CHARITY REGISTRATION NUMBER: SC022356 Equestrian Order of the Holy Sepulchre of Jerusalem Lieutenancy of Scotland Unaudited Financial Statements 31 March 2025 RITSONS Chartered Accountants 26-30 Marine Pla Buckle Moray AB56 1 UT
Equestrian Order of the Holy Sepulchre of Jerusalem Lieutenancy of Scotland Financial Statements Year ended 31 March 2025 Page Trustees, annual report Independent examiner's report to the trustees Statement of financial activities Statement of financial position Notes to the financial statements The following pages do not form part of the financial statements Detailed statement of financial activities 13
Equestrian Order of the Holy Sepulchre of Jerusalem Lieutenancy of Scotland Trustees. Annual Report Year ended 31 March 2025 The trustees present theiT report and the unaudited financial stalements of the charity for the year ended 31 March 2025. Reference and administrative details Reglstered charity name Equestrian Order of the Holy Sepulchre of Jerusalem Lieutenancy of Scotland Charlty registration number SC022356 Princlpal office 16 Binn View Buckle Moray AB56 4HL The trustees Accountants Rilsons Chartered Accountants 26-30 Marine PlaGe Buckle Moiay AB56 1 UT structure, governance and management Governing docurnent It must be disclosed the nature of the governing document, how the charity is constituted and the methods used to recruit and appoint new charity trustees. Objectives and activities The objectives of the Equestrian Order of the Holy Sepulchre of Jerusalem, Lieutenancy of Scotland are as follows.. To strengthen in its members, the practice of the Christian way of life. in absolute fidelity to the Pope and according to the teachings of the Church, observing as its foundation the principles of charity of which the Order is a fundamental means for assistance to the Ho5y Land. To sustain and aid the charitable, cultural and social works and Institutions of the Catholic Church in the Holy Land, particularly those of and in the Latin Patriarchate of Jerusalem. with which the Order maintains tradf(ional ties. To support the preservation and propagation of the Faith in those lands. interesting in this work the Catholics scattered throughout the world, unrted in chanty by the symbol of the Order, and also all brother Christians. To sustain the rights of the Catholic Church in the Holy Land.
Equestrian Order of the Holy Sepulchre of Jerusalem Lieutenancy of Scotland Trustees. Annual Report (continued) Year ended 31 March 2025 Achievements and perforniance Our main source of funding continues to come from our members, oblations. The Trustees are aware of the need to enhance the flow of funds to the Holy Land given the dire needs of the resident Christian community. The Trustees are delighted to announce that £71,000 was sent off to the Grand Magisterium {the Governing Body of the Order) in aid of our brother Christians in the Holy Land. The amount includes contributions to humanitarian aid under the direction of the Latin Patriarchate of Jerusalem. The amount is made up as follows.. Total quarterly contributions for the general welfare of Christians in the Holy Land Latin Patriarchate of Jerusalem Institutional Expenses Pastoral and educational needs of parishioners and children in the Parish of Aboud £46,000 £20,000 £71000 Even though projects have been put on hold in the Holy Land because of the devastation in Gaza, the charity has continued to support the everyday needs of the people living there. The general welfare of Christians in the Holy Land includes support for education, pastoral work, medication and humanitarian needs. The charity contributes to the Holy Land through the secure channels of the Grand Magislerium in Rome who in turn send funds securely to the Latin. Patriarchate in Jerusalem. The Scottish Lieutenancy (charity) is separate from other Lieutenancies of the Equestrian Order of the Holy Sepulchre of Jerusalem. The charity was very fortunate to receive a generous legacy of £70.670 from the settlement of an Estate during the financial year. A donation amounting to £20,000 was immediately sent to the Latin Patriarchate of Jerusalem in response to an appeal requesting aid from Lieutenancies towards the cost of running the Patriarchate. The repercussions from the slowdown in the local economy and the increase in demand for humanitarian aid caused a shortage in available funds to manage the Patriarchate, pay teachers and keep up with other commitments. The remainder of the legacy will be invested in a fixed temi deposit until the funds are needed. The charity engages more with society and participates in more ceremonies and events. In this way members of the public learn about its objectives and activities, read more from the charity's website and social media posts. The annual charity golf tournament is well attended and raises funds to improve the everyday lives of the Christians in the Holy Land. Members and non-members participate in this event each year and it is enjoyed by everyone. Non-members can learn more about the objectives and activities of the charity when they take part in the event. A Retreat is held in March each year for the spiritual needs of our members. The Scottish Lieutenancy continues to contribute to a scholarship with Bethlehem University. It costs around US$4,000 each year to educate a student at Bethlehem University. The current student, a Christian female comes from Belt Sahour. She is majoring in chemistry. The university reports arlnually to the Scottish Lieutenancy about the academic progress and achievements of the student being sponsored. The charity remains in a strong financial position and expects to continue to operate with confidence into the foreseeable future.
