Pitcorthie Playgroup SC011344 Annual Report Financial Statements For Year Ended 31 March 025
Trustees, Annual Report For the Year Ended 31 March 2025 The trustees have pleasure in presenting their report together with the financial statements and the Independent examiner's report for the year ended 31 March 2025. Reference & Administrative Information Charity Name Pitcorthie Pre-school Playgroup Address John Marshall Community Centre Pitreavie Pnmary Sthool Grounds Pitcorthie Drive DUNFERMLINE KY118AB Charity Registration Number SC011344 Contact Address Current Trustees Independent Examiner. Fife Voluntary Action
Structure Governance & Management Constitution The charity is governed by Early Years Scotland's Early Years Constitution, the updat which was adopted at our Annual General Meeting held on 21SI June 2007. version of Appointment of Trustees The charity's trustees are appointed or re-appointed by the parents at our Annual Gen held in June each year, and periodically by the parents at monthly committee meetings a trustee resigns. al Meeting whenever Objectives & Activities Charitable purposes The object of the group is to advance the education and social development of pre-sch40l children with the emphasis on the play experien at the start of their education journey We s*k to provide a safe and satisfying group play and learning experience and to encourage oth¢r haritable activities through which parents and carers may support the development of the children. Management The charity provides playgroup sessions for up to 24 children from 9.15am to 12.30pm Monday, which is an outdoor session, and Tuesday to Friday 9am - 2pm during schoo term time. The charity is managed by a committee elected by parents of children attending playgrqup The charity currently employs a Playgroup Manager, four part-time Early Years practitioner one support worker a part time Administrator and relief Early Years practitioners. Relationship with other bodies The playgroup is in partnership with Fife Council entitling children to funding by the Co term after their third birthday We are members of Early Years Scotland and are inspe Care Inspectorate, Hmle and Fife Council's Environmental Services. cil the ed by the Activities See attached Manager'slchairpersons, report Financial Review This has been a challenging year for us, and due to staff challenges and uncertainty w have not offered spaces to as many children as we otherwise would have and this has resulted i a deficit of just shy of £8,000. Staff wages and a 50/0 increase in rent have been the major increases in our expenditure along with a decrease in fees income due to fewer children These challenges are now over and we hope to get up to our full capacity over the year, with a number of children continuing to use their Fife Council funding either fully or as a blended plarnent at playgroup Out staffing costs once again increased with the rise In the Scottish Real Living Wage which is paid to our unqualified staff, and which for the rest of the staff meant a similar increase in their hourfy rate.
A 10 % increase in our fees was agreed at our AGM in June. with the committee always conscious of the need to get the balance beeen making it affordable and therefore attractive to parents, but also covering ever increasing staffinglrent and consumables costs. Our outdoor area is now complete and is very popular with our children and we have now used up all of our grant from Tesco's. We continue to participate in discussions and information gathering regarding the setting of the Fife Council sustainable rate for funded children attending non-council settings. and the sustainable rate for 2025126 has been set with an Increase of about 6 % This will hopefully be sufficient for us to continue to offer the high standard of pre-school education we have a reputation for. We continue to hold sufficient funds to meet our redundancy obligations if required. Nursery places continue to be at a premium, which means that when children move into the area they are often able to come to playgroup when no other funded options are available. There continues to be a challenge for parentslcarers who wish more flexibility over the year for their child's pre-school options. but often feel compelled to accept nursery places when they are offered. which may not be at a time of their choosing but are often not available further into the academic year. Plans for Future Periods We continue to have a waiting list of children who are of age to come to playgroup and as we have a large number of children leaving to go to schoollnursery we will hopefully be able to operate once more this year at full capacity. The committee, who meet regularly will continue to raise funds and continue with applications for grants for larger reSoUrs. One of our improvement plan priorities for the coming year is to enhance our ICT at playgroup and this will be costly and require our committee to seek out grants to fvnd this. Our website requires to be refreshed and updated and as all our office-bearers, many of whom have been with us for a number of years will sadly be moving on we hope this is something that our new parents will continue to take forward. Approved by the trustees on the date below and signed on their behalf by Date:
