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2025-02-28-accounts

Charity registration number SC016350 (Scotland)

FETLAR COMMUNITY ASSOCIATION

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 28 FEBRUARY 2025

FETLAR COMMUNITY ASSOCIATION

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees

Charity number (Scotland)

SC016350

Principal address

The Glebe Fetlar Shetland United Kingdom ZE2 9DJ

Independent examiner

Thyme Tax & Accountancy Limited 36 Angusfield Avenue Aberdeen Aberdeenshire United Kingdom AB15 6AQ

FETLAR COMMUNITY ASSOCIATION

CONTENTS

Page
Trustees report 1 - 2
Independent examiner's report 3
Statement of financial activities 4
Balance sheet 5
Notes to the financial statements 6 - 14

FETLAR COMMUNITY ASSOCIATION

TRUSTEES REPORT

FOR THE YEAR ENDED 28 FEBRUARY 2025

The Trustees present their annual report and financial statements for the year ended 28 February 2025.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity's governing document, the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended) and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).

Objectives and activities

FCA's objectives and aims are to help facilitate the functioning and well-being of all residents of the island of Fetlar through engaging in appropriate supportive endeavours as bring the most benefit to the population. FCA's principal activity is to manage and maintain the local community hall, the hub for most community activities, which it does through organising social and recreational activities/facilities for residents and beyond to promote and foster community spirit and development. A significant secondary activity is now the oversight and practical running of the polycrubs under the auspices of Fetlar Community Growing Project.

Volunteers

The charity is run by a volunteer committee, who for the purposes of charity law act as trustees. The committee hold the legal and financial responsibility for the charity as a whole.

The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the Charity should undertake.

Achievements and performance

F.C.A’s most significant achievement during this financial year has been to complete the replacement and upgrading of the hall roof. Grant funding was obtained from: Crown Estate Coastal Communities Fund, Shetland Community Benefit Fund, Highlands and Islands Enterprise, Cooke Aquaculture and the National Lottery Awards for All fund. An interim loan was obtained from Shetland Charitable Trust to ensure the cash-flow during the project.

The Community Hall has continued to be used by a number of community groups, for meetings, meals and various recreational activities. It has served as a community warm hub and as a venue for various representatives of Shetland Islands Council to communicate with island residents. It’s Saturday bar evenings continue to be popular with both residents and visitors and the 5 monthly Sunday Teas during the summer have become increasingly popular. It has also been used for training for our First Responders, clinics offered by our visiting M.P. and M.S.P. and regular meetings of Fetlar Community Council.

The polycrubs of Fetlar Community Growing Project, run by FCA, continue to be a great success.

F.C.A. continues to operate and update the Fetlar.org website. This is proving to be of particular use to tourists and other visitors and is a point of information for local residents regarding what is open, what special events are happening and the status of our local transport links.

Fetlar Hall has been able to host two small cruise ships during this financial year. This has been of benefit both to the hall, the island museum and the local shop & café. We hope to increase these visits in the coming years.

FETLAR COMMUNITY ASSOCIATION

TRUSTEES REPORT (CONTINUED)

FOR THE YEAR ENDED 28 FEBRUARY 2025

Financial review

It is the policy of the Charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The Trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the Charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.

The balance held as unrestricted funds at 28 February 2025 was £37,256 of which £36,534 are regarded as free reserves, after allowing for funds tied up in tangible fixed assets and investments.

The trustees continue to improve our high-quality hall facility, as evidenced by the refurbishment works carried out over the last two years. We look forward to welcoming the widest possible range of local residents and visitors to the island into our revamped facilities in this next year through an increased range of outside bookings, local meals, Sunday teas, cruise-ship visits etc.

Structure, governance and management

The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.

The Trustees who served during the year and up to the date of signature of the financial statements were:

Recruitment and appointment of new trustees

Membership of the committee is open to anyone who is resident on the island of Fetlar, Shetland. Appointment of the charity's committee takes place at the Annual General Meeting .

Organisational structure

The Association continues to abide by its policies concerning:

  1. Child and adult Protection (Policies and Procedures)

  2. Code of Conduct for Groups Working with Children

  3. Equal Opportunities

  4. Data Protection

The Trustees report was approved by the Board of Trustees.

