cc2 CHARITY REGISTRATION NUMBER.. 028219 The 3 o'clock Club Unaudited Financial Statements For the year ended 28 February 2025
The 3 o'clock Club Financial Statements Year ended 28 February 2025 Page Trustees. annual report Independent examinerfs report to the trustees Statement of financial activities Statement of financial position Notes to the financial statements
The 3 o'clock Club Trustees. Annual Report Year ended 28 February 2025 The trustees present Ihetr reFQrt and Ihe unaudited financial statements of the charity for the year ended 28 February 2025. Roforenu and administrative details Reg18terod Charity narng The 3 (Ycbck Club Charity r•giStratlon number SC028219 Prlncipal office Tulknth Caslle Drrve Dinwdll Ross-shire IV15 9ND Tho trn$t5 Ind•pond•nt examln•r Structur¢, governanc• and management The 3 0. Clock Club is a registered charity. run by a management committee of VUnteerI Iparenls and olhef interested parties). We also have an advisor to the commrttee. On a day-to-day basis. the dub is run by the Head PlaOeader. who also acls as the Adminisiralor. To9elher with her as5iStanl lone of the other Plaoeaders w1 has taken on th¢s new rolel, She Is reswnsible for all perwork lexcept for Ihat which, by necessity, must LE completed by the committeel. planning, daily finances le.g. petty cash and invoicesl, other adminislralive dut$ and the general running of the clli) There are four Assistant Hayleaders. One of these wocks mainly al Ihe Breakfast Club and as relief throughout the year raiher ihan regLslar after school and IMJiday shffts. The 3 0. Clock Club is registered wlh the Care Inspeclorale. who perform inspections that e usually tsvo or three years aparl. and we are also a membef of CALA {Care afj Learning Aaliahl. who provide a number of services. includiThJ payToII. Staff undergo PVG checks. In line vAth the cuent Ij1$lati0n, all staff members are register& wlh the SSSC (Scottish Social Services Cwncill and maintan the requ*ed level of training.
The 3 o'clock Club Trustees, Annual Report {contln¢Md) Year ended 28 February 2025 Objectivos and actlvltlas The 3 0, Clock Club aims lo provide affordable childcare for nursery and primary aged childon in and around the Dingwall area, including children from other schools and nurseries or visitors lo Ihe area. We will lake special needs children if appropriate for them. We operate after school13 to a pm) and throughout the holidays18.'30 10 5'.30, weekdays). We also run a Bfeakfasl Club service from'8 a.m. lo 9 a.m. In term time. Our concern is lo provide a slimulaling, healthy and safe environment for all the children who allend, and help for parents who are either al work, college or in need of respite. We have collaborated with many local services. such as social work. Si. Clemenls School. the Women's Refuge, Tesco and Dingwall Primary School Nursery. During the holidays. we run a varied programme ol activities providing something lor eve making good uso of the extensive school grounds. ne and Our staff are well trained and continue lo update their training in appropriate direelions with legal requiremonls and their own professional inleresl. ards lo Achl•v•ments and performanco Numbers are generally good. with new children being booked in on a regular basis. e have occasional quiet days bul holidayB are much improved, even bearin9 in mind the financial citrate and the aller-effecls of the pandemic. We raised fees and wages. considering the rise Carefully as we do each year when the Livin age is increased. As always. there were no complaints about the fee rise because the amounts ar• still very reasonable in comparison lo other services. Parents who neeé il continue lo access suppotl such as the government's Tax Free Childcare. Universal Credit, Childcare Vouchers, College Fu ding and Social Work Funding. including SDS. Most payments are now online bul we still accept ash and cheques as well. We continue lo have a co-operative relationship with Dingwall Primary School and Nursery, i in whose grounds we are silualed. This mean5. for example, that we have lull access lo their hugtr ouldoot area. The families who use the club are grateful lor the service and cornplimenlary about the clu evidenced by Iheir MMentS in our inspection r8t)ort this year. ils8lf. as We managed to gel the building clad for only the cost of the wood, thanks lo the generosil work ol local volunteers and staff members. This has been beneficial because il looks muc the school children can no longer pick al the painl (exposing the wood undefnealh lo the and the club is warmer in winter and cooler in the summer. and hard smarter, lemenlsl,
