Scottish Charity Number.. SCOI 5461 Hamilton Baptist Church Report and Financial Statements for the year ended 31 January 2022
Hamllton Ba tlst Church Contents Page Report of the Trustees Report of the Independent Examiner Statement of Financial Activities io Balance Sheet li Notes to the Financial Statement 13
Hamllton Ba tlst Church Report of the Trustees for the year ending 31 January 2022. The trustees present their annual report and financial statements of the charity for the year ended 31 January 2022. The financial statements have been prepared in accordance with the accounting policies set out in note I to the accounts and comply with the Charities and Trustee Investment Iscotlandl Att 2005, the Charities Accounts IScotland} Regulations 2006 las amended) and Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102 IAI published on 16 July 2014. Objectives and Artivitles The charitable objectives of the church are to worship God together in Spirit and in Truth, to make disciples of the Lord Jesus Christ and to lead them into maturity through the power of the Holy Spirit. for the Glory of God. Grant Maklng Pollcy The church makes grants from its Bift income to individuals and organisations that are generally known to the Trustees and the church. The beneficiaries are involved in activities or ministries compatible with the church's objectives. Review of Performance and Achievement In relation to activities: The 2021122 church year has continued to be particular challenging due to the restrictions in activities brought about by the pandemic. The church has responded to the challenge by implementing different ways to carry out its main activities. Sunday morning Services in the church were re-introduced but were also recorded and presented live on You Tube. Wednesday night prayer meetings were also reintroduced with devotions being live-streamed. using Zoom technology. The following church organisations have had the opportunity to meet regularly: Sunday Crèche, Sunday School, 2 Ways Group, Youth Fellowship, Senior Citizens, Boys and Girls Brigade, Messy Church and Youth Bible studies. Other activities have also resumed: Sound-Routes Singers. The Wednesday afternoon AA group. The church leadership Group meetings were also held in person. The church continued to lease, for a nominal rent, the outreach centre known as "Exodus" in Hillhouse to "Supporting Our Communiw, ISOCI to enable that group to provide accommodation for several volunteer organi5ations which promote health and wellbeing for people of all ages in that area of Hamilton. mittee continued the process to find a replacement Senior Pastor for the thurch. who was appointed as part-time Pastoral Assistant in 2012 has continued to serve in ho has served as Youth Pastor since 2017. was appointed that role. The Associate Pastor in June 2021. We continue to be grateful to all the leaders and helpers for their regular commitment to the ongoing work within our organisations. We also acknowledge those involved in the great amount of 31PaBe
Hamilton Ba tlst Church Report of the Trustees for the year endlng 31 January 2022. unseen work which goes on behind the scenes: grounds and gardens, building maintenance. cleaning of the premises, catering etc and to the large number of people who contact regularly the sick, elderly and housebound. We have had a number of excellent comments about the quality of our YouTube services. These are viewed on average of 450 views per week with an average of 130 views on our Wednesday night devotional. For all our ministries, our hope and prayer is that through clear bible teaching, a lasting impact will be made on our all our lives leading to our vision, a passion for Jesus which ultimately leads to a passion for people, mission and worship. We continued to provide spiritual and fin3ncicil SLI ort for missionary work. We now support six mission workers home and abroad. church member, currently working with SIM in Ethiopia, and also 2 missiona rie5 through BMS. There are also other people in and known to our church family who receive varying levels of financial support. Many other organisations are supported financially through our missionary focus. We thank God for the addition of a number of new families who have attended the church during the past year after Covid restrictions were relaxed. 