10 November 2025

FETLAR COMMUNITY ASSOCIATION INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF FETLAR COMMUNITY ASSOCIATION I repon on the financial statemenis of ihe Charity for the year ended 28 February 2025, which are set out on pages 4 to 14. Re5pertlve responslbllltles of Trustee$ •nd eximlner The Charity's Trustees are responsible lor the preparation of the financial statements in accordance with the terms of the Charities and Trustee Investments (Scotlandl Act 2005 and the Charities Accounts (Scotlandl Regulations 2006. The charity's Trustees consider that the audit requirement of Re8ulation Iollllal to Icl of the 2(106 Accounts Regulations does not applv. It is my responsibility to examine the financial statements as required under section 44llllcl ol the Act and to state whether particular matters have come to my attention. Bosls of Ind•pènd•nt examlnérfs statement My examination 15 tAriied out in accordance with Regulation 11 of the Charitie5 Accounts (Scotlandl Re8ulations 2006. An examination include5 a review ol the accountln8 record5 kept by the charity and a comparison ol the financial statements presented with those records. It a150 includes consideration ol any unusual items or disc105ufes in the financi31 statement5, and 5eekin8 eKplanation5 from the tru5tee5 concerning any such mattef5. The procedure5 undertaken do not provide 311 the evidence that would be required in an audit and consequeThtly I do not expres5 an audit opinion on the view given by the financial 5taternents. In connection with my examination, no other matter except that relerred to in the previous paragraph has come to rnv attention.. lal which 8ives me rèasonablè cause to believe thai in any maierial respect the rèquirements.. to keep accounting records in accordance with section 4411) lal of the 2(K>S Act and Regulation 4 01 the 2006 Accounts Regulations,. and to prepare fiThan£ial statements which accord with the at£ounlin8 record5 and cornply with Re8ulation 8 of the 2(KJ6 Accounts Re8ulation5,' have not been mer or Ibl to whirh. in my opininn. attention should be drawn in order to enable a proper understandin8 of the financial Thyme Tax & Accountancy limited 36 Anguslield Avenue Aberdeen Aberdeenshirè A815 6AQ United Kingdom Dated.. 10 November 2025

FETLAR COMMUNITY ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 28 FEBRUARY 2025

Unrestricted
Restricted
funds
funds
2025
2025
Notes
£
£
Income and endowments from:
Donations and legacies
3
1,090
146,840
Other trading activities
4
8,589
-
Other income
5
12,687
-
Total income
22,366
146,840
Expenditure on:
Charitable activities
6
18,582
1,554
Total expenditure
18,582
1,554
Net income/(expenditure)
3,784
145,286
Transfers between funds
7,988
(7,988)
Net movement in funds
11,772
137,298
Reconciliation of funds:
Fund balances at 29 February
2024
25,484
197,175
Fund balances at 28 February
2025
37,256
334,473
Total
Unrestricted
Restricted
funds
funds
2025
2024
2024
£
£
£
147,930
556
1,788
8,589
10,402
-
12,687
6,898
-
169,206
17,856
1,788
20,136
25,026
403
20,136
25,026
403
149,070
(7,170)
1,385
-
1,442
(1,442)
149,070
(5,728)
(57)
222,659
31,212
197,232
371,729
25,484
197,175
Total
2024
£
2,344
10,402
6,898
19,644
25,429
25,429
(5,785)
-
(5,785)
228,444
222,659

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

FETLAR COMMUNITY ASSOCIATION

BALANCE SHEET

AS AT 28 FEBRUARY 2025

Notes
Fixed assets
Tangible assets
11
Current assets
Stocks
12
Debtors
13
Cash at bank and in hand
Creditors: amounts falling due within one year
14
Net current assets
Total assets less current liabilities
The funds of the Charity
Restricted income funds
15
Unrestricted funds
16
2025
£
1,675
-
37,730
39,405
(450)
£
332,774
38,955
371,729
334,473
37,256
371,729
2024
£
1,930
270
44,250
46,450
(450)
£
176,659
46,000
222,659
197,175
25,484
222,659

The financial statements were approved by the Trustees on 10 November 2025

FETLAR COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 28 FEBRUARY 2025

1 Accounting policies

Charity information

Fetlar Community Association is a unincorporated charity.

1.1 Accounting convention

The financial statements have been prepared in accordance with the Charity's governing document, the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended), FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The Charity is a Public Benefit Entity as defined by FRS 102.

The Charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, [modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value]. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the Charity.

1.4 Income

Income is recognised when the Charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the Charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the Charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

FETLAR COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 28 FEBRUARY 2025

1 Accounting policies

(Continued)

1.5 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Freehold land and buildings Not depreciated
Plant and equipment 10% on cost
Fixtures and fittings 25% reducing balance
Computers 25% reducing balance

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Impairment of fixed assets

At each reporting end date, the Charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8 Stocks

Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.

Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.

1.9 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

FETLAR COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 28 FEBRUARY 2025

1 Accounting policies

(Continued)

1.10 Financial instruments

The Charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the Charity's balance sheet when the Charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the Charity’s contractual obligations expire or are discharged or cancelled.

