# **6[th] West Lothian Scout Group (Broxburn & Uphall)** 

## **Annual Report & Financial Statements** 

## **For the** 

**Year Ended 31[st] March 2025** 



6[th] West Lothian Scout Group (Broxburn & Uphall) Trustees Annual Report Year Ended 31[st] March 2025 

The Trustees have pleasure in presenting their Annual Report along with the financial statements and independent examiner’s report for the year ended 31[st] March 2025. 

## Trustees Annual Report 

## Reference and Administration Details 

The 6[th] West Lothian (Broxburn and Uphall) Scout Group may be contacted at The Group’s premises address is 

The Scout Group is recognised as a charity by The Scottish Charity Regulator (OSCR) which gave the Association's Scottish Charity Number as SC011088 

Charity Trustees who manage the charity 


## Structure, governance and management 

The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which, in turn, gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association, with Scottish variations. 

The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. 

The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. 

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6[th] West Lothian Scout Group (Broxburn & Uphall) Trustees Annual Report Year Ended 31[st] March 2025 

The Trustee Board consists of the Chair, Treasurer and 3 Trustees and meets every 3 months. Members of the Trustee Board complete mandatory training relevant to the role. 

This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. 

The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. 

## Objectives and activities 

**The Purpose of Scouting:** Scouting exists to actively engage and support young people in their personal development, 

empowering them to make a positive contribution to society. 

## **The Values of Scouting** 

As Scouts we are guided by these values: 

- Integrity - We act with integrity; we are honest, trustworthy and loyal 

- Respect - We have self-respect and respect for others 

- Care - We support others and take care of the world in which we live 

- Belief - We explore our faiths, beliefs and attitudes 

- Co-operation - We make a positive difference; we co-operate with others and make friends 

## **The Scout Method** 

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: 

- enjoy what they are doing and have fun 

- take part in activities indoors and outdoors 

- learn by doing 

- share in spiritual reflection 

- take responsibility and make choices 

- undertake new and challenging activities 

- make and live by their Promise 

During the year the Group has continued to deliver a Scout Program for the benefit of the young people in the Uphall, Broxburn and surrounding areas. We are particularly proud of our growing efforts around Community Impact. 

All four of our sections have completed at least one Litterpick session this year along the Union Canal and in the vicinity of the Scout Hall. Specifically, our Beavers and Cubs supported this year’s Keep Scotland Beautiful campaign. Some of our Beaver and Cubs families supported the Woodland Trust with tree planting in Uphall Station. Our Beavers created and sent cards to long-term patients at St John’s hospital to boost patient morale and also got involved with the 2025 Big Garden Birdwatch, citizen science project for the RSPB. 

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6[th] West Lothian Scout Group (Broxburn & Uphall) Trustees Annual Report Year Ended 31[st] March 2025 

Our Beaver and Squirrel families collated numerous bags of clothes to donate to Kids Love Clothes. Additionally, Beavers and Squirrels supported the 2024 Poppy appeal and were collecting in Broxburn East Main Street. 

The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. 

## Achievements and Performance 

Badge work: Over the 24/25 financial year, our young people earnt over 1,000 badges across the four sections, including 19 Chief Scout Awards. More details are provided in the individual section reports below. 

Camps: Overnight camps are one of the principle events that Scouting groups run. Over this part year, our Scouts, Cubs and Beaver sections have run multiple overnight camps which are a fantastic opportunity for young people to gain skills for life from cooking and shelter-making to first aid and problem solving. 

Of note, our Cub pack were able to attend ‘The Howling’ again in September, giving our Cubs the chance to interact with other Cubs packs from across Scotland. Furthermore, our Beavers conducted their first outdoor camp in more than 2 years, which, for the majority of this group of 6-8 year olds, was their first experience sleeping under ‘canvas’. 

Fundraising: We are hugely grateful for several corporate donations received this year which have allowed the group to purchase 10 tents in total (6 general use tents and 4 expedition-specific tents). Many of these donations have been secured through the efforts of member families via their employers and corporate networks, for which we are very grateful. 

Additionally, our young people threw themselves enthusiastically into fundraising activities for the Group this year through a combination of walking in the Edinburgh Kiltwalk, shaking buckets and serenading customers at Asda in Livingston and helping with our Christmas fayre and jumble sales amongst others. These events have been critical to help us continue to fund our activities and events. 

