Royal Scottish Country Dance Society Aberdeen Branch Receipts and Payments Account Year ended 31 March 2025 SC024738 31-Mar-25 31-Mar-24 RECEIPTS Receipts from charitable activities Class fees Social events 15,647 22,000 14,259 20,263 Note 2 Note 3 Other receipts Demonstrations Donations received Investment Income Miscellaneous receipts Re￿iptS from goods sold Subscriptions collected (branch) Subscriptions collected (RSCDS) 4,008 1,264 626 891 650 3,815 58 977 Note 4 Note 5 Note 6 552 556 3,401 TOTAL RECEIPTS PAYMENTS Payments for charitable actlvities Payments associated with classes Payments associated with social events 20,460 18,677 11,198 17,398 Note 7 Note 8 Donations Children's Fund Other donations 200 620 99 20 Note 9 Note 10 Administration payments Honoraria Postage and stationery 1,400 10 1,275 115 Note11 Other payments Mis￿lIaneOUS payments Payments for goods purchased Subscriptions paid over {RSCDS) 1,705 3,532 3,815 8,685 551 3,401 Note 12 Note 13 TOTAL PAYMENTS 50,419 42.742 SURPLUS I DEFICIT{-) FOR YEAR -1,518 -2,676 Royal Scottish Country Danca Society Aberdeen Branch Statemènt of Balances As at 31 March 2025 SC024738 31-Mar-25 31-Mar-24 CURRENT ASSETS Cash Funds Balan￿ at start of year Surplusl(deficit) shown on receipts and payments account Bank balance at end of year 37.113 -1,518 39,789 -2,676 37.113 Cash at Bank and in Hand United Trust Bank Virgin Money Cash 26,584 9,011 29,320 7,793 35.595 Amounts due to Branch Stock Value 101 224 37,438 Note 14 Note 15 3,168 38,763 CURRENT LIABILITIES Amounts due by Branch 180 180 3,730 3.730 Note 16 NET ASSETS ASSETS HELD NOT FOR SALE Est. Cost Est. Cost Digital Piano Remote Microphone system CD Players & Accessories Coomberlmicrophone & Accessories Miscellaneous Assets Card Machines Chain of Office 1,095 700 962 865 530 476 7,318 1,059 962 865 530 7.318 Atl funds are unrestricted. Approved by trustees on yknu Xo"x < Signed by treasurer Notes to the Accounts- Year ending 31 March 2025 31-Mar-25 31-Mar-24 Payments related to Trustees I Class Teachers {21 I Summer social Mcs {2) 2 Honoraria (2) 210 30 1,250 570 90 1,175 Class fees- (see also Appendix 11 Adult's Classes- Fees Children's Classes - Fees 14,768 879 12,332 1,927 Social Events- (see also Appendix 21 Receipts for entry or accommodation 22,000 20,063 Investment Income United Trust Interest 1,264 1,264 977 977 Mlscellaneous Receipts Christmas Dance Raffle Summer Social Float 596 30 626 Recelpts from Goods Sold 9 for 90 Books and CDS Book 53 Books and CDS Lets Have A Birl CDS 552 886 891 552 Payments Associated with Classes - (See also Appendix Adult's Classes Children's Classes 17,996 2,464 20,460 8,701 2,497 11.198 Payments Associated with Social Events - (see also Appendix 21 Refunds and Other Expenses (Catering and Other Expenses) Hall Hire / Hotel Costs Teachers and Musicians Sum up 1,660 12,241 4,715 61 18.677 737 12,557 4,060 44 17,398 Children's Fund AU Scottish Dance 200 DPA and Medal Test 99 99 200 Notes to the Accounts - Year ending 31 March 2025 31-Mar-25 31-Mar-24 10. Donations Miscellaneous Christmas Dance Raffle Beginners Dance donation 620 20 620 20 11. Honoraria Independent Examiner Secretary Treasurer 150 750 500 1.400 loo 700 475 1.275 12. MIs￿lIaneouS Payments AGM Expenses Hall- Meetings of Committees Sundries Newsletters PAT Testing Insurance Sale of C/D's Website Musicians Insurance Sum up Machines Branch membership Chain of off ice- Insurance Archiving 39 180 375 132 531 160 268 307 50 214 19 132 145 1.705 173 50 22 iio 7,370 95 8.685 13. Payments for Goods Purchased 9 for 90 books & CDS Book 53 books & CDS Let's have a Birl CD Miscellaneous 551 3,532 3,532 551 14. Amounts due to Branch Thursday Cla55 Fees ioi ioi 15 Stock Value 15 Book 90 @ £7.56 (25 8ook 90 @£7.56} 19 Cds for Book 90 @£1.76 (20 CD'S for Book 90 @£1.76) 428 Lets Have a birl CDS@ £7.06 113 33 3,022 3.168 189 35 224 16 Amounts due b Branch Thursday Class Hall Fees Teachers & Musicians 180 3,730 3,730 180 Appendices to the Accounts - Year Ending 31 March 2025 endix l - Anal iso Recei ts and Pa ments b class to show viabili This analysis includes payments due to Us and liabilites owing in order to better reflect the viability of classes. Adult Closses Wednesda Wednesday y Intro Have a Go Thursday Mondav General Clas5 Very Adv Class Wed. Class New Book Class Ceilidh Class Fees 2,025.00 133.00 1,910.00 2,746.00 3,007.00 978.00 0.00 3,969.00 Pa ments Social Media 0.00 1,170.00 0.00 0.00 Halls 438.00 120.00 846.00 1,428.75 1,420.00 470.00 Teachers/ Musicians 1,500.00 240.00 1,410.00 1,380.00 1,440.00 780.00 Sum up 28.16 1.23 8.63 8.68 