1.11 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the Charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

2 Critical accounting estimates and judgements

In the application of the Charity’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

FETLAR COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 28 FEBRUARY 2025

3
Income from donations and legacies
Unrestricted
Restricted
funds
funds
2025
2025
£
£
Donations and gifts
1,090
-
Grants
-
146,840
1,090
146,840
Total
Unrestricted
Restricted
funds
funds
2025
2024
2024
£
£
£
1,090
556
-
146,840
-
1,788
147,930
556
1,788
Total
2024
£
556
1,788
2,344

4 Income from other trading activities

Unrestricted Unrestricted
funds funds
2025 2024
£ £
Fundraising events 1,273 1,050
Hall hire 1,273 1,845
Bar takings 6,043 7,507
Other trading activities 8,589 10,402

5 Other income

Unrestricted Unrestricted
funds funds
2025 2024
£ £
Other income 12,687 6,898

FETLAR COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 28 FEBRUARY 2025

6 Expenditure on charitable activities

Direct costs
Depreciation and impairment
Purchases
Rates
Insurance
Light & heat
Office costs
Sundry
Repairs & improvements
Hall hire
Website
Cruise ship expenses
Share of support and governance costs (see note 7)
Governance
Analysis by fund
Unrestricted funds
Restricted funds
Support costs allocated to activities
Governance costs
Governance costs comprise:
Legal and professional
Independent examination
2025
£
1,241
2,961
626
2,704
4,166
742
2,068
696
-
-
4,512
19,716
420
20,136
18,582
1,554
20,136
2025
£
420
2025
£
-
420
420
2024
£
847
6,399
575
2,468
4,964
428
497
369
308
269
-
17,124
8,305
25,429
25,026
403
25,429
2024
£
8,305
2024
£
8,275
30
8,305

7 Support costs allocated to activities

FETLAR COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 28 FEBRUARY 2025

8 Trustees

None of the Trustees (or any persons connected with them) received any remuneration or benefits from the Charity during the year.

9 Employees

The average monthly number of employees during the year was:

2025 2024
Number Number
Total - -

There were no employees whose annual remuneration was more than £60,000.

10 Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

11 Tangible fixed assets

Freehold land
and buildings
Plant and
equipment
Fixtures and
fittings
Computers
£
£
£
£
Cost
At 29 February 2024
174,247
29,212
12,396
2,976
Additions
155,158
-
2,200
-
At 28 February 2025
329,405
29,212
14,596
2,976
Depreciation and impairment
At 29 February 2024
355
28,994
11,784
1,041
Depreciation charged in the year
-
54
703
484
At 28 February 2025
355
29,048
12,487
1,525
Carrying amount
At 28 February 2025
329,050
164
2,109
1,451
At 28 February 2024
173,892
218
613
1,936
12
Stocks
Total
£
218,831
157,358
376,189
42,174
1,241
43,415
332,774
176,659
Stocks
2025 2024
£ £
Finished goods and goods for resale 1,675 1,930

FETLAR COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 28 FEBRUARY 2025

13
Debtors
Amounts falling due within one year:
Trade debtors
Prepayments and accrued income
2025
£
-
-
-
2024
£
1
269
270
14 Creditors: amounts falling due within one year
2025 2024
£ £
Accruals and deferred income 450 450

15 Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

At 29 February Incoming Resources Transfers At 28 February
2024 resources expended 2025
£ £ £ £ £
Hall Heating Fund 2,258 - (299) - 1,959
SSE Resilience Fund 4,710 - - (4,710) -
Tourist Facilities Fund 171,011 - - - 171,011
Growing Project Fund 2,881 - - - 2,881
Website Project Fund 4,527 - (269) (3,796) 462
Lottery Fund 10,000 - - (10,000) -
FCC Fund 1,788 - (436) - 1,352
Roof Fund - 146,840 (550) 10,518 156,808
197,175 146,840 (1,554) (7,988) 334,473

FETLAR COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 28 FEBRUARY 2025

15 Restricted funds (Continued)
Previous year: At 28 February Incoming Resources Transfers At 28 February
2023 resources expended 2024
£ £ £ £ £
Hall Heating Fund 2,258 - - - 2,258
Auld Folks Dinner Fund 300 - - (300) -
SSE Resilience Fund 4,710 - - - 4,710
Tourist Facilities Fund 171,011 - - - 171,011
Covid Fund 892 - - (892) -
Growing Project Fund 2,881 - - - 2,881
Website Project Fund 4,930 - (403) - 4,527
Lottery Fund 10,000 - - - 10,000
Corra Foundation Fund 250 - - (250) -
FCC Fund - 1,788 - - 1,788
197,232 1,788 (403) (1,442) 197,175

16 Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 29 February Incoming Resources Transfers At 28 February
2024 resources expended 2025
£ £ £ £ £
General funds 25,484 22,366 (18,582) 7,988 37,256
Previous year: At 28 February Incoming Resources Transfers At 28 February
2023 resources expended 2024
£ £ £ £ £
General funds 31,212 17,856 (25,026) 1,442 25,484

FETLAR COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 28 FEBRUARY 2025

17 Analysis of net assets between funds

Unrestricted
Restricted
funds
funds
2025
2025
£
£
At 28 February 2025:
Tangible assets
722
332,052
Current assets/(liabilities)
36,534
2,421
37,256
334,473
Unrestricted
Restricted
funds
funds
2024
2024
£
£
At 28 February 2024:
Tangible assets
4,262
172,397
Current assets/(liabilities)
21,222
24,778
25,484
197,175
Total
2025
£
332,774
38,955
371,729
Total
2024
£
176,659
46,000
222,659

18 Related party transactions

There were no disclosable related party transactions during the year (2024 - none).