3,200 Donations - Thomas Tunnock - 11,000 Chronicle sponsorship 191 - Conference income 22,163 - 54,802 14,200 |
2025 Total £ 22,716 - 1,000 11,932 11,000 191 22,163 69,002 |
2024 Total £ 22,465 2,007 2,000 19,478 - 469 21,125 |
|---|---|---|
| 67,545 |
3. Activities for generating funds
| Unrestricted funds £ School income 205 Sale of goods 8,516 200 club income 1,654 10,375 |
2025 Total £ 205 8,516 1,654 10,375 |
2024 Total £ 676 9,591 1,875 |
|---|---|---|
| 12,142 |
Page 9
Docusign Envelope ID: 82086688-DEC0-4726-B80E-744D38064AE2
The Robert Burns World Federation Limited (A company limited by guarantee)
Notes to financial statements for the year ended 30 April 2025
4. Investment income
| Investment income | ||
|---|---|---|
| Unrestricted funds £ Income from listed investments 1,143 Income from income bonds 556 Bank interest receivable 338 2,037 Cost of generating voluntary income Unrestricted funds £ Fundraising - cost of goods sold 808 Raffle prizes and costs 1,422 2,230 |
2025 Total £ 1,143 556 338 2,037 2025 Total £ 808 1,422 2,230 |
2024 Total £ 1,110 507 323 |
| 1,940 | ||
| 2024 Total £ 4,480 360 |
||
| 4,840 |
5. Cost of generating voluntary income
Page 10
Docusign Envelope ID: 82086688-DEC0-4726-B80E-744D38064AE2
The Robert Burns World Federation Limited (A company limited by guarantee)
Notes to financial statements for the year ended 30 April 2025
6. Costs of charitable activities
| Unrestricted funds £ General Wages & salaries 12,079 Bank charges 923 Repairs & maintenance 451 Post & stationery 890 Telephone 1,138 Office costs 4,644 Website & IT expenses 3,777 Life long learning centre costs - Sundry expenses 1,147 Rent & insurance 4,068 Equipment hire 1,762 Events 3,484 AGM broadcast costs - Depreciation 108 Chronicle costs 9,420 Newsletter costs 635 44,526 Conference Conference expenditure 14,440 14,440 Schools School expenses 1,284 1,284 60,250 |
2025 Total £ 12,079 923 451 890 1,138 4,644 3,777 - 1,150 4,068 1,762 3,484 - 108 9,420 635 44,526 14,440 14,440 1,284 1,284 60,250 |
2024 Total £ 19,433 541 721 893 771 3,416 7,541 1,441 497 3,548 2,259 970 1,500 389 11,859 672 |
|---|---|---|
| 56,449 | ||
| 18,462 | ||
| 18,462 | ||
| 2,185 | ||
| 2,185 | ||
| 77,096 |
7. Governance costs
| Unrestricted funds £ Accountancy fees 2,181 Professional fees 2,160 4,341 |
2025 Total £ 2,181 2,160 4,341 |
2024 Total £ 1,916 - |
|---|---|---|
| 1,916 |
Page 11
Docusign Envelope ID: 82086688-DEC0-4726-B80E-744D38064AE2
The Robert Burns World Federation Limited (A company limited by guarantee)
Notes to financial statements for the year ended 30 April 2025
8. Net incoming/(outgoing) resources for the year
| 8. | Net incoming/(outgoing) resources for the year | |||
|---|---|---|---|---|
| 2025 | 2024 | |||
| £ | £ | |||
| Net incoming/(outgoing) resources is stated after charging: | ||||
| Depreciation and other amounts written off tangible fixed assets | 108 | 389 | ||
| 9. | Employees | |||
| Employment costs | 2025 | 2024 | ||
| £ | £ | |||
| Wages and salaries | 12,079 | 19,433 |
Number of employees
The average monthly numbers of employees (including the trustees) during the year, calculated on the basis of full time equivalents, was as follows:
| full time equivalents, was as follows: | ||
|---|---|---|
| 2025 | 2024 | |
| Number | Number | |
| Administration | 1 | 1 |
No trustees received any remuneration during the course of the year.
