DocuSign Envelope ID: 1C78FDA1-6F01-46FF-8ECE-01DAEA1604B1
Charity registration number SC017226 (Scotland)
CROSSFORD PLAYGROUP
ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
DocuSign Envelope ID: 1C78FDA1-6F01-46FF-8ECE-01DAEA1604B1
CROSSFORD PLAYGROUP
CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 - 3 |
| Independent examiner's report | 4 |
| Statement of Receipts and Payments | 5 |
| Statement of Balances | 6 |
| Notes to the financial statements | 7 - 9 |
DocuSign Envelope ID: 1C78FDA1-6F01-46FF-8ECE-01DAEA1604B1
CROSSFORD PLAYGROUP
TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2023
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity's governing document, the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended) and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
Objectives and activities
Our purposes, as recorded in our constitution, are to promote the aims of Early Years Scotland, which are to advance the education of pre-school children with the emphasis on play experience, so that they may take a constructive place in the community and also to advance the education of their parents and other appropriate persons.
In furtherance of the above aims the group shall seek: to provide safe and satisfying group play in which parents take part when appropriate and to encourage other charitable activities through which parents may help the children.
Achievements and performance
This year began with a change in management for the Playgroup, and a focus on building a new staff team, relationships between the Playgroup and the community, and boosting parental engagement.
Staff and children from the Playgroup visited local Toddlers groups, and a first Open Day was held in November 2022, welcoming families of past, present and prospective children to the Playgroup.
In December 2022, a book sale served as a Fundraiser and a great way to get the children involved with the books, and the result of this was some new reading materials for the main playroom which were able to be tied in
.
Working closely with our council partner and the support of our Development Officer, other changes were made to the Playgroup during the year, following on from the beginning of this work the previous year, including some significant improvements to the outdoor area.
The children also enjoyed the re-introduction of Forest Kindergarten sessions, with one of the Playgroup’s practitioners training in this and first walks to the local walks to enhance outdoor learning beginning. Outdoor education was also fostered in the garden area of the Playgroup itself with focuses on learning about garden wildlife and plants.
The year ahead will see challenges again. Having stabilised the finances and organisation many of the board decided to move on. The new board will now focus on making finances sustainable in the long term and delivering for the children in the coming year.
Financial review
The trustees in the previous financial year (2020-2021) established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets ("the free reserves") held by the charity should be three months of running costs, which equates to £7,000 in general funds. At this level, the previous trustees felt that they would be able to continue the current activities of the centre in the event of a further significant drop in funding. However, it was been brought to the Trustees' attention that it would be sensible to have a Redundancy fund as well, just in case anything should happen and we were forced to close. This was calculated as equating to about £20,000 currently, and the current Trustees noted in 2020-21 that they would like this to be added into the Savings account. Unfortunately, this transfer has not yet been made, but as the funds are definitely there, the Trustees feel confident that the transfer will be able to be made, and that this will then be a significant help in the event of forced closure in the future.
The deficit for the year was £18,668 (2022 surplus - £11,206). The profit generated from fundraising events was £5 (2022 - £366). The playgroup held unrestricted funds of £42,848 at the year-end (2022 £61,516).
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DocuSign Envelope ID: 1C78FDA1-6F01-46FF-8ECE-01DAEA1604B1
CROSSFORD PLAYGROUP
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
The Trustees have assessed the major risks to which the Charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
Structure, governance and management
Governing Document
The playgroup is a charitable unincorporated group and the purpose and administration arrangements are set out in our constitution.
The Trustees of Crossford Playgroup are made up of the Crossford Playgroup Committee, which is appointed each year at the AGM. At the end of this financial year, all members of the Committee resigned and a new Committee was formed on 14th March 2022 following an Extraordinary General Meeting (EGM) on 7th March 2022. Therefore details for both the newly appointed Committee and the previous, who were the Trustees throughout the financial year until March 2022, are below.
Chairperson
Treasurer
Secretary
Other Committee Members
Recruitment and Appointment of Trustees
The Trustees of the playgroup are known as the Committee. All members of the Committee are appointed or reappointed at our Annual General Meeting which is generally held in May/June each year. This year as stated above a new Committee was formed at an Extraordinary General Meeting in March 2023.
