## **EAST COWAL AFTER SCHOOL CARE PROJECT Registered Charity No – SC020053**
Report and Financial Statements For the year ended 31 March 2020
160 Argyll Street Dunoon PA23 7NA
## **EAST COWAL AFTER SCHOOL CARE PROJECT**
## **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2020**
||**Page**|
|---|---|
|Trustees’ Report|1-2|
|Independent Examiners Report|3|
|Statement of Financial Activities|4|
|Balance Sheet|5|
|Notes to the Financial Statements|6-8|
**EAST COWAL AFTER SCHOOL CARE PROJECT**
**LEGAL AND ADMINISTRATIVE INFORMATION**
|**Trustees:**|person) (appointed 5/11/2019)|
|---|---|
||e Chairperson) (appointed 5/11/2019)|
||rer) (appointed 5/11/2019)|
||tary)(appointed 5/11/2019)|
||ee Member)(appointed 5/11/2019)|
||mittee Member)(appointed 5/11/2019)|
||Committee Member) (appointed 5/11/2019)|
||tee Member) (appointed 5/11/2019)|
|**Charity Number:**|SC020053|
|**Registered Office:**|East Cowal After School Care Project|
||ESCAPE|
||Dunoon Primary School|
||Hillfoot Street|
||Dunoon|
||PA23 7DR|
|**Temporary Address**|The Guidehall|
||165 Victoria Road|
||Dunoon|
||PA23 7NX|
|**Independent Examiner:**|Henderson & Company|
||Chartered Accountants|
||160 Argyll Street|
||Dunoon|
||PA23 7NA|
|**Bankers:**|Bank of Scotland|
||78 Argyll Street|
||Dunoon|
||PA23 7NH|
## **EAST COWAL AFTER SCHOOL CARE PROJECT TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2020**
The trustees are pleased to present their report and the financial statements of the charity for the year ended 31 March 2020. The legal and administrative information forms part of this report.
The committee members are the trustees of the organisation for the purpose of charity law and throughout this report are collectively referred to as the Trustees. The names of the trustees who served during the year under review are set out on the previous page.
## 1. **Structure, Governance and Management**
## **Governing Document**
East Cowal After School Care Project is a charitable unincorporated association. The purposes and administration arrangements are set out in our constitution.
## **Recruitment and Appointment of Trustees**
All of the charity trustees are appointed or re-appointed by the members at our annual general meeting.
## **Trustee Training and Induction**
New Trustees, when appointed, are given documentation on their responsibilities as trustees/committee members.
## **Organisational Structure**
The project is managed by the committee mentioned above and is run day to day by the Project Leader, assisted by the other staff members.
## **Risk Management**
The trustees have assessed the major risks to which the organisation is exposed, in particular those related to its operations and finances. They have noted the major risks as Health and Safety, Child Protection and Financial. These are being monitored and the trustees are doing everything they can to minimise these risks.
## **Related Parties**
The trustees are not aware of any related third parties.
## 2. **Objectives and Activities**
The object of the charity is to provide after school care for children of primary school age in Dunoon. We provide after school care during the school term and full day care during the summer holidays. This is normally based in Dunoon Primary School, although at present the activities are taking place at The Guidehall, 165 Victoria Road, Dunoon.
The children participate in structured play-based activities such as arts and craft, outdoor play and outings.
## 3. **Achievements and Performance**
ESCAPE had a new board appointed on 5[th] November 2019 and the new members hope to make some changes to the current running of the organisation to make sure it moves forward.
ESCAPE once again secured funding from Early Years so this will be used to upgrade the toys and to purchase some more activities for the kids.
## 4./
1
## 4. **Financial Review**
At 31 March 2020 the organisation had reserves of £17,808 (2019 - £26,472). All reserves are unrestricted. The principal funding of the organisation is from fee income, with occasional fundraising activities.
The reserves policy is to strive to keep unrestricted reserves of 6 months expenditure at any time, which amounts to an average of about £30k-£35k. This would enable us to close down the charity in an orderly manner, and honour all commitments if the charity was to cease operating. At the year end, reserves were not quite sufficient for this.
## 5. **Plans for Future Periods**
We are hoping in the future to continue to deliver a high standard of care, offering the children a wide range of activities to participate in, and including the children in the activity decision-making through voice of the children.