Furthermore, a small group of families have signed up to support our Group via Easy Fundraising which provides us a small but steady additional income. We would be delighted for more interested parties to support us with this too. 

A breakdown of donations and fundraising is provided in Note 1 to the accounts. 

Finally, it’s not just the young people that deserve recognition for their hard work. Two of our Scout section adult volunteers were recognized this year for their progress in Scouting. One was awarded their Wood Badge for their leadership and another awarded a Chief Scout's Commendation for Good Service. 

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6[th] West Lothian Scout Group (Broxburn & Uphall) Trustees Annual Report Year Ended 31[st] March 2025 

## ANNUAL REPORT presented to AGM on 03[rd] June 2025 

## Chair report 

As Chair of the Group for the 6[th] West Lothian Group, I am pleased to report another successful year of positive, youth centrered engagement, and meaningful impact within our community. Scouting in Scotland continues to thrive, and our Group has played a pivotal role in shaping positive experiences for young people, giving them skills for life and encouraging resilience, leadership, teamwork, learning as well as community spirit and service. 

At the heart of our achievements stands the undeniably proactive and front facing leadership of our Group Lead Volunteer, whose dedication and vision have ensured that our programmes remain inclusive, dynamic, and relevant. commitment to supporting both our volunteers and our young members has had a lasting effect on the strength and togetherness of our Group, young persons and the families and friends who interact with the group, through Scouting and the business elements of our operations. 

I would also like to recognise the invaluable contribution of our Treasurer whose astute oversight of our finances has enabled us to invest carefully in activities, equipment, and facilities. 

with diligence and transparency, has been vital in ensuring our group effectiveness. Not only has the fiscal outlook improved but a huge step forward has been taken from a digital banking point of view, making the operation of the group smoother as well as providing a digital option for the groups parents/carers as well as external stakeholders. She worked tirelessly to reclaim overdue gift aid for the Group which bolstered our financial position considerably. 

Special thanks must go to our trustees and all group volunteers. Their continued oversight, guidance, and support have provided the group’s ability to function under the appropriate governance requirements as well as providing the group with skills and expertise that can lead us to more success as a group. Their voluntary service often goes unseen, but their impact is felt throughout every area of our work. I am deeply grateful for the time and energy they bring to our hopes and plans. Volunteers provide the backbone of Scouting in Scotland and I would re-iterate once again the need for people’s help. Whether this is on the board of trustees, assistance with the group meetings through the week or through skilled labour or personal attributes in administration, fundraising etc 

Lastly, over the course of the past 18 months we have engaged with LaDARS (Livingston and District Amateur Radio Society) around some collaborative work and space sharing. The plan and project is moving along nicely and this mutual partnership will see an increase in income, as well as shared resources and a new learning environment for both the area and the young people in our Group. A lot of pre-planning has gone into building a workable partnership and we look forward to reporting back to you all soon with the progression. 

Together, we are building a future where every young person in 6[th] West Lothian has the opportunity to discover their potential through Scouting. I look forward to the year ahead with confidence and pride in all we have and will accomplished. 

Finally, I would like to take the opportunity to thank long-time board member and former Group Chair or his commitment and dedication to both Scouting generally and the 6[th] West Lothian Scout Group specifically. After stepping down as Chairperson, he offered to stay on as a trustee to maintain the required numbers, whilst we transitioned to our new structure. We have acquired two new members, and David has now moved to retired member of the board. He still wishes to be kept abreast of our work, evidence of his lifetime commitment to the group. 

