Annual Report & Financial Statements for the year ending 31" March 2025
Scottish Charity No SC016430
BURNTISLAND TOLL COMMUNITY CENTRE
Annual Report & Financial Statements
For the year ended
31" March 2025
owHUNir
OSCF
Regislered
sao
SC016430
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**Annual Report & Financial Statements for the year ending 31[st] March 2025 Scottish Charity No SCO16430**
## **Reference & Administrative Information**
**Charity Name: Scottish Charity No: The Charities Principal Address:**
Toll Community Centre, Burntisland SCIO SCO16430 East Toll Park Kirkcaldy Road Burntisland KY3 9HA
**Website Address:**
www.tollcentre.org.uk
## **Charity Trustees on date of approval including office held:**
## **Name of other trustees during the period:**
Resigned May 2024
Independent Examiner:
## **Bankers:**
Co-operative Bank Trustees Savings Bank Business Customer Services Henry Duncan House PO Box 250 120 George Street Skelmersdale Edinburgh WN8 6WT EH2 4LH
Page **2** of **12**
Annual Report & Flnancial Statements for the year ending 31" March 2025
Scottish Charity No SC016430
Structure, Governance & Management
Governing Document
The Toll Community Centre and Hub is a Scottish Charitable Incorporated Organisation ISCIOI
th
incorporated on 27 January 2017 and governed by its Constitution effective from the same date.
The charity was previously a charitable trust granted charitable status over 40 years ago.
Trustee Recruitment & ApFX)intment
Mernbership of the charity is open to individuals aged 16 or over who support the Charitable
purposes.
The Trustees who meet regularly during the year are responsible for the management and
administration of the charity.
Objertives & Artivities
The Charitie5 Charitable Purpose
As set out in the "Constitution" and Yhee Charities and Trustees Investments (Scotlandl Act 2005"
the purposelsl of Toll Community Centre. Burntisland SCIO are the following:
The advancement of education
The advancement of health
The advancement of citizenship or community development
The advancement of the arts. heritage, culture or science
The provision of recreational facilities. or the organisation of recreational activities. with the
object of improving the conditions of life for the persons for whom the facilties or activities
are primarily intended.
Any other purpose that may reasonably be regarded as analogous to any of the preceding purposes.
Summary of the main activities in relation to these objertives
The Mission Statement for Toll Community Centre is to advance citizenship and community
development in Burntisland, and surrounding areas. by providing a focus for community projects,
activities and outcomes for the community, young and old. as well as being home to Burntisland Out
of School Club and Burntisland Playgroup
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Annual Report & Financial Statements for the year endlng 31° Marth 2025
Scottish Charity No SC016430
Achlevements & Performance for 2024-2025
Chairperson's Message
With staff resignations, this has proved to be another very challenging year and the continued
operation of the Centre has only been possible with the support and goodwill of both the trustees
and the Caretaker. Unfortunately, both Zumba classes and the Wednesday Club stopped during the
year, but with the appointment of a New Centre Manager-
in Feb 2025. we
are confident that growing the customer base will be a high priority. The Community Hub continued
to operate effectively throughout the year staffed by enthusiastic volunteers and as well as recycling
goods, making available low cost food and volunteering opportunities, it showed an overall profit for
the year.
I would like to take this opportunity to express my sincere thanks to all of the trustees. staff and
volunteers for their support, commitment. dedication and hard work in maintaining the operation of
the Community Centre and the Community Hub.
David Mitchell
Toll Community Centre and Toll Communlty Hub Facilities
Infrastrurture - the main focus for the Toll Community Centre was to ensure that the Centre met
latest guidelines for Fire and Safety and the elettrical system was updated to meet the requirements
of the latest guidelines and regulations.
H & S Compliance- Toll Community Centre and Hub have both now had linked up fire safety alarms
installed. as well as Carbon Monoxide detectors, compliant with H&S regulations. which is checked
weekly, alongside the regular fire alarm testing.
Social Media - New social media accounts have been put in place for the Toll Community Centre so
that the community of Burntisland can be kept up to date with our news and events.
Accounting and record keepinL- The Treasurer and Centre Manager have investigated record
keeping for the community hub and improvements continue to be implemented. Accounting took
advantage of the facilities of Quickbooks online but this has now moved to use of the Xero
accounting package. Links have been put in place with both bank accounts and further work is in
progress to update signatories to the accounts.
Hall Hire
A review of hall hire charge5 has identified that mid week rates could be more
competitive and lower price5 have now been implemented for mid week hires. Review of letting
agreements with our major customers- Burntisland Out of School Sendice and Burntisland Playgroup
has identified that an independent review would be advantageous in ensuring that rental rates
continue to be both competitive and realistic.
