OFFICIAL The Edinburgh Police Fund for Children RI 1111111 POLICE SCOTLAND Keeping people safe 129th Annual Report 2021-2022 SCIO No. SC011164 OFFICIAL
OFFICIAL OFFICE BEARERS Hon. President Hon. Treasurer Hon. Secretary COMMITTEE MEMBERS OBSERVER (Edinburgh and Lothian Trust Fund SCIO) Independent Examlner of Accounts St8tutory Reporting Lead, Police Scotland OFFICIAL
OFFICIAL ANNUAL REPORT The Trustees of the Edinburgh Police Fund for Children are honoured to present the One Hundred and Twenty Ninth Annual Report, covering the 12 months to 31st March 2022. The Edinburgh Police Fund for Children (EPFC) is a Scottish Charitable Incorporated Organisation (SCIO), regulated by the Scottish Charity Regulator (OSCRI. Scottish Charity Number SC011164 Charitable Activity The object of the charity is to alleviate suffering of necessitous children or, in exceptional cases, adults, resident in the City of Edinburgh, by supplying them with footwear and clothing and making such other provision for them as may seem requisite from time to time. The object is fulfilled through a grant making programme, providing school shoes and warm jackets for children of school age from families deemed to be in need of assistance who reside in the City of Edinburgh. The administration of these grants has been processed by Edinburgh and Lothian Trust Fund since 1 January 2016. With the EPFC Trustees, the process of referral and assessment was reviewed to maximise the reach of Edinburgh Police Fund for Children. Applications are made online by referrals from recognised agencies. Self- referrals are still possible where there is no suitable agency to refer. In those cases, a home visit will be conducted by a police officer in order to assess the families, suitability for the scheme. When an agency makes a referral, they take responsibility for ensuring and evidencing appropriate spend of the grant provided. People who receive support following a self-referral will receive a voucher- a proof of purchase receipt must be submitted. Over the 12 months to 31st March 2022, referrals have been received from Health, Education, Social Work and Third Sector organisations. No self-referrals were received. Over the year 412 children were helped with a grant to enable the purchase of footwear andlor a warm jacket. The number of children helped Gontinues to increase each year- (2019120.. 337 - 2020121.. 355} The total of grants given to individuals for the 12 months was £20,489. It is of note that grants have increased each year- (2019120.. £16,560- 2020121.. £17,710). We continue to ensure the profile of the Edinburgh Police Fund for Children remains high with the referring agencies through our marketing activity. OFFICIAL
OFFICIAL Summar of Financial Position EPFC is reliant on the income from investments which are governed by our investment policy outlined below. The market value of the fund as at 31st March 2022 was £519,795 (31st March 2021- £520,320). This is a slight decrease of £525 from the previous year. The annual income from the portfolio (net of Investment Managers fees) was £13,121.85. (Brewin Dolphin Fees included below) During the year £35,000 capita was withdrawn from the portfolio into the bank account. Should the high demand for grants continue in 2022123, as seems likely, and the yearly income is not sufficient to meet this, Trustees will explore other sources of income and, if necessary, continue to draw on the reseNes in the bank account Summary of Financial Position 2021122 Investment Income 53,009 Grant5 for Clothing and Footwear Administration Fees to ELTF Investment Expenses Total Payments 25,000 Donations and grants 15,150 8,724 Misc. 4,887 Total Receipts 68,159 38,611 I Investment income includes £35,000 capital withdrawn from the investment portfolio "Donation 81so received from the City of Edinburgh Council for £15.000" In overall terms this represents a net surplus for the year of £29,548, increasing the bank balance at 31st March 2022 to £44,803.82 <31st March 2021.. £15,256). Brewin Dolphin buy and sell investments on behalf of EPFC. Only the balancing figures are shown in the EPFC accounts as a receipt from or payment to the broker, because the investment transactions take place outside the EPFC bank account. The total Brewin Dolphin Management Fees and Charges were £4,887.01. A summary of Brewin Dolphin management fees deducted from the investment portfolio account are detailed below. orFICIAL
