CHARITY NO: SC016259
NORTH AYRSHIRE CANCER CARE
REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2024
NORTH AYRSHIRE CANCER CARE
REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2024
| PAGE | |
|---|---|
| Reference and Administrative information | 1 |
| Report of the Trustees | 2 – 6 |
| Independent Examiner’s Report | 7 |
| Statement of Financial Activities | 8 |
| Balance Sheet | 9 |
| Notes to the Financial Statements | 10 – 16 |
REFERENCE AND ADMINISTRATIVE INFORMATION
Registered and Operational Address: Muirside Lodge Stevenston Road Kilwinning KA13 6NQ
Charity Registration Number: SC016259
Trustees:
– Chairperson – Appointed Jan 2024 – Appointed Jan 2024 – Secretary – Appointed Jan 2024 Ms
– Resigned Dec 2023
Investment Advisor: Truly Independent Limited Atlantic House Parkhouse Carlisle CA3 0LJ
Independent Examiners: Wbg Services LLP 104 Main Street Prestwick KA9 1PA
Bankers: Virgin Money Plc
The trustees present their report with the financial statements of the charity for the year ended 30 September 2024.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s constitution, the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended), and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
The legal and administrative information on page one forms part of this report.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
The charity is an unincorporated association governed by its constitution which was registered with the Office of the Scottish Charity Regulator on 15 November 1989.
The management of the Charity is the responsibility of the Trustees who are elected or co-opted.
Objectives and Activities
The aims under the Constitution are to relieve the suffering and distress of cancer sufferers and their families in North Ayrshire and its environs by:-
- a) Providing home care, shopping, transport and other services to those in need of support. b) Providing counselling services for patients and families. c) Providing any other services compatible with the aims of the group.
Premises
North Ayrshire Cancer Care premises comprise Muirside Lodge, (Patient and Administration centre), and six charity shops across North Ayrshire.
Muirside Lodge, the West Kilbride bookshop, Ardrossan, Kilwinning and Stevenston shops are owned by the Charity.
The Largs bookshop and the clothes shop in West Kilbride are rented.
Recruitment & appointment of new trustees
North Ayrshire Cancer Care is run entirely by Volunteers including the Trustees who are elected for three years.
The maximum number of Trustees under the Constitution is fifteen. A minimum of five Trustees is required to stand down annually. All Trustees and any candidates submitted for election will be given a copy of the OSCR Guidance for Charity Trustees booklet.
Post Covid there are currently around one hundred and eighty active volunteer workers, including Trustees. This is down from around two hundred pre Covid.
The contribution of each is valued. However, the commitment of a small number of key volunteers, and Trustees is recognised. The Trustees continue to keep this position under review.
ACHIEVEMENTS AND PERFORMANCE
Patient transport remains the mainstay of the services provided and demand for this continues.
The number of volunteer drivers remains around the mid-thirties, less than the numbers pre Covid. This can put additional pressure on all the drivers to do extra runs and taking two patients in one car is required when necessary. There is an increasing number of runs to Crosshouse and other local hospitals where some treatment is now provided, rather than to Glasgow, Beatson Centre.
Overall, throughout the year, over 200,000 patient miles were covered, more, when double runs are counted and all drivers are PVG registered.
Counselling and Therapies account for the remaining spend on Patient Services. The number of Therapies carried out remains steady but at a fairly low level. There has been a notable increase in our Counselling services over the past year.
The Trustees remain committed to growing all patient services. In February 2024 the Trustees appointed a former Trustee, in a part time capacity, to develop these, and to take over the daily management of all financial activity which had been outsourced.
As part of promoting and developing our services the Trustees completed the rebranding of all our promotional materials and practices, including publications, local involvement, displays, website and social media.
Since the retirement of the Vice Chairperson in 2021, and Treasurer in 2022, the Trustees have been unable to replace both positions and from 2022 daily financial transactions and monthly bank reconciliation had been contracted out.
As part of promoting and developing these services the Trustees completed the rebranding of all our promotional materials and practices, including publications, local involvement, displays, website and social media.
FINANCIAL REVIEW
Financially the year to September 2024 was very successful with a surplus of over £165,000 recorded.
The main sources of income continue to be our charity shops, donations and fundraising. The charity is not dependant on, and receives no, public funding, corporate funding or grant income.
Donations traditionally are small and regular from patients and their families, or others who know of the work of the Charity. However, during the financial year ending September 2023 will bequests totalling just over £52,000 were received.
The regular income from the shops also returned, following the covid shutdowns, contributing £149,151 of the total income of £276,351.
The Trustees have agreed that the minimum level of cash reserves should remain at £300,000. This is to cover any future reduction in income or any unforeseen extraordinary expenses and operating costs. This amount is held on deposit along with operating cash.
