The Church of Scotland Polbeth Harwood Parish Church ANNUAL REPORT AND ACCOUNTS YEAR ENDED 31 DECEMBER 2024 Congregation No: 020156 Charity No: SC 017373
Polbeth Harwood Parish Church of Scotlar•d The Trustees present the annual report and accounts for Polbeth Harwoo Church of Scotland for the year ended 31 December 2024 Reference and Administrative Information Charity Name.. Polbeth Harwood Parish Church of Sc Charity Registration No.. SC017373 Congregation Reference No. 020156
Polbeth Harwood Parish Church of Scotland Trustees. Annual Report (continued) Year ended 31 December 2024 Independent Examiner Bankers Royal Bank of Scotland Almondvale Centre Livingston EH54 6NB
Polbeth Harwood Parish Church of Scotland Trustees, Annual Report (continuedl Year ended 31 December 2024 Structure, Governance and Management The Church is administered In accordan wilh the terms of the Model Deed of Constitutbn. Recruitment and Appoinlment of Trustees Members of the Kirk Session and the Congregational Board are the charity trustees. The Kirk Session members are the elders of the church and are chosen from those members of the church who are considered to have the appropriate gifts and skills. The minister, who is a member of the Kirk Session. is elected by the congregation and inducted by Presbytery. The Congregational Board is appointed from within the congregation and members of the congregation are invited to nominate individuals who are believed to have the skills gnd commitment to contribute to the management affairs of Ihe Church, to become members of the Board. Board Members are then appointed at the Stated Annual Meeting and serve for a period of three years after which they must seek re-election at the next Stated Annual meetinq Organisational Structure The Congregational Board is chaired by the minister and meets five times in a year. Certain responsibilities are delegated to the Finance Committee and the Property Committee as appropriate The Kirk Session which meets on the same night. five times a year, is responsible for spiritual affairs within the church. Objectives and Activities The Church of Scotland is Trinitarian in doctrine. Refonned in tradition and Presbyterian in polity. It exists to glorify God and to work for the advancement of Christ's Kingdom throughout the world. As a national Church, it acknowledges a distinctive call and duty to bring the ordinances of religion to the people in every parish of Scotland through a territorial ministry. It co-operates with other Churches in various ecumenical bodies in Scotland and beyond. In addition to the Sunday service, which begins at 11.15am, periodic evening services are held on the same days as communion. There is a regular Sunday School, The 'JAM' Club, which meets during the main service. During periods throughout the year, united services are held with the linked charge West Kirk of Calder. Several organisations hold afternoon and evenings meetings in the Church Halls this includes the Roseberry Group,children dance classes and Star Harmonies. There is the Sunday before and after service cafe.
Polbeth Harwood Parish Church of Scotland Trustses. Annual Report (continued) Year ended 31 December 2024 Achievements and Perfomiancs This year we invited members of the Church to talk about their talents,so people could volunteer for committees in our new Unitary Constitution. As a result of this we had new people come forward to offer to help with flowers be added to the readerfs list for worship, helping with communion. to join the rota to help with the tea after worship and other jobs to help with the lrfe of the church.. Elders and Pastoral Care Team increased their visits to the lonely and housebound In addition to their visits more people also started visiting members and vulnerable people in our community. These visrts are so important to those visited and rt takes a a special gift to be able to communicate with others and let thern know they are special and important in our village. Groups who use our premises also help by setting up chairs for worship and cleaning up themselves. We always emphasise that no matter how small a job is it is so much appreciated