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6th West Lothian Scout Group (Broxburn & Uphalll
Trustees Annual Report
Year Ended 31Jt March 2025
Group Volunteer Lead
The past year has been dominated by change on many levels for the Group. Since our 135t AGM. our
previous Group Scout Leader.
las stood down. having volunteered in many capacities within
the Group and was thus well knowi) ko iiiany families here. I would like to personally thank her f
of service and drive to raise the achievetnents of the Group. nvas replaced temporarily by
who supported us whilst still in her own role with another Group in West Lothian.
then mentored me
to take over leadership of the Gioup at the start 2025, for which I will be eternally grateful.
We have also had some significant IT changes which members won't have seen much of, apart from some
changes of titles of our volunteers. However, behind the scenes. these changes have created some
significant additional work whilst we as Volunteers adapt. Many of those changes have been needed with
improved and more accessible training for volunteers. particularly around the areas of safety and
safeguardin8. The Scout Association has also tried to streamline the volunteer recruitment processto make
it simpler. more welcoming and easier to understand. There have been a few 'snagging' issues. but these
have not impacted the delivery of our Scouting programmes across the Group.
l am delighted that we have continued to recruit new volunteers for each of our sections. However, as the
saying goes, many hands make light work and so we are constantly recruiting additional volunteers to
support us, either weekly, for special events or behind the scenes. As a completely volunteer-run
organization. we can only deliver what we do and provide the wonderful experiences to our young people,
that our team leaders have outlined below. thanks to our volunteers. So please take a moment to thank
them when you have the opportunity.
Over this past year, we have worked with 96 young people on average, spread across our 4 age groups of
Squirrels (4-6 years old}, Beavers16-8 years old), Cubs18-10.5 years old) and Scouts l 10.5-14 years old). Our
success has made us popular and we have just over 50 children waiting to join our group at different ages.
Thank you to our Scout team leader,￿lor leading our Group expansion to cater to some of this. We will
be opening another Scout section later this year. to be run on a Monday evenin8. in addition to our current
Thursday evening patrol night. Despite potential growth in our Scout age group, we may have to reduce
the size of our Squirrel Drey if we don't receive more volunteersto support them. To provide more ofthese
wonderful opportunities for local youn8 people. we need more volunteers to support our artivities. We
provide all the necessary training to help volunteers grow into these vital roles and there is an abundance
of additional trainingon offer forthose who wish to developfurther expertise in kouting such as mountain
leading, navi8ation, water sports, first aid etc.
Moving into this next financial year, we aim to start projects to significantly improve and hopefully expand
our infrastructure as well as improve collaboration amongst our community.
However. I have to end my rewrt by offerin8 my deepest thanks to all our volunteers. whether they be
occasional helpers or our weekend wartiors who help ensure we can offer the young people adventures
awayfrom the Scout Hall. But specificallyto our regularvolunteerswhodonate theirtime to plan, resource,
risk assess and deliver the weekly activities for our young people as well as evaluate them afterwards to
ensure we are constantly learnin8 and improvin8.
Scouts
Over the past year, the scout group has been active at)d engaged in rnany artivities that contributed to
both personal growth and catnaraderie among members. Notably,
mpleted his Wood
Badge, detnonstratin8 significant dedication and leadership skil
ermore,
was
awarded a Chief Scout's Commendation for Good Sep4ice, which is a recognition of his exceptional
contributions.

6th West Lothian Scout Group (Broxburn & Uphalll
Trustees Annual Report
Year Ended 31Jt March 2025
The group successfully hosted the annual Patrol Leadership Day and organised the Jamboree On The Air,
along with a memorable Activities Camp at Fordell, which provided rich experiences for our scouts.
Throughout the year. there were sever31 meetings where scouts learned and engaged in various skills.
Activities such as map making. litter picknn& and pioneering not only reinforced essential scouting skills but
also encouraged teamwork and community participation. Additionally. themed nights like Fire Safety, CPR.
and Halloween provided engaging learning eX￿[lenceS in a fun environment. Parents Night was especially
well-received as it allowed for open communication between paients and leaders, further strenuthening
the parenting community.
The past year also included several exciting events that helped enrich the scouting experience. The Easter
Camp provided a wonderful opportunity for scouts to bond while enjoying the outdoors. Other significant
events included the Expedition. District Parade. and a memorable Army Experience Day that introduced
scouts to various military activities. The group also organised the KISC Pizz3 Night and various fundraising
events. which were instrumental in supportin8 future activities.
Looking ahead. there is much for the scouts to look forward to in the coming year. A trip to Kandersteg in
Switzerland is being planned, which promises to be an enriching experience filled with adventure and
cultural exposure. Additionally, an activity day at Fordell Firs is expected to provide more opportunities for
fun and learning.
Thanks are due to 311 leaders for their on80in8 support and hard work.. special thanks 80 to
for their dedicated contributions to the group. Their efforts have undoubtedly ma
iiiipact on the experiences of our scouts.
e a positive
Finally, a heartfelt thank you goes out to the children for their enthusiasm and spirit that make belongin8
to the scouting community so enjoyable. The support from parents and the commitment of volunteers
behind the scenes have also been crucial in ensuring that this Broup continues to thrive. We look forward
to another year of scouting adventures together.
Cubs-
We are currently operating with an average of 25 Cubs. They have been supported by a leadership team of
4 who have sUPPOrted weekly and weekend events as well as a further 4 supportin8 weekend onlv
activities. We've been delighted to have Young Leaders supportin8this year, starting Wit￿ October
and
iiost recently.
Over the year 2024/2025. 310 badges were earnt bythe Cubs. 2 of those were the Chief Scout Silver. which
is the hi8hest Cubs level award. We're deli8hted that a furthei three are likely to be earnt by the end of
this coming term.
We have had several memorable activities including a visit to Edinburgh Zoo and a theatre trip to see a
production of Beauty and the Beast. Notably. the group participated in the Howling event once again in
September. which provided a wonderful opportunity for the Cubs to experience outdoor activities and
camaraderie with other Cubs packs across Scotland.
Throughout the year. tnany meetings were held. covering artivitie5 from badge work to outdoor skills.
Meetings like sports day, money skills. road safety. den buildin& and digital creation not only allowed the
Cubs to develop practical skills but alsotoenjoygames and wide gatnesthat ensured everyone was actively
involved. We also had our annual Halloween and Christmas parties which were enjoyed by all involved.