37.72 9.22 Refund 43.60 Total Payments 1,966.16 1,574.83 2,264.63 2,817.43 2,897.72 1,259.22 0.00 0.00 0.00 0.00 0.00 840.00 1,260.00 34.97 2,134.97 Sur Iu5 De cit Ave. Attendance 58.84 -1,441.83 14 -354.63 -71.43 13 18 109.28 -281.22 21 12 0.00 1,834.03 34 31-Mar-24 31-Mar-25 Adult Classes (continuedj Totals (All adult classes) Totals IAII adult classes) Taster Certificate Class Spare 3 Spare 4 Spare 5 Spare 6 Recei Class Fees 0.00 0.00 0.00 0.00 14,768.00 12,432.50 Po ments Social Media Halls Teachers/ Musicians Sum up Refund Total Payments 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,170.00 5,562.75 .1 4,193.00 8,010.00 .2 7577.84 128.61 79.76 43.60 14,914.96 0.00 0.00 0.00 0.00 0.00 0.00 11850.60 Sur lus De cit Ave. Attendance 0.00 0.00 0.00 0.00 -146.96 581.90 Children's Classes Ruthrle5to Robert Gordon's Preschool Ceilidh Family Ceilidh Spare 3 Spare 4 Totals Totals Class Fees 579 300 879 1,927 Pa ments Halls Teachers/ Musicians Total Payments 606 1,200 1,806 606 1,278 .3 1.884 844 2,233 3,077 78 78 lus De -1,227 222 -1,005 -1,150 Ave. Attendance 1£180 Holl Fee5 paid 202S-26 should hove been 2024-25 ond£441 Hallfees paid2024-25 should hove been 2023-24 would be £&824 without correction. "2£2820 teachers & musicians payments paid 2024-25 should have been 2023-24 would be £10830 without correction. °3£580 teachers poyments paid202*25 should have been 2023-24 would be £1858without correction. Appendices to the Accounts - Year Ending 31 March 2025 endix 2 - Anal iso Recei tsandpq ments or Events This analysis includes payment5 due to us and liabilities owing in order to better reflect the viability of the even Social Events Christmas Dance Spring Beginners Summer Dance Dance Socials Awav Weekend 2025 Away Weekend 2024 Recei Tickets / Entry / Accom 1.304.00 1.143.00 230.00 5.026.90 1.200.00 10.245.00 ments Refunds & Other Expenses 360.70 151.53 Hall Hire / Hotel 274.00 300.00 Teacher / Musician 500.00 700.00 Sum up 4.96 4.62 Total Payments 1,139.66 1,156.15 0.00 171.87 37.50 2,052.00 60.00 1,535.00 1.66 46.65 99.16 3.805.52 0.15 0.00 0.00 0.00 0.15 477.58 8,792.90 1,150.00 10,420.48 Sur lus Deficit 164.34 -13.15 130.84 1,221.38 1,199.85 -175.48 Social Events continued IOOth Ball Winter Socials Nice and Easy Dance Day School IOOth Dance IOOth Recei Tickets / Entry / Accom 1,748.00 204.00 293.00 132.00 474.00 Refunds & Other Expenses Hall Hire / Hotel Teacher / Musician Sum up Total Payments 45.72 37.50 60.00 0.64 143.86 30.71 37.50 60.00 2.67 130.88 111.39 210.00 650.00 310.00 500.00 0.00 0.00 810.00 0.00 0.00 0.00 0.00 0.00 971.39 Sur lus Deficit 1,748.00 60.14 162.12 -839.39 -810.00 474.00 31-Mar-25 31-Mar-24 Totals Totals 21,999.90 £20.263.35 1,659.65 £737.07 12,241.40 £12,556.55 4,715.00 £4,060.00 61.20 £44.26 18,677.25 £17,397.88 3,322.65 2,865.47 APPENDIX 1 oscr,-. Period start date Month Period end date Month Year 03 Yaaf 2024 IDay 31 01 i To 2025 off￿ of the Scottish Charity Regulator Reference and administration details Charlty nam8 Other names charty is known by Registored charity number Charity'5 princtpal address Royal Scottish Country Dance Society Aberdeen Branch SC024738 Postcode Names ol the charlty trustO08 on date of approval of TTUStees' Annual Report Datos actod If not for whole year Name of person (or body) entitled to appoint trustee (if any) Trustee namo Office (If any) Chair | Secretsry Treasurer 1 25106124-31103125 i 25106124-31103r25 25106124-31103125 11 12 13 14 15 16 17 18 19 20 APPENDIX 1 Reference and administration details Names of all other charity trustees during the period, rf any. (for example, those who resigned part way through the financial period) Name Datss acted if not for whole year 01104124-25106124 01104124-25106124 01104124-25106124 Structure, governance and management Typo of governing document Governed by a constrtution Trn￿tee recruitment and appointment The constitution estsblishes the appointment of trustees and the trUst￿S are appointed by voting of the members at the Annual general meeting. Objectives and activities Charitsble purposas The objects of the Branch shall be to advance the education and engagement of the public in the city of Aberdeen and its neighbourhood in traditional Scottish country dancing; and in furtherance thereot, to preserve and ftjrther the practice of traditional Scotb'sh country dancing; to provide or assist In providing to Society standards instruction in the dancing of Scottish country dances., to promote the enjoyment and appreciation of Scottish country dancing and music by any suitable means, and generally to do such other things as are now