Personnel The complement of staff employed by the Toll Community Centre include
Centre
Manager, Caretaker and Cleaner and although full staffing hasn't been achieved continuously due to
vacancies and recruitment, the centre has continued to funrtion and thanks are given to staff who
have shown a high degree of commitment and to trustees who have helped out as required
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Annual Report & Financial Statements for the year ending 31" March 2025
Scottish Charlty No SC016430
Volunteer5
We are very fortunate to have the support of our fabulous volunteers, who work
tirelessly, on a weekly basis to support the running of the Community Hub as a Charity shop.
recycling a vast range of pre-loved items, provision of Fairshare Food. and helping in the centre
office. These volunteers have all undertaken volunteer training including customer service,
communication, record keeping and team working. The volunteers all enjoy the "giving back and
supporting the Communiv. The volunteers have all met up socially, on several occasions, where
new and lasting friendships have been established.
Partnership Working - We are delighted to continue with our Service Level Agreement with Fife
Council to support community needs and events. This is reviewed annually to ensure that Toll
Community Centre meets the terms and conditions of the grant. A representative from Fife Council
attends most monthly meetings and AMM. Most of our expenses are covered by income generated
by the Toll Centre Room and Hall hires {with Burntisland Playgroup and BOSS being our major
customers, the Toll Community Hub, in Burntisland High Street as a charity shop, as well as funding
applications and fundraising efforts
We continue to work in partnership with Fareshare initiative. where we purchase low priced fresh
food, fruit and vegetable. for which we sell to all. in the community, without profit. Thi5 is ensuring
that we allow families and individuals in the community to be resilient and self-sufficient and that
we are contributed to the zero waste food outcomes.
We have also maintained our regular donations. from Stephen's the Bakers on a Wednesday. of rolls
and cakes. these are packaged up by volunteers and offered to the community for a nominal
donation.
Toll Community Hub - The community Hub was initially set up to offer a free Space for agencies to
meet clients and was well received to start with, but sadly, with the increasing charity shop hours
and lack of publication, there was not sufficient footfall, community engagement, for these agencies
to sustain a presence. It is a priority for Trustees to re-establish contact to promote these services
once again.
The charity shop continues to open regularly throughout the week, contributes to the income of Toll
Community Centre and continues to enjoy great footfall and volunteers all enjoy sep4ing the public.
User Groups - The Community Centre continues to be the base of Burntisland Out of School and
holiday care provision as well as Burntisland Playgroup. Both groups report to enjoy, new and
improve relations with the staff and Trustees. The proposed extension in the garden, to offer
sheltered entrances for parents, during Covid, is no longer a priority and the Toll Community Centre
have accepted plans from Burntisland Playgroup to puttin8 in place improved facilities within the
garden area.
As part of our commitment to building community resilience. social isolation and loneliness, a
number of activities are being run at the Toll Community Centre. A sitter size fitness class is run in
the foyer of the centre, which is well attended by a cross section of the community, particularly 60+
age group and enjoys a good attendance. This provides a great healthy living and fitne55 session for
the community. The class attendance fees make this initiative self-sustainable.
Youth Club- The Centre hosted Junior and Senior Youth Clubs run by Fife Council and a number of
volunteers. This was a very welcome provision for youth activities which have been sorely lacking in
recent years.
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Annual Report & Financial Statements for the year endlng 31" March 2025
Scottish Charlty No SC016430
Sewing Group- This class continues to run on a Monday evening and is well attended, and a waiting
list is operated for this class. The class have a maximum of 10 and members continue to develop
their skills in making, modifying and repair of their personal item5. helping towards sustainability and
waste reduction of clothing. We are proud to have the skills, experience and motivation of an
inclusive sewing instruttor.
Community Events
The trustees were successful in organising Santa's Sleigh to tour the streets of Burntisland
supported by, as well as a Great Dane, dressed up as Santa's Helper. Local children received
sweets during the tour. There was huge community support and complimentary comments
following this successful night, where crowds of children were waiting the imminent arrival
of Santa to their street.
St Serfs Church in Burntisland requested Toll Community Centre to contribute to their"lights
at Christmas- appeal by lining the gardens at side with Christmas trees. Toll Community
Centre erected a rooted tree. in order that it can continue to flourish afterwards. The tree
was decorated by local children who made individual items, with support of one of the
Trustees.
Forward Projections- Moving Forward
Moving fopward from a difficult and challenging year. the Trustees of the Toll Community Centre are
determined to consolidate existing rental agreements - with Burntisland Playgroup. BOSS, and the
Sewing Class. We are also keen to explore new project ideas and opportunities and to grow our
membership. The Trustees have developed a new membership forrn and are actively seeking new
members to join as members of the Centre and also for these members to put themselves forward
for consideration as Trustees.
We would a150 welcome feedbank from customers and members so that we can prepare Future
plan5 that match the need5 of the local community.
