Fife Family History Society S(X)ttish Charity No: SC025246 Annual Report & Accounts For the Year Ended 30 April 2022
Fife Famlty Hlstory Soclety Scottlsh Charlty No: SC025246 Annual Report & Accounts Year ended 30 April 2022 Contents Page Trustees, Annual Report Independent Examinerfs Rep3rt Statement of Reipts & Payments 10 Statement of Balances Notes to the Accounts 12
Fife Famity History Society Scottish Charity No: SC025246 Trustees. Annual Report Year ended 30 April 2022 The charity trustees present their report together with the financial statements and the Independent Examinerfs reF¥)rt for the year erKled 30 Aprfl 2022. Reference & Administrative Information The registered name of the chariLy is Fire Family History Soclay Scottish Charty Number SC025246 The Char[S address is: The tharity trustees are (or were during the period of this rep(xt): Structure Govemance and Mana Fife Family History Society is an unincorporated association govem&J by its constitution adopted in Junè 2007. Membership is open to people with an interest in the obpcts of the Society. The Sociéty is run, on b8half of thè membership. by a committee vthose members are the charity trustees and who are elecled by the membership at the AGM. Committee members are elected for a term of three years after which they a eligible for reolection.
Frfe Famity History Society ScottAsh Charlty No: SC025246 Trustees. Annual Report Year ended 30 April 2022 Ob"ectives an Activities The Society was esta[shed to promote and encourage the public study of famity history, genealogy and Icjcal history primarity, but not exduVety, in Fife. In pursuit of the above charty purpose Ihe Society arranges meetirvJs arKI public talks, issues joumals and other publications, suppjrts research and puLqishing of researth, and takes part in conferences and senThnars appropriate to the objects of the S(KEty. The Society may affiliate lo other organisations with similar aiffE. The SocAety sells or r&sells l>)oks and other ttems which assist its members or the wKJer public to develop their interests in family history. Any surpluses arising from these actiwties are used to fijrther the obie(ts of the Society. Achievements & Perfomiance Scottish Charitable Incorporated Organisation Following months of work by our Trustees and assislance from Fife Volurrtary Action, Frfe Family History Society established a Scottish CharitaL4e In(xJrporated Organisation (SCIO) on the 21 St of July 2021. Many thanks go to those WIK) a>ntiitxrted io Ulate our goveming document (constitution) and to Helen Rorrison of Fife Voluntary Action w) gave us &fesSIOnal advice and assistance. This was challenging due to the Covid 19 Pandemic, but with persistence we have excellent goveman and protection for the charity and its Trustees in pla. Tr SCIO has been entered on the (OSCR) reoister according to the Charities and TnBtee Investment (ScotEand> Act 2005. The activities of the SCIO have (x)ntinued the unincx)Tporated charity left off. Our Truste88 remain the same and our volunteers have ai agreed lo continue. Please see Treasurefs Report and 03mments bylWWllKExtemal Examiner). DespFte the pandemic and the restridions imEsed ty the Scottish Govemment we have been activety working in the backgrourKI. A sumnary sirtt my last reFrt)rt is here: Llbrary We continuè to hav8 a wesence in Cwr Library. FcAlowing the closure of the building on temFX)rary basis this VULd last for 2 years. We recenty made the decision to raopen on Friday 25th March this year on a tentative basis, and ty appointment only. with booking through a fomi added to our website. This wll test the water and hopefvlly we can eventually reintrodu a volunteer rota.
Fife Family History Soci Scottlsh Charlty No: SC026246 Trustees. Annual Report Year ended 30 April 2022 We are in partnership with Frfe Cultural Tnrt who arKI manage ts libraries, museums, and galleries in Frfe. This organisatÈon has urK1ergcffie huge changes due trj the pandemic and they are now in a period of recovery and regeneration. As a result of these changes, this has had a direct impact in the way that we operate. Our day8 have been reduced from 3 to 2 and the building is now dosed ft)r an hour at lunchtime due to a reduction in staff cover. In time, we h(ye to resume the nomial working hours that we instated prior to covid. This is being continuously mclt0 and revt&ved. Volunteers Although we are now able to meet personally ow volunteers )ntinue to meet via ZcA)m once a month. During lockdown some of our volunteers have transuibed and indexed valuable infomiation held in our records archive. These reo)rds have been added to the Find My Past website and are now part of the largest S(xttish o)Iledion of faw#ly history records available online. Working with Other Ukemlnded Or¢Janlsatlons In the past, Fife Family History SorAety have m* financial donations to other likeminded organisations to further the ams and obj'ectives of vthat the soaety. These donations are usually made following a visit to a likeminded museumlarchive charitable organisatton that is local to Fife. It was proposed and agreed that a donation be made to Frfe Cultural Twsvs three 'Local Studies Libraries, based at Dunfemiline, Cupar and Kirkcaldy. The sum of £6.000 to be divided equally btheen the librarps on the condition that the furKling be used to provKle equipment or resources to assist people researthing their Fife farnity or local history. Of the ideas brought to the tsble, we unanimusEy approved these. and we IcK)k foTrvard to seeing these worthwhile prciects through lo fruition. Last year we took part in Cuparfs Celebraticffi Yleekend in Septerrt)er 2021. This VRS organised by the Cupar Development Trust, another of our pathers. This Nyas a day of medieval history, food, otd Scots language, music and theatre appealing to all ages and abilities. We also took part in the Farmerfs Market and had two stalls promoting our rf this alk>ed the opportunity to sell our books and publications. The weather was very to'nd and there was a huge influx of visitors to the town, making it a very successful weekend.