OFFICIAL Summar of Mana Quarter 1 Quarter 2 Quarter 3 Quarter 4 Total fees deducted durin ement Fees £1,083.95 £1,392.26 £1,193.62 £1,217.18 £4,887.01 the ear The balance of £394.84 is made up of dealing charges. The Accounts are included at the end of this report. Resorves Policy It is the Trustees, policy to retain 1500/0 of the quarterly administration and clothing grant costs in order to meet commitments and to cover any unexpected expenditure. The quarterly payments for 2021-22 were just over £7,000, therefore the minimum reserves to be held by the Fund are £10,500. Cash reserves held in the bank at the financial year end were £44,804. Trustees will continue to monitor the position. Investment Policy The Trustees retain Brewin Dolphin to manage their portfolio on a discretionary basis. The investment objective is for capital growth in excess of inflation and a stable, growing income stream. The Edinburgh Police Fund for Children relies on the investment income to fund current charitable activities. The stability of income is therefore an important factor. The Fund's ethical investment policy precludes direct or indirect investment in any companies known to generate income from child labour, as this would be in direct conflict of the aims of the Fund. The policy also precludes direct or indirect investment in companies that generate more than 5 % of revenues from alcohol, tobacco or pomography. The low tolerance is set so as not to limit the choice of stocks available for investment by precluding companies such as supermarkets where the sale of alcohol I tobacco is undertaken but is not a major part of their income, therefore ensuring the investment income is not restricted and the Fund can continue to support the children of Edinburgh. The Investment Policy is reviewed annually OFFICIAL
OFFICIAL Donations The Committee are extremely grateful for the following donation received during the year.. £150.00 Total Donations Received £150.00 Anyone who wishes to donate to the Fund, no matter how large or small the contribution, can be assured that all income is used solely for the provision of assistance to those who need it. Bequests The Trustees of the Edinburgh Police Fund for Children welcome bequests to the Fund. It is the policy of the Fund to invest money received by bequest and not to treat it as income. Acknowledgements The Trustees would like to express their gratitude to ELTF (SCIO) for their continued assistance over the past year to ensure the smooth running of the Fund. ho is based in the Divisional Co-ordination Unit, St Leonard's Poli Station, Edinburgh continues to oversee the Fund. The Trustees also thank our Investment Managers, Brewin Dolphin, for their management of the Scheme's investments. Future Sustainability of the Charity At the Charity Committee Meeting on Wednesday 3151 August 2022, the trustees discussed the future sustainability of the charity. Trustees are aware that the income generated through investments no longer meets the grant requirements and fees paid to Edinburgh Lothian Trust Fund and Brewin Dolphin. The trustees unanimously decided that in order to safeguard the long-term future of the Edinburgh Police Fund for Children {EPFC) it should be transferred to become a separate funding stream within the Edinburgh Lothian Trust Fund. Accordingly, the trustees soughl consent from OSCR to the winding up of the charity and the transfer of its assets. This was granted on 25 October 2022 and administrative work will be undertaken to effect the transfer during the coming months. OFFICIAL
