Hoysheod F1aywo Ihtrou9hczt4livJly4] Hayshead Playgroup Trustees, Annual Report and Financial Statements 1st August 2023 - 31st July 2024
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Hoysheod Playgroup nurturing ItlTning •nd play Hayshead Playgroup Scottish Charity Number: SC022342 Abbey View Campus Hayshead Road Arbroath DD115FE
Structure, Governance, and Management Hayshead Playgroup is a charitable unincorpor8ted organisation that is governed by an Earty Years Group Constitution. All the Trustees are appointed or re8ppointed at the Annual General Me&ting held each year. Trustees may be co- opted throughout the year. The Playgroup also employs a Manager and Deputy Manager to manage the day- to-day running of the group in partnership with the Trustees, In addition. to meet the needs of the group, we employ 5 earfy-year practitioners. 2 support workers, and one administrator. Hayshead Playgroup Charity Trustees Commlttee members that left were due to their child's natural progression to nursery or school.
Objectives and Activities The group aims to advance the education and social development of preschool children with an emphasis on child-led leaming experien5 and play. We provide a safe and nurturing group environment where children are happy and cared for. We believe every child should gradually learn new skills that build self-confidence and increase awareness of the world around them. We strive to incorporate local and national policy and procedures, nurturing curricular milestones for children 3-5 years old through the delivery of the Curriculum for Excellence. For our youngest children aged 2-3, we follow national practice guidance for eady years in Scotland "Realising the Ambition: Being Me.. Numeracy Literacy Heatth and Wellbeing All children's learning and development is documented through folios which staff use to track progress and create opportunities to challenge future leaming. We provide targeted support for individual children and their families followin9 guidance set out by the Scottish Government, "Getting it Right for Every Child." As of August 2021, through demands in the local area. we were able to increase our capacity from 24 to 28 children. The Early Years Childcare Expansion in Scotland allowed us to primarily focus on funded children, offering only full-time. term-time-only spaces for 3-5-year-olds and eligible 2-year-olds.
Achievements and Performance During the academic year of 202312024, we had an unusually high number of children with additional support needs apply,. therefore we adapted the room by creating sensory spaces, this included an indoor sand pit at a cost of £250.00 and we purchased sensory resources at a cost of £250.00 Below are some examples of these changes.
Engagement with Parents and the Local and Wider Community Our children love to go out and explore the local area where they can learn about what goes on in their community. Thls year they visited Arbroath Abbey, the local supermarket. the pet shop and went on a bus trip. The end of term trip was a train joumey to Carnoustie where they had a picnic and play8J at the park. To help transition children into Ihe playgroup and support children moving onto nursery Snd Primary 1 we worf(ed In partnership with them to run a parenting support group called Peeps.
Feedback from Angus Council and Care Inspectorate In December 2022 we had a visit from the Care Inspectorate for an unannounced inspection. This was a positive experience which was echoed in the feedback given, see below. Qualty Indicator 1.1 Nurturing care and support. "We found significant strengths in aspects of the care provided and how these supported positive outcomes for children, therefore we evaluated this key question as very good. The children were happy and settled in the playgroup. They were enjoying theif time in the setting, playing and having fun with friends and staff. Staff were kind. caring and nurturing in their approach with children. They knew children well and spoke knowledgeably and confidently about children's individual care needs and how they were supported. Staff were very responsive to children. respecfful and kind in their approach, reassuring Ghildren, comforting them when needed and giving Guddles if they wished them. It was evident attachments had been developed beeen children and staff. There was chatter and laughter Ihroughout the day as staff joined in children's play and learning. Children told us they were having fun.. How How How How ood is our care, ood is our settin ood is our leadershi ood is our staff team? and leamin 5-Ve 5-Ve 5-Ve 5-Ve Good Good Good Good As we are in partnership with the local authority, each year we are inspected by Angus Council to monitor our quality of provision. One of the findings from this visit in May 2023 identified the following strength. °The staff have been responsive to parental needs and work with families to support them to enhance their children's leaming and development. They seek advice from other professionals when this is helpful. One example of inviting parents into the setting. There was evidence to support good collaboration with other professionals to support children's individual needs" Overall, this 8nnual visit was positive and through discussion between the Manager and Angus Council, a shared vision for the next year's improvements was agreed upon. Due to Angus Council changing the timescale for our Quality Assurance visit in the summer term. we do not have a new report for this perlod.
Financial review The charity's total income for this year was £ 213,680. The majority of this was from council funding (£211813) and went towards the playgroup's day40aY running. e.g. staff costs, food, and resources. Playgroup fundraising total was £1,867 which went directly to fund excursions and resources for the children. The total expenditure was £ 218,630 A second account was opened for helping with fundraising administration. Statement of the charity's policy on reserves The Trustees consider that free reserves of £42,000 should be held. this would be equivalent to 3 months wage costs. The Trustee's policy is to use any reserves to further the objectives of the organisation. The Trustees are responsible for the strat8gic direction and planning of the organisation.