Further liquid general reserves of over £983,000 are held with Canada Life in a managed investment fund in keeping with the Trustees cautious approach to the investment of funds.
The Trustees have encountered some difficulties with banking. Particularly in moving funds out of the general reserve fund into higher interest deposits and recently Post Office pay ins from some of the shops. These complications are exacerbated by the unincorporated status of the Charity.
The main outgoings are on Patients Services, (Transport and Therapies). Outgoings, if necessary, can be controlled very quickly through prioritising
RISK MANAGEMENT
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. We regularly review our aims, objectives and activities. Whilst doing so the Trustees will consider the impact of any planned changes in relation to the aims and objectives.
The Trustees have engaged a specialist provider to carry out risk assessments and training and to undertake Health and Safety adherence at all our locations to ensure that all our volunteers, patients and customers are protected
PLANS FOR FUTURE PLANS
The Trustees are committed to growing all areas of our charitable spending, particularly in counselling and psychological services.
The high level of will bequests, particularly post Covid, have enabled the Trustees to make progress in this challenge and a former Trustee has been appointed to assist with this.
Complete rebranding along with a new website has already been completed and major alterations, long overdue, to our patient and administration centre at Muirside Lodge have been approved.
This will be designed for purpose and bring it up to date with current regulations on patient access etc, making it much more user friendly and efficient for everyone who uses it.
The Centre is well located on a regular bus route and has private parking at the rear. The Trustees are confident that the planned changes will allow us to expand our objectives under our Constitution.
Truste8s' responslbllltles In relatlon to the flnanclal ststsments The charity trustees are responsible for preparing a trustees. annual report and financial statements in accordan with applicable law and United Kingdom Accounting Standards Iunited Kingdom Generally Accepted Accounting Practice). The law applicable to charities in Scotland requires the charity trustees to prepare finanaal statements for each year which give a true and fair view of the state of affairs ofthe charity and of the incoming resources and application of resources, ofthe charity for that year. In preparing the financial statements, the trustees are required to= select suitable accounting policies and then apply them consistenly- observe the methods and principles in the applicable Charities SORP- make judgements and estimates that are reasonable and prudent- state whether applicable accounting standards have been followed, subject to any material departures disdosed and explained in the financial statements- prepare the financial statements on the going concem basis unless it is inappropriate to presume that the charity will conkn'nue in business. The tNstees are responsible for keeping adequats records that disdose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities and Trustee Investment (Scotlandl Act 2005, the Charity Accounts Iscotland) Regulations 2006 las amended). They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustses are responsible for the Maintenan and integrity of the charity and financial information included on the charity's website. Legislation in the United Kingdom goveming the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. Approved by the trustees and signed on their behalf by= 3rd September 2025
CARE FOR THE YEAR ENDED 30 SEPTEMBER 2024 I report on the account5 of the charity for the year ended 30 September 2024, which are set out on pages 8 to 16. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts in accordance with the tem)s of the Charities and Twstee Invesknent IScotland} Act 2005 and the Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the audit requirement of Regulation 10{1) (a) to (cl of the Accounts Regulations does notapply. It is my responsibilitytoexaminethe accounts as required under section 44111 (c} of the Act and to stste whether particular matters have come to my attention. Basls of Independent 8xamlner's stat8ment My examination is carried out in accordance wth Regulation 11 of the Charities Accounts {Scotlandl Regulations 2006. An examination includes a review of the accounting records kept by Ihe charity and a comparison ofthe accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the twstees concerning any such matters. The procedures undertaken do not provide all the evidence thatwould be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent examlner's statement In the Course of my examinatDn, no matter ha5 come to my attention which gives me reasonable cause to believe that in any material respects the requirements.. to keep accounting records in accordan with Section 44 (1) {al of the 2005 Ad and Regulation 4 ofthe 2006 Ac¢J)unts Regulations, and to prepare accounts which accord with the accounting records and o)mply wth Regulation 8 of the 2006 Accounts Regulations have not been met, or 2. to whith, in my opinion, attention should be drawn in orderto enable a proper understanding of the accounts to be reached. GCA Wbg SeNices LLP 104 Maln Street Prestwlck KA9 1PA Date:
