DovJs¥n Envelope ID.. EAO85DCC￿7e74F21AloI￿B8A1A4O12g47 Happy Hours Out of School Care Club Scottish Charity No SC024363 Annual Report & Financial Statements For the Year Ended 31 March 2024 DovJs¥n Envelope ID.. EAO85DCC￿7e74F21AloI￿B8A1A4O12g47 Happy Hours Out of School Care Club Trustee's Annual Report For the Year ended 31 March 2024 The trustees have pleasure in presenting their report together with the financial statements and the independent examiner's report for the year ended 31 March 2024. Reference & Administrative Information Charity Name Happy Hours Out of School Care Club Charlty No SC024363 DovJs¥n Envelope ID.. EAO85DCC￿7e74F21AloI￿B8A1A4O12g47 Happy Hours Out of School Care Club Trustee's Annual Report (continued) For the Year ended 31 March 2024 Structure Governance & Management Constitution The Charity is an Unincorporated association. It is governed by its constitution which was adopted when the club opened. The Club was granted charitable status by OSCR on 16th January 1996. Appolntment of Trustees The management committee, who meet no less that four times per annum, are the charity's trustees. Membership of the management committee is open to all parents and guardians of children using the service. Trustees are elected at the Annual General Meeting based on skills and experien required to hold relevant positions on the management committee. Trustees serve for one year with reolection required thereafter, however, they must not serve for more than six years. A formal induction prO￿sS is in place for new trustees. Management The trustees are responsible for the strategic direction and governance of The Club whilst day-to-day running is delegated to the Club Manager, who is a paid member of staff. The club also employs several playworkers. The Manager attends the trustee meetings to give reports and discuss progress and development. The Trustees are responsible for approving policies and are aware of their responsibilities for Health and Safety, especially for children. In addition to comprehensive insurance, the staff all have enhanced disclosure which are renewed under the Protection of Vulnerable Groups (PVG) Scheme every three years. Objectives & Activities Charitable purposes The objects of The Club are to promote the safety, care and learning through play of children in need of care during out of school hours and school holidays including in- service days. regardless of religion, belief, race, gender, disability. sexual orientation. Children attending St Fergus, Ardler, St Andrews and Craigowl Primary Schools can attend the out of school club during term time. However, during the school holidays and in-service days the club is open to all children. The Club promotes the provision of facilities for the advancement of education. the provision of recreation & leisure-time occupation of children in the interest of social welfare with the object of improving conditions of life. The Club aims to" Provide primary school age children a safe and stimulating environment in which they will feel happy and secure Encourage the children to explore, appreciate and respect their environment DovJs¥n Envelope ID.. EAO85DCC￿7e74F21AloI￿B8A1A4O12g47 Happy Hours Out of School Care Club Trustees Annual Report (continued) For the Year ended 31 March 2024 * Provide opportunities to stimulate the children's interest and imagination ++ Provide an interesting range of adivities and provide positive images of ethnic minorities and cultures •• Threat all children as individuals and with respect •* Encourage good relationships with parents and carers Has an open door policy Activities The Club offers a varied and interesting range of activities to stimulate and develop the children. These activities include arts and crafts, reading, tabletop activities, board games, music, drama and interactive games. They have access to the school playground and the gym hall where children are offered a variety of physical activities. The holiday and in-service day programmes offer the service users an exciting opportunity including full day and half day trips to a variety of places in the local area and further afield i.e Active Kids, Clatto Woods, Tenpin Bowling, Local Beach and a walk across the Tay Bridge. Achlevement and Performance Throughout the year, the club has continued to provide good quality childcare after school and during school holidays and in-service days. The Club employs a manager who is responsible for the day to day running of the club with the support of the Management Committee. The Club has yet to complete the process of becoming a SCIO (Scottish Charitable Incorporated Organisation). Financial Review The principle funding source of the club is the weekly fees re￿iVed from service users. However, an additional income is generated through grant applications and fundraising activities during the year. Receipts of unrestricted funds were £93,871 12023 - £80,995) and restricted funds of £760 (2023 - £1,799). Payments for the year of unrestricted funds were £93,308 (2023 £89,214) and £760 {2023 £1,799) of restricted funds. This has resulted in a surplus of £563 (2023- deficit of £8,219). Reserves pollcy The trustees have established a policy whereby the club's unrestricted funds shou represent a minimum of 3 months of normal salary costs. The unrestricted fund at the year end was £10,831 {2023 £10,268) which does not meet the target. This year however we spent some of our reserves on investing to the benefit of the children attending, for example by purchasing a new equipment for indoors and outdoors and sensory equipment. The club is slowly building the reserves up again as it recovers from the pandemic. We increased our fees in January 2023 and planning of increasing the fees again in April 2025 due to the