Charity number: SC027825
Prestwick After School Care Service
Trustees' report and financial statements
for the year ended 30 June 2024
Prestwick After School Care Service
Contents
| Page | |
|---|---|
| Legal and administrative information | 1 |
| Trustees report | 2 - 3 |
| Independent examiners' report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the financial statements | 7 - 9 |
Prestwick After School Care Service
Legal and administrative information
Charity number
SC027825
Business address
Trustees
Accountants KFMCO Limited Chartered Certified Accountants 52 Main Street Ayr KA8 8EF Bankers The Royal Bank of Scotland plc 30 Sandgate Ayr South Ayrshire KA7 1BY
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Prestwick After School Care Service
Report of the trustees for the year ended 30 June 2024
The trustees present their report and the financial statements for the year ended 30 June 2024. The trustees who served during the year and up to the date of this report are set out on page 1.
Structure, governance and management
Status
Prestwick After School Care Service is a community group non-profit making organisation set up to support the advancement of the education and social welfare of the children in Prestwick and its environs by the development of day care and recreation facilities for children.
It is registered as a charity effective from 1st January 1992 and is numbered SC027825 on the Office of the Scottish Charity Regulator.
Objectives and activities
The advancement of the education and social welfare of the children in Prestwick and its environs by the development of day care and recreation facilities for children especially those children from lone parent families and families where both parents are in full time employment, further higher education or training during out of school hours.
Achievements and performance
The service over the past year has been able to benefit from being much more stable in terms of consistency of revenue from month to month.
The usage of the service continues to increase with some days regularly operating close to capacity with an overall return to normality following the covid years.
The service has also benefited from a structured management team implementing improvements within the service which has led to an increase of trust we believe from service users / parents / guardians. This has been backed up with the formal reports from the care inspectorate and the management team have proactively implemented suggestions from the care inspectorate.
The service has been able to make itself a more attractive employer with the review of pay structure with thanks to the improved financial outlook without jeopardizing the cashflow reserves of the service.
Financial review
The revenues increased over the past year to £104,242 from £83,339 in the prior year which resulted in net incoming resources for the year of £25,660 (2023 - £15,408).
At the end of the financial year, net reserves showed a surplus of £40,170. The adequacy of the reserves continues to improve and is reviewed by the committee and trustees to ensure that it is maintained.
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Prestwick After School Care Service
Report of the trustees for the year ended 30 June 2024
Statement of trustees' responsibilities
The trustees are responsible for preparing the annual report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.
Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of charity's financial activities during the year and of its financial position at the end of the year. In preparing financial statements giving a true and fair view, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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make judgements and estimates that are reasonable and prudent; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees have overall responsibility for ensuring that the charity has appropriate systems of controls, financial and otherwise. They are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements are in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and comply with the Charity Accounts (Scotland) Regulations (2006) as amended. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees recommend that KFMCO Limited remain in office until further notice.
On behalf of the board
Trustee 28 March 2025
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Prestwick After School Care Service
Independent examiner's report to the trustees on the unaudited financial statements of Prestwick After School Care Service.
I report on the financial statements of Prestwick After School Care Service for the year ended 30 June 2024 which comprise the statement of financial activities, the balance sheet and the related notes.
Respective responsibilities of trustees and independent examiner
The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations (2006). They consider that the audit requirement of Regulation 10(1)(a) to (c) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with Regulation 11 of the Charity Accounts (Scotland) Regulations (2006). An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
(i) which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Regulations; and
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to prepare accounts which accord with the accounting records and to comply with Regulation 8 of the 2006 Regulations
have not been met; or
- (ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
KFMCO Limited Chartered Certified Accountants 52 Main Street AYR KA8 8EF
Date: 28 March 2025
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Prestwick After School Care Service
Statement of financial activities
For the year ended 30 June 2024
| Unrestricted funds Notes £ Incoming resources Incoming resources from generating funds: Voluntary income 2 103,827 Investment income 3 415 Other incoming resources 4 - Total incoming resources 104,242 Resources expended Wages & salaries 5 62,997 Hall lets & insurances 7,550 Bus hire & trips 305 Payroll processing costs 1,044 Accountancy fees 582 Computer costs 1,305 Telephone 510 Print, postage & stationery 155 Equipment hire 245 Staff training 1,350 General expenses 1,593 Staff uniforms 946 Total resources expended 78,582 Net incoming resources before transfers 25,660 Total funds brought forward 14,510 Total funds carried forward 40,170 |
2024 Total £ 103,827 415 - 104,242 62,997 7,550 305 1,044 582 1,305 510 155 245 1,350 1,593 946 78,582 25,660 14,510 40,170 |
2023 Total £ 75,531 56 7,752 83,339 58,061 6,106 216 833 564 593 230 87 245 - 996 - 67,931 15,408 ) (898 14,510 |
|---|---|---|
The statement of financial activities includes all gains and losses in the year and therefore a separate statement of total recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities.