NORTH AYRSHIRE CANCER CARE
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDING 30 SEPTEMBER 2024
(Including an Income and Expenditure account)
| Note Income and endowments from: Donations & legacies 4 Trading Activities 7 Total Income Expenditure on: Trading Activities 8 Total Expenditure Net income/(expenditure) Investment (losses)/gains Net movement in funds Funds reconciliation Total Funds brought forward 15 Total Funds carried forward 15 |
Unrestricted Funds Restricted Funds Total Funds Unrestricted Funds Restricted Funds Total Funds 2024 2024 2024 2023 2023 2023 £ £ £ £ £ £ 127,200 - 127,200 105,421 - 105,421 149,151 - 149,151 156,001 - 156,001 |
|---|---|
| 276,351 - 276,351 261,422 - 261,422 |
|
| 190,899 - 190,899 182,879 - 182,879 |
|
| 190,899 - 190,899 182,879 - 182,879 |
|
| 85,452 - 85,452 78,543 - 78,543 79,982 - 79,982 31,729 - 31,729 |
|
| 165,434 - 165,434 110,272 - 110,272 |
|
| 2,062,394 - 2,062,394 1,952,122 - 1,952,122 |
|
| 2,227,828 - 2,227,828 2,062,394 - 2,062,394 |
The Statement of Financial Activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
8
| Note Tangible Assets: 13 Property Office Equipment Fixtures & Fittings Current assets: Debtors 11 Cash at bank and in hand Investments 14 Total Current Assets Liabilities: Creditors falling due within one year 12 Net Current Assets Net Assets The funds of the charity: Unrestricted funds 15 Total charity funds |
Total Funds 2024 £ 454,851 714 2,212 457,777 17,472 783,329 983,997 |
Total Funds 2023 £ 454,212 396 454,608 20,686 687,344 913,051 |
|---|---|---|
| 1,784,798 14,747 |
1,621,081 13,295 |
|
| 1,770,051 | 1,607,786 | |
| 2,227,828 | 2,062,394 | |
| 2,227,828 | 2,062,394 | |
| 2,227,828 | 2,062,394 |
Approved by the trustees and signed on their behalf.
3[rd] September 2025
1. Accounting Policies
(a) Basis of preparation and assessment of going concern
The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended).
The charity constitutes a public benefit entity as defined by FRS 102.
The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
(b) Fund’s structure
Unrestricted income funds comprise those funds which the trustees are free to use for any purpose in furtherance of the charitable objects.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the donor or trust deed, or through the terms of an appeal.
Further details of each fund are disclosed in note 15.
(c) Income recognition
Income is recognised once the charity has entitlement to the income, it is probable that the income will be received, and the amount of income receivable can be measured reliably.
Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity, and it is probable that those conditions will be fulfilled in the reporting year.
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.
Income from government and other grants, whether ‘capital’ or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received, and the amount can be measured reliably and is not deferred.
1. Accounting Policies (continued)
(d) Expenditure recognition
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required, and the amount of the obligation can be measured reliably.
All expenditure is accounted for on an accrual’s basis. All expenses including support costs and governance costs are allocated or apportioned to the applicable expenditure headings. For more information on this attribution refer to note (f) below.
- Expenditure on charitable activities includes governance costs and other activities undertaken to further the purposes of the charity and their associated support costs.
(e) Donated services and facilities
Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), general volunteer time is not recognised. Refer to the trustees’ annual report for more information about their contribution.
(f) Tangible fixed assets and depreciation
All assets costing more than £500 are capitalised and valued at historical cost. Depreciation is charged as follows:
| Basis | |
|---|---|
| Property | 0% |
| Fixtures, Fittings and Equipment | 25% Reducing balance |
(g) Allocation of governance costs
Governance costs comprise all costs involving the public accountability of the charity and its compliance with regulation and good practice. These costs include costs related to statutory independent examination fees.
The allocation governance costs are analysed in note 9.
(h) Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
(i) Cash at bank and in hand
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
(j) Creditors and provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
(k) Financial instruments
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
2. Legal status of the charity
The charity is a registered Scottish Charitable Unincorporated Organisation.
3. Related party transactions and trustees’ expenses and remuneration
No employee received remuneration amounting to more than £60,000 in the year. One employee received remuneration of £12,000 during the year. During the year the employee was a trustee and has since resigned to take up the role as executive officer. (2023: nil).
During the year no trustee had any personal interest in any contract or transaction entered by the charity (2023: £nil).