Polbeth Harwood Parish Church of Scotland Trustees, Annual Report (continued Year ended 31 December 2024 Financial Review The main Sour of funding continues to be weekly offering, through either giving envelopes or open plate and standing order. In addition to the offering, there are two olher main sources of income, in the shape of Gift Aid Reclaim and six monthly Fayres in Novenkner and May It is worth noting the importance of the income from the Gift Aid Reclaim and the Fayres, which could account for 200/0 of the total income per annum. The higher the number of members who give through the Gift Aid scheme contribute an extra 250/0 as Ihe Church can claim the tax back from HMRC. The giving level stable. Unusually the Polbeth Harwood accounts have only one fund, the General Fund. This works well when there are low funds, which would normally restrict Ihe use from the specific fund. In future, amounts allocated for large fabric projects can run through the fabric fund. In addition to the Bank current account and deposit account, the Consolidated Fabric Funds provide continued revenue for Fabric purposes which was helped along with donations of £3632. Looking forward to 2025. with an increase in costs we would like to see income continuing to rise with the continuing use of the premises which this year was £19585. For the General Fund. the excess for 2025 is a Dosltive one with a Bank balance of £25993.53 Reserves Policy At present Polbeth Hamood does not have a Policy on Reserves. This type of policy should be considered. At the year end the Church holds unrestncted cash funds of £26857.23
Polbeth Harwood Parish Church of Scotland Trustees, Annual Report (continued Year ended 31 December 2024 ststement of Trustees. Responsibilities The members of the Kirk Session I Congregational Board must prepare financial statements which give sufficient detail to enable an appreciation of the transactions of the Church during the financial year. The members of the Kirk Session I Congregational Board are responsible for keeping proper accounting Tecords which, on request, must reflect the financial position of the Church at that time. This must be done to ensure that the financial statements comply with the Chanties and Trustee Investment (Scoland) Act 2005. the Charities Accounts (Scotland) Regulations 2006 and the Regulations Anent Congregational Finance approved by the General Assembly of the Church of Scotland in 2007. They are also responsible for safeguarding the assets of the Church and must take reasonable skps fnr thp. rJTPVP.ntinn Andlnr dp.Ipr.tinn nf fraiid Anfl nlhp.r irrpniilAritip.q Approved by the Trustees and signed on their behalf.
Polbeth Harwood Parish Church of Scotland SC 017373 Independent Examiner's Report to the Trustees of Polbeth Harwood Parish Church of Scotland I report on the accounts of the charity for the year ended 31 December 2024 which are set out on pages 9 to 13. Respective responsibilities of trustees and examiner The chanty trustees consider that an independent examination is needed under section 44(1 >lc} of the Charities and Trustee Investment (Scotland) Act 2005. It is my responsibility to examine the accounts under section 44{1)(c) of the Act and to state whether particular matters have come to my attention. Basis of independent examiner's ststement My examination includes a review of the accounting records kept by the charty and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. 'The procedures undertaken do not provide all the evidence that would be iequired in an audit. and consequently I do not express an audit opinion on the accounts Independent examiner's ststement In the course of my examination of the statement of account for the year ended 31 December 2024 no matter has come to my attention 10t1. closectrbEtow"I which gives me reasonable cause to believe that in any material respect the I requirements.. lo keep accounting records in accordance with Section 44{1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations and to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met or to which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached
Polbeth Harwood Parish Church of Scotland Trustees. Annual Report (Continued) Yèar ended 31 December 2024 Unrtstrict8d Funds 2024 R•strict•d Funds 2024 Oeposit Funds 2024 Total 2024 Total 2023 Recei Donations Not• £ 22.232 04 22.232 04 21 47S 96 Legaaes Other Charthes Organisatsonal events 467 67 467 67 4.127 47 26.827.18 536 87 3,400 33 25,413 16 4.127 47 26.359 51 467 67 of Premises Interest from Deposit Fund Weddingsl Funerals Grants - Internships Othèr Receipts Rxeipt from General Tnjstee 19.585 00 4290 1.300.00 19.585 00 4290 1.300 00 1,000 00 207 84 7,392 00 20,632 50 2892 1.630 00 1.000 00 212 14 1.000 00 207 84 7.392 00 Totsl Recei 54 887 25 1.467 67 56,354 92 48.916 72 ments Costs of genorating funds Charitable activities Governance costs Total Pa ments 7590 62.123 75 5000 62,249 65 7590 63.666 42 50.00 63.792.32 7044 1.542 67 1 41.15904 5000 41.27948 1.$42.67 Excess of Receipts over Payments for the year before transfers 7.362 40 7500 7.437 40 7,637.24 Transfers .75 00 7500 Excess of Receipts Payments for the year over 743740 7,437 40 7,637 24
Polbeth Harwood Parish Church of Scotland TTuslfjes' Annual Report Icontlnuedl Year endod 31 Deeember 2024 Unr••th¢tsd R•8trlctod Fund• Funds 2024 2024 Inmtor Trust 2024 Totsl 2024 Totsl 2023 Bank & De it Balan¢o$ Bank & deposit balan brought loar 34.294 63 34.294 63 26.657 39 Movement in year: ExS ot Receipts over Payments Ret*ipts P8ymenis Bank & dèposit balances carned forward 743740 7.437 40 7.637 24 26.857 23 26.857 23 34 294 63 Investments at markèt value (cost £ xxxxxl Assets Liablltties The accounts were approved by the Kirk Session and Financial Board on For and on behalf ol the Kirk Session and Financial Boar¢ 10
Trustees. Annual Report {continued} Year ended 31 December 2024 1. Trustee Remuneratlon and Related Party Transactlons Travel expences of £1209.13 paid to Rev J Groenewald 2. Movements in Funds At1J*n At 31 O•e 2024 R?¢elpts Paym•nt• Transforn 2024 Unrestrlcted funds Deposit Fund General Fund 820 80 33.473 83 34.294 63 4290 54.844 35 54,887 25 863 70 25,993 53 26.857 23 62.249 65 62,249 65 Restrl¢ted funds Third paty collections 467 67 1.LXKJ C#J 542 67 1.CM)O LIJ Endowment funds Nla Total funds 34.294 63 56.354 92 63.792 32 26.857 23 Pur oses of Reslricled Funds Third Party Colleclions'.- Monies collected specifically for Third Parties. Unrn•trlct•d Rostrlcted Fund8 Funds 2024 2024 Endowm•nt Fundty 2024 Totsl 2024 Total 2023 3. Analysis of Donatlons WFO Scheme (non Gift AKII Gift Donations Tax Recovered on Gift Aid Donations Ordinary Offerings (Open Platel Other Offerings, Donations etc 2,913 50 8,810 00 3,346 12 4,526 40 2,636 02 22,232 04 2.913 50 8.810 IX) 3.346 12 4,526 40 2.636 02 22,232 04 3.011 15 10.330 00 3.034 42 4,018 99 1,08140 21,475
Trustees. Annual Report {continued Year ended 31 December 2024 Unr¢•tri¢t•d RtrICt Funds Fund 2024 2024 Endowmènt Funds Totsl Total 2023 2024 2024 4. Analysls of Payments Costs of generating funds Inveslrnenl Managers. fees ONenn9 envelopes 75• 75 759) 75 7044 7044 Charltable actlvltiej Giving to Grow sche Presbylery LJLJe5 Ministèr's exponsès Internship Pulpit supp Fabric repairs & mainlenarKe Wedding & luner815 Heal and Iighl Insurance Charili•s Or9an & music Print sl8lionéry. postag6. I•ne Olher expenss 15.583 rxi 417 15.583 (M) 4171KJ 1.209 13 l.C(Q C() 389 75 21.16299 420 CQ 11.39757 1,579 07 894 67 3.989 37 2.325 C6 3.298 81 63.866 42 12.805 00 289 00 1.647 40 1.CiX) (N) 1.2C6 13 1.c( C#) 389 75 21.16299 420 (KJ 11.397 57 1.579 07 352 IXI 3.989 37 2.325 ( 3.298 81 62.12375 6,739 82 330 CQ 717322 1.204 08 1.263 87 3,552 61 2.026 95 3(059 41,15904 542 67 1.542 67 Governance costs Indeoendellt exatninef's fe•s Other payments Purchase of asset5 Purch8w of Inv¢5tm•nts 62.249 65 154267 63.792 32 41 279 48 S. Minister's StSpend All Church of Scotland congregations contribule to the National StInd Fund which bears the costs of all ministers, stipends and employerfs conlribulions for national insurance, pension and housing and loan fund. Ministers. slipends are paid In accordance with the national stipend scale. vthich is related to years of service. For the year under review the minimum slipend £31642 and the maximum stipend in the Slh and subsequent years of service £38884. 2024 2023 6. Collections for Thlrd Parties Compassion UK Mercy Ships Safe Families Ukraine Appeal Prisoner Twst (Church congregation donations) 352 CK 352. 583 02 328 85 27167 196 CO 75 894 67 1.263 87 12
APPENDIX FUNDS HELD ON BEHALF OF THE CONGREGATION BY THE CHURCH OF SCOTLAND GENERAL TRUSTEES 2024 2023 CAPITAL ACCOUNT Credit Balances held at 31 Dember at cost 44,955.13 52,347,13 Market Value of Balances at 31 December 44,955.13 52,453 00 REVENUE ACCOUNT Credit Balance at 31 December 7,852.47 5,345.51 CAPITAL SHARE ACCOUNT Credit Balance at 31 December 255.00 Market Value of Balances at 31 December 392.70 TEMPORARY FUNDS Costs relating to potential sale of ground 627141 6.271 13