The 3 o'clock Club Trustees. Annual Report letsntlnu•dl Year ended 28 February 2025 Financlal revlew The 3 0, Clock Club is a nol-for-profil organisalion, which means Ihal all surplus money is used solely for the running of the club. The Ireasurer and adminislralors work together to maintain, a*ess and account for all the financial aspects of the club. The club continues lo assess its financial position as re9ularly as possible in the current climale, keeping an ongoing eye on ils viability and future needs so that we can offer a high standard of childcare al a minimum and competitive rate. We monitor and Implement financial changes in line wilh government legislation. guiéance and minimum wage nolificalions. When the National Living Wage rises, we assess our fees and wages before April and make any necessary changes whilst keeping things as affordable as possible for the parents. During this financial year, we have worked hard lo keep things running al a consislenl level, spite of long term effects of the pandemic, the cost of living crisis and other expenses. We mainlaih a safety nel lo cover anything urgent oi costs in the case of closure, Including a month's wages for staff. CALA. who handle our payroll, are now required lo charge for the service bul continue lo dfvide their fee into monthly payments for us, which helps. Their service is invaluable, even Ihough l is more limiled now, as Ihey deal with all the paperwork on our behalf, including lax. and are always there rf we have any questions Actual paymenl of wages is currently done by the manager and. due lo the nature of our accounl. Ihe only way lo handle it is making transfers lo staff members using the RBS app. The closure of the Dingwall branch has caused some Inconvenience with regards lo pawng castrvcheques in and withdrawing petty cash, bkjt the manager has found a practical workaround for bol of these needs land fortunately we handle far less cash these daysl. We are a member of the Workplace Pension scheme and this Is still running sm¢)Othly. We and our payroll officer helps us lo work oul the contributions on a monthly basis. se NEST Our use of the various computer voucher schemes continues lo be beneficial and an thcreasing number of parents are using governrnenl's Tax Free Childcare and Universal Credit schne5 We provide any papeNork necessary. We also work with the UHI funding office on behalf of parents who are sludwng and who have been granted childcare costs. Some children have been funded by Social Work, either for respite or because they were being looked after. We will corblinue to offer all of these allernalive payments in future, and any other viable ones that arise.
The 3 o'clock Club Trustees. Annual Report IcotKlnu¥d) Year ended 28 February 2025 Plans for futuro porlods The Council is fKMI planning a new complex in ihe field over ihe road from the schwl. This 11 include the primary and any other groups that they can convince lo join them. such as St. Clemenlg. Schod. They offered us a shared space - either the nursery or Ihe canteen. We explained to them las we have done in the past) that this is not workable us. They then agree(I that we could have a pi&e of the land and erect our own building rf we are ate to do so. The agreement ts currenuy in word orty bul we plan lo get il d¢xJJmenled officialty so that we can stsrt lo work on rA3ns and fundraising. The timeiable for the council, as far as vle are aware, Is to have Ihfyr plans completed by Dernber 2021 and the work all done by the end of 2029. We wll also confim this. and keep track of any changes. Since our numbers a nsing again. with a lot of new famil usin9 the SerVe during boih and holidays, we are hoFeful Ihat Ihe club will continue lo be sustainable In the futuro. as il the past. barring any unforeseen events Ihat cause an insurmountable woblem. rm lime been in The 3 0, Clock Club's ongoing aim is lo keep refreshing arKi imwoving the serVe it provid s, in line with any requirements and rMMendatIOnS from Ihe Care Inspeclorale an(1 their currenl framework. Policies and procedures are checked and updated. Service users. su9$t10n5 aThl interests Ire tsken nto account for new activities and equipment. Staff seek to continue their professional devdopmenl. Good relalions wlh local seryS wll be upheld. Any changes in childcare law or requiiemerts will be Inlegraled inlo the service as soon as possible. The trustees. annual report was approved on 20 November 2025 and Sbgned on behalf of th trustees by.. tKJard of