4. Income from donations & legacies
| Donations – Gift Aid Donations – Non Gift Aid Fundraising Income (Note 5) Investment Income (Note 6) |
2024 £ 2023 £ 55,261 20,342 67,357 80,883 4,206 3,680 376 516 |
|---|---|
| 127,200 105,421 |
5. Fundraising Income
| Fundraising Income - Cans Fundraising – Big Band Fundraiser |
2024 £ 2023 £ 3,750 3,680 456 - |
|---|---|
| 4,206 3,680 |
6. Investment Income
Interest Received
| 2024 | |
|---|---|
| 2023 | |
| £ | |
| £ | |
| 376 | 516 |
| 376 | 516 |
7. Income from trading activities
| Shop Income Ardrossan West Kilbride Kilwinning Largs Stevenston |
2024 £ 2023 £ 31,613 33,649 40,733 42,790 31,314 33,109 19,370 20,020 26,121 26,433 |
|---|---|
| 149,151 156,001 |
8. Analysis of expenditure on trading activities
| Annual subscriptions Driver Costs Therapy Wages Rent Repairs & Renewals Heat & Light Telephone Rates Printing & Postage Stationery & Advertising Cleaning Website Insurance Equipment Hire Bank charges & interest Depreciation Consultancy Management & administration (Note 9) Fundraising expenses |
2024 £ 903 2023 £ 720 89,503 107,247 3,505 2,618 12,000 - 14,623 17,280 6,111 9,290 27,640 14,412 3,197 2,704 6,234 4,861 1,116 301 2,154 1,217 629 1,823 505 780 6,934 6,642 648 - 364 206 975 44 1,741 1,315 11,871 10,558 246 861 |
|---|---|
| 190,899 182,879 |
9. Management & Administration
| Audit & Accountancy Investment advisor fee Professional fees |
2024 2023 £ £ 2,094 1,592 9,277 8,966 500 - |
|---|---|
| 11,871 | |
| 10,558 |
10. Net income/(expenditure) for the year
This is stated after charging:
| Independent Examiner’s fee 1. Debtors Prepayments & Accrued Income Other debtors 2. Creditors: amounts falling due within one year Accruals PAYE |
2024 2023 £ £ 2,094 1,592 2024 2023 £ £ 9,395 9,987 8,077 10,699 17,472 20,686 2024 £ 13,842 2023 £ 13,295 905 - 14,747 13,295 |
||
|---|---|---|---|
11. Debtors
12. Creditors: amounts falling due within one year
13. Tangible Assets
| Cost As at 1st October 2023 Additions As at 30th September 2024 Depreciation As at 1st October 2023 Charge for year As at 30th September 2024 NBV as at 30.09.24 NBV as at 30.09.23 |
Property Equipment 454,212 19,065 639 556 |
Fixtures & Fittings 2,949 |
Total 473,277 4,144 |
|---|---|---|---|
| 454,851 19,621 |
2,949 | 477,421 | |
| - 18,669 - 238 |
- 737 |
18,669 975 |
|
| - 18,907 |
737 | 19,644 | |
| 454,851 714 |
2,212 | 457,777 | |
| 454,212 396 |
- | 454,608 |
14. Investment
| Market Value at 30th September 2023 Proceeds on sale of Investments Crystalised gain/(loss) Uncrystallised gain/(loss) Market Value at 30th September 2024 Cash account balance at 30th September 2024 Total Funds at 30th September 2024 |
2024 2023 903,873 872,144 (17,905) - 1,388 - 78,594 31,729 |
|---|---|
| 965,950 903,873 18,047 9,178 |
|
| 983,997 913,051 |
15. Analysis of charitable funds
| 2023 Analysis of Fund movements Unrestricted funds General funds Total unrestricted funds Restricted funds Total restricted funds TOTAL FUNDS |
Fund b/fwd Income Expenditure Investment gain/(loss) Fund c/fwd £ £ £ £ 1,952,122 261,422 (182,879) 31,729 2,062,394 |
|---|---|
| 1,952,122 261,422 (182,879) 31,729 2,062,394 |
|
| - - - - - |
|
| - - - - - |
|
| 1,952,122 261,422 (182,879) 31,729 2,062,394 |
| 2024 Analysis of Fund movements Unrestricted funds General funds Total unrestricted funds Restricted funds Total restricted funds TOTAL FUNDS |
Fund b/fwd Income Expenditure Investment gain/(loss) Fund c/fwd £ £ £ £ 2,062,394 276,351 (190,899) 79,982 2,227,828 |
|---|---|
| 2,062,394 276,351 (190,899) 79,982 2,227,828 |
|
| - - - - - |
|
| - - - - - |
|
| 2,062,394 276,351 (190,899) 79,982 2,227,828 |
a) The unrestricted funds are available to be spent for any of the purposes of the charity.
16. Net assets over funds
| 2023 | Restricted | ||||
|---|---|---|---|---|---|
| Funds | Total | ||||
| Unrestricted | £ | £ | |||
| Funds | |||||
| £ | |||||
| Tangible Assets | 454,608 | - | 454,608 | ||
| Investments | 913,051 | - | 913,051 | ||
| Debtors | 20,686 | - | 20,686 | ||
| Bank | 687,344 | - | 687,344 | ||
| Creditors | (13,295) | - | (13,295) | ||
| 2,062,394 | - | 2,062,394 | |||
| 2024 | Restricted | ||||
| Funds | Total | ||||
| Unrestricted | £ | £ | |||
| Funds | |||||
| £ | |||||
| Tangible Assets | 457,777 | - | 457,777 | ||
| Investments | 983,997 | - | 983,997 | ||
| Debtors | 17,472 | - | 17,472 | ||
| Bank | 783,329 | - | 783,329 | ||
| Creditors | (14,747) | - | (14,747) | ||
| 2,227,828 | - | 2,227,828 |