or may be considered by the Branch to further the foregoing objects in the Gity of Aberdeen and its neiohbourhood. See attached Secretary's ￿pOrt. Summary of the main activities In relation to these objects APPENDIX 1 Achievements and performance Summary of the main achievements of See Secretary's report. the charity during the financial period Financial review Brief statement of the charity's policy on reserves The trustees consider that it is important to maintain an appropriate level of reserve fund which will help support and safeguard the charity in the future should membership fall significantly. Activities are costed to at least break even with any surplus used to fund projects which could further the aims and objectives of the charity. Details of any deficit The trading position of the Branch has not fully recovered after the pandemic lockdown and whilst prices for classes and events were increased this has not compensated for a decline in numbers attending. There were initiatives which the Branch undertook this year which have contributed to the deficit. In order to attract new participants to extend our demographic, we ran an innovative Newcomers series of classes, using a social media campaign which was designed and run with a professional marketing company. Whilst being effective in attracting interest, it failed to realise longer-term participation which might have led to improved class and membership income. The second was the publishing of a CD which had upfront costs and is currently on sale, and will remain as part of the Branch's stock for future sales. We are also planning for special events for our 100th Anniversary and have incurred several costs in the current year which will be covered in the next financial year. Donated facilities and services (if any APPENDIX 1 Other optional information Declaration ￿￿.,:, The trnstees declare that they have approved the trustees, report above. Signed on behalf of the chartty's trustees Signature(s) Full name(s) Position (g.g. Chair) Treasurer Date 313t March 2025 APPENDIX 3 USLrt 0111sh Ou31ity Regul81(N Independent examiner's report on the accounts Report to the Charity name trusteeslmembers of i i iku CLty'.rf.Ky DAfJ."* £et4 fr i y AÉC L fsLArJ Reglstered charlty SC number On the acGounts of the charity for the perlod D￿lT13 Period start date Month Period end date Monlh Day Year Day Year to QLT 31 o? Set out on pages IrL'ITIvni￿r iu iFicludts tha p4 nurTit*r8 of additxiniil SI￿1$) Respectivè The charity's trustees are responsible for the preparation of the accounts in accordance responsibilities of with the ternis of the Charities and Trustee Investment (Scotland) 2005 Act and Ihe trustees and examln8r Charities Accounts (Scotland) Regulations 2006 (as amended). The charity truslees considcr tliat Ihe audit requirement of Regulation 10(1) (d) of the Accounts Regulation8 does not apply. 11 is my responsibility to exaTnine the accounls as required under section 44{1) (cl of the Act and to state whether particu18r matters have come to my attention. Basls of independent My examination Is carried out in accordance with Regulation 11 of th8 2006 Accounts examlneVs statement Regulations. An examination includes a review of the accounting records kept by the chariLy 8nd a comparison of the accounts presented with those records. It also includes consideration of any unusual it8ms or disclosures in Ihe accounts and seeks explanations from the Irustees conc8rning any such matters. Th6 procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the view given by the accounts. Independent examiner's In the course of ffly examination, no matter has come to my attention tetker4 statoment *thich gives me reasonable cause to believe that in any malerial r8spect the requireTngnls'. to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations. and to prepare accounts which accord wtth the accounting records and comply with Regulation 9 of the 2006 Accounts Regulatioris have not been met, or Sbgned": Naflle: Relevant profe3sional quallfication(s) or body (if anyl: A"7 Address.. "Pl8a88 del818 the words In Ihe bra¢ke15 if they do not apply. If the words do apply. sel out those m8ltor.q which have c(¥ne to your attent￿n on Ihg followng pag8. -OSCR will a￿p1 digitsl or typed signaturos. ## **RSCDS Aberdeen Branch AGM - Secretary’s Report : April 2024 – March 2025** ## **Overview** This report considers the activities of the Branch for the year April 2024 to March 2025. ## **Children’s News** has worked hard with her small group at the new venue at **Ruthrieston Community Centre** . The class is