Flfe Famlly History Society Scottlsh Charfty No: SC025246 Trustees. Annual Report Year ended 30 April 2022 Heritage and Fife F•nily Hlstory Falr- March 2022 In 2020 we held our last in person event in Cupar Library. It was so well attended we decided to look for a bigger venue to host fure events. This year we hired Cupar Com Exthange (UpFer Hall) and invited other likemind organisations. Cupar Heritage and Museum, Frfe Folk Museum, St Andrews Museum and Garden, Tay Valley FHS, RemerrtEring the ACSed Vmtches of Swland (RAWS), St Andrews University Library Spla1 Collections. On Fife Libraries and On Frf8 Archives and a local artist who specAalises in painting historical buildings. The event vrds free for the organisations to attend and was also free to the public as Fife FHS covered the o)st of the rM hire. SlgnagelBrandintyWebsite During the last year we took the opportunty to rebrand our image in line with the netrv SCIO status. Our website has now been updated and made rrNYe acThssible (WCAG 2.1 standard). As stated earlier we have added an onltne appointrnent bookiTrJ system. We have had two new popup banners produced wtth the same brandinglrx)lourslfonts and they were used at the history fair. They will also be used in the library to adverbse the SOCAety and when we att6nd avents. Whèn our hours 8etUe to near nomial, we plan a ieafiet which wll be distributed throughout Frfe to promote the society. We have also invested in an advertisernent on the new Cupar Heritage Trail map, projuced by Cupar DeveloFxnart Trust The 20.000 leafiets will be distributed to busIn6$eS and organisations throughcwt Fife. Online Shop Sales of our digttal download products continued to be steady througkTr)ut the year. We have resumed book and CD sales now that have access to our st and we have added several new tides. Talks Programme This has been suspended for now. Our usual venue has been sokl during lockdown and is no longer available to us or other cL)mmunty groups. We did investigate the possibili of hostin talks online but felt there was sufficient ev8nts cl a similar nature already underway. and I have all been guest speakers for other organisations dulu IkdOWn and requests have continued and we are happy to oblige. Annual Outing This yearfs annual members outing took pl on Tuesday 101h May with a visit to Dunfermline Camegie Library, Museum and Gallery. This outing free to members and there were no expenses to the society In(rr1. AGM This yearfs AGM will be held ¢)n Tuesday 14th Juno via Zoom al 7pm. Notice will be posted on our website, social media channeb and via email in aoxrdance with the procedures laid do) in our Governing Document
Fife Famity History Society Scottish Charity No: SC025246 Trustees, Annual Report Ye8r ended 30 April 2022 Future We will continue to vK)rk with our partners. in particular Fire Cultural Tnjst. We have a programme of Fife fami history drop-in sessions plann in other parts of Frfe such as Dunfemiline and Kitkc21dy Libraries. Our volunteers will also be assisting Nmth the proposed pilot projerx funded by the SOCAety in Kirkcaldy Library. This is to engage seccmdary sthool students in Fife family history researth. This is with view to roHing Out a similar project in other lilThies in Fife, if successful. The society will take part in this yearfs Cupar Cele1xati Weekend as well as supporting the plans lo coffrnemorate the Queen's Platinum Jubilee. Our volunteers wll continue to transcAibe remrds tr) add to online record colle(h)ns. They hope to resume the 'House Histories, proje(s that should result in a new digital wbli¢2tion produced by the society and made available to purchase and dcAlOad. Thank you to our members, volunteers, trust this last and a-bit years. Thanks also to diligenca in making suro our finan$ are in order. and friends who have supported us <)ver our Treasurer and to1 for their The Society 1Ved income totaling £36,330 for the year, prinapalty from membership subscriptions, publications, donations and £25.000 from the sale of inVeStffrrt$. With expenditure of £12,110 the Society recorded a surplus for the year of £24.220. At the 30 April 2022. the SO¢ held a general reserve of £46,618. This reserve is held to allow the potential rental of premises for use as a family history centre. The Society's finances c¥)ntinue to be in good health but the 2021122 finan year was dominated by the attempt to open a new bank x(x)unt with Bank of Sc%)tland Busine&8 Banking for our new Scottish Charitable Incorporated Organisation (SCIO) status. The PrOsS was started in August 2021 with the intention of transferring our currenl account balancA8 to the new account on 1 St October that year. Through a serious of evenls such as alleged lost documents by the Bank of S(yJtland, three attempts at forvrdrdng completed mandates etc we have not been able lo complete the process. The firtal str&v was a very recent r4uest by Business Banking for the trustee infation to be certified by an accountant or a lawyer neither of whth vrfe currently have or have needed over the last 25 years or so.