6[th] West Lothian Scout Group (Broxburn & Uphall) Trustees Annual Report Year Ended 31[st] March 2025 

As we reflect on the contributions made by our leaders, we would like to offer sincere thanks t or his dedication and commitment over the four years he spent as Cub leader. We thank him deeply for the years of service to our Cubs. The impact he has made will be felt for a long time. His leadership and support will be greatly missed but we look forward to still working closely with him on events, trips and camps. As has stepped down as Team Leader, will be taking on this role going forward. 

We also welcome and thank the new leaders who have joined our team from Beavers. We would like to thank for their support at both weekly meetings and events. Their willingness to volunteer time and effort for the Cubs is vital to our group's success. 

Looking ahead, we have exciting plans for the upcoming year. Camps will be on the schedule alongside various future meetings and trips that aim to enrich the learning experience for our Cubs. I am hoping to cover some new badges in the coming year as well as build upon our current programme to ensure we are giving the Cubs every opportunity possible to learn and grow. 

## Beavers – 

Over this last year, we have averaged 23 young people in our Beaver colony. We have welcomed 20 new Beavers over the past year, including 10 who have moved up from Squirrels. We’ve often had to keep spaces open due to incoming Squirrels, the last time we were able to take people off the waiting list was October. There are 13 on the waiting list at the moment and current projections show that we will be unable to take any off the waiting list until Jan 26. 

During 2024/25, the Beavers earned over 550 badges covering their challenge and staged badges as well as a variety of activity badges. Our most popular are usually the more adventurous related, with paddleboarding being a particular favourite! 

We’re particularly proud of the 8 Beavers who achieved their Chief Scout Bronze award which is the highest award that someone can achieve within Beaver Scouts. And we’ll have 1 more being presented later. 

Highlights of the year include 2 camps, one in October where the Beavers camped outside in tents, which was the first outdoor camp for Beavers in a few years. The second was an indoor camp at the Craigs in March. The Beavers participated in the Edinburgh Kiltwalk and the combined Beaver, Cub and parent team raised nearly £2,000. Beavers also joined us to help raise funds at Asda in Livingston, delivering some rousing Christmas carol singing! We participated in the West Lothian district Beavers potted sports last May and joined the Group with a trip to Inchcolm Island in October as well as exploring the Kirkhill Space project art installations last Autumn. A thank you also has to go to the team at Broxburn Fire Station who put on a fantastic session for the Beavers in February. 

We’ve also been supporting our local community through supporting the Scottish poppy appeal in November, creating cards for long-term patients at St John’s hospital, collecting clothes for Kids Love Clothes and conducting 2 litterpicks, one last May and one just before the Easter break. We even took part in some citizen science by birdwatching for the RSPB’s Big Garden Birdwatch in January, thanks for 243 Provo Coy, RMP Army Reserve in Livingston for lending us large tents for us to use as birdhides. 

Over the year, we were without a young leader from October as they moved to support the Cub section and we also lost a leader, to Cubs. However, we did gain 2 leaders whom we thank sincerely for donating their time to support our Beavers. However, because of children moving on through the group, leaders move through the Group as well, so we always need new volunteers to join and help ensure your children continue to gain all the benefits and development from what Scouting has to offer. And we’re always interested to hear from young people aged 14+ to help bridge the age gap between us and the Beavers. 

