Treasurer Kirkview Minto HAWICK TD9 8SG 

## TRUSTEES ANNUAL REPORT TO 31/10/25 

## Trustee Members: 

## Retired during year: 

Mrs Christine Rodger Mr Sandy Cowe Mrs Ann Lamb Mrs Kirsty Cowe Mrs Wendy Hickson Mr John Bathgate 

Mrs Christine Fisher Mrs Pearl Shukis 

Glen Douglas has a constitution that regulates the running of the hall and the activities undertaken there and it is set down that as trustees we must promote community activities. We always advertise the annual general meeting and allow all community members to be appointed as trustees and actively encourage wide involvement by everyone in the community. 

During 2024/25 the hall is being used on regular basis, monthly Lunch Club and Whist Drives have been the main features this year. It has also been agreed to continue with some joint events with Edgerston Hall Committee. The local mothers and toddlers group now have a weekly meeting and this is running very well. We also host the newly reformed Jed Valley Community Council Meetings on a rotational basis with Edgerston. 

Committee membership has dropped this year, meaning the hall is running along at a slower pace. We are always looking and asking for new Committee members but no-one forthcoming at the moment. 

We are keeping the community informed via the local Jed Eye Paper and have updated our Facebook page which advertises our events and the Annual General Meeting. 

The financial statement for the year showsa deficit of £7837 some major repair work was undertaken this year, we received a grant towards changing the windows and the lighting has been upgraded to LED’s making them more energy efficient. Our heating and lighting costs are running at a much more acceptable level. 

Christine Rodger, FCCA Treasurer 

04/12/2024 

## Income & Expenditure Account for the Period ist November 2024 to 31st October 2025 

INCOME 2024/2025 2023/2024 EXPENDITURE 2024/2025 2023/2024 Hall Lets & Funding Raising 1938.75 3198.70 Function/Fund Raising Expenses 93.62 226.80 Other Income Heat & Light 1955.58 4676.43 Donations 300.00 470.00 Admin & Stationery Grants 14517.00 1613.00 insurance 989.11 959.23 Repairs 2515.58 3343.20 Miscellaneous 1008.88 247.00 Capital - Windows 18030.00 £16,755.75 £5,281.70 £24,592.77 £9.452.66 Surplus/(Deficit) for year -£7 837.02 

## BANK RECONCILIATION 

## 2024/2025 

Balance in Ordinary Account 31/10/25 £8,126.41 Fabric Fund 31/10/25 £1,044.22 Pettycash on Hand 31/10/25 £200.00 Plus Outstanding Lodgements £0.00 Less Outstanding Cheques £0.00 £9,370.63 Less Balance Ordinary Account at 31/10/24 £2,933.43 Less Fabric Balance at 31/10/24 £14,074.22 Petty Cash at 31/10/24 £200.00 -£7,837.02 

hbnctis MW Lo Christine Rodger \ HonTreasurer Glen Douglas Hall Committee 

04/12/2025 

## Peained by 

Karen Notman Independent Examiner