As a charity, in conjunction with the newly appointed Centre Development Manager, staff and
Trustee, we seek to improve better use of our centres and its facilities. We have carried out, and will
continue to, maintain attractive and welcoming building. inside and out. We will meet with
Burntisland Development Trust to evaluate their community findings. particularly in relation to Toll
Community Centre. to ascertain how we can look to develop the communities wants and needs.
As part of Fife Council Service Level Agreement, our named contact is keen to undertake a health
checkl review and training for all Trustees to ensure that there is a greater understanding of roles
and responsibilities and appropriate training, where appropriate.
We have developed a volunteer handbook, in conjunction with Fife Voluntary Action, along with
identifying appropriate training and development for our volunteers to ensure that all volunteers
can work more independent, whilst having a "go to" guide so that they may confidently deal with
differing requests asked of them.
As part of our ethos to promote and advance internship, and to build resilience within the town we
are keen to brings services and agencies back into the town, to use the private space within the
central location of the Hub, in the high Street.
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Annual Report & Financial Statements for the year ending 31* March 2025
## Scottish Charity No SCO16430
After emerging from an extremely difficult and challenging year, the Trustees are keen to monitor, improve and evaluate initiatives and projects, to ascertain if they are operating successfully and deliver necessary outcomes, whilst meeting the needs of the community and ensuring that a more robust PVG application process be in place.
## Financial Review
## Statement of Reserves Policy
The Trustees consider that £50,000 should be held as a general reserve to enable them to meet their obligations should funding be withdrawn or reduced severely.
## Details of any deficit:
## Details of Donated Facilities & Services:
## Statement of Trustees Responsibilities
The members of the Charity must prepare financial statements which give sufficient detail to enable an appreciation of the transactions of the Charity during the financial year. The members of the Charity are responsible for keeping proper accounting records which, on request , must reflect the financial position of the Charity at that time. This must be done to ensure that the financial statements comply with the Charities and Trustees Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006.
They are also responsible for safeguarding the assets of the Charity and must take reasonable steps for the prevention and/or detection of fraud and other irregularities.
Page 7 of 12
Annual Report & Financial Statements for the year ending 31° March 2025
Scottish Charity No SC016430
## Receipts & Payments Account Year Ended 31% March 2025
||Notes|Un
.
Restricted|Restricted
Funds|Total
2025|Total
2024|
|---|---|---|---|---|---|
|Receipts||||||
|Donations||283.00|0.00|283.00|1,322.31|
|Receiptsfrom Fundraising Activities|1|18,056.14|0.00|18,056.14|15,415.35|
|Other Charitable Activities|2|41,129.86|0.00|41,126.96|31,465.71|
|Grants|3|0.00|26,881.00|26,881.00|39,091.76|
|Bank Interest||1,080.49|0.00|1,080.49|503.14|
|Total Receipts||60,549.49|26,881.00|87,430.49|87,798.27|
|Payments||||||
|Expenses from Fund Raising Activities|4|2,776.12|0.00|2,776.12|4,388.31|
|Expenses from Charitable Activities|5|54,138.59|16,881.00|71,019.59|91,449.39|
|Independent Examination||250.00|0.00|250.00|250.00|
|Governance Costs||0.00|0.00|0.00|0.00|
|Total Payments||47,164.71|16,881.00|74,045.71|96,087.60|
|Net Receipts/(Payments)||3,384.78|10,000.00|13,384.78|(8,289.43)|
|Transfer between Funds||0.00|0.00|||
|Surplus/(Deficit) forYear||3,384.78|10,000.00|13,384.78|3,201.90|
|Statement of Balances as at||Un|Restricted|Total|Total|
|31°March2025||Restricted|Funds|2025|2024|
|Balances at Start ofYear||88,189.15|0.00|88,189.15|96,478.58|
|Surplus/(Deficit) forYear||3,384.78|10,000.00|13,387.78|(8,289.43)|
|Balances at End ofYear||91,573.93|10,000.00|101,73.93|88,189.15|
|Other Assets||||||
|Seenote6||||726,000|726,000|
## Liabilities
No Outstanding Liabilities
Financial Statements approved by the Charity and signed on its behalf by:
Dated ecccccccee0e e282 LOS ccsssssssseeeeceecesscccessssse
Annual Report & Financial SL*ements for the year ending 31" March 2025
Scottish Charity No SC016430
Notes to the Accounts
2025
2024
l. Receipts from Fundraising Activities
Community Hub & Pop Up Shop
Community Events
Crafters
17.967.64
5,155.87
10,251.98
0.00
£15,407.85
88.50
£18.056.14
2. Other Charitable Activities
Photocopying
Income from Hall Rental
BOSS
Playgroup
Polling Station
Public Hall Rental
Deposits for Hall Rental
Slimming World
Exercise Cla$5
Rhymetime
Sewing Class
Wednesday Club
Pizza Van
Rag Bag
4,425.52
1,055.63
11,633.75
19,521.14
I,(KK).00
1,770.00
1.065.00
14,569.33
7.134.75
2,(M)O.i)o
1.440.00
1,260.130
1.784.iJ)
1,280.00
240.