10. Taxation
The charity's activities fall within the exemptions afforded by the provisions of the Income and Corporation Taxes Act 1988. Accordingly, there is no taxation charge in these accounts.
Page 12
Docusign Envelope ID: 82086688-DEC0-4726-B80E-744D38064AE2
The Robert Burns World Federation Limited (A company limited by guarantee)
Notes to financial statements for the year ended 30 April 2025
| Tangible fixed assets Office Computer equipment equipment £ £ Cost At 1 May 2024 and At 30 April 2025 3,701 14,360 Depreciation At 1 May 2024 3,377 14,360 Charge for the year 108 - At 30 April 2025 3,485 14,360 Net book values At 30 April 2025 216 - At 30 April 2024 324 - |
Total £ 18,061 |
|---|---|
| 17,737 108 |
|
| 17,845 | |
| 216 | |
| 324 |
11. Tangible fixed assets
Heritage assets
The Federation were gifted approximately half an acre of land at Leglen Wood in 1933, on which a cairn had previously been built. This land is open to the general public.
The Federation President's chain of office has been owned by the Federation for many years and is of some intrinisic value. It is insured for £70,000.
Other heritage assets which have been donated to the Federation over the years have been valued by Lyon & Turnbull, valuers, for insurance purposes on the 4th December 2009 at £44,690.
No value has been incorporated in the accounts for these Heritage assets.
| National National 12. Fixed asset investments Listed Savings Savings investments certficates income bonds £ £ £ Valuation At 1 May 2024 30,225 3,948 15,000 Revaluations 2,630 176 - At 30 April 2025 32,855 4,124 15,000 Historical cost as at 30 April 2025 10,197 1,500 15,000 |
Total £ 49,173 2,806 51,979 26,697 |
|---|---|
All fixed asset investments are held primarily to provide an investment return for the charity.
Page 13
Docusign Envelope ID: 82086688-DEC0-4726-B80E-744D38064AE2
The Robert Burns World Federation Limited (A company limited by guarantee)
Notes to financial statements for the year ended 30 April 2025
13. Debtors
| Trade debtors Prepayments and accrued income Creditors: amounts falling due within one year Trade creditors Other taxes and social security Accruals and deferred income |
2025 £ 8,222 406 8,628 2025 £ 5,606 258 4,330 10,194 |
2024 £ 8,009 365 8,374 2024 £ 286 ) (197 3,031 3,120 |
|---|---|---|
14. Creditors: amounts falling due within one year
15. Analysis of net assets between funds
| Unrestricted Restricted funds funds £ £ Fund balances at 30 April 2025 as represented by: Tangible fixed assets 216 - Investment assets 51,979 - Current assets 79,851 31,324 Current liabilities ) (10,194 - 121,852 31,324 |
Total funds £ 216 51,979 111,175 ) (10,194 153,176 |
|---|---|
| Unrestricted funds | At | At | ||||
|---|---|---|---|---|---|---|
| 1 May | Incoming | Outgoing | Gains and | 30 April | ||
| 2024 | resources | resources | losses | 2025 | ||
| £ | £ | £ | £ | £ | ||
| General fund | 118,653 | 67,214 | (66,821 | ) | 2,806 | 121,852 |
16. Unrestricted funds
Page 14
Docusign Envelope ID: 82086688-DEC0-4726-B80E-744D38064AE2
The Robert Burns World Federation Limited (A company limited by guarantee)
Notes to financial statements for the year ended 30 April 2025
| 17. | Restricted funds | At | At | |
|---|---|---|---|---|
| 1 May | Incoming | 30 April | ||
| 2024 | resources | 2025 | ||
| £ | £ | £ | ||
| Thomas Tunnock's Life Long Learning Unit | 17,124 | 14,200 | 31,324 |
18. Company limited by guarantee
The Robert Burns World Federation Limited is a company limited by guarantee and accordingly does not have a share capital. Every member of the company undertakes to contribute such amount as may be required not exceeding £1 to the assets of the charitable company on the winding up of the company.Any further donations and related expenditure will be allocated or charged to the Memorials Fund.
Page 15