## **Peterhead Sea Cadets** ## **AGM Minutes of Meeting** **Held at TS Caledonia, Peterhead Monday 28 October 2024.** Present: Welcome Apologies: - opened the meeting and welcomed everyone for coming to our 2024 AGM. Prior to the meeting, had emailed a copy of the minutes of AGM from 9 October 2023. asked if everyone had read them and were happy to adopt them as being correct. The Minutes were proposed by Seconded by **.** ## **No matter arising from last minutes.** (Unit Chairman) then read through her report. Reflecting on targets of 2023/24. Three volunteer members resigning, . ## **Targets Achieved for 2023/2024** - New dinghy rack for boating compound made and in place - £3,300 - Replacement engine for Rigiflex – £2,232 - grant from McRobert Trust. - Lights and shelving into storage cupboard, light installed by Phd Marine Electrics and shelving no longer required. - Ringfence £15,000 for annual running expenses. - Ringfence further £5,000 for replacement minibus. ## **Additional expenditure for 2023/24** - Cadet cinema trip. - Dehumidifier. - Sailing helmets, waterproof first aid bags and oars – Shell Small Grants - Sum up card reader. - Promotional tablecloth and stickers. - Trolley wheels. - Repair to boatshed door. ## **Targets for 2024/2025** - £15,000 now up to £20,000 ringfenced for running expenses. - £20,000 for replacement minibus. - Four windows to be replaced in upstairs classrooms and redecorate. - 2 sit on kayaks to be purchased @ £499 each. - Equipment no longer in use – to be sold. - Hydraulic steering on safety boat needs replacing - £1,000. - Storage for Junior Cadet resources. ( report is attached to these minutes). then passed the meeting over to . CO , going through OIC report. Thanking all volunteers for their support. CO reported on the Unit Statistics for 2024. (CO report is attached to these minutes). CO then passed the meeting back to it over to to read the Treasurer’s report ( who, in turn, passed being absent). read out the report prepared by (Treasurer’s report is attached to these minutes) (Treasurer) Copy of accounts attached. Accounts adopted and submitted to OSCR in August 2024. ## **AOCB** All UMT resigned as one. New UMT re-elected Office bearers to be elected at UMT Meeting. Chairperson Proposed by Seconded by Vice Chairperson Proposed by Seconded by Treasurer Proposed by Seconded by Vice Treasurer Proposed by Seconded by Secretary Proposed by Seconded Housekeeping Proposed by Seconded by Other UMT Committee members – and . join UMT, to join as Unit Assistant. closing proceedings and thanking everyone. THE SEA CADETS F(Ym ANNUAL STATEMEpif OF ACCOUNf FOR THE UNIT SCC A3 (R&P) RECEIPTS & PAYMETrif3 AccouKf for yoar endod 31 March _19 12(XW218) Ccw to bo upload￿1 (hito W88trnln8tw and Volunteer & Bu81n888 Support Manager 8t Ar88 Office to be nobr￿1 by 1 Novombef Unlt Charity No: PEfERHEAD SC023599 Unit address (or address for correspondence):. House name: UNrr HEADQUAFtrERS Street and No: SEAGATE TO￿￿Cty. County Post Code: PEfERHEAD ABERDEENSHIRE AB42 1JP Unit Team rrEmtErs at date of . ni Names of any other persons wtK> We￿ olarty trustees of the Unit at any time in ts finanaal year- Name of any p￿S(￿ who is rKrw (or was. in the financial year) a ￿Ustee f(￿ the . i.e., holding (x in w>sSeS￿ of any assds bekryiNJ to ts Unit (IfKSth (xst(xlians. rrfxnirtts &c) [not." &x)dand]:. an s cons on governing ocume vem The method(s) adopted for recruitlng new trustees. and how trustees are elected or otherwise appointed (and by whom) in accordance with the Univs constitubon. are as follow3:_ Unit managen￿nt Team (Umf) membefS arB eleded annually at the Annual Genernl Meeting (AGM). UMT nEmbef5 arB ele(*ed from the meMbe￿hIp of the Sea Cadet Unti which is drawn loosely as being those with an interest in the unit. In the event of a vacancy ansing during the year (known as a c8sual vacancy), The UMT have the power to appoint a new umr member. The uKrmember appolnted will serve untsl the date of the next AGM, after which the post ￿.11 be filled by eledion. The Univs charitable purpose(s) as set out in its constitutson is:. principles, ethos and practices of the Marine Society & Sea Cadets (MSSC). The Univs main activitses and achievements In the financial year we￿:. B LL EoFfS 4 ftri TrJi i o Si kisr>F4E) ri COSIS Public Benefft The uKr continue to give due regard to the public benefft provided by the Unit in relation to the charitable purpose of the Sea Cadet movement as set out in the activities atmj achievements as cxrtlined above. The aim is to pr(Mnote the devek¥Mwit of disabilities and develops their skills and abilities by. Regular and structured athities y￿th a nautical theme. . AlkHirvJ Y￿ng people to tske part in activities CA)nnected with the wthr Sea Cadet mvement suth AC4 THE SEA CADETS Fomi ANNUAL STATEMENT OF ACCOUNP FOR THE UNIT SCC A3 (R&P) RECEIPTS & PAYMENTS Accoupif for year ended 31 March runlts In Scotland: This Statement's fomi and content and its scrutiny are govemed by Regulations - SSI 20061218) Copy to be uploaded onto Weskninster and Voluntser & Business Support Manager at Area offi￿ to be notif￿ by 1 November Unit Name: A&Y-19 PEfERHEAD Charity No: SC023599 Reserves Pollcy The charity trustees. policy aims to maintain unrestricted reserves at a level eauatino to revenue payments in order to safeguard the Uniys ongoing acbvibes from any unexpected fluctuations in Year*nd reseNes 12 months, on that basis. 