mainly children new to dancing with a regular attendance of 8. The class took Medal Tests with huge success. We would like to thank both for her dedication and commitment to ensure that the children have goals as well as fun. Thanks also to the helpers for the class, without whom, the class would not be able to run. The class at **Robert Gordon’s** sadly stopped in the Spring Term of 2024 with lack of interest from pupils at the school. The class numbers had been falling in the previous 2 terms so it was decided not to continue the class. We also lost the teacher for the class as moved away from Aberdeen. A huge thanks to for her support. ## **Adult News** Adult classes commenced in September with five classes running from September to March. The committee was pleased once again to have a musician for all our adult classes. Both terms were 12 weeks. The Monday General Class with Technique moved to Fountainhall at the Stocket church (Midstocket church) with as the musician and as the teachers. This was a new hall to us and has proved very successful and with an increasing number of attendees. The Very Advanced, open to everyone, was moved to Kincorth Community Centre as the South St Nicholas church closed. was the musician and (first term) and were the teachers. The Introductory/Improvers class continued at Ruthrieston Community Centre on a Wednesday evening. was the teacher with as the musician. As in recent years, there has been a small but enthusiastic number attending the class with a number of new attendees during both the winter and spring terms and helpers from within the Branch. These helpers are thanked for their continued support which is invaluable for the class. The Wednesday General class continued in the SWI Hall in Cults with as the musician and as the teacher. Numbers are not huge but the class enjoys their teaching with a formation as a theme most weeks. The Thursday afternoon class continued at Holburn West Church (Great Western Community). was the musician with and sharing the teaching over the two terms. The ceilidh class with also moved to Kincorth Community Centre in the summer with the closure of South St Nicholas church and ran on the first and third week of the month all through the year. This continues to be a very popular class with many keen dancers. was the musician often with his friend We introduced a new class with support from HQ – we called it “Have A Go”. Along with some other selected Branches, we used a Social Media marketing agency to promote new dance classes. This was co-ordinated by HQ but delivered by the Branch. was the teacher with as the musician. We had over 40 people at the free taster week, but sadly the numbers depleted to only 5 over the following 3 weeks. We then made the decision to stop the class. However, 3 of those are now regular members at either the Beginner’s/Improver’s Class or the Monday class, and 2 others regularly attend the ceilidh class. Feedback to HQ was given. Thanks to all class secretaries for their support and I should like to also thank all teachers and musicians for their dedication and preparation for their classes. This applies to both regulars, and those who fill in at short notice which is always greatly appreciated. 1 ## **Branch Awards** We were delighted to award 2 Branch Awards this year to our musicians of over 50 years between them. were given their awards at the final Summer Social. Congratulations to them both. ## **Scroll of Honour** The committee were delighted to nominate for a Scroll of Honour which was approved by HQ and presented at the Autumn Gathering/AGM in November. ## **Events during the year** ## **Day School** After many years, we held a Day of Dance in April 2024. This was really well attended with 2 classes (General and Advanced) taught by and . The musicians were (with ). Over 70 people attended the 2 classes and 79 attended the dance in the evening (with and his band). The venue was Craigiebuckler but we perhaps should have restricted numbers for the evening dance as it was a little cramped. A supper of Stovies or Macaroni Cheese was organised for those who wished between the classes and dance and tea and coffee and a fine piece was enjoyed between the classes and at the interval of the dance. It was a very successful event and all committee supported the event and used their initiative when appropriate! A special thanks to and her team for the catering. ## **Summer Socials** These took place every Wednesday from the beginning of May to the end of August with most teachers taking a turn at being MC and with a variety of musicians from our own class musicians: with a visiting musician in the mix. During the season we had two Ceilidh evenings and finished with a medley of MCs. Attendance picked up during the season which was good to see. We are still not back to pre-covid attendance levels but there is plenty of room at Curl Aberdeen when numbers improve. ## **Branch AGM** The AGM was held in June at Girl Guide HQ and all members were invited to attend. 