Independent Examiner's Report For the Year Ended 31 March 2025 Independent Examiner's Report to the Trustees of Pitcorthie Playgroup I report on the financial statements of the charity for the year ended 31 March 2025, wF*"ch are set out on pages 6 to 10. Respective responsibilities of Trustees and Examiner The charity's trustees are responsible for the preparation of the accounts in accordanco with the terms of the Charities and Trustee Investment (Scotland} Act 2005 (-the 2005 Act-} and the Charities Accounts (Scotland) Regulations 2006 (as amended) ("the 2006 Regulations") The charity's trustees consider that the audit requirement of Regulation 10(1) (d) of the 2006 Regulations does not apply. It is my responsibility to examine the accounts as required under section (44) {1) (c} of the 2005 Act and to state whether particular matters have come t¢ my attention. Basis of Independent Examiner's Statement My examination is carried out in accordan with Regulation 11 of the 2006 Regulation .An examination Includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unLJsuai items or disclosures in the accounts and seeks explanations from the trustees concerning any swch matters. The ProdureS undertaken do nol provide all the evidence that would be requlred in an audit and, consequently, I do not express an audit opinion on the view given by the accpunts. Independent Examiner's Statement In connection with my examination, no matter has come to my attention.. 1 which gives me reasonable cause to believe that, in any material respect, the reqUirnents. to keep accounting records in accordance with section 44(1)(a} of the 2005 Act Regulation 4 of the 2006 Regulations, and to prepare accounts which accord with the accounting records and comply with Régulation 9 of the 2006 Regulations have not been met. or 2 to which, In my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signe Date 17 L5 Fi( Vol uyilorf ALtI Cal eJortiCI HOse Pc.1 cl QCLV Glcncdhej
Statement of Receipts and Payments- For the Year Ended 31 March 2025 Receipts Note Unrestricted Restricted Funds Funds Total 2025 Total 2024 Voluntsry Receipts Grants Donations 100 100 40 Fund Raising 271 271 786 Receipts from Charitable Activities Fees 18,126 18,126 61,431 30 22,585 Fife Council funding DepositslAdmin AGMlsocial tickets 61,431 67,023 30 85 246 Transfer from No2 Acc 103 103 Misc Income 137 137 80,198 90,765 Payments Cost of Fund Raising Cost of Charitable Activities 88,037 88,037 81,170 Governance Costs 120 120 120 Total Payments 88,157 88,157 81.290 Surplusl(Deficit) for the year -7,959 -7,959 9,475
Statement of Balances - As at 31 March 2025 Funds Reconciliation Unrestricted Funds Restricted Funds Total 2025 Total 2024 Cash at Bank & In Hand - 01104124 Surplusl{Deficit) for year 29,709 -7.960 102 29.811 29.810 -102 .062 9,475 Cash at Bank & In Hand- 3113125 21,749 21,749 29.810 Bank & Cash Balances Bank Deposit Account No 1 Bank Deposit Account No 2 Cash on Hand 21,749 29.708 102 21,749 21,749 29,810 Other Assets {Unrestricted Fund) Equipment and Toys 26,000 23,000 Llabllltles Iunrestricted Fund) The Notes on page 8 and 9 form an Integral part of these accounts Approved by the trustees on the date below and signed on their behalf Date: 10(125 IO'b- IS Date
Notes to the Accounts- For the Year Ended 31 March 2025 1 Basis of Accounting These accounts have been prepared on the Receipts & Payments basis in accordance with the Charities & Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). 2 Nature and purpose of funds Unrestricted funds are those that may be used at the discretion of the trustees In furtherance of the objects of the charity Restricted funds may only be used for specific purposes. 3 Related Party Transactions No remuneration was paid to the trustees or to any connected persons during the year {2024. Nil). No travel expenses were paid to any trustees during the year (2024. Nil). 4. Grants Received Unrestricted Restricted Total Funds Funds 2025 Total 2024 Fife Council funded children 53,997 53,997 58,703 Scottish Govt healthy snack Fife Council additionality funding 1.294 1,294 6,139 906 6,139 7,414 5. Cost of Fundraising Unrestricted Restncted Funds Funds Total 2025 Total 2024 6. Cost of Charitsble Activities Unrestricted Restricted Funds Funds Total 2025 Total 2024 Salaries 79.310 79.310 5,911 1,209 30 72,756 Rent 5.911 4,456 Playroom Expenses Equipment and Toys Memberships and Insurance Advertising, Training & Recruitment Catering Postage, Stationery & admin Miscellaneous Expenditure 1,209 1.145 30 485 167 167 1,090 230 224 224 748 748 805 128 128 72 250 250 131 7. Governance Costs Independent Examiner's Fee 180 180 120 88,157 88,157 72,454