Equestrian Order of the Holy Sepulchre of Jerusalem Lieutenancy of Scotland Trustees, Annual Report (Continued) Year ended 31 March 2025 Risk management The Trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems are in place to mitigate our exposure to the major risks. Financial review The General fund represents the unrestricted funds arising from past operating results. It also represents the free reserves of the charity. The Trustees have examined the requirement to maintain free reserves and concluded that the most appropriate level is between 3 and 4 months of operational expenditure. At 31 March 2025, the General fund balance was £165,359 (2024: £101,296) which will allow us to pay increased commitments in 2025126.
Equestrian Order of the Holy Sepulchre of Jerusalem Lieutenancy of Scotland Trustees. Annual Report (contlnu8d) Year ended 31 March 2025 Financial review (¢L)ntlnued) TRUSTEES. RESPONSIBILITIES IN RELATION TO THE FINANCIAL STATEMENTS The charity's trustees are responsible for preparing a trustees, annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in Scotland requires the charity trustees to prepare financial statements for each year which show a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period In preparing the financial statements, the trustees are required to.. select suitable accounting policies and then apply them consistentty; observe the method and principles in the applicable Charities SORP, make judgements and estimates that are reasonable and prudent., state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements,. prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operational existence. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities and Trustees Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). They are also responsible for safeguarding the assets of the charty and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. INDEPENDENT EXAMINER C.A. has been ie-appointed as independent examiner for the ensuring year. The trustees. annual report was approved on gq .W..20AS by and signed on behalf of the Trustees
Equestrian Order of the Holy Sepulchre of Jerusalem Lieutenancy of Scotland Independent Examiner's Report to the Trustees of Equestrian Order of the Holy Sepulchre of Jerusalem Lieutenancy of Scotland Year ended 31 March 2025 I report on the financial statements for the year ended 31 March 2025. which comprise the statement of financial activities. statement of financial position and the related notes. Respectlve responslbllities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts in acmrdance with Ihe terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the audit requirement of Regulation 10(1}(a) to (c) of the 2006 Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1)Ic) of the Act and to state whether particular matters have come to my attention. Basis of independent examlner's report My examination is carried out in accordance wth Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evideTr that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. Independent examiners statement In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements.. to keep accounting records in accordance with section 44(1)(a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and to prepare accounts which accord with the accounting records and Gomply with Regulation 8 of the 2006 Accounts Regulations have not been met, or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 26-30 Marine Place Buckle Moray AB56 1UT
Equestrian Order of the Holy Sepulchre of Jerusalem Lieutenancy of Scotland Statement of Financial Activities 31 March 2025 2025 Unrestricted funds Total funds 2024 Total funds Note Income and endowments Donations and legacies Charitable activities Other trading activities Investment income 140,835 21,795 899 332 140.835 21,795 899 332 77,934 9,229 561 231 Total income 163,861 163,861 87,955 Expenditure Expenditure on raising funds= Costs of other trading activities Expenditure on charitable activities Total expenditure 689 99,109 689 99,109 99,798 998 88,263 99,798 89,261 Net Income and net movement in funds 64,063 64,063 (1,306) Reconciliation of funds Total funds brought forward Total funds carried forward 101,296 101,296 102,602 165,359 165,359 101,296 The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. The notes on pages 8 to 11 fomi part of these financial statements.
Equestrian Order of the Holy Sepulchre of Jerusalem Lieutenancy of Scotland Statement of Financial Position 31 March 2025 2025 2024 Current assets Stocks Debtors Cash at bank and in hand 2,033 13,217 154,979 2.722 16,387 88,645 13 170,229 107,754 Current liabilities Creditors. Amounts falling due within one year Net current assets 14 4,870 6,458 165,359 101,296 Net assets 165,359 101,296 Funds of the charity Unrestricted funds 15 165,359 101,296 Total charity funds 165,359 101,296 The e financial siatements were approved by the Trustees and authorised for issue on .Jg. %fy.1614 and are signed on behalf of the Trustees by: The notes on pages 8 to 11 fomi part of these financial staternents.
Equestrian Order of the Holy Sepulchre of Jerusalem Lieutenancy of Scotland Notes to the Financial Statements Year ended 31 March 2025 General information The charity is a registered charity in Scotland and is unincorporated. The address of the principal office is 16 Binn View, Buckle, AB56 4HL. Statement of compliance These financial statements have been prepared in Complian with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland,, the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102} {Charities SORP (FRS 102)) and the Charities and Trustee Investment (Scotland) Act 2005 and the Charity Accounts {Scotland) Regulations 2006 (as amended). Accounting pollcies Basis of preparation The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure. The financial statements are prepared in sterling, which is the functional currency of the entity. Going concern There are no material uncertainties about the charity's ability to continue. Fund accounting Unrestricted funds are available for use at the discretion of the trustees in furtherance of the purposes of the charity- Unrestricted funds include a revaluation reserve representing the restatement of investment assets at market values. Designated funds are unrestricted funds earmarked by the trustees for specific purposes. Restricted funds are subjected to restrictions on their expenditure imposed by the donor.
