g4WEsfo Glasgow & West of Scotland Family History Society RECEIFfs AND PAYMENTS AccouKrs For THE YEAR ENDED 31 DECEMBER 2024 Charlty No: SC 010806
Corrtents RÈférnnc •nd Adffirystrativ• InfwThti Stru¢tur•. Gty¢m•n¢• Ho••rt Trust••s' Annual RePt Flnaral Rwl 13 R•s•rv•s Poucy 14 St•tom•nt ol Truste•s' RIblutO 15 Indwgrrtl¢nt Examirrf¥ Rwort 16 R•e•lpts #nd P•yrY*nts A(t¢unt 17
Ch•rty Nqrn•'. char Reg13tratlon Number: Gi•¥cw & W•rt ofSeotsThl Faffuly H1•t ScKiety SC 010066 Contact Addr•s$.' 8•nk of Scotl•nd, 41 Prfnce5 Mau, e¥st Kllbrld• G741LA
Trustees, Annual Report Year ended 31 Dec•Mr 2024 Structure. Governance and Management The Soclety Is admln15tered In accordance with the terms of the Constltutlon. Members of the Councll are the Charity trustees and are app)Inted at the Annual General Meellng from wlthln members of the soclety. Members are Invited to nomlnate Individuals who are believed to have the skills and commitnt to o)ntrlbute to the management affair5 of the society. Trustees are appolnted for a perlod of two years, after which they may seek re-election at a iub3equent AGM. (knnlmtlond StnKlur• The Governlng Councll meets routlnely at least ten tlmes through the year to carry on the buslness of the Society. Where It is necessary, the voting rights on certaln rnatters are expllcltly observed but more usually the buslness Is attended to by all present. Obl•ctlbw and Actlvltl•• The Soclevs oblectlve Is the promolbn of and education Sn er1081¢al rese•rch, the PreSeatIon and preparatlon of Infomiatlon beneficlal to tsmlly hlstorlans.
Trustees, Annual Report Year endod 31 D•¢•mb•r 2024 hai Our Research Centre contlnues to be actlve wlth vlsltors and speclal Interest meetings. and the Centre Team coordinate our in-house and onune events. As ever, we :41'.[)reclate the dedication of our Secretary and Treasurer for the smooth running of the Societya$ arranged the Wednesday openlng for volunteers onLyi to contrlbute to projects and do their own research. Thank$ to Murray Archer, members WIU have seen addltlons to the Dataset tab In the Members, Area. He Is eompletlne uploads of Monumental Inscriptlons for ToLtcross Cemetery In Shettleston, 'th the upload of the Necropoils Images and transcrlpts. has been worklng away In the background and has added new POT aocuments to the shop. He has now returned as Publlcations Secretary. Our Journal is packed full of artlcles expertly collated by our Edl Remember that she can only glve you such a 8reat offerlngs when you share your knowledge and experlences by sending her artl¢le$. She will be pleased to receive submissions large or small. and illustrations are always nlce to see. As always, the Soclety needs volunteers to functlon, ThSs year, we urgently need help to take over from the Secrotur ana ID as¢isl '.he Edltor. If you feel you can help In any way, please email k and someone from Ihe Councll wlll contsct you. As al December 2024 Y4e have just over 1629 members, so sughtly up on thls tlme last year. Thanks to the newish webslte. It Is easler to process renewals when Members have used PayPal or Stripe t)ut many still pay using eheques. Still some hiccups with the site, which need lo be ironed out. Agaln, I would a150 Ilke to remind Members that they can update their own detsits, such as change of address, on Ihe website. Th.an'.r- who sends out the New Members packs and to o deaLs with the Stsndln£ Order Payments.
Trustees, Annual Report (cont'd) The Research Centre contlnues to open on Saturdaysi Tuesdays and Thursdays from 1 pm to 4pm for the benefft of members and visitor5. We are dellghted to welcome new Centre Asslstants to augment our teams. In addltion, U3A h8S monthly exclusive Saturday morning sesslon and a DNA group I hosted by one of our volunteers once a fortnight. We are very pleased to welcome the long-awaited Research Centre Handbook as a guide for key holders, Centre Assistants and other volunteers. The GWSFHS Office Team, formed in January 2023 in order to deal more effectfvely wlth Issues of a local nature pertainlng to the Research Centre In Mansfield St., Is now well establlshed. Thls year we have arranged a deep clean of the prernlses, carrled out an Inventory• updated the Where Is It no, document and have collaboratively produced The Research Centre Handbook, a gulde for Centre Assistants and volunteers. We are currently attempting to improve the physlcal surroundlngs In the premlses to create a more weicomlng and aesthetlcally-pleaslng atmosphere. The Llbrary ecqulred 150 book8 thls year, conslstlnz of 118 donatlon$ and 32 purchases (£274), The largest dortIOn recèlved was the collectlon ol the Late All donatlons are recorded on Library Deposlt 4reement Forms and decisions Irbade to keep or dlspose of the Stems. There Is now a small but growing collection of photOEraphs and ephemera that Is managed by one of our volunteers. Speclal thanks to all volunteers for their advlce and asslstance.
