Trustees’ Annual Report for year ending 31** December 2025
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Portsonachan Village Hall Charity No SC027535
Principle Address:
Portsonachan Village Hall
Portsonachan
By Dalmally Argyll PA33 1BJ
Trustees for year 2025:
Janet Buchanan (chair) Anne Rae Gareth Young Rowena Parnell (secretary) Sandra Brodie Holly Johnston Catriona O’Keeffe (treasurer) Perri Hopkinson
Structure, Governance and Management
The Governing Document is a Deed of Trust created in 1952. itis also a registered Charity. There is a management committee who are also the Trustees. The management committee meets regularly, to plan the programme of maintenance for the year ahead, assess financial requirements, agree funding applications and agree the planning and arrangement of community events in the Hall
The Objectives and Activities
To provide a building that is dedicated to the provision of social, physical, intellectual and mental well-being of the community of South Loch Awe-side by the provision of library, lectures, recreation and entertainments and any other activities that may be requested by the community.
Trustee Recruitment and Appointment
The trustees/Management Committee members are appointed at the AGM and serve fora term as directed in the Deed of Trust.
Summary of Charitable Purposes and Main Activities over the Year
The hall provides a central location for a rural community, that stetches over 18 linear miles, to meet and take partin social events.
The trustees generally fundraise through quizzes, afternoon teas, dance classes and an annual Lochside BBQ. The hallis hired by local groups includingthecommunity library, bowling club, fitness club and ceilidh group, and also serves as a polling station and a venue for public exhibitions and consultations.
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Bad weather hampered fundraising efforts with a red weather alert for storm Eowyn in January and amber alert for storm Amy in October leading to the cancellation of a quiz and the annual BBQ, the main fundraiser of the year. This unexpected loss of income prompted the trustees to secure grant funding to purchase board games plus a dart board and introduce monthly bar and games evenings.
The Hall has continued to provide a wide and varied programme of events and activities that have been attended by between 6 and 70 people at a time.
The Trustees have recognised that the current building requires to have regular maintenance and this has been ongoing. They are also looking to the future and in 2025 have secured planning permission for the redevelopment and refurbishment ofthe building. Work is ongoing to raise funds for the Building Warrant that is now required to take the project forward.
The Hall continues to provide a welcoming space for local residents to gather, enjoy activities, learn new skills, create friendships and generally provide much needed support to a community that is rural and in which many are geographically isolated.
Policy on Reserves
The committee consider it is prudent to hold a sum equivalent to six months running costs including; heat & light, insurance, maintenance and cleaning which at 31% December 2025 equates to £2,500.
The level of reserves the charity is holding will be monitored and reported at trustee meetings with any action required to replenish or spend reserves recorded. Reserves of £13,902.74 are noted on the accounts summaryfor year ending 31° December 2025.
Signed: Asin aN Sn Cex (chair) Date VIY Nase 2226
Signed: Roweuo.tas us RM, (secretary)
Date: \A~ Wore tO Lk
Independent Examiner’s Report to the Trustees of Portsonachan Village Hall
| report on the accounts of the charity for the year ended 31% December 2025 which are set out on the preceding page.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees consider that the audit requirement of Regulation 10 (1) (d) of the 2006 Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1} (c } of the Act and to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently | do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement
In the course of my examination, no matter has come to my attention:
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Which gives me reasonable cause to believe that in any material respect the requirements:
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e to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations
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e to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations
Queenie Strickland Chartered Accountant
Cladich Mor Cladich Argyll
17 March 2026
Scottish Charity No. SC027535
Portsonachan Village Hall
Accounts Summary for Year Ending 31st December 2025
| 2025 | 2024 | |
|---|---|---|
| Lottery | £1,050.00 | £1,064.00 |
| Events | £2,291.49 | £2,020.04 |
| Hire of Hall | £2,497.00 | £2,128.00 |
| Donation | £1,488.00 | £1,812,00 |
| Grant | £15,225.00 | £5,209.00 |
| Interest | £13.65 | £11.61 |
| £22,565.14 | £12,244.65 | |
| Expenditure | ||
| Lottery | £314.00 | £370.00 |
| Licence (Bar/Lottery) | £50.00 | £30.00 |
| Catering/Bar/FFF | £1,972.41 | £1,352.26 |
| Insurance | £1,894.95 | £1,517.25 |
| Heat & Light | £503.43 | £1,406.55 |
| Maintenance | £2,555.95 | £3,477.44 |
| Cleaning | £80.00 | £140.00 |
| Hall Project Costs | £10,907.08 | £1,749.00 |
| £18,277.82 | £10,042.50 | |
| SurplusofIncomeoverExpenditure | £4,287.32 | £2,202.15 |
Statement of Funds as at 31st December 2025
| Current Assets | 2025 | 2024 |
|---|---|---|
| Current Acc Funds | £11,033.67 | £19,736.20 |
| SavingsAcc | £1,842.54 | £1,650.89 |
| Lottery Acc | £602.00 | £534.43 |
| Cash in hand | £424.53 | £59.00 |
| Debtor | £0.00 | £885.90 |
| Creditor | -£13,251.00 | |
| Net Assets | £13,902.74 | £9,615.42 |
| Funds | ||
| Balance b/f | £9,615.42 | £7,413.27 |
| Surplus foryear | £4,287.32 | £2,202.15 |
| Reservesat31stDec2025 | £13,902.74 | £9,615.42 |
Notes with 2025 Accounts Summary
The accounts summary has been prepared on a receipts and payments basis for year ending 31% December 2025. Previously debtors and creditors were included, so there is a little carryover from 2024 as noted below.
Hall Rent: £16 received for a 2024 hire was included in the 2024 accounts summary.
Grants received and Hall Project
£1,974 grant funding was received and spent over 2025.
In addition, £13,251 was carried to 2025 from a £15,000 An Suidhe grant received in 2024 for planning permission costs. At 315* December, with planning permission granted, £2,343.92 remained unspent which Foundation Scotland have permitted to be used to progress the hall project to Building Warrant stage.
The hall renovation project has cost £28,790 over 4 years to gain planning permission with funding from SLACC, the An Suidhe Fund and hall reserves.
Donations
Donations includeda ‘cost of living increase’ payment from Foundation Scotland, a contribution from a renewables developer, and contributions from SLACC to the hall, the Ceilidh Group and the FFF Group.
Lottery
Lottery proceeds are split 50:50 between the hall and monthly prize draws. £1,054 was raised with £527 contributed to maintaining the village hall. In addition, a further £141 in prize winnings were donated to the hall.
Heat & Light
At the start of the year, the hall was £884.90 in credit with EDF.
Hall meters contributed £483.10 to support electricity costs.
Catering Bar Events & FFF
£320.96 in unsold bar stock purchased for the BBQ in October is carried to 2026.
The FFF group contributed £532 from which £518 was used to pay trainer travel (£222) and hall rent (£296).
Running Costs for 2025
| Heat& Light | £ 503 |
|---|---|
| Insurance | £1,895 |
| Maintenance | £2,556 |
| Cleaning | £80 |
| £5,034 |