3 new members were added, 4 transferred to other churches and 11 of our members have died and passed into the presence of their Saviour. We give thanks to their witness, life and service among His people at HBC. The total membership as of 31 January 2022 was 244. Financlal Review Results for the ear The financial statements for the year are set out on pages 10 and 11. The surplus amounted to £57,98612021: 156,9501, a little over one third of the previous year. The surplus in the current year was inflated by the value of the insurance claim and in the previous year. the surplus was inflated by the proceeds of the sale of the manse. Ignoring these exceptional items the underlying surplus figure was 24% below the previous year. In relation to income: Income, amounted to £233,819, which reflected a 26% reduction when compared with the previous year. Ignoring the insurance income1£7,1721 in the current year and the proceeds of the sale of the manse1£90,0001 in the previous year, income was virtually the same. More detail is shown in the notes to the financial statements. In relation to ex enditure.. Expenditure, at £175,883, increased by Il% relative to the previous year as normal church activities resumed. 18noring exceptional items the increase was reduced to 6%. Expenditure levels continued to remain artificially low due to the lower employment costs as the Senior Pastor role remained vacant throughout the year. More detail is shown in the notes to the financial statements. 41Page
Hamilton Ba tlst Church Princi al sources of fundin The church receives its funding from church members, and adherents, by way of regular and special offerings and Gift Aid donations. Risk Management The Trustees assess the major risks to which the church is exposed on an ongoing basis and have established procedures to mitigate those that are identified as a result of these reviews. Reserves Policy It is the policy of the Trustees to maintain unrestricted reserves, i.e. unrestricted funds not committed or invested in fixed assets, at a level which equates to three months, offerings. The current reserves are significantly above this figure as substantial expenditure will be necessary in the near future to fund a major building repair. Current reserves are also inflated by the sale of the manse, in 2021, which is a temporary situation until a new Pastor is appointed. The regular congregational givin& which has been consistent over the years, enables monies to be used for the support of ministries with which the church is involved locally, nationally and overseas. Strurture, Governance and Management Hamilton Baptist Church is established by Constitution. The church is a registered Scottish Charity with OSCR - (Number SC0154611. The church is congregational in policy and is affiliated to the Baptist Union of Scotland. Trustees For the purpose of charity law, the church's Trustees are the Office Bearers, Deacons and Elder5 who undertake its day to day running. The Trustees understood. and fulfilled, their statutory responsibilities during the accounting period. ointment of Trustees Trustees are nominated, and approved, by the membership of the congregation to serve the fellowship. There is no fixed term for Trusteeship but, with the exception of Pastoral staff, they require to be reappointed every five years. Prior to their appointment, new Trustees would be active members of the church who would have served the church for some time in various roles and be familiar with the church's values, its aims and objectives as well as its day-to-day operations. As part of their ir¢duction programme, new Trustees are required to understand their statutory responsibilities. 51Page
Hamilton Ba tlst Church Reference and Adminlstration Information Office Beorer5.' Elders.. Deacons.. Propety Trustees." Principle Office.. Hamilton Baptist Church 23 Kemp Street Hamilton ML3 6QL Telephone.. 01698 284004 Website.. www.hamiltonba tist.or Charity Number.. SC015461
Hamllton Ba tlst Church Report of the Trustees for the year ended 31 January 2022. Independent Examiner.. Digits Accountancy Co Ltd 112A Cumbernauld Road Muirhead Glasgow G69 9AA Bonkers.. Bank of Scotland New Cross 9 Brandon Street Hamilton ML3 6BZ Solicitor5.' Holloway Martiii LLP 4th Floor 150 West Geor8e Street Glasgow G2 2HG Trustees, Responsibllltles in relatlon to the Financial Statements The charity trustees are responsible for preparing a trustees, annual report and financial 5tatement5 in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in Scotland requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for that period. In preparing the financial statements, the trustees are required to: select suitable accounting policies and then apply them consistently; observe the methods and principles in the applicable Charities SORP; make judgements and estimates that are reasonable and prudent; state whether applicable accounting standards have been followed, subject to anv material departures disclosed and explained in the financial statements. prepare the financial statements on the going concern basis unless It is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities and Trustee Investment Iscotlandl Act 2005, the Charity Accounts (Scotlandl Regulation5 2006 las amended). and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.
