2025-08-31-accounts

Royal Medical Society

Trustees’ Annual Report and Accounts Year Ended 31 August 2025 Scottish Charity No. SC019898

Royal Medical Society

Contents of the Accounts for the Year Ended 31 August 2025

	Page
Charity Information	1
Report of the Trustees	2-3
Report of the Independent Examiner	4
Statement of Receipts and Payments	5
Statement of Balances	6
Notes to the Accounts	7-8

Royal Medical Society

Charity information for the Year Ended 31 August 2025

Trustees (at 31 August 2025)

Dr Paul Mills MRCSEd MRCOG Dr Andrew Sutherland BSc, MB ChB, DPhil, FRCS (Edin) Dr Christopher Graham Dr Oliver Vick Dr Ben Reynolds Dr Lorna Marson Professor Kev Dhaliwal Dr Agata Dunsmore Nanna Sivamanoharan – Senior President, 288[th] Session 2024/25

Appointed February 2025 Appointed February 2025 Appointed February 2025 Appointed February 2025

Principal Address and OSCR Contact Address

5/5 Bristo Square Edinburgh EH8 9AL

Bank

Bank of Scotland 32a Chamber Street Edinburgh EH1 1JB

Independent Examiner

Kenneth C Livingstone Stewart Gilmour & Co. Chartered Accountants 24 Beresford Terrace Ayr KA7 2EG

Accountants

TC Alexander Sloan 1 Lochrin Square 92-98 Fountainbridge Edinburgh EH3 9QA

Solicitor

Callum S Kennedy Lindsays, WS 19A Canning Street Edinburgh EH3 8HE

Council of the Society – 288[th] Session 2024/25

288[th] Session: Nanna Sivamanoharan (Senior President); Claudia Jimenez (Junior President 1); Rodger Hu (Junior President 2); Mikayla Butler (Junior President 3); Helmut Yeung (Senior Secretary); Joseph Bulman (Business Convenor); Ratish Balagangatharan (Publicity Convenor); Alsadeg Bilal (Tutorial Convenor); Esther Cai (Library/Museum Convenor); Tomos Morgan (Computing Convenor); Shyam Sharma (House Convenor)

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Royal Medical Society

Trustees’ Annual Report for the Year Ended 31 August 2025

The Trustees present their Report and Accounts of the charity for the year ended 31 August 2025.

Governing Document

The Society is unincorporated and is governed according to the terms of its Constitution.

Objectives and Activities

The Society was founded over 250 years ago by a group of six medical students as a forum to further their medical knowledge. In August of 1754, they were given a body for dissection and, a month later, after a social evening at a local tavern, agreed to meet fortnightly to read dissertations on medical subjects. On 19th December 1778, the Royal Medical Society of Edinburgh was incorporated by Royal Charter of George III.

The aim of the society is to organise activities and provide facilities to assist members (both undergraduate and postgraduate) to derive the utmost benefit from their time studying medicine in Edinburgh, to promote the discussion of topics of medical interest, to introduce members to areas of medicine not covered explicitly in the undergraduate curriculum, and to encourage a culture of discussion, debate and reflection among the membership. Many of the educational events are open to non-members.

The Society holds regular meetings from October to May at which lectures on medical themes are given by distinguished speakers, members' dissertations are read and practical demonstrations of medical techniques are given. In addition there are tutorials and other small group discussion and teaching sessions. The Society maintains a collection of manuscript dissertations and some historical medical works not available elsewhere in Edinburgh and these are available for inspection and consultation by scholars.

Members have 24-hour access to the Society's premises which include a large meeting hall, a library, a computer room, a clinical skills room (with microscopes and other learning aids), a coffee lounge, a fully equipped kitchen and shower facilities.

The rooms are made available either free or for a nominal fee to other medical voluntary or charitable organisations within Edinburgh - usually ones run by, or with a strong input from, medical students.