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6[th] West Lothian Scout Group (Broxburn & Uphall) Trustees Annual Report Year Ended 31[st] March 2025 

## Squirrels 

We are delighted to have another successful year at Squirrels since starting in August 2023. We currently have 15 Squirrels aged 4-5 and 4 leaders Recently, one young leader has joined our drey and is supporting our sessions each week. 

Similar to last year, we tailored the programme to meet the Squirrel’s interests, learning and badge requirements. A total of 167 badges has been awarded which includes 9 Scout Chief Acorn badges. 

The Squirrels have been busy attending different excursions throughout the year - Broxburn & Uphall Remembrance parade, Maid of the Fourth Boat Tour, Beauty & the Beast Theatre trip and Edinburgh Zoo. 

We had a visit from the police and traffic cops who helped explain what their job role is within the community. The Squirrels were able to explore the police motor bikes, asked lots of questions and try on some safety equipment. The Squirrels also helped their community by working together in a local litter pick at a nearby play park. 

The Squirrels worked hard to earn their Space Explorer badge where they tried space food, played spaced themed games, packed a bag to go to space, made play-dough planets and moon craters. 

Recently, the Squirrels worked together as a team to build a large den at Almondell Country Park as part of their Brilliant Builder badge and created a structure/building from Lego. 

At the end of term we are looking forward to having a summer campfire with fire safety learning, songs and s’mores. 

We want to take this time to say thank you for the support we have received from our Squirrel families, leaders, and the Board. We are delighted to have another successful year going on many adventures together. 

## Group Treasurer – 

The group’s financials are stronger than ever with increases in donations and fundraising activities compared to the previous year, continued strong hall rental income and through the collecting of Gift Aid from the previous 4 years. 

Over £4,000 has been received in Corporate, Scout Scotland and West Lothian district and general donations and grants. These funds have been used to purchase 6 new general use tents, 4 expedition tents, provide training to leaders, a visit to the zoo for the squirrel dray, subsidizing the Howling camp for Cubs pack and Paddle Boarding activity for the Beaver colony and will support the Expedition Challenge for the Scout troop Day planned this summer as well as subsiding activities throughout the year for all sections. 

Over £3,500 has been raised through fundraising activities. The Edinburgh kilt walk once again was undertaken by the Beavers pack, our 3[rd] year running in participating, contributing to 50% of group funds raised. The Asda bucket shake at Christmas was successful and in particular shoppers enjoyed hearing the wonderful talent of our group sing Christmas carols. A Christmas Fayre in the hall and a Quiz night facilitated by the Volunteer Arms as part of their raising funds for a charity campaign also featured in our fundraising calendar. 

Thank you to all volunteers, parents, and children who supported making these events a success. 

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6[th] West Lothian Scout Group (Broxburn & Uphall) Trustees Annual Report Year Ended 31[st] March 2025 

For the first time, gift aid claims were submitted allowing the group to claim an extra 25p for every £1 received in membership fees from taxpayers with 4 years claims submitted resulting in just under £6,000 being received. 

EasyFundraising is an online platform which has partnered with over 8,000 brands who will donate part of what is spent to charity when shopping/ordering online. Currently, 14 supporters have signed up generating £240 in donations for the group. If you haven’t signed up, please see our socials for more information. 

Membership fees/costs have increased this year, although this is directly related to the introduction of the Squirrel Dray at the end of 2023, a 4% increase in membership costs for this year has been observed. A massive thank you to all parents supporting the transition of paying membership fees to direct debit collection. This has supported us in streamlining the collection of payments, accounting practices and gift aid claims. 

Through the expense section, you can see how busy the sections have been through attaining badges, activities and meetings. Notable areas of expenses are the venue maintenance where works were carried out to repair gutters, cladding and rendering, an increase in admin costs covering OSM platform subscriptions and GoCardless fees. It should be noted that hall rental has allowed for these costs to be covered to ensure that the hall is able to be used by the Group. A reduced claim in supplying uniforms to leaders and member (neckers and toggles) is noticeable and there is an expectation that this year’s costs will be higher as volunteers replace their uniforms and new volunteers come on board as well as the existing stock of neckers and toggles diminish. 

## Financial Review 

## **Reserves Policy** 

The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short as well as to cover the timing differences between receipts and payments and to allow for any unexpected items of expenditure of the Scout Hall. 