Hamilton Ba tist Church Report of the Trustees for the year ended 31 January 2022. The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ in legislation in other jurisdictions. joint Secretary 81Page
Hamllton Ba t15t Church Report of the Independent Examiner for the year ended 31 January 2022 I report on the financial statements of Harnilton Baptist Church for the year ended 31 January 2022 which comprises the Statement of Financial Activities, the Balance Sheet and the related Note5. These financial statements have been prepared in accordance with the accounting policies set out therein. Respective Responslbilities of Trustees and Examlner The charity's Trustees are responsible for the preparation of the financial rtatements In accordance with the terms of the Charities and Trustee Investment (Scotlandl Act 2005 and the Chartties Account51Scotland) Regulations 2006 las amended). The charity's Trustees consider that the audit requirement of RegLtlation 10{l} lal to Icl of the Accounts Regulations does not apply. It is our responsibility to examine the financial statements as required under section 4411) Ic) of the Act and to state whether particular matters have come to our attention. Bas15 of Independent Examinerfs Statements My examinatlon was carried out in accordance with Regulation 11 of the Charities Accounts Iscotlandl Regulations 2006 las amended). An examination Includes a review of the accounting records kept by the charity and a comparison of the financlal statements presented with those records. It a150 includes consideration of any unusual items or disclosures in the financial statements and seeks explanations from the Trustee5 concerning any such matters. The procedures undertaken do not provide all the evldence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the financial statement5. Independent Examinerfs Statement In the course of my examinaiion, no matter has come to my attention which gives me reasonable tause to believe that in any material respect the requirement5.- to keep accounting records in accordance with Section 4411) la) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations las amended), and to prepare financial statements which accord with the accountin8 records and comply wlth Regulation 8 of the 2006 Accounts Regulations las amended) have not been met, or to which in my opinion, attention should be drawn in order to enable a proper ancial statements to be reached. Digits Accountancy Co Ltd 112A Cumbernauld Road Muirhead Glas8ow G69 9AA Date.. 91Page
Hamilton Ba tist Church Income & Expenditure 2022 Totsl 2021 Total Notes Income Offerings Gift Aid Tax Reclaim Donations & Gifts Insurance Claim Asset Disposal Legacv Investment Income Total Income 176,289 33,383 16,775 7,172 200 174,482 38,481 12,281 3a 3b 90,600 71 3c 233,819 315,915 Charitable Expenditure Employment Costs Missionary Support Building Costs Scottish Baptist Fund Heat, Light & Power Other Evangelism/ Pulpit Supply/SLtbscriptions Insurance Computers, Phone, Livestream, Music & Zoom Flat Refurbishment Independent Salary Fees Rent & Rates Donations & Gifts Church Cleaning for Re-opening Roland Piano Stationary and Printing Church Wine Church Weekends Exp Miscellaneous Costs Catering & Flower5 Senior Citizens First Aid 4a 4b 59,650 22,972 19,471 17,327 10,758 10,568 8,505 5,287 4,648 3,803 2,610 2,592 2,171 1,694 1,319 797 517 494 307 2(X) 142 175,833 76,832 14,188 5,992 17,327 10,486 8,818 6,192 5,856 4d 3,106 2,071 3,420 1,029 4f 1,566 16 1,846 220 158.965 SurplusllDeficltl 57.986 156,950 Support Costs have not been separately identified as the trustees consider that there is only one charitable activity 101 Page
Hamilton Ba tist Church Balance Sheet as at 31 January 2021 2022 20ZI Total Totsl Flxed Assets Tangible assets Totsl Fixed Assets 711,497 711,497 711,497 711.497 Current Assets Debtors Cash at Bank and in hand ToLIl Current Assets 458,204 458,204 41x1,217 400.217 Liabilities Creditors falling due within one year Net Current Assets/(Liabilities} 458.204 400,217 Net A55ets 1,169,701 1,111,714 Associate Pastor 29/6/z Joiiit Secretary IIIPa8e
Hamilton Ba tist Church Statement of Balances Statement of Balances as at 31 January 2022 2021 Total 2021 Total Held at Bank Opening Balances Surplus/ Ideficitl for year 4(KJ,218 57,986 243,268 156,950 aosing balances 458.204 400,218 Represented by: Balance as per bank statement Less unpresented cheque5 Late gift aid payments 458,204 400,218 458,204 400,218 Asx)LlÈlLE Pasior £2 121Page