The notes on pages 7 to 9 form an integral part of these financial statements.
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Prestwick After School Care Service
Balance sheet as at 30 June 2024
| 2024 | 2023 | ||||||
|---|---|---|---|---|---|---|---|
| Notes | £ | £ | £ | £ | |||
| Current assets | |||||||
| Debtors | 6 | 979 | 116 | ||||
| Bank and cash | 40,023 | 16,252 | |||||
| 41,002 | 16,368 | ||||||
| Creditors: amounts falling | |||||||
| due within one year | 7 | (832 | ) | (1,858 | ) | ||
| Net current assets | 40,170 | 14,510 | |||||
| Net assets | 40,170 | 14,510 | |||||
| Funds | 8 | ||||||
| Unrestricted income funds | 40,170 | 14,510 | |||||
| Total funds | 40,170 | 14,510 |
The financial statements were approved by the trustees on 28 March 2025 and signed on its behalf by
Trustee
Trustee
The notes on pages 7 to 9 form an integral part of these financial statements.
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Prestwick After School Care Service
Notes to the financial statements for the year ended 30 June 2024
1.
Accounting policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.
1.1. Basis of accounting
The financial statements have been prepared in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006.
1.2. Cashflow
The charity has taken advantage of the exemption in FRS1 from the requirement to produce a cashflow statement because it is a small charity.
1.3. Incoming resources
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Voluntary income is received by way of fees from parents towards the after school care of their respective children. Furthermore during the year, the charity was also in receipt of funding from the Coronavirus Job Retention Scheme and this is identiifed as Government grants received.
Income from investments is included in the year in which it is receivable.
1.4. Resources expended
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
1.5. Defined contribution pension schemes
The pension costs charged in the financial statements represent the contribution payable by the charity during the year.
2. Voluntary income
| Unrestricted funds £ Early Bird Care Service 15,192 After School Care Service 82,447 Registration fees 3,405 Donations & fundraising 1,502 Mini bus services 1,281 103,827 |
2024 Total £ 15,192 82,447 3,405 1,502 1,281 103,827 |
2023 Total £ 10,036 58,911 2,680 3,436 468 |
|---|---|---|
| 75,531 |
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Prestwick After School Care Service
Notes to the financial statements for the year ended 30 June 2024
| 3. Investment income Unrestricted funds £ Bank interest receivable 415 415 4. Other incoming resources Government grants received 5. Employees Employment costs Wages and salaries Pension costs |
2024 Total £ 415 415 2024 Total £ - - 2024 £ 62,898 99 62,997 |
2023 Total £ 56 |
|
|---|---|---|---|
| 56 | |||
| 2023 Total £ 7,752 |
|||
| 7,752 | |||
| 2023 £ 57,615 446 |
|||
| 58,061 |
Number of employees
No trustees received any remuneration during the year. The average monthly numbers of employees during the year, calculated on the basis of full time equivalents, was as follows:
Manager Care assistants 6. Debtors Trade debtors |
2024 Number 1 7 8 2024 £ 979 |
2023 Number 1 7 |
|---|---|---|
| 8 | ||
| 2023 £ 116 |
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Prestwick After School Care Service
Notes to the financial statements for the year ended 30 June 2024
| 7. Creditors: amounts falling due within one year 2024 £ Other creditors 250 Accruals and deferred income 582 8. Analysis of net assets between funds Unrestricted funds £ Fund balances at 30 June 2024 as represented by: Current assets 41,002 Current liabilities ) (832 40,170 9. Unrestricted funds At 1 July Incoming Outgoing 2023 resources resources £ £ £ General Fund 14,510 104,242 ) (78,582 |
2023 £ 1,294 564 Total funds £ 41,002 ) (832 40,170 At 30 June 2024 £ 40,170 |
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