## **Investment Policy** 

The Group does not have sufficient funds to invest in longer-term investments. The Group has therefore adopted a risk averse strategy for the investment of its funds. All funds are held in cash using only mainstream banks or building societies. 

## **Trustee Remuneration** 

The Trustees did not receive any remuneration during the year. 

## **Group Accounts** 

The Group maintains a single unrestricted general fund for all its financial transactions. 

## **Group Assets** 

The Group owns a trailer, this was purchased in 2019 for £1,250. 

## **Group Liabilities** 

The Group has no other material liabilities or obligations. 

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6[th] West Lothian Scout Group (Broxburn & Uphall) Trustees Annual Report Year Ended 31[st] March 2025 

## Independent Examiner Report 

## **Independent examiner’s report to the trustees of the 6th West Lothian Scout Group (Broxburn & Uphall)** 

I report on the accounts of the charity for the year ended 31[st] March 2025 which are set out on pages 12 to 15. 

## **Respective responsibilities of trustees and examiner** 

The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the 2006 Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention. 

## **Basis of independent examiner’s statement** 

My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. 

## **Independent examiner’s statement** 

In the course of my examination, no matter has come to my attention 

1. which gives me reasonable cause to believe that in any material respect the requirements: • to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations 

   - to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met, or 

2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 


Date: 16 June 2025 

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6[th] West Lothian Scout Group (Broxburn & Uphall) Trustees Annual Report Year Ended 31[st] March 2025 

## Statement of Receipts and Payments 

## Summary of Receipts and Payments 2024 – 2025 

||**2024-2025**|**2023-2024**|
|---|---|---|
|**Income**|||
|Donation Group (note 1)|£4,274.00|£419.72|
|Donation KISC 2025 (note 5)|£1,130.00|£500.00|
|Events - Group|£1,441.50|£945.00|
|Events - Beavers|£655.50|£112.50|
|Events - Cubs|£1,417.50|£915.00|
|Events - Scouts excluding KISC 2025|£330.00|£313.00|
|Events - Scouts KISC 2025 (note 5)|£22,976.00|£5,424.00|
|Events - Squirrels|£16.00|£20.00|
|Fundraising Group (note 2)|£3,562.84|£656.31|
|Fundraising KISC 2025 (note 5)|£3,705.00|£169.02|
|Gift Aid (note 3)|£5,922.22|£0.00|
|Membership Fees|£14,239.05|£11,203.00|
|Hall Let (note 4)|£5,930.32|£5,059.08|
|Uniform Receipt|£25.65|£12.00|
|**Grand Total**|**£65,625.58**|**£25,748.63**|
||**2024-2025**|**2023-2024**|
|**Expense**|||
|Activity Equipment|£119.00|£50.45|
|Admin|£486.84|£86.25|
|Badges|£1,020.74|£851.27|
|Camping Equipment|£830.80|£9.79|
|Events - Group|£1,572.24|£1,656.00|
|Events - Beavers|£742.03|£196.53|
|Events - Cubs|£1,840.13|£1,365.70|
|Events - Scouts excluding KISC 2025|£579.89|£333.14|
|Events - Scouts KISC 2025 (note 5)|£27,372.30|£5,074.44|
|Events - Squirrels|£240.50|£0.00|
|Insurance|£2,651.80|£2,505.04|
|Meetings|£35.10|£35.48|
|Meetings - Beavers|£90.38|£106.62|
|Meetings - Scouts|£63.29|£0.00|
|Meetings - Squirrels|£44.82|£270.46|
|Membership Costs|£4,801.50|£3,654.00|
|Training|£160.00|£-25.00|
|Uniform|£283.20|£941.99|
|Utilities|£2,674.16|£3,414.07|
|Venue Maintenance(note 6)|£5,876.28|£3,373.67|
|**Grand Total**|**£51,485.00**|**£23,899.90**|



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6[th] West Lothian Scout Group (Broxburn & Uphall) Trustees Annual Report Year Ended 31[st] March 2025 

|**Cash and Bank Balances**|**2024-2025**|**2023-2024**|
|---|---|---|
|**(unrestricted)**|||
|Total income|£65,625.58|£25,748.63|
|Total expenditure|£51,485.00|£23,899.90|
|Net income|£14,140.58|£1,848.73|
|**Statement of Balances**|**2024-2025**|**2023-2024**|
|Opening cash at bank and in hand|£10,255.73|£8,407.00|
|Net income|£14,140.58|£1,848.73|
|**Closing cash at bank and in hand**|**£24,396.31**|**£10,255.73**|