Trustees

The Trustees who served during the year and up to the date of signature of the financial statements were:

Dr Edward Duvall M.B., Ch.B.,M.A., FRCPath Chair – Resigned February 2025 Dr Paul Mills MRCSEd MRCOG Chair from February 2025 Dr Andrew Sutherland BSc, MB ChB, DPhil, FRCS (Edin) Dr Christopher Graham Dr Oliver Vick Dr Ben Reynolds Appointed February 2025 Dr Lorna Marson Appointed February 2025 Professor Kev Dhaliwal Appointed February 2025 Dr Agata Dunsmore Appointed February 2025 Eshita Danduri, Senior President, 287[th] Session 2023/24 Resigned September 2024 Nanna Sivamanoharan, Senior President, 288[th] Session 2024/25 and 289[th] Session 2025/26 Appointed September 2024

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Royal Medical Society

Trustees’ Annual Report for the Year Ended 31 August 2025

Appointment of Trustees

The Society is managed by an elected Council, comprising fifteen office bearers. There are also three other non-Council posts subject to annual election. The Royal Medical Society's Trustees have a supervisory role in the running of the Society. The Trustees consist of a nominated Chair, the elected Senior President of the Society, as well as nominees from the University of Edinburgh Court, the Royal College of Surgeons of Edinburgh, the Royal College of Physicians of Edinburgh and an elected representative of the Society.

Organisational Structure

The Trustees are responsible for the overall direction and administration of the charity which is delegated to a Permanent Secretary (to February 2025) and an Honorary Treasurer (from February 2025). The Trustees meet twice a year.

Trustees' induction and training

New Trustees are provided with information on obligations and responsibilities during their induction.

Risk management

The Council and the Trustees are aware that they are required to assess the major operational risks to which the Society is exposed and to put in place measures to mitigate these as far as possible. These risks include those to both the members of the Society and to visitors when in the Society's rooms. Council is continuing to review all aspects of safety in the rooms, looking at fire regulations and general personal risks. The Trustees also have some responsibility in this area as well as ensuring that financial aspects of the Society remain on a firm footing. A number of governance issues have been brought to our attention and we are working to address them.

Achievements and Performance

The Society continued to carry out meetings, talks, tutorials and events being carried out online.

Financial Review

Total Income for the year was £43,412 (2023-24: £62,532). Membership subscriptions for the year totalled £3,346 (2023-24: £3,880). Donations from the Royal Medical Society Trust were £26,000 (2023-24: £47,000). Other income sources include sale of white coats, key cards, room hire and festival letting was £14,066 (2023-24: £11,652).

Total expenditure was £42,683(2023-24: £58,751).

In summary, there was a net receipts position of £729 (202-23: net receipts of £3,781).

The charity had bank balances of £5,681 at 31 August 2025, all held in General Funds. The Society holds assets in the form of the Society’s property at 5/5 Bristo Place, Edinburgh, and is owed funds from the Royal Medical Society Trust.

26/8/2026

Approved by the Trustees on……………………….and signed on their behalf by:

Dr Paul Mills MRC SEd MRCOG

Trustee

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Royal Medical Society

Independent Examiner’s Report to the Trustees of Royal Medical Society

I report on the Accounts of the charity for the year ended 31 August 2025 which are set out on pages 5 to 8.

Respective Responsibilities of Trustees and Examiner

The charity’s Trustees are responsible for the preparation of the Accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity Trustees consider that the audit requirement of Regulation 10(1) (d) of the 2006 Regulations does not apply. It is my responsibility to examine the Accounts as required under Section 44(1) (c) of the Act and to state whether particular matters have come to my attention.

Basis of Independent Examiner’s Statement

My examination was carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the Accounts presented with those records. It also includes consideration of any unusual items or disclosures in the Accounts, and seeks explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the Accounts.

Independent Examiner’s Statement

In the course of my examination, no matter has come to my attention

1. which gives me reasonable cause to believe that in any material respect the requirements:

2. to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and

3. to prepare Accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations

have not been met, or

1. to which in my opinion, attention should be drawn in order to enable a proper understanding of the Accounts to be reached.

