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ROYAL SCOTTISH COUNTRY DANCE SOCIETY HAMILTON AND CLYDESDALE BRANCH (Scottish Charity Number SC024685)
FINANCIAL STATEMENTS FOR THE YEAR ENDED 315! May 2025
ROYAL SCOTTISH COUNTRY DANCE SOCIETY HAMILTON AND CLYDESDALE BRANCH FINANCIAL STATEMENTS YEAR
ENDED 31 May 2025
| Contents | Page |
|---|---|
| Members of the committee and professional advisers | 1 |
| Committee annual report | 2 |
| Independent Examiner's report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes | 8 |
ROYAL SCOTTISH COUNTRY DANCE SOCIETY HAMILTON AND CLYDESDALE BRANCH
MEMBERS OF THE COMMITTEE AND PROFESSIONAL ADVISERS
- TheCommittee and otherPosts a
8 North Dean Park Avenue Add Bothwell — Glasgow G71 8HH Independent Examiner a Royal Bank of Scotland Bankers 36St AndrewSt AndrewSquareSquareOffice EDINBURGH EH2 2AD
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ROYAL SCOTTISH COUNTRY DANCE SOCIETY HAMILTON AND CLYDESDALE BRANCH COMMITTEE ANNUAL REPORT
YEAR ENDED 31 May 2025
The members of the committee have pleasure in presenting their report and the financial statements of the charity for the year ended 31 May 2025.
INTRODUCTION
LEGAL STATUS
The society is governed by constitution.
ORGANISATION — STRUCTURE GOVERNANCE & MANAGEMENT
The society elects a committee annually at the AGM. The role of the committee is the governance of the society. The committee members are actively involved in the ongoing operations of the society. The committee members are responsible for all management decisions taken by the society, financial or otherwise. These decisions are taken at committee meetings. OBJECTIVES Of Royal Scottish Country Dance Society Hamilton And Clydesdale Branch The main aim of the society is the advancement of education, by promoting and encouraging the public study of country dancing. FINANCIAL CONTROLS The committee have overall responsibility for ensuring that the charity has an appropriate system of controls, financial review and otherwise. We are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time, the financial position of the charity which enab/es us to ensure that the financial statements comply with the Charities Accounts (Scotland) Regulations 2006. We are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities and to provide reasonable assurances that: the charity is operating efficiently and effectively; its assets are safeguarded against unauthorised use or disposition; proper accounting records are maintained and financial information used within the charity or for publication is reliable; — the charity complies with relevant laws and regulations.
RISK MANAGEMENT
The Committee actively review risks that the charity faces on an annual basis. We believe that the main risks to which the society is exposed are as follows: e A lack of volunteers to administer the day to day running of the society. e Aconsiderable fall in the membership e Competition from similar societies in the area.
REVIEW OF DEVELOPMENTS, ACTIVITIES AND ACHIEVEMENTS
At the end of November 2024 the Bank of Scotland advised that, as of January 2025, Treasurer's Accounts for Clubs and Associations would be subject to Business Banking Charges. The Committee, therefore, determined to seek alternative banking arrangements and subsequently transferred.to the Royal Bank of Scotland. At the same time, it was decided to transfer some of the Branch’s funds into an interest paying deposit account with Epworth Investment Management Limited. During the year the Committee has revised its Constitution in line with the RSCDS model Constitution. The updated version has been agreed with RSCDS Headquarters and is the be put to the Branch Annual General Meeting for ratification in August 2025.
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Throughout the year the Branch has continued to hold a weekly class from September to May and Summer Dancing from June to August. The average attendance at the Branch Class was 21 [24 in 2023/4] and at the Summer Dancing 21 [29 in 2023]. The Branch held its annual dance weekend in October 2024 at the Atholl Palace Hotel in Pitlochry which was attended by dancers from other local Branches including Ayrshire, Belfast and Helensburgh. It continues to be well attended.
At the end of August, the Branch hosted a charity dance in the Guide Hall Hamilton, the proceeds of which were given to Hamilton Friends of Guiding.
In May 2025 the Branch accepted an invitation to provide a demonstration of Scottish Country Dancing at the Scottish Garden Festival at Hamilton Race Course.
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ROYAL SCOTTISH COUNTRY DANCE SOCIETY HAMILTON AND CLYDESDALE BRANCH
COMMITTEE ANNUAL REPORT
YEAR ENDED 31 May 2025
The Trustees of the Branch
The trustees who served the charity during the period were as follows:
Members of the committee' responsibilities
The Charities Accounts (Scotland) Regulations 2006 requires the members of the committee to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity at the end of the year and of the incoming and outgoing resources for the year then ended
In preparing those financial statements, the members of the committee are required to select suitable accounting policies and then apply them consistently, making judgments and estimates that are reasonable and prudent. The Committee must also prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue its activities. The members of the committee are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Accounts (Scotland) Regulations 2006. The members of the committee are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities
Signed on behalf of the committee:
Approved by the Committee on: 13" June 2025
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ROYAL SCOTTISH COUNTRY DANCE SOCIETY HAMILTON AND CLYDESDALE BRANCH
Independent Examiners Report To The Members Of Royal Scottish Country Dance Society Hamilton And Clydesdale Branch
YEAR ENDED 31 May 2025
Lreport on the accounts of the charity for the year ended 31 May 2025 which are set out on pages 2 to 6.
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.
BASIS OF INDEPENDENT EXAMINER'S STATEMENT
My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently | do not express an audit opinion on the view given by the accounts.
