Chair's Report Haddington and District Day Centre 2024-25 A wami welcome to the Haddington and District Day Centre Annual General Meeting. It has been 8nother su(xessful year for the Day cent￿ thanks to staff and volunteers who continue to support a wide variety of activities in the Centre under guidan￿. For the past year the Day Centre has been a bit in limbo. The current building still poses difficulties with the leaking roof. We were delighted to hear that £1.75m was earmarked in East Lothians '25-'26 budget to repair and renovate Tynebank. Part of the building has been identified as suitable spac8 for the Day Centre to move to. Although the location is not as ￿ntral as the current premises, the biggest benefrt is that we will at last have much needed garden space and a building which will be designed to fit the needs of current clients and clients in the future. The latest update from the Council is that the scale of work to the building is extensive, new heating, new windows and doors throughout, removal of asbestos. The building is currently used by people with learning disabilities and the Nungate community centre. A plan is underrtay to find alternative provision for groups while the work is being carried oul. Unfortunately we don't have any timescale for the work to take place until a suitable solution is in place for existing users of the building. Staffing has been pretty consistent during the year. There have been a few changed to staffing hours, which has been very successful. In January, started to work compressed hours, each working a four day week and covering for holida s etc. This has had minimal affect on the running of the Day Centre and both enjoy the new working pattern. Other staff members have requested changes to their working hours to enable them to have a better workllife balance or pursue other interests. Again thanks to Caroline's flexibility, we have enabled staff to work part time and recruited to fill staffing gaps. Six months ago, we employed a new cook. Previously two people were employed on a part time basis, our new cook, is happy and rn0￿ than capable to run the kitchen on her own. Outreach continues to be the most challenging position to fill. It is a different type of job to working in the day centre and every effort has been made to integrate the post with the wider team. Because of the nature of the work, individuals have to work more autonomously and possibly feel that they miss out on the camaraderie of the team. We work hard to address this. We applied for additional funding to increase the service to two full time outreach workers, but unfortunately this was not funded. The money from the Carers Act is not index linked and is a fixed amount for three years. Our application to increase the funding would have given Haddington Day Centre more than other East Lothian day centres and was rejected. The most recent addition to the Day Centre has been Ihe car, which we have on five year lease. A huge thanks to Stewart who did all the leg work in finding this option and for making it happen. The challenge with the bus was it's ability to accommodate a dient in a wheelchair which restricted numbers. Increasing mobility issues is the most challenging restriction to the service. Now that we have a smaller accessible vehide, which can be driven by car drivers, clients using wheelchairs can attend the centre more easily. The additional transport also enables smaller groups to go out and attend different activities. Quarterly reports and meetings with members of Council staff have been very successful and supportive. There is rn0￿ emphasis on reporting and evidencing practice and my thanks go to Caroline for completing the forms on a regular basis. The Day Centre continues to be well used and a￿ayS has a waiting list. It is increasingly noticeable that the individuals referred to the day centre are much frailer and have greater needs, than before. The result of this is that the length of time clients have at the Centre is much reduced, for example it would be unlikely that individuals would attend the centre for 10 years. The job of carer continues to change and become more challenging with the increasing needs of the clients. 11 is hoped that a move to new premises with some outside space and different rooms to accornmodate different needs will enhance the support clients receive. This year. started a carers group at the Day Centre. Unfortunately, the group sessions have not been well attended. It Can take time to establish a new group and perhaps carers may not need regular support, but may need support when going through Pa￿cUlar challenges. My thanks to or pursuing this. So another successful but challenging year for the Day Centre. Thanks go to for mana ing the Centre in such a calm and professional way, ably suprx)rted b and the staff team. Thanks also to the Trustees, with particular thanks to who have all had extra responsibi ies. Any questions? Haddinzton and District Day Centre A Scottish Charftable Incorporated Organisatlon SC008233 ststement of Buslness as at 31 March 2025 2024125 2023124 Bank and Cash In Hand Opening Balance Surplus/lDeficit) Prlor Year Adjustment Closing Balance 334.719 (4,537=) 342.972 (8.987) 734 334,719 330,182 Reserves General Funds Vehicle replacement Reserve for new premlse5 Closing Balance 27,182 53,000 250 000 330,182 31.719 53,000 334,719 Minlbus Fixtures & Fittings -current Ydlue 2,500 14,000 All funds are unrestricted. No remuneration is paid to a Charity Trustee or anyone connected to a Charity Trustee. No expenses were paid to a Charity Trustee. Approved by the Trustees and signed on their behalf. Chairperson Haddington and Distrirt Day Centre SCIO SC008233 Recelpts and Payments 1° Aprll 2024 to 31" March 2025 2024125 2023124 Recelpts Support Funding ELC Fundraising Fuel Duty Rebate Donations Day Care Charges Sundry Income Interest Total Recelpts 175,376 F/ 4,216 1,509 3,814 54,604 276 4,139 243,935 155,967 4,625 868 3,673 50,762 57 3,900 219,851 Payments Wages Staff Penslons Inc Tax/NI Administratlve Expenses Minibus Insurance Minibus Fuel Minibus Maintenance Caterin8 Catering Equipment Cleaning Materials Computer and Software Day Care Refund Fund Raising Furniture and Fittings Office Costs Insurance Office Equipment and Expenses Outreach Travel & Expenses Social Events Sundry Expenses Telephone Television/Entertainment Licence Training Travelling Expenses Utilities Total Expenses 157,817 10,358 30,232 3,838 1,751 2,384 1,247 8,139 181 1,917 861 870 iio 149,901 10,753 20,423 2,799 1,640 2,694 1.348 8,035 494 1,498 210 92 281 2,429 61 2,030 7,274 1,013 882 159 140 52 14,629 228.839 265 2.721 62 1,784 7.872 888 1,139 85 13,954 248,473 Surplus/Deficit 4.537 8.987 Independent Ex8mlners Report to tho Trustees of Haddlngton and Dl8trlct Day Contro I report on the accounts for the year end 31 March 2025. Re8pectlve RosponslblUtle8 of Tru8to88 and Examlnern The ch8rity'Strustees are re8pon3iblefor the preparation of the accounts in accordance wrth the terms of the Charlties and Trustee Investment {Scotl8nd) 2005 Act and the Charitie8 Account8 (Scotland) Regul8tlons 2006 (as amended). The charlty trustees conslder that the audit requirement of Regulation 10(1){d) of the Accounts Regulatlons d083 not appLy. It Is my r88ponsibility to eX8mine the account8 8s required under Section 44 {1}