Trustees, Annual Report (cont'd) As I was only appointed on 2 December 2024, 1 have very Ilttie to report for 2024. However, Council had declded that there was a backlog of new publications that needed to be reviewed, edited. laid out and pubtished. They had thus advertised in the Journal and I was able to respond to the call to fill this role. During December, I have produced draft PDF versions of both "A History of the Waddelis of Scotland" lin two volumes) and "Steven & Struthers. the Story of a Glasgow Bronze Foundry and the STEVEN Famlly". We antSclpate that these wlll become av8iiabie In the GWSFHS Shop early in 2025. Continuing earller work that IrKlexe(I the Soutlwn NecropoLls western sectlon has progressed using online microsoft forms technology. This enables us to engage distant members who can conlribute from home. Our collection of plans showing burial grounds has been Improved both In paper and electronic files. We continued to offer monthly talks via Zoom throughout the twelve months of 2024. The prenter$ offered 8 rango of toplcs, and all were very well attended. Uslng Zoom allows our members who live at a distsnce to take part In our meetlngs and to enjoy the learnln8 that the Society has on offer. Foliowlng each rneetlng, our Chair, Scott Falrle, opens the "ftoorf to all in attendance so that V can virtually meet one another or discuss any topic related to family history. This helps those of us who mlss the °in person" meetings to feel like we are stlll Connected to one another.
Trustees, Annual Report (cont'd) The online Research Team continues to Use a shared mailbox system using Mlcrosoft 365 Outlook. Members of the team have replied to more Ihan 100 queries in 2024. mostly from members also from non-members who contact our research email address. Our emall replles Include Unks to encourage enqulrers to fflake a donatlon for the servlce, Joln the Soclety, slgn up for our e-news, and to join our Facebook Group. Donatlons for research in the year totsued £708 [2023 £155). In the comlng year, the team hope to expand on research resources wlthln the Research Centre and bulld a Ilst of resources to publlsh on the soclety's webslte. A DNA study group has been meeting fortni8htly slnce February 2023. It Is intended for members who have taken a DNA test and have already been using thelr results to ald their research. Meetings take the form of a workshop where partlclpanls can share thelr experiences and learn from others. The number of partlclpants Is Ilmlted by the accommodation avallable at Mansfield Street, but has been as many as a dozen. It Is generally well-attended. Among the many subjects discussed have been the relative usefulness of autosomal and Y-DNA male line tests; the pros and cons of the various testlng cornpanles,. how to make the best use of match Ilsts. the usefulness and a¢¢uraey of ethnicity estlrnates; methods of Identifying unknown ancestors et¢. Members are aLso encouraged to tell the group about any discoveries they have made wlth the ald of their DNA results.
Trustees, Annual Report (cont'd) 2024 saw the beginning of a programme to update the style of the vb$Ite to make It easier for the increasing number of people on moblie phones and tablets. The Shop was the first section completed and there are plans to improve the Sear¢h function, the Member Account section and the Members, Area in general. We uploaded 10,800 images and trans¢rlptlons of monumental inscriptions from the Glasgow Necropolls (45% of the totall and 7,977 Images and transcrlptlons of monumental Inscrlptlons from the Tollcross Cemetery. The Technlcal Team contlnues to meet fortnlghtly• uslng Mlcrosoft Teams, to dlscuss Issues wlth the webslte and the provlslon of servSces In the Research Centre and online. We have a specific goal of upgrading all our Pcs to Wlndows 11 by the end of 2025 when Mlcro%fft removes support for Wlndows 10. 2024 Saw the re-stsrtlng of the Southern Necropous Indexlng Project (SNIPI that the soclety had Indexed up to June 1890. Thls has entailed establishing a nevi way of data gathering usin8 Mi¢rosofl form$, 811owing us to Eather data from multiple volunteer trans¢riber3 to a single master spreadsheet. We have already completed 9 years of data to May 1899, a totsl of 7,461 records. Wlth the support of the IT Team, the Soclety beean th1$ summer to provlde a day specifically for volunteers called Volunteer Wednesday. Thls has allowed volunteers of all klnds to havè addltlonal research tlme for themselves as a reward for all their hard work. It is also an opportunlty lo expand times for trainlng and to focus on a varlety of projects. Early in 2025 we would like to focus on further training in the use of FamlLySearch.