12 months IDelete this Sed1(￿ rf not applicablej The Unit holds £20.000.00 in designated fvnds rnprnsenting fixed assets needed fv fvturn adiwtses and ?¢5, et<) . 00 for fvturp prDjects to be caf77.ed out in 12. as cufrenuy planned/expeded [Delete this ￿lon unless the Unit has a Restf7Cted Fund in defia't A restricted fvnd held for the purpose of was in deficit to the extent of and the steps being taken to recbfy it are:. During the financial year the Unit received the following donated facilitieslservices [not: English, Welsh or Nl Units]:_ The Unit andlor its trustees held the following assets for the charityfies named below, whose charitable purposes are as set out hereunder. Special arrangements for the safe custody of those assets and their segregation from the Unifs own assets are as set out below [English, Welsh & Nl Units: Delete this section if not applicable; Units in Scotland: This disclosure is not mandatory]:_ Date signed as authorised by the Unifs Management Team: 25106125 Unit Treasurer Unit Chairman Independent Examiner Note." The statutory audit or independent examination report on this Statement of Account must be attached. AC5 APPENDIX 3 OSCR kottish Charity Regulator •independent examiner's report on the accounts Report to the C trusteeslmembers of | Registered charity SC number On the accounts of the charity for the period V2 arity name 023599 Period start date Month Period end date Month Day Year Day Year to (JLV ZL ZC)Z Set out on pages (remember to indude the page numbers of additional sheets) Respective The charity's trustees are responsible for the preparation of the accounts in accordance responsibilities of with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the trustees and examiner Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention. Basis of independent My examination is carried out in accordance with Regulation 11 of the 2006 Accounts examinerfs statement Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the view given by the accounts. Independent examiner's In the course of my examination, no matter has come to my attention [other than that statement disclosed on the attached page'] which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met, or 2. to which, in my opinion, attention should be drawn in order to enable a proper ounts to be reached. | Date: Signed": Name: Relevant professional qualification(s) or body (if any): Address: "Please delete the words in the brackets if they do not apply. If the words do apply, set out those matters which have come to your attention on the following page. OSCR will accept digital or typed signatures THE SEA CADErs AMHUAL sfATEXEKf OF ACCOUPIP FOR THE UNrr -19 Urrit Charity No: SC023599 Cf .-rJ rF3J Icr Trp cg LAST YEAR YEAR C)"C cATEPa•￿ co&rs TAX FEAT. LfJFff & YIATER ">5 eiiiD*fJS & EsfATE Pf)ATS I9JPSWE cosrs CH EP)dAJICE COSTS: FCTr, (JfFER Pp.(￿ESsfUl FEES FCJP LEfJ Iffx CY OTrEP, PEVEJIUE crJTs T(yr REVEMUE PAYMEKrs C).oe) ,EV ETS E PAYMEKT £o.(x) TOTAL 110944EVEMUE TOTAL PAYMElff3 £000 AC2 THE SEA CADETS ANNUAL STATEMENT OF ACCOUNT. FOR THE UNrr RECEIPTS & PAYMENTS ACCOUNT for year efKled 31 March ('Unrts In Sc4Al¥KJ; This StalLvrth'8 fcym ￿K1 ccfrturt axl rts scAJtsry ￿e - SSI 2(Thr218J Copy to be upk)aded onto Westminster ar)d Volunteer & BusirEss Support Manager at Area Offre to be (K￿Ed by 1 November Unit Name: Charity No: SC023599 Fund-namel SCC ￿ (R&P) -19 PETEHEAD ur rf nol hdd f(x Ihe Unrt's This YEAR LAST YEAR Notes REVENUE RECEIPTS- ANNUAL FUNDIDIRECT GRANT SCAVA (Sea Cadet Victualling Allowance) OTHER GRANTS CADET CONTRIBUTIONS OTHER DONATIONS I LEGACIES FUNDRAISING & SPECIAL EVENTS PROCEEDS oco oen- OTHER CHARITABLE ACTNMES: COMPETITION RECEIPTS COURSE FEES SUNDRY SALES RECEIPTS BANK DEPOSIT INTEREST PROPERTY RENTS (includes any occasional OTHER REVENUE RECEIPTS IZC>' il2-%Tr TOTAL REVENUE RECEIPTS Ea(L¥OI- 3? 312. NON-REVENUE RECEIPTS- PROCEEDS FROM SALES OF OTHER FIXED (5 o( IUIAL NUN4 F¢x Nature: Give page no(s) JIA - (¥ say if n￿e .Unit Treasurer . Unit Chainnan authoris&J by the Unrt's Mana3&n￿t Ccmmitt*- Date: Note." The statutory audit or independent examinati(￿ report ￿ this &atement of Account must be attached. AC3