LETHAM VILLAGE HALL SCOTTISH CHARITY NO - SC027010 ANNUAL REPORT ACCOUNTS Reports & Accounts for the Year Ended 31st March 2025 LETHAM VILLAGE HALL scorrIsH CHARrrY NO - SC027010 Bankers Bank of Scotland, The Cross, Cupar, KY15 4BP Trustee ontart Details LETHAM VILLAGE HALL scorrIsH CHARITY NO - SC027010 Chair's Report The past 12 months has been dominated by the h311 zero carbon refit project. In November of last year, it was confirmed that the Hall had been successful with a bid to Scottish Power Energy Networks Transmission Net Zero Fund. Fife Rural Development Fund provided match funding of £14.Ik for some of the professional fees for the project (having already funded the feasibility stage with a grant of £12k}, enabling us to develop final project design5 and submit for planning permission and building warrant. A further grant of £5k was provided by the Local Community Planning Budget to support the project. In May of 2025, all permissions were confirmed The subsequent tender process was not so straighrforward. Although a preferred contractor for the construction phase was identified (East Fife Joinery), the huge uplift in expected costs led to this phase being postponed and the SPEN funding being rejected as too risky to proceed with. The project has highlighted the need to make progress with the hall governance review in order to ensure a more robust financial position and avoid making individual committee members vulnerable to risk. This must be the priority for the year ahead. Some progress has been made with support from Fife Voluntary Action and the committee has already agreed to reconstitute as a Company Limited by Guarantee. More support is required to take thls forward. An alternatlve funding strategy for the refit is also needed. Despite the uncertainties over the construttion phase of the refit, hall hlrers and users have remalned loyal and revenue has continued to come in. We apologise to users for any inconvenience, particularly to the Flower Show which in the end was unnecessarily relocated. We have also welcorned some new regular users, notably the weekly services of the congregation of Monimail Kirk. Looklng back at the plan from last year: Completed tasks: A whole range of maintenance, admin and statutory tasks have, as usual, been carried out including repairs to the floor, toilet doors, licence applications, review of the electrical and emergency lighting and many more. Partially completed Zero carbon refit- all permissions in place for 3 years. Initial progress with governance review. Some investigation of Wi-Fi installation and ongoing costs has been carried out - still no final decision about going ahead with this. Some investigation into the frequent cracks appearing in the oak floor. Latest advice suggests this may be just the age of the floor and potential structural issues beneath the floorboards. Not yet progressed Kitchen refit. A threshold ramp for the small step at the main entrance. Funding for new stage lighting has not yet been secured. No hall fundraising events have been organised. The general maintenance, admin and statutory tasks carried out each year by our treasurer still need to be redistributed. Next steps These have been partially signposted in the text of this report, but some need more discussion and agreement before we can progress them. They include both the larger improvement project5 like the zero-carbon project and the kitchen but also the general running and maintenance of the hall. A new plan ha5 been put together in Appendix 2 to set these out. Thank you to everyone on the committee and in the community for the contributions made to sustaining and improving the hall. Treasurer's Report Overview The Village Hall accounts show an income increase year on year12023-24 versus 2024-251 up by £573. The attached reports show the largest booking/ hire income since summary recording was started in 1999 Grants As normal, the recurring grant (£2031 was awarded as normal within the three year application cycle. This was assigned to the Hall's "Zero Carbon" project A grant of £5000 was given on behalf of the North East Fife Area committee on the understanding that this wa5 a contribution to the Hall's "Zero Carbon project. A grant of £14195 was received from the Fife Rural Development Fund. This was utilised in the payment to ARC Architects, as the lead on the "Zero Carbon" project to cover their charges and those of a structural engineer and Quantity Surveyor. The hall committee and ARC were working jointly to secure additional funding from Scottish Power Energy Networks to improve the hall's carbon footprint. Income As already stated, our income stream has increased despite no increases in hire charges. In the curTent year, the largest contributors Ipve been ,once again, Karate