Muirfield Playgroup
Trustee’s Annual Report for the year ending July 2024 Scottish Charity Number SCO12561
Current Trustees
Contact Address
Recruitment and Appointment of Trustees
All of the Association’s Trustees are appointed and reappointed by the members of our Annual General Meeting, held in September every year.
Governing Document
The Association is a charitable unincorporated association and the purposes are set out in our constitution.
Charitable Purposes
Our Purposes, as recorded in our constitution, are to provide pre-school care to the children of Arbroath and to promote and fundraise for the purpose. Our Playgroup Aims and Vision are attached.
Activities and Achievements
Like the previous year, the playgroup started back after the summer with an almost full register. Many of the children on the register this session were unfunded children and this brings in less money for the playgroup. As a result, this has meant our income for the year is less than it would have been had we had more funded children in place of the unfunded children. This is something that we will monitor and discuss.
During this session it came to light that we had, unknowingly, been underpaying our staff. We use a third party to process our wages and it was discovered that an incorrect formula had been used to calculate holiday pay. We were one of several playgroups affected. As a result, the decision was made to pay all staff 2 years’ worth of back-dated pay. The total amount was significant and this obviously had a significant impact on our finances.
The Depute Manager stepped down to an EYP in March. The decision was made to continue with a manager and an EYP only rather than to replace the Depute Manager. The rest of the staffing has remained constant with very little staff absence which, fortunately, has been the norm for us.
Despite the difficult financial year we had we were able to give all members of staff a pay rise in April. In addition to this, we met the target set for us to ensure all staff working in ratio with early years children were paid at least £12.00 per hour.
Our chair person stepped down in February and was replaced b ably took on the role for the remainder of the session.
In May, the staff and children enjoyed our annual trip to a local inflatable play centre. The cost of this and the bus was covered by the Playgroup.
We had a successful Christmas show and raffle, which was enjoyed by children and families and raised us over £300. We were also lucky enough to have a donation from a local bike meet. This also raised over £300. Our annual Teddy Toddle in June was an excellent fundraiser. People gave very generously and we raised nearly £800.
This has been another successful year which has seen the playgroup full with a waiting list, staffing is stable and consistent and the committee active. For next year we aim to have another look at the discrepancy between income for funded and unfunded children.
Trustees Remuneration and Expenses
The trustees did not receive any remuneration or expenses during the year.
Reserves
£7500 to be used for emergency or unexpected situations, including redundancies.
Approved by the trustees and signed off on their behalf.
(Chair person)
Muirfield Playgroup SC012561
Receipts and Payments for the year ended 31st July 2024
| Unrestricted Restricted Total RECEIPTS Fees 113,746 113,746 Fund Raising 1,788 1,788 Bank Interest 209 209 Total Receipts 115,743 0 115,743 PAYMENTS Fund raising expenses 0 0 0 Payments for charitable Activities Wages 126,622 126,622 Training 0 748 748 Arts and crafts materials 477 477 Equipment/Toys 1,431 1,431 Food 1,430 1,430 SPPA/SSS Membership and Insurance 706 706 Repairs 0 0 Trips and Parties 293 293 Stationery,Postage,Photos/Ink 284 284 Kinex phone 1,100 1,100 Hygeine 242 242 EY Meals received - Overpayment 0 0 Sundry 378 378 Total payments for charitable activities 132,964 748 133,712 Governance Costs 50 0 50 Total Payments 133,014 748 133,762 SURPLUS/(DEFICIT) FOR YEAR -17,271 -748 -18,019 Statement of Balances Unrestricted Restricted Total Bank and Cash In Hand 31/07/2023 27,708 4,701 32,409 Surplus/(deficit) for year -17,271 -748 -18,019 Bank and Cash In Hand 31/07/2023 2 10,437 3,953 14,390 Reserves 3 General Fund 2,937 3,953 6,890 Designated redundancy fund 7,500 0 7,500 10,437 3,953 14,390 2024 |
2023 137,011 1,582 165 138,758 0 109,350 433 449 13,265 9,190 704 35 514 235 940 171 2,865 1,574 139,725 50 139,775 -1,017 33,426 -1,017 32,409 24,909 7,500 32,409 |
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Notes to Accounts
1 Trustee and remuneration and expenses
The Trustees did not receive any remuneration or expenses during the year
2 Restricted funds:
Balance relates to training grant received in prior years
3 Reserves
Muirfield Playgroup held unrestricted funds of £6,890 and restricted funds of £3,953 at the end of the year.
Approved by the trustees and signed on their behalf
Chairperson 27.9.24
Date
Independent Examiner's Report
I report on the accounts of Muirfield Playgroup for the year ended 31 July 2024
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006.
The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
An examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement
In the course of my examination, no matter has come to my attention
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which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with Section 44 (1)(a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and
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to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met, or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Name:
Addres
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Date 15.10.24