Equestrian Order of the Holy Sepulchre of Jerusalem Lieutenancy of Scotland Notes to the Financial Statements (continued) Year ended 31 March 2025 Accounting policies (continued) Income All income is included in the statement of financial activities when the charity is entitled to the income, any performance related conditions attached have been met or are fully within the ontrol of the charity, the income is considered probable and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income: Donations and legacy income is received by way of donations, legacies, grants and gifts and is included in full in the Statement of Financial Activities when receivable. Where legacies have been notified to the charity but the criteria for income recognition have not been met, the legacy is treated as a contingent asset and disclosed if material. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant. Donated setvices and facilities are included at the value to the charity, being the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market. Investment income is included when receivable. Inc¢Jrne from charitable trading activity is accounted for when earned. Income from grants. where related to performance and specific deliverables. are accounted for as the charity earns the right to consideration by its performance. Expenditure Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.. Costs of raising funds comprise the costs associated with attracting donations, grants and legacies and the costs of trading for fundraising purposes. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities. All costs are allocated between the expenditure categories of the SOFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly. others are apportioned on an appropriate basis, as set out in the notes to the accounts. stocks Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Equestrian Order of the Holy Sepulchre of Jerusalem Lieutenancy of Scotland Notes to the Financial Statements (continued) Year ended 31 March 2025 Donations and legacies Unrestricted Total Funds Unrestricted Total Funds Funds 2025 Funds 2024 Donations Oblations Joining fees Promotion fees Donations Gift Aid Collections Extraordinary contributions Legacy 39,583 39,583 38,855 4,100 1,170 6,470 13,417 2,127 11,295 38,855 4,100 1,170 6,470 13,417 2,127 11,295 390 12,453 12,253 5,076 410 390 12,453 12,253 5,076 410 70,670 140,835 140.835 77,934 77,934 Charitable activities Unrestricted Total Funds Unrestricted Total Funds Funds 2025 Funds 2024 Event receipts 21,795 21,795 9,229 9,229 Other trading activities Unrestricted Total Funds Unrestricted Total Funds Funds 2025 Funds 2024 Fundraising trading receipts 899 899 561 561 Investment income Unrestricted Total Funds Unrestricted Total Funds Funds 2025 Funds 2024 Bank interest receivable 332 332 231 231 Costs of other trading activities Unrestricted Total Funds Unrestricted Total Funds Funds 2025 Funds 2024 Cost of goods sold 689 689 998 998 Expenditure on charitable activities by fund type Unrestricted Total Funds Unrestricted Total Funds Funds 2025 Funds 2024 Core charity activities Support costs 97.173 1,936 97,173 1,936 80,366 7,897 80,366 7,897 99.109 99.109 88,263 88,263 10
Equestrian Order of the Holy Sepulchre of Jerusalem Lieutenancy of Scotland Notes to the Financial Statements (Continued) Year ended 31 March 2025 10. Staff numbers The average number of employees employed by the Lieutenancy during the year, including the trustees amounted to nil (2024.. nil). 11. Trustee remuneration and expenses No remuneration or other benefits from employment with the charity or a related entity were received by the trustees. 12. Stocks 2025 2024 Goods for resale 2.033 2,722 13. Debtors 2025 2024 Debtors and prepayments 13,217 16,387 14. Creditors: amounts falling due within one year 2025 2024 Accruals and deferred income 4,870 6,458 15. Analysis of charitable funds Unrestricted funds At 31 March 2025 At 1 April 2024 Income Expenditure General funds 101,296 163,861 (99.798) 165,359 16. Analysis of net assets between funds Unrestricted Total Funds Funds 2025 Current assets 165,359 165.359 11
Equestrian Order of the Holy Sepulchre of Jerusalem Lieutenancy of Scotland Management Information Year ended 31 March 2025 The following pages do not form part of the financial statements. 12-
Equestrian Order of the Holy Sepulchre of Jerusalem Lieutenancy of Scotland Notes to the Detailed Statement of Financial Activities 31 March 2025 2025 2024 INCOME AND ENDOWMENTS Donations and legacies Oblations Joining fees Promotion fees Donations Gift Aid Collections Extraordinary contributions Legacy 39,583 38,855 4,100 1,170 6,470 13,417 2,127 11 390 12,453 12,253 410 70F 140,835 77,934 Charitable activities Event receipts Other trading activities Fundraising trading receipts Investment income Bank interest receivable 21,795 9,229 899 561 332 231 Total income 163,861 87,955 EXPENDITURE Costs of other trading activities Cost of goods 689 998 Expenditure on charitable activitles Grand Magisterium Event costs Donations Scholarship 71,000 22,893 66,840 9,877 250 3,399 3,280 97,173 80,366 Support costs Clothing & insignia Administration, printing & other Bank charges Consulta expenses 1,024 792 120 4,488 420 184 2,805 1,936 7,897 Total expenditure 99,798 89,261 Net income 64,063 (1,306) 13-