Principal Address
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DocuSign Envelope ID: 1C78FDA1-6F01-46FF-8ECE-01DAEA1604B1
CROSSFORD PLAYGROUP
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
Trustee Remuneration and Expenses
The Trustees did not receive any remuneration or expenses during the year.
Statement of Trustees' responsibilities
The Trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in Scotland requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources of the Charity for that year.
In preparing these financial statements, the Trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended) and the provisions of the trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees' report was approved by the Board of Trustees.
Dated: 26 March 2024
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tknusw ErNehy ID 1C78FDA1fjF01FEcElDAEA1fj4Bl CROSSFORD PLAYGROUP INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CROSSFORD PLAYGROUP I report on the financial statements of the Chanty for the year erKled 31 March 2023. which are set out on pages Sto9. Respectlve responslbllltles of Trustees and examlner Thè Charity's TrUStS aro rasponsiblo for thè preparat of tha financial stst8m8nts in accordanc8 thè tems of thè Charitiès and Trusteè Investments (Scotlandl Act 2005 and tha Chantias Accounts IScoUandl R¢gulation$ 2006 las am¢nd¢dl. Tho ¢harity's Trust¢•s nSid•r that th• alt requirom¢nt of Regulation 1011lldl of the 2008 Accounts Regulations does not aPF4y. It 15 my responsbility to examine the financial statements as required under sectrJn 4411 Ilcl of the Act and to stale whether particular matters have come lo my attention. Basls of Independent examlner's staiement My examination is carried out in accordanc8 wth RegulatK)n 11 of the CharTbes Accounts IScoUandl Regulatiori8 2006 las amend8dl. An examination includès a r•vi•w of the accounting rncords kopt by th8 charity and a comparison ol th8 financial stat8m8nts pr8s&nt8d wrth th0 r8cords. It also includ•s considèration of any unusual rtèms or disclosurès in th• financial statomènts, and sa•ks explanations from th• trust8as concaming any $u¢h matt¢rs. Th• pr¢¢•duros und¢rtak•n do not provid• •ll tho •vthn¢• that would roquir¢d in an audit ar consequently I do not exwo55 an audit opiruon on thg view given by the finanaal statements. Independent examlnefs statement In th• cour80 of my •xamination, M matt¢r h•$ como to my attwrtb)n: lal which givos m¢ rsOn4b1¢ ¢ause to beIv that in •ny matrial rasp•¢t the r•quir¢nwnts'. il to keep accounting records in accordance wrth soctK>n 44111 {al of the 2005 Act arml Rogulalion 4 of 2C()6 Accounts Règulations; and lil) to prepare financial stat8m8nts which accord with the accounts'ng records and comply with Rogulation 9 of 2006 Accounts Regula"an3'. h•v• not bwn mot Ibl to whi¢h, in my opinion. attontion s)Uld drawn in order to anable a propor undwslandiro of the finanaal $talomènl$ to r•ach¢d. Thoms¢)n Cowr 3 Castl8 Court Camogie Campu$ Dunfemline Frfè KY118PB Dated: 26 March 2024
DocuSign Envelope ID: 1C78FDA1-6F01-46FF-8ECE-01DAEA1604B1
CROSSFORD PLAYGROUP
STATEMENT OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31 MARCH 2023
| Current financial year Unrestricted funds Restricted funds TotalUnrestricted funds Restricted funds 2023 2023 2023 2022 2022 Notes £ £ £ £ £ Income from: Donations and legacies 2 37,372 - 37,372 57,585 - Charitable activities 3 26,582 - 26,582 23,926 - Other trading activities 4 5 - 5 366 - Investments 110 - 110 - - Total income 64,069 - 64,069 81,877 - Expenditure on: Raising funds 5 - - - 197 - Charitable Activities 7 82,737 - 82,737 70,474 - Total resources expended 82,737 - 82,737 70,671 - Surplus for Year (18,668) - (18,668) 11,206 - |
Total 2022 £ 57,585 23,926 366 - |
|---|---|
| 81,877 | |
| 197 | |
| 70,474 | |
| 70,671 | |
| 11,206 |
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tknusw ErNehy ID 1C78FDA1fjF01FEcElDAEA1fj4Bl CROSSFORD PLAYGROUP Statement of Balances ASA T31 MARCH 2023 Uniestricted Restricted Funds Funds Total 2023 Total 2022 Notes Bank and deposlt balances Bank and doposit balances brought forward paym8nls in year 61,516 {18.6681 2.839 64.355 (18.6681 53.149 11.2C Bank and deposit balan carried forward 42,848 2,839 45,687 64,355 Llabllftles PAYE Liabilty eNal$ 10.413 10.413 240 7.049 240 10.653 10.653 7.289 Tho Account5 w•r• approv•d by th• Trustso$ on 28 March 2024 Chalrperson Treasurer
DocuSign Envelope ID: 1C78FDA1-6F01-46FF-8ECE-01DAEA1604B1
CROSSFORD PLAYGROUP
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
1 Accounting policies
Charity information
Crossford Playgroup is an unincorporated charity.