555.IX)
77.
595.IXI
725.(K)
210.00
184.45
£41.129.86
£31,395.71
3. Grants
Awards for All
Fife Council SLA
No One Left Behind
Garden Annexe
10,000.00
26.098.00
2,993.76
26.881.IX)
(4.995.001
£21.886.00
£39,091.76
4. Expenses from Fundralsin8 Activitles
Community Events
Santa'5 Sleigh & Grotto
Big Fun Fitness
Sewing Class
Youth Club Expenses
308.91
191.90
1.575.00
2,312.50
225.CK)
2,375.00
176.12
£2.776.12
£4.388.31
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Annual Report & Financial Statements for the year endln8 31" March 2025
Scottish Charity No SC016430
Notes to the Accounts conyd
5. Expenses from Charitable Actlvities
Staff & Pay Roll Costs
Restricted - Travel & IT Infrastructure
AdvertIsinPrOmot1ona
Toll Centre
Insurance
Telephone/Comms {incl Hub)
IT & Equipment Costs
Utilities
General Office Expenses
Refund of Hall Deposits
Repairs & Cleaning
Printing, Postage & stationery
Bank Charges
Stsff Training
Community Hub
Insurance
Rent
Council Tax
Expenses
Crafterfs Commision
Utilities
Fareshare
Rental of Lockups
31,383.60
524.72
342.53
48,112.25
687.72
1,066.97
1.706.46
1,816.41
1,634.36
1,904.45
2,459.00
8,649.63
805.46
950.00
8.234.46
2.149.71
224.46
434.60
10,543.66
671.68
550.CKJ
2,816.78
3,219.92
108.1J)
290.80
7.520.88
525.89
486.10
6,822.59
506.88
190.73
87.70
416.33
3,755.00
561.60
£66.024.59
1,979.65
2.799.00
534.00
£91.449.39
6. Assets of Toll Community Centre sao
as at 31" March 2025
Buildings
Fixtures & Fittings
Business Items
Stock
£600,CM
£60.000
£iO.CKJO
£1,000
£671,LM)O
7. Trustee Remuneration and Related
Party Transactions
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Annual Report & Financial Statements for the year ending 31" March 2025
Scottish Charity No SC016430
8. Nature & Purpose of Funds
The statements of accounts for the year show the financial figures for the Charity.
The funds are made up of the following
C(Fop Bank Account
TSB Bank Account
Cash in Hand (For Banking)
TOTAL
17.746.58
81.576.64
2,250.71
£101,573.93
Page 11 of 12
Annual Report & Financial Statements for the year ending 31st March 2025
Scottish Chwty No SC016430
Independent Examinerfs Report on the Accounts
Report to the trustees of Toll Community Centre SCIO
Registered charity number SC016430
On the accounts of the charity for the period to 31st March 2025
Set out on Pages 8-11
Respectlve responslbllltles of trustees and exarnlner
The charl$ trustees are responsible for the preparation of the accounts in accordance with
the terms of the Charities and Trustee Investrnent (Scotland) 2(X)5 Act and the Charities
Accounts (Scotland) Regulations 2006. The tharity trustees consider that the audlt
requifement of Regulation 10(1) {d) of the Accounts Regulations does not apply. It is my
responsibility to examine the accounts as required under settion 44{1) (c) of the Art and to
stste whether particular matters have come to my attention.
Basls of Independent examinerfs ststement
My examination is carried out in accordance with Regulation 11 of the Charities Accounts
(Scotland) Regulations 2006. An examination includes a review of the accountin8 records
kept by the charity and a comparison of the accounts presented with those records. It also
includes consideration of any unusual items or disdosures in the accounts and seeks
explanations from the trustees concerning any such matters. The procedures undertaken do
not provide all the evidence that would be required in an audit and, consequently, I do not
express an audit opinion on the accounts.
Independent examlnerfs ststement
In the course of my examination, no matter has come to my attention
which gives me reasonable cause to believe that In any material respect the
requirements:
to keep accounting records in accordance with section 44{1) (a) of the 2005 Act and
Re8ulation 4 of the 2(K)6 Accounts Regulations, and
to prepare accounts which accord with the accountin8 records and comply with
Regulation 9 of the 2006 Accounts Regulations
have not been met, or
2. to which, in my opinion, attention should be drawn in order to enable a proper
understandin
of tlie ac(oiJnts tu t)p rpaihed
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