Declaration Signed on behalf of the charity truslees.. Designation Date aq/o</As Report of the Independent Examiner 10
To the Trustees of Hayshead Playgroup I roport on the accounts of Hay8hèad Playgroup Ith6 charity) for tha year ond8d 31 JUEY 2024, which ara sat out on pages 12 to 14. Respectlve r8sponslbllltles ol trustees and examlner The Irustees Df the charty. are responsiblg for the preparation of the accounts in accordance with thè lerrns of Ihe Charities and Truslge Investment IScolland} Act 2005 and the Chwilies Account$ IS¢o118ndl RegulalKins 2D06. The chanty l(ustees consider that the audit r8quirernenl of Regu181ton 10111 (dl of the Accounts Regulations does not apply. 11 is rny responsibility to examine the accounts as required under section 44(1) {c) of the Aci and to slate whether particular matters have come lo my attention. 8asls of Independent examlnerfs statement My examination is carried out in accordance Wlth Regulation 11 of the Charities Accounts (Scotlandl Regulations 20tE. An examination includes a review of the accounting records kept by the charity ar,d a comparison of the accounts presented with those records. 11 also include5 cnnsideration of any unusual items or disclosures in the accounts and seeks exp18nalions trom the trustees concerning any such matters. The procedures undertaken do not provide all the evidence ihal would be rffjuired in an auijit, and conseqvenlty I do not express an audit Dpinion the view given by the accounts. Indondont oxaminèrfs statsm¢nt In the course of my exayllination, no rnatter has come to my attention which giv8s mo reasonable cause to belEve that in any materi81 respect th8 requlrem8nts'. to keep accountin9 records in accordance with Section 4411) lal of th& 2005 Act and Regulation 4 of the 2006 Accounts Regul8tion8, and to preparg accounts which accoril Urith th$ 8¢countlng records and CoMY with Rg9ulalion g of the 2006 Aecounts Regulglions have not been met, or to which. in my opinion. attention shjId be drawn in ord&r to enab18 a pr(wer understanding of the acc(yJnis io be reached. Dat•- 29 Aprll 2025 11
Hayshead Playgroup Receipts and Payments Account for the year ended 31 July 2024 Total Funds 2024 Total Funds 2023 Unrestrlcted Restricted Fund Fund Note Rèceipts: Fee income Donations & fundraising Other charitable income 211,813 1.867 211.813 1,867 205,542 1,373 80 Total Recelpts In year 213,680 213,680 206,995 Payments: Fundraising exn$¢$ Fundraising costs Charitabl8 activity Staff costs Training Equipment Resources Trips Travel Events & animal care Garden area Schwl meals Groceries Children's dothing Unifom8, PPE & First Aid Laundrette Telephone Stationery & admin Insuran Other costs Governance Indepen(Sent examineffs fe¢ 187,050 26 22 9.198 187,050 26 22 9,198 484 122 1,121 1,758 172,089 5,935 11,419 988 335 1,193 1,304 2,170 IS,092 122 1,121 1,758 13,233 13,233 784 241 1,213 2,184 863 131 784 241 1,213 2,184 863 131 619 608 1,085 1,978 892 138 200 200 200 Totsl Paymènts In year 218,630 218,630 216,045 Net Ipaymgntsl I rocglpts In year 14,950} 14.950) {9.0501 12
Hayshead Playgroup Statement of Balances at 31 July 2024 Total Funds 2024 Total Funds 2023 UnregtriGled Ro¥trfct8d Fund Furnd Funds RKon¢iliation.' Funds brought forward at 1 August 2022 Ngt rèc81pls I Ipaymentsl in yèar 52,274 14,9501 52,274 14.9501 61,324 19,050} Funds carrlod forward at 31 July 2023 47,324 47,324 52,274 Bank & ¢a5h 8alance5." Bank arUt 47,278 23 47,278 23 52,232 Sacings account Petty cash Bank & cash balances at 31 July 2023 23 23 42 47,324 47.324 52,274 Llabllftles at year end HMRC for PAYE & NIC (JlY 2023- paid Augustl Stsff pensions (July 2023 . paid Aijgusti 1,694 560 The accounts on pages 12 to 14 were approved by the Trusteès on 2914125 and arè sloned on thÈlr bÈhalf by,. 13
Hayshoad Playgroup Notes to the Accounts For the Year Ended 31 July 2024 1. Basls of a¢countlng The accounts have been prepared on a receipts and payments basis in accordance with the Charities & Trustee Investment Iscotlandl Act 2005 and the Charities Accounts Iscouandl Regulations 2006 las amended). 2. Nature and purpost of funds Unresbyctad funds can be used irk furthera of any of the charitabl8 objècts at the discretion of the trustees. An unreslrlcled general, fund Is malntsined for the day to day operations of the Soclely. Restricted fvnds can only be used for particular restricted purposes within the objects of the charity. Restrictions 8rise when specrfied by the donor or when ftjnds ar8 raised for particular restricted purposes. 3. Trustèes. remunoratlon and expenses No remuneration was paid to Iruslees during the year and no exp8nses were reimbursed lo them. F99 In¢omg 2024 2023 Angus Council 211813 205,542 205,542 211,813 5 Other charitable income Bank compensation claim 80 80 6 Staffing Head COLtnl basis 10 10 14