living wage increase and the cost of living. DovJs¥n Envelope ID.. EAO85DCC￿7e74F21AloI￿B8A1A4O12g47 Happy Hours Out of School Care Club Trustees Annual Report (continued) For the Year ended 31 March 2024 Plans for the future The Trustees intend to continue, develop and promote the service that the Club provides for the benefit of the children in the community, and to continue to support and guide the club as it moves foNard after the pandemic. The club aims to continue to work with the community to give the children better outcomes, as well as improve its outdoor environment and include 'loose parts, which will promote and enhance children's ability to think imaginatively. The club's management plans to apply for funding from Tesco Stronger Starts to purchase outdoor equipment. The Club plans to do a Christmas ShowlFaye again and consult parents and children to gather their ideas. Approved by the trustees on 20 December 2024 and signed on their behalf by: DovJs¥n Envelope ID.. EAO85DCC￿7e74F21AloI￿B8A1A4O12g47 Happy Hours Out of School Care Club For the Year ended 31 March 2024 Independent Examiner's Report Independent Examinerfs Report to the Trustses of Happy Hours out of School Care Club I report on the financial statements of the charity for the year ended 31 March 2024, which are set out on pages 6 to 9. Respective responsibilities of Trustees and Examiner The charty's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 {as amended). The charity's trustees consider that the audit requirement of Regulation 10(1)(d) of the 2006 Regulations does not apply. It is my responsibility to examine the accounts as required under section 144>(1)(c) of the 2005 Act and to state whether particular matters have come to my attention. Basis of Independent Examinerfs Statement My examination is carried out in accordance with Regulation 11 of the 2006 Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the view given by the accounts. Independent Examiner's Statement In connection with my examination, no matter has come to my attention.. 1 which gives me reasonable cause to believe that, in any material respect, the requirements.. to keep accounting records in accordance with section 44(1)(a} of the 2005 Act and Regulation 4 of the 2006 Regulations, and to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Regulations have not been met, or 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed Date.. 14 March 2025 BK Plus Limited Stannergate House 41 Dundee Road West Broughty Ferry Dundee, DD5 1 NB DovJs¥n Envelope ID.. EAO85DCC￿7e74F21AloI￿B8A1A4O12g47 Happy Hours Out of School Care Club Statement of Receipts and Payments For the Year Ended 31 March 2024 Receipts Note Unrestricted Funds Restricted Funds Total 2024 Total 2023 Fees 93.560 93,560 80.958 Grants 760 760 1.799 Fund Raising Bank Interest 206 206 105 105 37 93,871 760 94.631 82.794 Pasrynents Charitable Actiwties 93.008 760 93.768 90.269 GOVernar￿ and support costs 300 300 744 93,308 760 94,068 91,013 Surplusl{Defi¢itl for the year 563 563 18,2191 The Notes on pages 8-9 fomi an integral part of these accounts DovJs¥n Envelope ID.. EAO85DCC￿7e74F21AloI￿B8A1A4O12g47 Happy Hours Out of School Care Club Statement of Balances- As at 31 March 2024 Funds Reconciliation Unrestricted Funds Restricted Funds Total 2024 Total 2023 Cash at Bank & In Hand- BIFwd 10,268 10.268 18,487 SurplusllDeficttl for year 563 563 {8.2191 Cash at Bank & In Hand- 3110312024 10.831 10.831 10.268 Bank & Cash Balances Bank Account 10.831 10.268 Cash in Hand 10,831 10.268 Other Assets Furniture and equipment Fees receivable 292 62 5.805 5.566 Social security and other taxes Other debtors 965 341 Total 7,403 5,628 Other Liabilities Fees in advance 1,018 3,968 Social security and other taxes Other creditors 350 554 463 Accruals 300 Total 1,932 5,081 The Notes on pages 8-9 fonn an integral part of these accounts Approved by the trustees on 20 December 2024 and signed on their behalf by=_ Chairperson Treasurer DovJs¥n Envelope ID.. EAO85DCC￿7e74F21AloI￿B8A1A4O12g47 Happy Hours Out of School Care Club Year Ended 31 March 2024 Notes to the Accounts 1 Basis of Accounting These accounts have been prepared on the Receipts & Payments basis in accordance with the Charities & Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland} Regulations 2006 (as amended). 2 Nature and purpose of funds Unrestricted funds are those that may be used at the discretion of the trustees in rtherance of the objects of the charty. Restricted funds may only be used for specific purposes. Restriction arise when specified by the donor or when funds are raised for a specific purpose. 3. Grants Received Unrestricted Funds Restricted Funds Total 2024 Total 2023 Dundee Pathership 924 Dundee Balms Fun and Food 760 760 875 760 760 1,799 4. Expendltur8 on Charltablo Activities Unrestricted Funds Restricted Funds Tolal 2024 Total 2023 Catering & Consumables Play Materials Trips & Activities Registration & Membership costs Wages and salaries 3,294 999 360 3,654 999 3,461 1,963 1,504 400 1,247 165 165 165 81.966 81,966 78,956 other staff costs 374 374 1.037 Staff expenses lincl. training) Payroll costs Insurance 1,630 893 1,630 893 392 874 659 659 Telephone Postage and stationery Sofvare and other equipment Bank charges Other 737 737 676 449 449 363 656 656 521 339 339 336 21 93,008 760 93,768 90,269 DovJs¥n Envelope ID.. EAO85DCC￿7e74F21AloI￿B8A1A4O12g47 Happy Hours Out of School Care Club Year Ended 31 March 2024 Notes to the Accounts (continued) 5. Analysls of Support costs Unrestricted Funds Restricted Funds Total 2024 Total 2023 Independent examination fee 300 300 744 300 300 744 6. Trustee's remuneration and expen888 No salaries. wages or expenses have been paid to any Trustees of the charity during the current and previous year.