The 3 o'clock Club Independent Examlnefs Report to the Trustees of The 3 o'clock Club Year ended 28 February 2025 I rert lo the Iruslees on my exafftination ol the finanoal statements of The 3 o'clock chariWI for the year ended 28 February 2025. lub Ilhe Rosponsibllities and basls of report As the Iruslees of the charity are responsible fc tt)e preparat of the financial staidments in accordance wlh the requirements of the Charities and Trustee Inveslmenl (S¢oUandl Act 2005 Ilhe .2005 Acl'l and the Charilies A)Unts Iscollandl Regulatjons 2006 las amended). You ara Satisf that your charity is nol required by charity law to be audited and have chosen inslead lo". have an Independent examination. I reF¥yt in rgspecl of my examinati of chantvs financia statements as carrd und 4411llcl of the 2005 Act In caryrrtJ oul my examination I have folk)*d the requif Regulalion 11 of the Chantses AcCnIS (SCOUaj1 Regulations las arnend). r section enls of Indendn1 oxamin•fs statemènt Since the chanty has prepared its accounts on an ac(xuals basis examiner musl be a nEmber of a body Iisled In Regulalion 1112) of the Charrties A¢UnIS {Scoiiandl Regulations 2006 las amer)dedl. I can confirm ihal l am qualrfwl lo undertake the examinatK)n because l am a registered ember of the AssociatDn of Charlered Certtfied h£CnIantS whrh ts one of the listed tles. I have completed my examination. I confimi that m matters have come lo my attenlion diving me cause to believe that in any maleria respect.. accounting records were not kept as required by seCtn 4411113} of the 2005 Act ané Regulation 4 of Ihe Chariiies AccntS (Scotbandl Regulations 2006 las amended).. Dr the financial stalemenls do not accord %Mlh Ihose records; the financial slalemenls do nol comply with the accounting requirements of Regul the Charities Accounts (Scotland) RegulatK>ns 2006 las ameThJedl. tion 8 of I have no concems and have come acwss no other matters in cOnlI0n with the exam which attention should drawn In Ihis report in order lo enable a proper understandi ation to of the
The 3 o'clock Club Statement of Financial Activities Year ended 28 February 2025 2025 Reslricled funds Total funds Total funds 2024 Unrestricted funds Income and endowments Other trading activities Investmenl income 69.172 179 69,172 179 67,689 213 Total income 69,351 69,351 67,902 Expenditure Expenditure on raising fvnds". Costs of faising donations and legacies Expenditure on charitable activities Total expenditure 72.980 1.140 72.980 1,140 68,762 1,186 74,120 74,120 69,948 Net expendlture and nel movement in funds 14.769) 14,7691 12,0461 Reconciliation of funds TolaS funds brought forward Total funds carried for•¥ard 11,658 1.297 12.955 15,001 6,889 1,297 8.186 12,955 The slalemenl of financial activities includes all gains and losses recognised in the year. l income and expenditure derive from conlhnuing aclivits"es_ The notes on pages 8 to 14 form part of th•s¢ financlal statements.
The 3 o'clock Club Statement of Financial Position 28 February 2025 2025 2024 Not• Fixed as8et8 Tangle fixed assets 13 37 47 Curront ass•ts Debiors Cash al bank arKI in hand 14 97 9.487 155 14,311 14,466 Credltors.. amounts falling due within one yoar Net current assets 15 1.435 1,558 8.149 12,gJ8 Total assets less curront Ilabilitles 8.186 12.955 Funds of the charlty Restricted funds UnrestrLd funds 1.297 6.889 1.297 11.658 Total charity funds 17 8.186 12.955 These financial statements b%ere approved by the bo¥d of inJslees and authiSed for is5be on 20 Noveniber 2025. and are signed on behalf of the board by= The nol•s on paps 8 to 14 form wt of th•M financial iL*•m•nts.
The 3 o'clock Club Notes to the Financial Statements Year ended 28 February 2025 General information The chanty is a public benefit entity and a registered charity in Scotland and is uninc•Tporaled. The address of Ihe principal office is Tulloch Casde Drive. Oingwall. Ross-shire. IV15 9 Statornent of compliance These financial statements have been prepared in MplIance with FRS 102, The Financial Reporting Standard applicable in the UK and Ihe Republ of Ireland,. the Stalpmenl of Recommended Practice ap1¢able to charities prepanng Iheir accounts in accordanc Trmlh the Financial Reporting Standard applicable In the UK and Republic of Ireland IFRS 1021 (Charities SORP IFRS 10211 and the Charilies aThY Trustee Inveslmenl Iscouandl Act 2005 and the Charity Accounts (Scollandl RegulatnS 26 las amended). A¢counting policios Basis of preparatlon The fifiancial statements have been prepared on the hislorical cost basis, as mcmjrfth by the revaluation of certain financial assets and liabilrties and investment properties measud at fair value through income or expenditure. The financial stalemenls are prepared in slefling. which Is the functional currency of the nlity. Golng ¢on¢em There are no material uncertainties about the charrtls ability lo contsnue. Disclosure exemptions lal No cash flow stslemenl has been presented for the company. Ibl Disdosures in respect of financial instruments have not been presented. Judgements and key sources of eslimation uncertainty The preparation of the financial stalements requires management to make ju emenls. eslimales and assumptions that affecl the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, induding expedtalions of future events Ihal are beIVed to be reasonable undec the circumstances. Fund accounting Unrestricted funds are available for use al Ihe discretion of the trustees lo further chariws puTses. yofthe Designated funds are unrestricted funds earmarked by the trustees for particular future commitment. rojecl or Reslrieled funds are SUbcted lo restrnS on their expenditure Oedared by the through the terms of an appeal. an(J fall into one of two SUa$se$.. restricted incom endowment funds. donor or funds or