## **Trustees’ Responsibilities**
Charity law requires the Trustees to prepare financial statements for each financial year, which show a true and fair view of the state of affairs of the charity and its financial activities for the year in question. In preparing these financial statements, the trustees are required to:
- Select suitable accounting policies and apply them consistently
- Make judgements and estimates that are reasonable and prudent
- State whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements, and
- Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operational existence.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps towards the prevention of fraud and other irregularities.
Approved by the Trustees and signed on their behalf by:
Date
2
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES ON THE ACCOUNTS OF EAST COWAL AFTER SCHOOL CARE PROJECT FOR THE YEAR ENDED 31 MARCH 2020**
I report on the accounts for the year ended 31 March 2020 as set out on pages 4 to 8.
## **Respective Responsibilities of Trustees and Examiner**
The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investments (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006.
The trustees consider that the audit requirements of regulation 10(1) (a) to (c) of the Accounts Regulations do not apply. It is my responsibility to examine the accounts as required under Section 44(1) (c) of the Act and to state whether particular matters have come to my attention.
## **Basis of Statement**
My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006 (as amended). An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent Examiner’s Statement**
In the course of my examination no matter has come to my attention:
a) Which gives me reasonable cause to believe that in any material respect the requirements:
- To keep accounting records in accordance with Section 44 (1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and
- To prepare accounts which accord with the accounting records and comply with Regulation 8 of the 2006 Accounts Regulations have not been met, or
- b) To which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
26 October 2022
3
## **EAST COWAL AFTER SCHOOL CARE PROJECT STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2020**
|**Notes**
**Unrestricted**
**£**
**Incoming Resources**
Incoming Resources from Voluntary Funds
Investment Income
2
-
Incoming Resources from Charitable Activities
3
63,741
**Total Incoming Resources**
63,741
**Resources Expended**
Charitable Activities
4
72,105
Governance Costs
5
300
Total Resources Expended
72,405
**Net Incoming/Outgoing Resources**
**Before Transfers**
(8,664)
**Transfers**
-
**Net Income for the year**
(8,664)
**Total Reserves brought forward**
26,472
**Total Funds carried forward**
17,808|**Restricted**
**£**
-
-
-
-
-
-
-
-
-
-
-|**2020**
**Total**
**£**
-
63,741
63,741
72,105
300
72,405
(8,664)
-
(8,664)
26,472
17,808|**_2019_**
**_£_**
_-_
_58,626_|
|---|---|---|---|
||||_58,626_|
||||_66,075_
_300_|
||||_66,375_|
||||_(7,749)_
_-_|
||||_(7,749)_
_34,221_
_26,472_|
-
The statement of financial activities includes all gains and losses recognised in the year.
All incoming resources and resources expended derive from continuing activities.
4
## **EAST COWAL AFTER SCHOOL CARE PROJECT BALANCE SHEET AS AT 31 MARCH 2020**
|**Notes**
**FIXED ASSETS**
Computer Equipment
8
**CURRENT ASSETS**
Debtors
9
Cash at Bank and in Hand
**Creditors:**Amounts falling due within one year
10
**NET CURRENT ASSETS**
**NET ASSETS**
**Unrestricted Funds**
General Funds
11
**Restricted Funds**
12
**TOTAL FUNDS**|**2020**
**£**
-
168
19,761
19,929
2,121
17,808
17,808
17,808
-
17,808|**_2019_**
**_£_**
_-_
_2,470_
_29,024_|
|---|---|---|
|||_31,494_
_5,022_|
|||_26,472_|
|||_26,472_|
|||_26,472_
_-_
_26,472_|
These accounts were approved by the Trustees and signed on their behalf by
Date
5
**EAST COWAL AFTER SCHOOL CARE PROJECT NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2020**
## 1. **Accounting Policies**
## a) **Basis of Preparation**
The financial statements have been prepared under the historic cost convention and in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective 1 January 2019, the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The principal accounting policies adopted in the preparation of the financial statements are set out below.
## b) **Fund Accounting**
- Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity.
- Restricted funds are subject to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
## c) **Incoming Resources**
All incoming resources are included in the Statement of Financial Activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
- Investment income is included when receivable.
- Incoming resources from charitable trading activities are accounted for when earned.
## d) **Resources Expended**
- Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be recovered and is reported as part of the expenditure to which it relates:
- Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
- Governance costs include those costs associates with meeting the constitutional and statutory requirements of the charity and include the accountancy fees and costs linked to the strategic management of the charity
- All costs are allocated between the expenditure categories of the SoFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis.