1.1 Accounting convention
The financial statements have been prepared in accordance with the Charity's governing document, the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended), FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The Charity is a Public Benefit Entity as defined by FRS 102.
The Charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
1.2 Charitable funds
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
2 Donations and legacies
| Grants 3 Charitable activities Holiday Club Fees 4 Other trading activities Fundraising events |
2023 £ 37,372 2023 £ - 26,582 26,582 2023 £ 5 |
2022 £ 57,585 2022 £ 924 23,002 23,926 2022 £ 366 |
|---|---|---|
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DocuSign Envelope ID: 1C78FDA1-6F01-46FF-8ECE-01DAEA1604B1
CROSSFORD PLAYGROUP
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023
5 Raising funds
| Fundraising and publicity Other fundraising costs |
2023 £ - - |
2022 £ 197 |
|---|---|---|
| 197 |
6 Trustees
None of the Trustees (or any persons connected with them) received any remuneration or benefits from the Charity during the year.
7 Charitable Activities
| Wages Rent and Insurance Toys and Equipment Sundry Expenses Accountancy Costs Staff Training Printing, Postage & Stationery Lunch club expenses Telephone |
2023 £ 66,127 7,598 2,911 4,188 240 850 - 748 75 82,737 |
2022 £ 62,024 5,193 1,275 867 504 33 157 331 90 |
|---|---|---|
| 70,474 |
8 Employees
Number of employees
The average monthly number of employees during the year was:
| 2023 | 2022 | |
|---|---|---|
| Number | Number | |
| 8 | 8 | |
| Employment costs | 2023 | 2022 |
| £ | £ | |
| Wages and salaries | 63,430 | 62,024 |
| Social security costs | 2,697 | - |
| 66,127 | 62,024 |
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DocuSign Envelope ID: 1C78FDA1-6F01-46FF-8ECE-01DAEA1604B1
CROSSFORD PLAYGROUP
NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
9 Bank and Cash in hand
| Bank and Cash in hand | ||
|---|---|---|
| Made up as follows: Current account Savings account |
2023 £ 40,432 5,255 45,687 |
2022 £ 59,210 5,145 |
| 64,355 |
10 Unrestricted funds
These are unrestricted funds which are material to the Charity's activities made up as follows:
| Movement in funds | Movement in funds | Movement in funds | Movement in funds | ||||
|---|---|---|---|---|---|---|---|
| Balance at | Incoming | Resources | Balance at | Incoming | Resources | Balance at | |
| 1 April 2021 | resources | expended | 1 April 2022 | resources | expended 31 | March 2023 | |
| £ | £ | £ | £ | £ | £ | £ | |
| Unrestricted | |||||||
| Fund | 50,311 | 81,877 | (70,671) | 61,516 | 64,069 | (82,737) | 42,848 |
11 Restricted funds
The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:
| Movement | Movement | ||||
|---|---|---|---|---|---|
| in funds | in funds | ||||
| Balance at | Incoming | Balance at | Incoming | Balance at | |
| 1 April 2021 | resources | 1 April 2022 | resources 31 March 2023 | ||
| £ | £ | £ | £ | £ | |
| Extra Grant | 2,188 | - | 2,188 | - | 2,188 |
| Development Fund | 378 | - | 377 | - | 377 |
| Co-Op Fund | 275 | - | 275 | - | 275 |
| 2,840 | - | 2,839 | - | 2,839 |
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