Scottish Charity No. SC024476
Springfield Out of School Care Club SCIO
Trustees’ Report and Financial Statements For the year ended 31 March 2025
Springfield Out of School Care Club SCIO
Contents of the Financial Statements for the year ended 31 March 2025
| Page | |
|---|---|
| Report of the Trustees | 1 - 2 |
| Report of the Independent Examiner | 3 |
| Receipts and Payments Account | 4 |
| Statement of Balances | 5 |
| Notes to the Financial Statements | 6 |
Springfield Out of School Care Club SCIO
Report of the Trustees for the year ended 31 March 2025
The Trustees are pleased to present their report together with the financial statements of the Club for the year ended 31 March 2025.
Principal office Bankers c/o Springfield Community Wing TSB Bank 141 Springfield Road 20-22 South Street Linlithgow Bo’ness EH49 7SN EH51 0EA
Status of Charity and Governing Document
Springfield Out of School Care Club was set up as an unincorporated association and registered as a charity on 24 February 1996. On 16 July 2015, the charity incorporated as a SCIO, charity number SC024476.
Charitable purpose
The purposes of the Charity are:
-
The provision of care and recreation for children up to 14 years attending Linlithgow schools, in need of care during out-of-school hours and school holidays.
-
The provision of activities that complement and enhance the education of children up to 14 years of age, attending Linlithgow schools.
Our aim is to provide opportunities to learn through play indoors and outdoors within a happy, safe and secure environment.
Trustees and Office Bearers
The structure of the organisation consists of:
-
the Members - who have the right to attend members' meetings and have important powers under the constitution; in particular, the members appoint people to serve on the board and take decisions on changes to the constitution itself; and
-
the Board - who hold regular meetings, and generally control the activities of the organisation, including monitoring and controlling the financial position of the organisation. The people serving on the board are the Charity trustees.
Trustees who served during the year were:
The day to day running of the Club is undertaken by , Club Manager.
Appointment of Charity Trustees
New trustees are appointed by the Members or by other Trustees and training is provided by existing charity trustees. Trustees serve for 3 years then retire from office but can be re-elected at the AGM.
Page 1
Springfield Out of School Care Club SCIO
Report of the Trustees for the year ended 31 March 2025
Achievements and performance
We continue to offer a wide range of activities at the club, promoting child-led play. Children are regularly consulted on the types of activities they would like to participate in, ensuring that all voices, ideas and opinions are valued and considered.
Healthy eating
We continue to provide healthy snack options at the club in line with “Setting the Table” guidance and the “Eatwell Guide”. This includes offering a daily salad bar and a variety of fresh fruit for the children. Fresh water, milk, oat milk and diluted juice are available throughout the entire session. Our Primary 7 children have also taken an active role in helping staff select snack menus, set up the snack area, and support younger children. This encourages independence and promotes a positive, self-led snack experience.
Positive outcomes through change
Our House Captains and house points system have been a great success at the club. The house points were introduced last year to align with the school’s positive behaviour strategy, and this approach has worked extremely well. As a result, we have seen increased enthusiasm from the children and a noticeable improvement in positive behaviour.
In response to children’s requests, we have recently introduced a “chill-out zone.” This space has already proven beneficial for social development and has had a positive impact on children’s overall wellbeing.
Over the last year, we have used our committee’s expertise to give the children more enhanced learning activities. This has included learning how to ride and control a bicycle, by having a committee member attend club and offer bike ability sessions, and offering Spanish classes for children who wish to learn and develop skill in another language. These have been successful and children have enjoyed these extra activities.
Plans for 2025/26
We aim to continue offering both planned and child-led activities that promote the development of all children. We will maintain a pedagogical approach to ensure every child receives appropriate support and opportunities to enhance their wellbeing.
In addition, we plan to introduce a wider range of life-skills activities. These may include learning CPR, developing cooking skills, exploring money management, and other practical experiences that will support children in building confidence and independence.
Financial review
Results for the year
The financial statements for the year are set out on pages 4 to 6. The Receipts and Payments Account on page 4 reflects a deficit of £11,767 (2024: surplus of £4,305) and the reserves at the end of the year were £29,819 (2024: £41,586).