OFFICIAL How to Contact Us Should you be interested in making a donation or a bequest to the Edinburgh Police Fund for Children you can receive further information by contacting: Divisional Co-ordination Unit Police Scotland st Leonard's Police Station 14 St Leonard's Street Edinburgh, EH8 9QW 0131662 5033 Email.. ed1nburghdcu@scoiland.pnn.poli.uk If you wish to recommend a family for assistance, please contact: Edinburgh and Lothian Trust Fund SCIO 0131555 9100 Email.. police.fund@eltf.org.uk Charity Principal Addross Edinburgh Police Fund for Children St Leanard's Police Station 14 Sl Leonard's Street Edinburgh EH8 9QW OFFICIAL
OFFICIAL Prepared by.. epartment of Finance, Poli Scotland EdlTrburgh Pollce Fun¢J for Chllsjren Rècèl ts ond $C011164 OSCR ments accounts IOLL Soction A Statement ol rcccipts aThd paytnentj Tdlifu Djn Mn Air 111¥0 15.150 G16 Gr$ 1&122 Mue6 Al A2R•wptstyoma••Lt& A2 ToraiThwrn S)212 21WI Lty(% &724 B.511 AJ Sttblalal 724 4724 .724 S1724 29.2 A5TraNl•r• toiuromifvd 54J OFFICIAL
OFFICIAL Edlnbu h Pollc• Fund lor Chlldr•n Sociion 8 Slatomont of b11an¢0$ SC011164 BIC•ihfuN 17m> 44)4 ill si•.? T• 519,795 GX.Jii T• l4br)w Insert signature sert date 2tiiL OFFICIAL
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OFFICIAL APPENDIX 3 OSLR u111511 (.kniily Ri8bJknlor Independent examlner's report on tho accounts Réport to tho tru$ts•slmembers ol ChDIY nHnio Edinburgh Pollce Fund For Children R¢gl$t¢rod ¢harlty number On the accounts ol the Charlly forthe perlod SC011164 Pèriod Start éate Month Perlod end iiaie Monih Day Yoat 2021 si 22 Sgt out on pages sthrniied BIApwthx 2 Respectlve Th& Gharilys Iw$lee$ ar& rèsrKJrssible for the preparalithi ol the accounts in accudance rèsponslbllltl¢s of tru8ts•s and •x•mln•r wilh Ihe lerm$ of the Charilieg and Truslee Investment (s118nd) 2005 A¢t and Ihe Chaiitres Accounts IScotL4ndl Regulats'ons 2006 las amended). The chaiily Iruslee$ considei Ihal th& audil requirement ol ReguLg1ion 10111 Idl ol the Accounls Regulations does noi apply. 11 is my responsibilrty to examine the accounls as reouired under section 44111 Icl of the Acl and lo slate whether particular fflallers have cotne lo tny altenlH)n. Ba515 of Indepond•nt My examinalion is carried out in xcordance wlh Requlalion 1101 the 2Q06 Ac¢ounls gxamln&Ps 8tat8ment RegulalKJns. An examination incluées a review of the a¢counlin9 records kept by Ihe charity and a comparison of Ihe accounts presented wilh Ihose records. It also includes con5KSeraIn ¢1 any unusual stems or disclosures in Ihe accounis and seeks eXPnall0Th9 from Ihe Iruslees concemsng any such mallers. The Procedure5 undertakern do not provid8 all Ihe 8wd8nce Ihatwould b8 required in an awjit and, consequently, I IK)l express an audit opinlon u) Ihe view given by Ihe accounls. In Ihe course ol mv examlnalKJn, no matter has fyime to my allenb'on Independent ¢Xomln0S 8tatomont which gives me reasonab cause to believe Ihal in any rnaleri81 respect th& rrfuiiemenls.. lo keep acwuTrlng ¥e¢orés in o¢cordance wlh $e¢lion 44111 lal of the 200$ A¢1 end Régulaiion 4 ofihe 2006 Accounis Regulaiions, and ¢0 pr6p81e accounts which accord with the accounlinq records and with Regulats"on O oftho 2006 Accfjunls Regulallons hav8 nol been mel, or 2. to whlGh, in mytspinlon. allenb'tsn should be drawn in or%Jer lo enable o pIoper IinAprslxnrting of the accounls lo be reached. Oal•'. Slgnod.. Name.. Rolevant prolè%slonal quallftcallonlsl or body ACCA 111 any).. bfpmhpr.£hip DO. I S2 124 8 Addr858: 9 StrathalLan Wynd Xa%t Ki Ibrid South Lanarkshire 22 Septotnbei 2022 G75 8f.U "Heas• Iho Wd$ln th br¥k¢ig rfth¢y(kJ Thxffjppry. 11 IId$ dtsAwAy. sOilIhOs¢ rrtai10rsilthhavO wjr al•non on li OFFICIAL