INDEPENDENT EXAMINER'S STATEMENT
In the course of my examination, no matter has come to my attention
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which gives me reasonable cause to believe that in any material respect the requirements:
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e to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and
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¢ to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations
have not been met, or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the
accounts be reached.
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|---|---|---|---|---|---|---|---|---|---|
|ROYAL|SCOTTISH|COUNTRY|DANCE|SOCIETY|
|HAMILTON|AND|CLYDESDALE|BRANCH|
|Receipts|and|Payments|Accounts|for|the|year ended|31st|May 2025|
|2025|2024|
|£|£|
|Receipts|
|Branch|Subscriptions|245|235|
|RSCDS|Subscriptions|1283|1166|
|Donations|0|0|
|Summer|Dancing|861|1255|
|Dance|Class|2293|2626|
|Charity|Dance|475|0|
|Dancing|round|the world|(Christmas|Dance)|525|376|
|Pitlochry Weekend|26965|25269|
|Dancing|through|the|decades|0|165|
|February|Dance|0|268|
|90" Anniversary|Ball|2024|0|
|33143|29959|
|Misc|Income|165|0|
|Gift|aid|¢)|0|
|Grants|Received|(restricted)|0|0|
|Bank|Interest|26|__9|
|34862|31360|
|Payments|
|Summer|Dancing|(Note|1)|750|756|
|Dance|Class|(Note|3)|2160|1968|
|Subscriptions|1283|1166|
|Pitlochry Weekend|(Note|2)|27796|24561|
|Dancing|round|the|World|[Christmas|Dance]|(Note|5)|525|361|
|February|Dance|(6)|118|
|Dancing|through|the|Decades|0|102|
|90" Anniversary|Ball|(Note 6)|2098|0|
|Donations|(Note|4)|475|0|
|Insurance|97|97|
|Web|Site| 0|114|
|97|211|
|Governance|costs|
|Printing|&|Stationery|67|50|
|Postage|6|18|
|Chairperson’s|Expenses|)|0|
|Secretary|Expenses|0|0|
|Treasurer|Expenses|0|0|
|Travel|38|fe)|
|Miscellaneous|(Note|7)|116|405|
|35411|~|29716|
|Surplus/(Deficit)|for Year|(549)|1643|
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ROYAL SCOTTISH COUNTRY DANCE SOCIETY HAMILTON AND CLYDESDALE BRANCH
Statement of balances as at 31st May 2025
| 2025 | 2024 | |
|---|---|---|
| £ | £ | |
| Bank of Scotland current account Royal Bank of Scotland current account |
¢) 5,541 |
11,345 0 |
| Epworth Investment Management Fund | 5,000 | 0 |
| Funds clearing the bank on 2" June | 255 | fe) |
| Cash | 0 | 0 |
| 10.796 | 11,345 | |
| Represented by | ||
| Reserves | ||
| Opening balances | 11,345 | 9702 |
| Surplus (Deficit) for year Balanceasat31stMay2025 |
(549) 10.796 |
1643 11.345 |
Approved by the Trustees and signed on their behalf by
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Date 13" June 2025
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Notes
| (1) | SUMMER DANCING. | 2 | |
|---|---|---|---|
| Income: | 861.00 | ||
| Expenditure: | |||
| Hall Hire | 390.00 | ||
| Teacher's Fees | 360.00 | 750.00 | |
| Profit/(Loss) | 111.00 | ||
| (2) | PITLOCHRY DANCEWEEKEND | ||
| Income: | 26,965.00 | ||
| Expenditure: | |||
| Accommodation Reception |
25,670.00 648.00 |
||
| Band | 1,100.00 | ||
| Dance Class | 100.00 | ||
| Lunches | 77.50 | ||
| Callers’ gratuity | 50.00 | ||
| Hotel gratuity | 150.00 | 27,795.50 | |
| Profit/(Loss) | (830,50) | ||
| (3) | BRANCH CLASS | ||
| Income: | 2293.00 | ||
| Expenditure: | |||
| Hall Hire | 1080.00 | ||
| Teacher's Fees | 1080.00 | 2160.00 | |
| Profit/(Loss) | 133.00 | ||
| (4) | CHARITYDANCE(GUIDE HALL BOILER FUND) | ||
| Income: | |||
| Ticket Sales | 245.00 | ||
| Raffle | 230.00 | 475.00 | |
| Expenditure: | |||
| Donation to Friends of Guiding | 475.00 | ||
| Profit/(Loss) | : |
(5) DANCE AROUND THE WORLD (CHRISTMAS DANCE)
Income:
| Income: | |||
|---|---|---|---|
| Ticket sales | 340.00 | ||
| Raffle | 185.00 | 525.00 | |
| Expenditure: | |||
| Hire of Hall | 60.00 | ||
| Band | 440.00 | ||
| Caller’s Fee | 25.00 | 525.00 | |
| Profit/(Loss) | : | ~ |
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(6) 90™ ANNIVERSARY BALL
Income:
Ticket sales 1944.00 Raffle 175.00 Wine Sale 80.00 2024.00 Expenditure: Hire of Hall 323.40 Catering 1,125.00 Band 440.00 Alcohol Licence 10.00 Cakes 39.96 Cake Ribbon 5.50 Wine 119.17 Fruit Juice 24.00 Plastic Tumblers 4.98 Gratuity (chocolates) 5.98 2,097.99 Profit/(Loss) (64.03)
(7) MISCELLANEOUS
Income:
Secondhand book & CD sales
165.00
Expenditure: Gifts 43.00 Returned cheque 50.00 Final Class Catering 23.40 116.40
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