Reserves policy
The Trustees have agreed that reserve funds should be a minimum of one month’s running cost and not exceed six months’ running costs. The funds at 31 March 2025 of £29,819 are therefore considered to be sufficient to meet all debts as they fall due.
Signed on behalf of the Trustees on 17 November 2025:
Page 2
Springfield Out of School Care Club SCIO
Report of the Independent Examiner for the year ended 31 March 2025
I report on the accounts of the charity for the year ended 31 March 2025 which are set out on pages 4 to 6.
Respective responsibilities of Trustees and Examiner
The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.
Basis of Independent Examiner’s statement
My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006 (as amended). An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiner’s Statement
In the course of my examination, no matter has come to my attention
-
which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations (as amended), and
-
to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations (as amended)
have not been met, or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Director Cornerstone Accounting
The Old Manse 11 Erngath Road Bo’ness EH51 9DP
Date: 20 November 2025
Page 3
Springfield Out of School Care Club SCIO
Receipts and Payments Account
For the year ended 31 March 2025
| Notes Receipts Donations Childcare fees Other income Total receipts Payments Gross salaries Employer pension costs Employer national insurance Staff recruitment and training Equipment and uniforms Other staff costs Activities and trips Food Resources Travel Insurance and care inspectorate fees Health and safety costs Office costs Software and service charges Bad debts written off Accounting costs Independent examination Total payments Surplus/(deficit) for the year Funds brought forward Total funds |
Unrestricted 2025 funds Total £ £ 58 58 176,247 176,247 (99) (99) 176,206 176,206 155,334 155,334 2,108 2,108 2,052 2,052 227 227 342 342 257 257 9,642 9,642 6,243 6,243 2,548 2,548 - - 2,029 2,029 129 129 572 572 1,830 1,830 - - 4,180 4,180 480 480 187,973 187,973 (11,767) (11,767) 41,586 41,586 29,819 29,819 |
Unrestricted 2024 funds Total £ £ 50 50 169,838 169,838 99 99 169,987 169,987 133,643 133,643 1,735 1,735 1,168 1,168 1,534 1,534 608 608 - - 5,419 5,419 6,040 6,040 2,443 2,443 3,650 3,650 1,464 1,464 213 213 517 517 1,820 1,820 468 468 4,560 4,560 400 400 165,682 165,682 4,305 4,305 37,281 37,281 41,586 41,586 |
|---|---|---|
Page 4
Springfield Out of School Care Club SCIO
Statement of Balances
As at 31 March 2025
| Opening Deficit Closing balance for year balance £ £ £ Bank accounts 41,399 (11,756) 29,643 Cash 187 (11) 176 Total bank balances 41,586 (11,767) 29,819 Represented by: Unrestricted funds 29,819 29,819 Statement of assets at 31 March 2025 £ Club fees due 13,516 13,516 Statement of liabilities at 31 March 2025 £ Wages due 1,018 HMRC payments due 419 Pension payments due 387 Accounts and Independent Examination fees 480 Refund to West Lothian Council of overpaid income - 2,304 2025 |
Opening Surplus Closing balance for year balance £ £ £ 37,078 4,321 41,399 203 (16) 187 37,281 4,305 41,586 41,586 41,586 2024 £ 13,711 13,711 2024 £ - 1,980 459 480 99 3,018 2024 |
|---|---|
The financial statements on pages 4 to 6 were approved by the Trustees on 17 November 2025 and signed on their behalf by the undernoted:
The notes on page 6 form part of these financial statements.
Page 5
Springfield Out of School Care Club SCIO
Notes to the financial statements
For the year ended 31 March 2025
1. Accounting policies
Accounting convention
The financial statements have been prepared under the historical cost convention, and in accordance with the Charities Accounts (Scotland) Regulations 2006 (as amended).
Basis of financial statements
The financial statements have been prepared on a receipts and payments basis.
Receipts and Payments Account
For the purpose of the Receipts and Payments account, all funds are defined as unrestricted.
2. Donated goods and services
The Club benefits from the use of the Community Wing of Springfield Primary School at no charge. The only volunteers are the Charity Trustees.
3. Remuneration and transactions
There was no remuneration or expenses paid to the Trustees during the year ending 31 March 2025 (2024: nil).
The Office-bearers receive a 25% discount on their care fees which provided the following benefits: £1,144; £989; Heather Forgan £333; and £269.
Page 6