Kenneth C Livingstone

Stewart Gilmour & Co. Chartered Accountants Ayr 24 Beresford Terrace KA7 2EG

Date: 26/8/2026

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Royal Medical Society

Statement of Receipts and Payments for the Year Ended 31 August 2025

Notes Receipts Members' subscriptions Contribution from Royal Medical Society Trust Room hire Activities and functions Sales of goods Total Receipts Payments Raising funds Purchases of goods for resale Transaction fees Other functions costs Sub-Total Charitable Activities Staff costs Heat and light Insurance Repairs and maintenance Cleaning Printing, postage and stationery Telephone Computer costs General expenses Accountancy and bookkeeping Subscriptions Donations Sub-Total Governance Costs Independent examiner's fee Total Payments Net Receipts for the year	Unrestricted Funds 2025 Total £ 3,346 26,000 10,000 3,901 165 43,412 - 107 1,383 1,490 8,437 8,404 7,310 - 6,336 182 - 3,778 746 5,205 - - 40,398 795 42,683 729	Unrestricted Funds 2024 Total £ 3,880 47,000 9,000 1,806 846 62,532 825 170 60 1,055 19,918 9,333 8,015 230 7,728 231 - 3,181 1,700 6,486 374 500 57,696 - 58,751 3,781

The Notes form an integral part of these Accounts.

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Royal Medical Society

Statement of Balances as at 31 August 2025

Notes Bank and Cash in Hand 4 Opening balances Net Receipts/(Payments) for year Closing Balances Reserves General Fund Closing balances Assets Fixed Assets 3 Debtors Held by payroll provider 5 Due from Pleasance Festival company Liabilities Independent Examiner's Fee Due to Royal Medical Society Trust 6 Accountancy and bookkeeping	2025 Total £ 4,952 729 5,681 5,681 5,681 103,580 - 10,235 10,235 600 27,974 2,998 31,572	2024 Total £ 1,171 3,781 4,952 4,952 4,952 103,580 930 10,000 10,930 410 30,666 1,965 33,041

26/8/2026 Approved by the Trustees on….............................. and signed on their behalf by:

…..............................................

Dr Paul Mills MRC SEd MRCOG

Trustee

The Notes on pages 7 and 8 form an integral part of these Accounts.

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Royal Medical Society

Notes to the Accounts for the Year Ended 31 August 2025

1. Accounting Policies

Basis of Accounting

The Accounts have been prepared on a Receipts and Payments basis in accordance with the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended).

2. Funds

General Funds

Encompasses all income and expenditure relating to the primary focus activity of the charity, other than those for which funding is restricted.

3. Fixed Assets

As indicated on the Statement of Balances, Fixed Assets of £103,580 represent the net book value of the property as at the year ended 31 August 2021 when the financial statements were prepared under the Charities Statement of Recommended Practice (FRS102). The net book value of the property is its historic cost when the Centre was built in 1975 and not its current market value.

4. Bank and cash in Hand Comprising Cash at Bank Cash at Hand Cash at Paypal	2025 £ 4,911 - 770 5,681	2024 £ 4,952 - - 4,952

Amounts held by payroll provider and staff costs Opening Balance Held at 1 September 2024 / 2023 Paid by RMS to payroll provider client account Interest received Amounts paid in net salaries Amounts paid to HMRC Returned to RMS Closing Balance Held at 31 August 2025 / 2024	2025 £ 931 8,955 13 (6,819) (1,812) (1,268) -	2024 £ 1,247 19,918 12 (16,911) (3,335) - 931

5. Amounts held by payroll provider and staff costs

In 2023/24 and for part of 2024/25, the Royal Medical Society used a designated client account held by its payroll provider, TC Alexander Sloan Limited Accountants, into which it paid salary costs and the payroll provider made payments for net salary and to HMRC. The designated client account was closed during 2024/25.

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Royal Medical Society

Notes to the Accounts for the Year Ended 31 August 2025

6. Contributions from Royal Medical Society Trust and Amounts Due

The Trust agrees to make an annual contribution to the Royal Medical Society. The amount is calculated as being the lesser of: 75% of the General Fund income of the Trust or 100% of the surplus for the year, excluding the contributions to the Society and proceeds from realised investments).

For the year to 31 August 2025, the amount to be contributed to the Society has been calculated as £27,227.

Opening Balance Owed (to)/from the Trust at 1 September 2024 / 2023 Amounts due to the Society based on calculation Amounts paid over to the Society in the year Paid by the Society on behalf of the Trust Paid by the Trust on behalf of the Society Closing Balance Owed (to)/from the Trust at 31 August 2025 / 2024	2025 £ (30,666) 27,227 (26,000) 1,465 - (27,974)	2024 £ (10,434) 26,480 (47,000) 1,008 (720) (30,666)

7. Trustees remuneration

The trustees received no renumeration or expenses in the year (2024: Nil).

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