## e) **Tangible Fixed Assets and Depreciation**
- Tangible fixed assets are capitalised, including any incidental expenses of acquisition. Assets costing below £200 are fully depreciated in the year of acquisition.
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Computer Equipment – 33% straight line
## 2. **Investment Income**
|**Unrestricted**
**£**
Bank Interest
-
-|**Restricted**
**£**
-
-|**2020**
**Total**
**£**
-
-|**_2019_**
**_£_**
_-_
_-_|
|---|---|---|---|
6
## 3. **Incoming Resources from Charitable Activities**
|**Unrestricted**
**£**
Fees to ESCAPE Members
60,741
Donations
-
A&BC Grant
3,000
Fundraising
-
63,741
4.**Resources Expended – Charitable Activities**
**Direct**
**Costs**
**£**
Salaries
63,613
Staff Training
121
Food
1,090
Toys, Equipment and Activities
1,343
Travel
1,881
Insurance
420
Telephone, Stationery and Postage
1,413
Subscriptions
401
Advertising
-
Depreciation
-
Accountancy Fees
-
Other Professional Fees
-
Sundry Costs
211
Repairs and Cleaning
82
70,575
5.**Resources Expended – Governance Costs**
**Unrestricted**
**£**
Independent Examination Fee
300
300
6.**Support Costs – Breakdown by Activities**
After School Club|**2020**
**_2019_**
**Restricted**
**Total**
**£**
**£**
**_£_**
-
60,741
_58,626_
-
-
_-_
-
3,000
-
-
-
_-_
-
63,741
_58,626_
**Support**
**2020**
**_2019_**
**Costs**
**Total**
**_Total_**
**£**
**£**
**_£_**
-
63,613
_55,403_
-
121
_86_
-
1,090
_1,384_
-
1,343
_2,391_
-
1,881
_1,578_
-
420
_420_
-
1,413
_1,886_
-
401
_507_
-
-
_136_
-
-
_-_
1,530
1,530
_1,440_
-
-
_266_
-
211
_-_
-
82
_578_
1,530
72,105
_66,075_
**2020**
**_2019_**
**Restricted**
**Total**
**£**
**£**
**_£_**
-
300
_300_
-
300
_300_
**Charitable**
**Activities**
**Governance**
**£**
**£**
1,530
300
1,530
300|
|---|---|
All direct costs are for providing the After School Club, support costs have been allocated to that heading also.
## 7. **Trustees’ Remuneration and Related Party Transactions**
No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year, or received any remuneration or expenses.
8./
7
## 8. **Fixed Assets**
|8.|**Fixed Assets**||||||||
|---|---|---|---|---|---|---|---|---|
||||||**Computer**||||
||||||**Equipment**|||**Total**|
|||||||**£**||**£**|
||**Cost**||||||||
||At 1 April 2019|||||2,709||2,709|
||Additions|||||-||-|
||At 31 March 2020|||||2,709||2,709|
||**Depreciation**||||||||
||At 1 April 2019|||||2,709||2,709|
||Charge for year|||||-||-|
||At 31 March 2020|||||2,709||2,709|
||**Written Down Value**||||||||
||At 31 March 2020|||||-||-|
||At 31 March 2019|||||-||-|
|9.|**Debtors**||||||||
|||||||**2020**||**_2019_**|
|||||||**£**||**_£_**|
||Fees Due|||||168||_2,470_|
|||||||168||_2,470_|
|10.|**Creditors: Amounts falling due within one**||**year**||||||
|||||||**2020**||**_2019_**|
|||||||**£**||**_£_**|
||PAYE/NI|||||740||_1,393_|
||Other Creditors and Accruals|||||1,381||_3,629_|
|`||||||2,121||_5,022_|
|11.|**Unrestricted Funds**||||||||
|||**Balance at**|**Movement**|**in Funds**|||**Balance at**||
|||**1 April**|**Incoming**|**Expenditure**|||**31 March**||
|||**2019**|**Resources**||**Transfers**|||**20120**|
|||**£**|**£**|**£**|**£**|||**£**|
||General Charitable Funds|26,472|63,741|72,405||-||17,808|
These funds are generated from the income from childcare provision.
## 12. **Restricted Funds**
There were no restricted funds for the year ended 31 March 2020 (2019 - Nil).
8