The 3 o'clock Club Notes to the Financial Statements IC¢tInd) Year ended 28 February 2025 Accounting pollcles iconlinu•dl Incoming resources Al Incoming resoufces are included In the slalement of financial activItS when enlitlanenl has passed to the charity". il is probable that the economic benefits associated wth the tranclion will flow lo the charity and the amounl can be feliably measured. The followng specrfic policies are appl lo partlar categories of income.. income from donations or grants is recognised when there is evidencÈ of entillennl lo Ihe gift. receipt is probable and ils amount can be measured reliably. legacy income is recc4Jnised ¥then receipt is babIe and entitlement is estsblish Irme from donated goods is measured at the fair value of the goods unletss this is impractical lo measure reliably. in which case the value is dertved from the cost lo Ihe donor or the estimated resale value. Oonated facilities and serv$ are fecognised in the accolants when received rf the value ran be reliably measured. No amounts are includdd for the contributn of gerwal volunteers. income from conlracts for the supply of servbces is recognised with the delivary of the contracted service. This is classrfie(l as unrestricled furKJs unless there is a contractual requirement for it to be spent on a particular purpose and returned rf unspent, in vknich case it may be regarded as reStred. Rosources exp•nd•d Expenditure is recognised on an accruals basi5 as a liability is incurred. Expenditure indudes any VAT which cannot be fully recovered. and is dassrfied under headings of the slatsmenl of financial aclivities lo which il relates.. expenditure on raising funds indudes the costs of all furmlraising acltvilies, ev charitable Irading activitS, and the sale of donated goLNJs. rsls. non- expenditure on charitable activriS irKludes all costs incurred by a charity in UertakIng activities that further Its charitatAe aims for the ber)efit of rts beneficiaries. indudng those supporl costs and costs relating lo the govemance of the chanty apportioned lo Charitable aclivilies. other expenditure indudes all expenditure that is neither related lo raising fu charity nor part ol its expenditure on charilable activitS. All costs are allocated lo expenditure categories refleth.ng the use of the resource. Dilecl costs attributable lo a single activity are allocated directly to that activity. Shared costs are at¥K)rtioned between the activrties they contn.bute lo on a reasonable, justrfiable aTrJ consislenl basi s for the Tangiblo assets Tangible assets are Initially recorded al cost. and subsequently slated al cost less any accumulated depreciation and impairment losses. Any tangible assets carried al revalued amounts are recorded al the fair value al the date of revaluation less any s(tJsequenl accumulated dePreClI0n and subsequent accumulated impaimienl losses.
The 3 o'clock Club Notes to the Financial Statements l¢ontlntMd) Year ended 28 February 2025 Accounilng policies Iconiinu•d) Tangiblo assets (¢orttlnu•dl An increase in the carrying amount of an asset as a result of a revaluation. is recognis& in other recognised gains and losses, unless it reverses a charge for Impairm6nl that has previ(AJsly been fecognised as expenditure within the statement ol financial aclivilies. A decrease in the carrying amount of an asset as a result of revaluation, Is recognised in other recognised gains ald losses, except to which il offsets any previous revaluation gain. in which case the loss is sh(fv4n within other recognised gains and losses on the slalemenl of financial aclivilies. Deproclatlon Depreciation is calculated so as lo wrilo off the cost or valuation of an asset, less il value. over the useful econornic life of that asset as follows.. rosidual Freehold propety Office oquipmenl 25010 slraighl line 200/0 reducing balance lrnpalmiant of flxed assets A review lor indicators of impairment is ¢arried out al each reporting dale. with the f overable amount being estimated where such Indicators exist. Where the carrying value ex¢eeds the recoverable amount. the asset is Impaired accordingly Prior impairments are also re ewed for possible reversal al each reporting dale. For the purpo$e$ of impairment