Flfe Famlly Hlstory Soclety Scottish Charity No: SC025246 Trustees, Annual Report Year ended 30 April 2022 As mentioned in the ChaInan'S report, of Fife Voluntary Action suggested that we should open an account with the CAF ank ( harty Aid Foundation Bank) and this was also suggested by , the Societr¢s extemal examiner. As a result of our fnjstrating experien th Bank of usiness Banking it Wds agreed that should abandon tying to open new accounl with them and move to CAF Bank We started this new proc in March arKI the indications so far are that w6 should have a new bank acc¢)unt by the end of this month. Vvhen the new bank account is in pla, Ihe trustees will transfer the assets of fhe present chaiity to the new SCIO and dissolve the old dnty Finally, OSCR (the Office of the soti5h Charity Commi55ioner) was fully inforrned of the problems with our present bankers and cA)nfiml in lting that they witl acpt a set of merged acrnunts vthere the entities are in substsnce the samè, have the same trustees and members and the same purposes. Donated Goods or Servlce5 Occasionalty we receive books donated to our librnry. Date.. D7
Flfe Family History Society Scottlsh Charlty No: SC025246 Ind8pendent Examlnetrs Report Year ended 30 April 2022 I report on the financial Statements of the charthi for the year eThJed 30 April 2022 which are set out on pages 10t0 12. Responsibilities and basls of report The dRrty's trustees are reSporIble for the preparation of the acccmjnts in accordance with the requirements of the Charities and Trustee Investrnent {Stland) Arx 2005 fthe 2005 Acn and the Charities Accounts (So)tland) Regulattons 2006 fthe 2006 Regulations?. I have satisfied myself that the charity is not subj.ect to audit under Regulation (10)(1)(d) of the 2008 Regulations and is eligible for independent examination. I have therefore examined the charity's accounts as required under section (44)(1)(c) of the 2005 Ad and Regulation 11 of the 2006 Regulations. In carying out my examination I have fOlkd the guidan( issued to independent examiners by the Office of the Scottish Charity Regulatr (OSCR). My role is to State whether any material matters have (x)me to my attention giving me cause to believ8'. that accounting records were not kept as r84uired by sectton 44(1)(a) of the 2005 Act and Regulation 4 of the 2008 RgJulalions" or that the acLounts do not accord with those remr(Is", or that the acLounts do not comFAy wth the aCunting requirerr£nts of Regulation 9 of the 2006 Regulations., or that there is further informatton needed for a proper understanding of the a¢unts. Indepondont examinaes statangnt I have completed my examinath'on I have rK) concems in resrE(* of any of the areas listed above and I have found no other matters that require drawing to your attention. Date:
Flfe Famlly Hiskny Society Scottish Charity No: SC025246 Statement of Receipts & Payments Year ended 30 )ri1 2022 2022 Totsl 2021 Totsl Recelpts Memberships Publications DOrtaOnS 7.548 1.581 1.273 010 8,323 549 20 Royalties Bank interesi Other income Sale of investmerrts Total recelpts 13 870 25.C(JO 36.330 9.822 Paymgnts Donatitsn to Frfe Cultur81 Twst Postage Meetiro8 & talks Stationery Paypal BookWwbli¢ations Website Govemance Donations Room hire Subsulptions Miscellaneous Events 6.000 257 107 1,122 519 304 451 2,662 313 1,835 313 611 Purcha88 of invostments Total poyments 12,110 8,945 Surpluslldefictt) 24.220 877 All fvnds are unrestii¢Xed io
Fife Family History Society Scottish Charity No: SC025246 ststement of Balances At 30 April 2022 2022 2021 Total Opening bank & cash batances SUrplU(de1Il) Closirtg bank & cash bdanees 22,398 24,220 46.618 21.521 877 22.398 Assets Sknck 4,000 Investments 25.000 Equipment & funitwe (at 5t) 1,684 Liabllltles No liabilities at tha yoarond Al fvnds are unrestrthd. Dats: tx li
Fife Famity History Society Scottish Charity No: SC025246 Notes to the Flnanclal Statements Year end&1 30 April 2022 1. Basls of Preparation These accounts have been prepared on a ReceiFts ar Paynlts basis in accordan with the: The Charits'es & Trustee Investment Act (Scotland) Act 2005, and Charities Accounts (Scotland) Regulations 2(Y)6 as amended. 2. Trustee Remuneratlon & Expenses No trustees or (x)nnected persons received any reeratIon dufing the year. Travel exFenses totafiro £18 were paid to one Irustee durtng the year. 3. Restrlcted Funds During the year, the charity had no restricled furKls therefore au funds are unrestricted. 12