Trustees, Annual Report Icont'd) Soclal media is an Important element of the Soclety's engagement with tho pubuc whlch the Charllles Commlsslon require5. The Society has a presence on three social medla platforms. The Facebook page contlnues to be very popular, and tast year's total of foll0vr8 has rlsen from 6400 to 6900 in 2024. Of thls, 74% are women and 26% men, figures vlriually unchanged from the prevlous year. The maIlty of followers come from Gias8ow and the Central Belt, but we also have a slzeabie number from Australla. The private Faceb¢)ok Group. In whl¢h interested partles help one another wlth famlly hlstory Issues. Is very actSve and Its number8 have rlsen thls year frorn 5400 to 6100 follower8. Instagram is building up a strong followlng. including many professlonal genealogists, famlly hlstory socletie8 and Instltutlons. We also have followers from Europe, the United States and Japan. The Soclety has a pSenCe on X, fornierly Twltter. Our Journal continues to be published three tlmes a year, In March, June 8nd October. The themes for 2024 were Using helrlooms, memorabllla and ephemera to tell our stories. Scots in India,. and the Impact of War on our Famllles. These have provlded a wlde range of articles across the toplcs plus others of a more general theme. We generally continue to recelve positive feedback f rom our members, whlch Is en¢ouraglng for the Editorial Team. We are enormously grateful to all our membèrs who take the tlme to submlt articles - without them it makes the task of putting a Journal together challenging. We would encourage everyone to think about what contributlons they can make to the Journal for 2025 and beyond be they snlppets of information, full articles related to a family story or an educatlonal ttem whl¢h can help others In thelr research, and the teem will look forward to recelvlng them. 10
Year ended 31" D•c•mber 2024 Our Enew5 electronlc newsletter has gone out almost vrfery month to more than 1400 members and non-members who subscribed from the vlebpage. This continues to be a Convenient way to pass on news and events, both at our Society as VLI as other related events. The regular ¢ontributlons trom the Trades House are valued, as well as the other random items whlch do not follow any theme. Thls Is an area where short artlcles of general Interest to all, can be submltted. We attended the SAFHS AGM and Council Meeting In March and the Councll meetlng in October. At the AGM. Our Trustee a5 appointed Secretary of SAFHS. We contrlbuted a section of society news to the SAFHS Bulletln pubushed in July. We complled an update to the SAFHS Burial Grounds database for burial grovntls in Greater Glasgow. In December, we welcomed the Chalrman of SAFHS, to our premlses for an Informal di$cusslon. 11
Year ended 31° December 2024 We attended., . The Famlty Hlstory Show Online on 10th February 2024, . The Hobby & Craft Show at the SEC on 7-gth March 2024 (thanks to the FHR. . The North Lanarkshlre Local and Family Hlstory Fair at Summeriee Museum on 10th March 2024, . The Local and Famlly History Fair at the Da¥ld Llvlngstone Centre on 6th April 2024 (thanks to the Lanarkshlre FHS), . The Inverclyde Heritsee FaSr on 18th May 2024 at the Watt Library, Greenock, and . The Craft Falr at the SEC In October Wè were not able to exhlblt at the Bygonecon Event on 11th May 2024 at Hamllton Town House Llbrary. However, Jome members attended In a personal capaclty and latsr Eave feedback to cr11. Our Ch8irm8n and our Mlnute4 Secrelary attended the Unlvfrrslty of Strathclyde Advancing Genetlc Genealogy Conferen¢• on 7th - 8th June 2024. Some of our volunteers are graduates of the courses tsu8ht at the Strathclyde Instltute for Genealogkal studi at thls University. In September as a delegate lin • personal capacity) to the FamS1ies in 8ritish India SuLieiy ifrlolaj Lb years conference. GWSFHS is a member of FIBIS. They reprinted (with permlsslonl Issue 120 of our Journal lor the delegate pack. This year has seen further consolidation of groups prevlousty set up, as well 8$ the Introductlon of new initiatives and prolects. The use of remote intera¢tlon, Inltlally introduced during the Covld Lockdowns, has allowed GWSFHS to expand its work and involve many more mernbers than would have been possible before. The Society wSll hopefully continue to go from strength to strength. 12