## Notes to the accounts 

## Note 1 – Detail of Donations and Grants received 

|**Donations**|Sum of Amount|
|---|---|
|Scouts Scotland<br>↳ New section<br>↳ Expedition Challenge<br>↳ Training<br>Joint Force Alba – support funding activities<br>Royal London - unrestricted<br>HSBC – purchase of tents<br>West Lothian District – Squirrel Drey Grant<br>Plexus Corp UK Ltd – purchase of tents<br>(member parent donation of funds raised undertaking West Highland Way<br>to support fundingactivities)|£1,199.00<br>↳ £400.00<br>↳ £600.00<br>↳ £199.00<br>£1,200.00<br>£   500.00<br>£   525.00<br>£   200.00<br>£   250.00<br>£   400.00|
|Grand Total|£ 4,274.00|



## Note 2 – Detail of Fundraising Activities 

|**Fundraising Activities**|Sum of Amount|
|---|---|
|Edinburgh Kiltwalk<br>Easy Fundraising<br>Quiz Night<br>Asda Bucket Shake<br>Christmas Fayre<br>(memberparent bonus ball fundraiser)|£1,951.39<br>£   119.87<br>£   343.40<br>£   727.00<br>£   362.18<br>£      59.00|
|Grand Total|£ 3,562.84|



13 



6[th] West Lothian Scout Group (Broxburn & Uphall) Trustees Annual Report Year Ended 31[st] March 2025 

## Note 3 – Detail of Gift Aid received 

|**Gift Aid claims**|Sum of Amount|
|---|---|
|Year End 2021<br>Year End 2022<br>Year End 2023<br>Year End 2024|£    792.51<br>£1,360.79<br>£1,345.15<br>£2,423.77|
|Grand Total|£5,922.22|



## Note 4 – Detail of Hall let income 

|**Hall Let income**|Sum of Amount|
|---|---|
|Fallon Academy<br>Destination Judo<br>Na Loachra<br>Other|£1,538.00<br>£1,306.32<br>£1,085.00<br>£2,001.00|
|Grand Total|£5,930.32|



## Note 5 – KISC Switzerland Camping Trip 2025 

The 6th West Lothian Scout Group is embarking on a camping trip to Switzerland in July 2025. 32 scout members and 9 leaders are attending this special event where throughout 2024 and into 2025, member and leader contributions, donations and grants have been received, and expenses to date have been paid. 

|**Donations**|Sum of Amount|
|---|---|
|Fast Flow Aberdeen<br>Cross Country Trains<br>Scout Scotland(volunteer training)|£   200.00<br>£   880.00<br>£     50.00|
|Grand Total|£1,130.00|
|||
|**Events - Scouts KISC 2025 - Income**|Sum of Amount|
|Member contributions to trip|£22,976.00|
|Grand Total|£22,976.00|
|||
|**Fundraising KISC 2025**|Sum of Amount|
|Members Gardening Fundraiser|£   100.00|
|Pizza Night Events|£   775.00|
|Race Night Event|£2,500.00|
|Pie, Beans & Bingo Event|£   220.00|
||£   110.00|
|Grand Total|£3,705.00|
|||
|**Events - Scouts KISC 2025 - Expense**|Sum of Amount|
|Rayburn Tours|£25,580.00|
|KISC Apparel(hoodies,t-shirts,hats)|£1,111.80|
|Badges & Int’l Neckers|£496.50|
|Scout Scotland Water SafetyManagement Training|£150.00|
|OSM Fees|£34.00|
|Grand Total|£27,372.30|



14 



6[th] West Lothian Scout Group (Broxburn & Uphall) Trustees Annual Report Year Ended 31[st] March 2025 

## Note 6 – Venue Maintenance 

|**Venue Maintenance wors undertaken**|Sum of Amount|
|---|---|
|Repair of wall cladding<br>Repair of rendering & guttering<br>Eliminate pest control<br>New lock and keys<br>General Maintenance|£2,466.00<br>£1,835.56<br>£    360.00<br>£    235.00<br>£    619.72|
|Grand Total|£5,876.28|



## A roval pp 

Approved by the Board of Trustees on 30[th] May 2025 and signed on behalf of all trustees by: 


## Chair 

## Treasurer 

15