35 members took part and constitution changes were passed. handed over our new Chain of Office to . ## **Away Weekend** This was held as usual in September with over 60 people attending and staying at the Salutation Hotel in Perth. from Netherly was the musician for the classes and was joined by 3 members of his band for the Saturday evening dance. from Perthshire was the teacher. Everyone thoroughly enjoyed themselves and it was a very convivial and fun weekend. ## **Christmas Dance** This took place on December 13[th] at the Ashdale Hall, Westhill where 105 dancers enjoyed the excellent music from and his band. We commenced with a wine reception and provided tea and coffee and light refreshments in the interval. Thanks were given to and her team for organising the wine and refreshments (including Christmas Cake). The Raffle this year raised £400 for Hearing Dogs for the Deaf and we had 44 Raffle prizes donated by attendees with grateful thanks as always. The committee worked hard to ensure that the event ran smoothly. Thanks also to our 4 MCs during the evening; . ## **Beginner’s Christmas Dance** , the teacher of the Beginner’s/Improver’s class suggested a dance for her class. This was agreed and arranged at Craigiebuckler and 50 people attended a very successful evening (the week following the end of classes). accompanied the dancing which was a new experience (accordion) for the class members. A further raffle was held for Hearing Dogs for the Deaf with a further £200 being raised. Members of the class brought something to eat and was thanked for providing tea/coffee and another fine piece. ## **Winter Social** The committee was delighted to bring back a Winter Social in January with calling an interesting programme and Frank Thomson accompanying our teachers and over 40 attended and enjoyed the dancing at Craigiebuckler. Thanks to and her team for the welcome tea and cakes afterwards. 2 ## **Nice and Easy Dance** We were pleased to run this dance at the beginning of March which was supported by members of the Branch with 50 attending including some members of the University class. made an interesting programme and accompanied with easy to dance to music. We finished with a cup of tea and a fine piece with thanks again to and her team. ## **Spring Dance** This was held on Friday March 14[th] and we had over 90 dancers attending and enjoying the music of and his band. Thanks go to for their MC duties. Thanks also go to all the committee for their support and who arranged the catering. ## **Archiving** The small group has continued to meet regularly to sort and document some of our photos, newsletters, programmes, minutes etc. leads the group and has set up a computerised archive system. They are still looking for your memorabilia that would contribute to the archive and any item would be gratefully received. Please look in your cupboards and pass to the secretary, . ## **Website** A new website was being worked on and should be available from April 2025. ## **Newsletter/Publicity** Two Newsletters were produced during the year. The Branch website was maintained and updated. The NE Events page lists all dances in the area with programmes and crib sheets where available – the committee would like to thank for maintaining this section. The Branch Facebook page continues to have a regular following and continues to be of interest to many of our members and those from outside the branch. Thanks to who tirelessly works on this, keeping it vibrant and to for his additions. ## **Membership** We have had 17 new members joining us and 9 have chosen not to rejoin this year (3 have moved from the area). We are delighted to report that we now only have 9 members who are not on email. Very sadly 4 of our members have passed away this year – 3 were Life Members. |**Membership Figures**|**2024-2025**|**2023-2024**||**2024-2025**|**2023-2024**| |---|---|---|---|---|---| |Life Members|10|13|**Branch Only Members**|17|12| |**Total Annual Members**|**145**|**137**|(Main Branch elsewhere)||| |Young Adults (under 25)|1|2|**New Full Members**|17|17| |**Total**|**156**|**152**|||| Hon. Secretary RSCDS Aberdeen Branch - April 2025 3