Hamllton Ba tist Church Notesto the Financial Statements for the year ended 31 January 2022. l. Accounting Policies Bosis o Pre oration ond Assessment o Goin Concern The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and RepLtblic of Ireland IFRS 1021 issued on 16 July 2014 the Charities and Trustee Investment (Scotlandl Act 2005 and the Charities Accounts {Scotlandl Regulations 2006 las amendedl. The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these financial statements. The charity constitutes a public benefit entity as defined by FRS 102. Income Reco nition All voluntary income, including legacies and bank interest. is accounted for when received. enditure Reco nition Expenditure is recognised when a liability is incurred. Expenditure includes any VAT, and is reported as part of the expenditure to which it relates. Charitable expenditure comprises those costs incurred by the charity in the delivery of its attivities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Choritoble Activities The expenditure on charitable actlvities includes grants made, governance costs and support costs as shown in the notes. Tan ible Fixed Assets and De recotion The church land is stated at the Trustees. estimate of market value. The church has been fully depreciated. No depreciation has been provided on the Exodus building nor the Manse since the Trustees consider that the market values well exceed the carrying values. Pensions The regular cost of providing retlrement pensions and related benefits is charged to the Statement of Financial Activities over the service lives of the church'5 employees on the basis of a constant percentage of earnings. During the year the congregation paid contributions to the Baptist Minister Pension Fund. 2. Related Party Transactions and Trustees, Expenses and Remuneration The Trustees received no remuneration during the year12021= £Nill in their capacity as Trustees. 131 Page
Hamilton Ba tist Church Notes to the Financial Statements for the year ended 31 January 2022. 3. Income Income, amounted to £233,819, which reflected a 26% reduction when compared with the previous year but there were exceptional items in both years. Ignoring the income from the insurance claim in the current year1£7,1721 and the proceeds from the sale of the manse in the previous year, income was virtually unchanged. The church's equity stake generated an exceptional, influx of funds amounting to £90,000. The growth in reserves is likely to be temporary as these funds will be required when a new Senior Pastor is appointed. Underlying Income remains 9% below the pre-covid level of £250,000 enjoyed in the 2019120 church year. The value of gift aid reclaimed reduced by 13% which reflected a smaller value of qualifying donation5. b. The revenue from the Insurance clalm can be regarded as exceptional and non-recurring. This revenue covers the cost of replacing the furnishings and contents of the flat following the burst pipe. The difference between the amount claimed and spent is accounted for by the claim for electricity costs associated with the heaters required to 'dry out" the affected areas of the church building. Investment income remained at zero. 4. Expenditure Expenditure, partially recovered to pre-pandemic levels and amounted to £175,833, an increase of Il%. as normal church activities progressively resumed. Expenditure levels continued to benefit from the lower employment costs as the Senior Pastor role remained vacant throughout the year and the effect of reduced activity levels due to the pandemic. Employment costs, at £59,650 were 22% lower than in the previous year, mainly attributable to the full year effect of the Senior Pastor vacancy. b. Missionary support has increased by 62%. A specific personal donation1£5,500I to Theresa Ebrahim-Adem by a member was a main contributor to the increase. Additional gifts were also provided to her from church funds. There was also a special offering taken for Katia Severinchik. The substantial increase in building tosts1225%1 reflected the increase in maintenance activity, as advantage was taken of the reduced activity levels in the church building. d. The significant increase in insurance premium137%1 was mainly attributable to the claim for water damage following the burst pipe. There was substantial damage to the vestry, the hall, the ladies toilets in addition to the flat. The total claim amounted to around £60,000. The insurance company selected the contractors and paid them directlv. The refurbishment of the church flat was necessary followirsg the water damage. The £4,648 wa5 spent on furnishings and contents damaged by the burst pipe and funded by the insurance claim. The new Roland Piano for use in the back hall was funded by specific anonymous donations from 3 church members. 141 Page