Yoar ended 31° December 2024 Financlal Revlew Svbscrtptlon Inco was up lust 0r £2,000 comp•red wlth 2023 th1$ 1$ a m5x of Thmb•rs and the 2023 subscrlptlon Increate now affe¢lng members wlth a 12 month rolling m•mb•rshlp ttrot were not due to pay by December 2023. As the Memb•r#hlp Secretary statsd In trer reFQrt member5 can chgck thelr tsnline CoUnt In t memberfs only area of the webslte. There you will See when ur sub3crlption 59 due for renewal, If you have oift alded your subscrlpllon and rf •n autornatk pyment has been set up your c8rd payment rnethod. You ¢an also ¢h8nge address or emall addre55 In thls are•. So please especl8lly check If W have an emall address for you as thls Is so ImFQrtmant for commvnlc8tlons. Your Inforrnatlon l¥ only ever used to adff4nlster your subscrlplknn we do 4nd wlll rKJt seu any of our membershlp data. We c8nrbOt ¢)ffer • dlrect deblt tscailty unfortunately your onilne rrernbershlp #ttount cannot tsll you 11 you subscrlplk)n Is pobd by stsndlni ordw, thls can checked wlth your bank. Our total In¢om• for year was up by newly £4,0(K) trom sub5crfptlons as rnentloned abm, Intre88ed ilft ald clm, rrernberfs rès•8rch and b3nk Interest. Incorne from pubucatlons was very $lmlLqr to 2023. If you ar• a tax pl$? ¢onslder lift aldlnq your subserlptlon. e mandth can b• r•qu•st•d through tho w•bslt• contact 5yStèm of from tre¥surer@8wsfhs.or8.uk The •nnuo1 cost of rumlng yemiges gt Mansfield Street W•5 £15.94012023 £13191. Detslt8 of the l11¥1dUl costs ar• Shown In the •Xp•n socllon of th•M a¢unts. The cost of producln8 the lourrh•l was down by lust E1,IXQ. Thts W9$ 8$ 8 re$ult of 8 reductlon In the number ot l¢urnals wlnted. Overseas membws hove the optlon to havg an lourn•l tor • lower subscrlptlon fee and we do not order a6 miny spare lourn•ls for promot purpoa¢J. Our amual )¢¢ounti are prepared on 8 cash basls, IrefOre the cost of publlcatlons ¢•nrKJt be compgrgd with Incon* a8 no adjustrnent Is mttde for stock movemènt. In 2023 we updated our.my Family Tree" 8n¢J purchased a qu•ntity of sto¢k of these. Webslte Itr costs wtr• down lust under £1,000 ¢ompar•d tNlth 2023. Thls • mix ol Increase5 to m(th[v hostlnR Costs and a reduc1k on dIlopMent cojts. Durlng the year we replaced four monttor5 and two processing unlts In the research centr8. number of pressOrS wlii be replaced this year to brin4 JU prr5 up spec for Windows 11, 13
Year ended 31° December 2024 Reserves Pollcy The major source of Income Is members. subscrlptlons. Most are payable In July, however since the launch of the redesigned website new members have a rolling twelve months memberships which wlll spread income over the year. The Trustees, poilcy 1$ to hold reserves to rneet the running a)sts of research centre arKI publlcatlon of the journll for one year and meet the cost of repi&ing computer equipment In the research centre when the need arises. Currently this r•qulres about £35,000. Our current premises are In the basement with no bft access arKI are not suitable for dlsabled access or for those with limlted mobluty. We would requlre premises wlth ground floor access and gocKI access to publk Iransport. If Suitable premlses become avallabie they will be reviewed and consldered. It Is unllkely any property will be In a 'move in. condition. The Soclety therefore Intends to bulld up reserves for this contingency. 14