lesling, when il is not possible lo eslimale the rrtoverable amounl of an Individual assel, an eslimale Is made of the recoverable amount of the cash- generating unil lo which the asset belongs. The cash-generaling unil Is the smallest Identifiable group ol assets Ihal Includes the assel and generates cash inflows that largely indepen(bnl ol the cash inflows from other assets or groups ol assets. For Impairment lesling of goodwill, the goodwill acquired in a business combination is. from the acquisition dale, allocaleé lo each of the cash-generaling units that are expe¢led lo babefil from the synergies of the combinalion, irrespective of whether other assels or liabilities of charity are assigned lo those unil5. Dgflnod contrSbutlon plan8 Conlribulions lo defined contribution plans are recognised as an expense in Ihe period in whi¢h the related serviee Is provided. Prepaid conlribulions are recognised as an asset lo exlonl Ihal the prepayment will lead lo a reduction in future payments or a cash refund. When contributions are not expected lo be sellleil wholly within 12 months of the d of the retiorting dale in which the employees render the related service, the liability is rneasred on a discounted present value basis. The unwinding of the discount is recognised as an elpense in the period in which il arises. 10-
The 3 o'clock Club Notes to the Financial Statements (conbfnu•dJ Year ended 28 February 2025 Othor tradlng actlvltlos UnreStrted Tolal Funds Unreslrbcled T Funds 2025 Funds l Funds 2024 Fundraising Fees and snacks 277 67,412 277 67,412 69,172 69.172 69,172 69.172 67,689 67,689 Invèstmant Incom• unlestrled Total Funds Unreslricled Tolal Funds Funds 2025 Funds 2024 8ank illler6sl reeeivable 179 179 213 213 Costs of ralslng donatloni and 1•gacl UnreStrle0 Total Funds Unreslricled To Funds 2025 Funds l Funds 2024 Cosls of generating income 72.980 72.980 68,762 68,762 Expondlture on charltable activltlos by fund type Unreslricled Total Funds Unreslricled TOPI Fund$ Funds 2025 Funds 2024 Support costs 1.140 1.140 1,186 1,186 Expendlture on charltabl• actlvlties by actl¥lty ty Total funds 2025 tal fL*nd 2024 Support costs CALA Fees Governance eosls 585 601 660 1.140 1,140 1.186 Net exponditurg Nel expenditure is staled after chargingllcreditiNJl-. 2025 2024 DepreCtn of tangible fixed assets 10 12
The 3 o'clock Club Notes to the Financial Statements (ntInUeI Year ended 28 February 2025 10. Ind•p•ndent examlnation foes 2025 2024 Fees payable lo the independenl examinef for.. Indepenéenl examination of the financial slalemenls 600 600 11. Staff costs The loial 51aff ¢o$ls and employee benefits lor the reporting period are 8n8lysed as foll 2025 2024 Wages and salaries Employer contributions lo pension plans 65.623 1.817 60,514 1,628 67.440 62.142 The average head count of employees during the year was 512024.. 61, No employee received employee benefits of more than £60,000 dufing the ye8r12024.. 12. Trustee remunoratlon and oxpen¥o8 No remunefalion or other benefits from employment with the charity or a related e•iily were roceived by the Iruslees. 13. Tanglblo flxod a83•t$ Land and buildings Equipment Total Cost At 1 March 2024 and 28 Fabruary 2025 DeprlatIOn Al 1 March 2024 Charge for the year At 28 Fgbruary 2025 Carrying amount At 28 Fgbruary 2025 Al 29 February 2024 475 1,603 2,078 474 1,557 10 2,031 10 474 1,567 2,041 37 46 47 14. Dobtor# 2025 2024 Prepayments and accrued income 97 155 12-
The 3 o'clock Club Notes to the Financial Statements {condnu Year ended 28 February 2025 1S. CrlI0r$- amounts falllng du• within one yaar 2025 2024 Trade credilors Social secunty and other tsxes 399 1,036 1,158 1,435 1,558 16. Pon•ions and oth•r post ratlrwnont benefits D•fin contrlbutlon plans The amount recognised in income or expeTrJilure as an expense in relation I eonlribulion plans was £1.81712024." £1.628). defined 17. Analysls of ¢harltabl• fund$ Unr•8trlct•d fund• At 28 Fabruary 2025 Al 1 March 2024 Income Expenditure General lund$ 11.658 69.351 174,120) 6.889 Al bruary 2 024 Al 1 Mah 2023 29F Ineome Expenditure General funds 13.704 67.902 169.9481 11.658 Restrlcted funds Al 1 March 2024 28 F•bruary 2025 Income Expenditure Reslricled Fund 1 Hhland Council Food Grant 1.297 1.297 Al 29 F4bruary 2 024 Al 1 March 2023 Income Expenditure R6slricled Fund 1 Highland Council Food Granl 1.297 1,297 13-
The 3 o'clock Club Notes to the Financial Statements IGontlnu•d) Year ended 28 February 2025 18. Analy818 of net assot¥ belweon funds Unreslricled Tottyl Funds Funds 2025 Tangible fixed assets Current assets Creditors less than 1 year 37 9.584 11.4351 8.186 37 {1,435) 8,186 Net a8$gt$ Unreslricled To Funds l Funds 2024 Tangible fixed assets Current assets Creditors less than 1 year Net assets 47 14.369 11.5581 12.858 47 14,369 11,5581 12,8S8 14-