Hamllton Ba tist Church TOTAL Fund5 Tolzl Funds Fur¥J5 22 Offerin85 175. 1Th289 174.482 GIftAldTax Redalm Donation5 & Gift5 Insuran Clalm A55et Di5P05al Total iMime 33.383 16.775 7.172 33.3B3 16,775 7.Ir2 38M81 25319 315.915 Employment Costs Missionary Support Building Costs ottlsh Bèptist Fund HeaL Light & PoweT Other Evange115m/ PulpitSupplYlSub5u6ptlons Insurance 59.650 21972 19An 17.327 59.65) 2L9T2 19,4n 17,327 76.832 14.18B 5.992 17.327 10.486 8.818 5.191 lo68 &505 5.287 10,568 Computer5. Phone. Uve5tream. Musfic &Zoom Flat Refurbishment Independent5alary Fees Rent & Rates th)natlon5 &G4ft5 Church Cleaning for R&opening Roland Piano 5tab"onary and Printlng Churth Wlne Church Weekends Exp Mlsce15aneous Costs Caterjng & Flowers Senior Citizen5 5.287 3.W3 3,3 2,610 2.592 2,In 3.106 ion 3.420 1592 L319 7Y7 1,319 757 517 517 494 16 Flr5t Ald Building Prolert 175J133 175.833 158.964 57.9a6 156.951 151 Page
Hamilton Ba tlst Church A5at Transfer5 Asat 31AU2 Trust 8uilding Redevelopme HBC Missionary Leg Salary Exodus Church Organlsatlon5 Totsl Restrkted 7.335 8.431 7.335 8.431 General Fellowshlp HBC Missionary Housing mUC Team BulldlngTeam Legaoi Designated Assets Total Unrestilrted 327,816 13.598 174.076 1.757 42,271 428.740 11.841 9,193 9.193 42.277 niA97 I.1(.381 ni.497 1,161,271 23In3 175,833 42,277 Total Funds LIILll6 213W9 175A33 4U77 L169.702 161Page
on 1st Bap A note from the Treasurer, lo provide th8 membership with information relating to some of the financial aspects ol Hamilton Baptist Church and the make-up of the finance team. s Treasurer is res eaLons' meeting. onsible for Ihe oversight of all financial matters and regularly reports back to the not involved with Ihe day to day transactional details hurch account bLrt acts as a go-to for any out of the ordinary, issues relaling to the church finance. s a deacon, is the link between the church leadership and the finance leam to keep the leadership regularly informed as to the financial health of the church including any issues needed lo b8 considered by the leadership in relation to the church finances. responsible lor the day to day transactional details of the church account. are responsible for payroll for church employees and reimbursing individuals for costs IncLJrred by urch members rel handled by work carried out nn behalf of the church. All transactions recorded and and are then sent lo as part ol monlh-end reconciliation. s resFionsible for monlh-end reconciliation of the HBC accounts. This means will ensure that all transaGlions, both income and expendilure, are accounted and appropriately assigned lo any specific organization or mission area associated with Hamillon Balst Church. handles all aspects of the Gitt Aid administration for the church and ils members Is the main contact for individuals who are interested in signing up for Gift Aid or for those who w(iuld like more information on how Gift Aid can be an added benefit to the financial well-being ol Hamilton Baptist Church.
Reimbursement of Char es: In order for an individual lo be reimbursed for costs incurred on behalf of the church. an individual will need to do Ihe following: 1. Send a picturelscanned copy of a receipt or invoice with a description of what the cosls are in relation lo and email this information to. ments@hamiltonba tist.or .uk. ill pick this inlormation Ltp and and will reimburse the individual with an electronic payment to their account. Note: If you haven't previously provlded your bank account details, (Account Name, Account Number, Sort Code), then you wlll want to provide this informatlon in the emall as well. Amazon Smile: Amazonsmile is a simple way for individuals to support their favourite charitable organization every time they choose to shop on Amazon, at no cost to them. When individual shop via Amazonsmile, the Amazon Smile foundation will donate 0.5 % of Ihe cost of all eligible products to the individual's chosen charity. Hamilton Baptist Church is now an available organsation listed on the Amazonsmile UK website. All members need to do is click the following link: mile.amazon. ch/SC01 Please note, your purchase information will NOT be visible or shared with any individual or HBC.