Year •rKled 31° December 2024 Statement of Trustees. Responsibiliti The members of the Council must prepare financial ststements which give sufficient detail to enable an appreciation of the transa¢tions of the Soclety durln8 the financial year. The members of the Coun¢il are responsible for keeping proper accounting records which, on request, must reflect the flnanclal FxJsftk)n of the Soclety at th8t tlme. This must be done to 8n5ure that the financial ststements comply wlth Charities and Trustees Investment (Scotiandl Act 2005, the Charilies A(Unts Ikotland) ReguLations 2006. They also are responslbLe for safeguardlng the assets of the Society and must take reasonable steps for the prwention and/or detectlon of ud and other Irregularities. Approwad by the Trustees and Signed on their behalf, Secretary Date 1f January 2026 15
Year ended 31° Decernr 2024 Glasgow & West of ScotlarMI Family History Soci•ty SC 010806 Independent Examin•rfs Report to the Trustw¥ of •rKI W•st ol Scotland Fwnmy Hlrtory knlaty I report on the accounts of the charlty for the 31 Decemter 2024 whkh are set out on pages 17-20. The chorlV$ trustee¥ are responsible ftjr the preparJtlon of the ac¢ounts in a¢ix)fdance with the terms ol the Charllles and Trustee Investment {Scoti¥ Act 2005 and It charleS Accounts (Scotlandl Regviatbons 20( steounts 8$ requlred vnder seetlon 4411k of thè Act and to state whether rtalar mAtters hove Come to my attenllon. My •x8rnln8tiM is carrled out In accordance with RequLgtty)n 11 of the Charitlès Accounts Iscotiandl R•guialbns 2006. An examlnatlon Includes • ot thè accounn# records kept by the ¢h•rlty and a eornparlson of the o¢counts presented wlth those re$. It •lx* In¢lude$ conslderatlon of 4ny unusual Itgms or dlscLosur•s in tho accounts, and s•eks •xpianatlons from th• trugt••s concernlng any such matters. The procedures undertaken do provlde all the ovldonee that would be required In an audK and Consequently I do not express an audlt oplnlon on the vlew glven by th• gcwunts. In the ccurte ol my examlnatlon, no matt•r hgs Mm• to my attentSon whlGh el¥•s m• reasonablt c•use to belkne that In any terIal respect th• requlremènts: to keep accountlni records In accordance wllh Sectlon 44111 W of the 2005 Act Requmlon 4 of th• 2006 Accounts Regubtlons, and to prepore xcounts wh5eh o¢c¥rd wlth the accountlng rKords and compty wlth R•guiation 9 of the 2006 Accounts Re8ulatlon$ rKst been met, or 2. 10 whlch, In my oplnlon, attentlon should b• drawn In prdgr to en4ble a proper undefstsrtdlng of the a¢wunts to be reached. Date.. 17. January 2025 16
Year •ndad 31" Dmber 2024 Glasgow & W•st of Seodand Famlly Hlstory Soclety Recelpts and PaynRnts Account Year ended 31 December 2024 2023 Subscrfjpllor* Gmt Ald Dor(0 vfttvlor Oerwalt Fund$ 30,668 3h61 5,776 Donatk4bS ank Int•r•st 41,(b27 310 1W5 35.413 67J 2,134 17
Year ended 31° December 2024 Glasgow & W•st of Scodand Family History Society Stat•ment of Balanc At 31 December 2024 ndA 2024 B)nk bolarvs broh1 lorw•rd Excesi of Rgcglpts Paym•nts for th• y•aT 2.020 Bonk c•rrl•d fryw•rd The accounls were approved by the Councll on 6 January 2026 and were presented to the members at the Annual General Meetlng on 21. Aprll 2025 h•lrm•n Tr•••ur•r 18
Year ended 31" December 2024 Gla$pw & West of Scodand Family History Society Notes to the Accounts for the yaar ended 31 D•cemb•r 2024 ChJrfn¢ I•r Tr) trustem •ry reWrtI. mll8ag• •Xp•m IKurrod totslune £0 (2023 £79) rwmburmment of t31 2024 nd 41 3 An•W• •f A¢lMtS•• for G•n•r•tlry Fun y1• 3111lQ4 vh Jl11¥23 Sole of Publlcadons et¢ I)tIOns for r•wrth lunt••r• 2,199 2,104 pr1 & CAh•r Incom• ah72 5,776 3861 19
Year ended 31° Dec•mber 2024 Glasgow & West of Scodand Family History Society Notes to the Acc(ntS for th• year ended 31 December 2024 An•lpl* of P•ymmts Cost of pub15udo I96 316 1,S95 7,626 -he•t & btht .rJte• & in8 6.710 1.014 993 1S2 16.940 7.991 13,019 Jown•l Meettn¢ c(Mts Lltrary purchases Pdntln¢, ststlcfflery & 010¢¢11 Postae• & teiophtsr wets & Computhr Q•n•rnl 274 418 1,476 7,IfJ1 1,144 8•nk 3S,473 IndEpetht o¥amlrf$ fees h•s• ofa5uts on 2,074 Amintkn¢ Pdic The Accounts are prepared on a cash basls. b. The Society holds assets and equipment, librnry resour¢es and stock of publlshlng materials for resale.