training and Pilates otherthen Private hires. Letham Nights continues to hold concels on a regular basis. We are seeing an increased use of the facilities. The attached reports show that we have 18 regular users and May privaie hires. on￿ again, there were no hall comrnittee fund raising events during the year and the Saturday coffee mornlngs have ￿t been run now for 5 years following-.he Covid epidernic. One event involving Fleur Darkin and Letham Nights was organised on behalf of the hall and raised £170, Expenditure Sorne of the major expenses other than repairs or maintenance of the infrastructure during the year included £14935 for tl)e "Zero Carbon" Project and £672 for new v4all li8ht3. Maintenance / ftepair costs can bc broken down and include Electrical £570, Joinery £825. Martin Plant Hire £142. Sean Brown Gas check £160 and Refined Surfaces £234. Gas and E5ectricity remained very sirnilar to those of the previous year, £21931£21421 and £11151£1018} respectively Result The overall position is that after paying the irsurance for 2025-56 the accounts show a gain of £7425. This value includes the grant of £5(Y)O that is held agaI￿t the "Carbon Zero" project. Thi5 rneéns the 'normal' gain 15 £2475. The balance in the hall's bank account stand< at £27,646. The committee is grateful for the support in￿rne and user payments that has helped it to maintain its position. 07/11125 Report approved at AGM 12111125 LETHAM VILLAGE HALL orrIs RITY N 027010 J report on the accounts of the charity for the year ended 31st March 2025 which are set out in the overall report.(Pages 7 - 9 below) Respective responsibilities of trustees and examiner The charity's trustees are respon>ible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 {as amended). The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the 2006 Accounts Regulations does not apply. It is my responsijility to examine the accounts as required under section 44(1) (c) of the Act and to state whether partlcular matters have come to my attention. Basls of Independent examlner's statement My examination is carried out in accordance with Regulation I l of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent examiner's statement In the course of my examination, no matter has come to my attention [other than disclosed below"] l. which give5 me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met, or 2. to which, in my opinion, attention should be drawn in order to enable a proper understandin of the a- -CgLints to be reached. LETHAM VILLAGE HALL Statement of Account 01104124 to 31103125 Income 2024-25 2023-24 Lets Life Drawing Community Council Flower Show Secret Garden Filling Station Fife Council Private lets Spinners & Weavers School Letham Nights Zumba Pilates Letham Lights Karate Parties NIA Yoga Table Tennis Craft Fayres Fleur Darkin Weddings Monimail Church 575.00 46.88 225.00 610.00 362 50 525 00 1789 50 660.00 811.00 702.50 297 00 968.00 000 1211.00 454 00 264 00 543.75 502.00 0.00 170 00 000 16125 470.00 30.00 205.00 1549.00 400 00 54.00 1810.00 660.00 272.00 360.00 385.00 1198.00 0.00 1166.00 215.00 0.00 118.75 495.00 187.50 280.00 450.00 o.oo 10878.380 10305.25 10 Fijndraisin Monthly Coffee Mornings General Craft Fayre Donation o.oo 810 0.00 0.00 126.54 0.00 8.10 126.54 Donations General 282 50 493.83 493.83 282.50 Grants Fife Council £2 for £1 grant Fife Council Recurnng grant Fife Rural Dev. Fund N E Fife Grant 0.00 203.00 14195.00 5000.00 780 00 197.00 12100.00 197.00 13077.00 0.00 19398.00 Total Income 30570.98 24002.62 LETHAM VILLAGE HALL Statement of Account 01104124 to 31103125 Ex enditure 2024-25 2023-24 Wa Cleaner £0.00 0.00 Pro Costs Waterlsewerage Insurance Repairs and Maintenance Electricity - EDF YU Electricity Gas - Scottish Gas Cleaning materials Renovations Zero Carbon Project 0.00 1291.35 333.24 264.96 753.98 2142.60 33.00 257 20 12,228.00 1242.72 1930.61 89.14 1026.28 2193.27 182.90 787.61 14936.39 1291.35 Subtotal 22388.92 17,794.10 nd Servlce8 Provisions Renewals Equipment Fife Council Performing Rights Firepoint 337 41 0.00 184 80 60.00 174 56 0.00 140 53 3,763 16 953 25 60.00 139.20 149.40 4,780.99 Subtotal 756.77 Adminlstration Postage Stationary £0.00 £000 0.00 0.00 0.00 Subtotal £0.00 Fund Ralsing Costs Coffee Mornings New Year Dance Fleur Darkin 0.00 £0.00 0.00 0.00 0.00 700.00 700.00 Subtotal 0.00 Total Ex enditure 23145.69 23275.09 LETHAM VILLAGE HALL tatement of Account 01104124 to 31101125 202&25 2023-24 OPENING BALANCES Bank of S¢ottand Treasurers Account Cash 20158.17 62.26 19411.76 81.14 20220.43 19492. Total Incom nditure 30570.98 23145.69 7425.29 24002.62 23275.09 727.53 inlL CLOSING BALANCES Bank of Scotland Treasurers Account 27534.17 201S8.17 62.26 111.55 27645.72 20220.43 Accounts Approved at AGM on 111,,12S Position: Treasurer