The Kilmacolm & Port Glasgow Agricultural Society Ltd
Financial Accounts and Independent Examiners Report
for the year ended 31 August 2025
Company Registered No: SC354361
Charity No: SC013102
The Kilmacolm & Port Glasgow Agricultural Society Ltd Receipts and Payments Account for the year ended 31 August 2025
Contents
| Page | |
|---|---|
| Reference and Administrative Information | 2 |
| Annual Report of the Directors | 3 |
| Independent Examiner’s Report | 4 |
| Summary Receipts and Payments Account | 5 |
| Balance Sheet | 6 |
| Notes to the Accounts; | |
| 1) Bingo Night - Income and expenses | 7 |
| 2) Other Trading Receipts | 7 |
| 3) Administration Expenses | 7 |
| 4) Reserves and Other Recognised Gains | 8 |
| 5) Fixed Assets | 9 |
| 6) Movement in Cash and Bank | 10 |
Page 1
The Kilmacolm & Port Glasgow Agricultural Society Ltd for the year ended 31 August 2025
Reference and Administrative Information
| DIRECTORS | President | Mr Neil Wright |
|---|---|---|
| Secretary | Miss Mandi Brown | |
| Treasurer | Mr Andrew Baxter | |
| Mr Morvern Arthur | ||
| Mr Andrew Barnes | ||
| Mr Rob Baxter | ||
| Mr Robert Baxter | ||
| Mr Angus Black | ||
| Mr John Black | ||
| Miss Guilia Canata | ||
| Mr Roy Cannon | ||
| Mrs Helen Cook | ||
| Mr Allan Gordon | ||
| Mr Paul Johnston | ||
| Mr Steven Kay | ||
| Mr John Laidlaw | ||
| Mr Andrew Laird | ||
| Mr John Laird | ||
| Mr Cameron Lamont | ||
| Mrs Cathy Lee | ||
| Mrs Jacqueline Macrae | ||
| Ms Heather Meikle | ||
| Mr Colin Peacock | ||
| Miss Aileen Russell | ||
| Mr Grant Ross | ||
| Mr James Simpson | ||
| Mrs Catherine Smith | ||
| Mrs Veronique Stewart | ||
| Mr Kinglsey Wood | ||
| COMPANY SECRETARY | Miss Mandi Baxter | |
| Assistant Secreatary | Miss Guilia Canata | |
| REGISTERED ADDRESS | C/O Kingsley Wood & Co. | |
| Burnside Chambers | ||
| Kilmacolm | ||
| Inverclyde | ||
| PA13 4ET | ||
| COMPANY NUMBER | SC354361 | |
| CHARITY NUMBER | SC013102 | |
| INDEPENDENT | EXAMINER | Mr Douglas McDonald |
| BANKERS | Royal Bank of Scotland | |
| Cartsdyke Avenue | ||
| Greenock | ||
| PA15 1EF |
Page 2
The Kilmacolm & Port Glasgow Agricultural Society Ltd Annual Report of the Directors for the year ended 31 August 2025
The Directors submit their report for the year ended 31 August 2025.
Structure, Governance and Management
The The Kilmacolm & Port Glasgow Agricultural Society Ltd is an incorporated charitable organisation, registered number SC354361. The charity is also a registered charity with the Office of the Scottish Charity Regulator (OSCR), registration number SC013102.
The Directors are volunteers drawn from the local area.
The charity's aim is to promote agriculture through the encouragement of the showing and competing of cattle, sheep, horses, domestic and other animals and in the improvement of produce. The Annual Show held in May 2025 promoted the showing of livestock, implements and local produce and other events of a social nature encouraging knowledge of and interest in the agricultural industry and rural affairs amongst the general public.
Management Committee
The Directors held office throughout the year unless otherwise stated are noted as per Page 2 of the accounts.
Financial Review
The Receipts and Payments Account on page 5 shows a net deficit for the year of £71.99 (2024 - net surplus of £4,124.24), all of which relate to unrestricted funds.
Reserves Policy
There is no set reserves policy currently in place but the position is reviewed annually by the Directors. Reserves are regularly reviewed to ensure the sustainability of the Charity.
The accounts for the year are attached, and form part of this report. This report was approved by the Directors on xxxxx 2025.
On behalf of the Directors:
….................................. Mr Neil Wright President
….................................. Miss Mandi Brown Secretary
Page 3
The Kilmacolm & Port Glasgow Agricultural Society Ltd for the year ended 31 August 2025
Independent Examiner's Report to the Directors of The Kilmacolm & Port Glasgow Agricultural Society Ltd
I report on the accounts of the charity for the year ended 31 August 2025 which are set out on pages 5 to 10.
Respective responsibilities of directors and examiner
The charity’s directors are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended).
The charity directors consider that the audit requirement of Regulation 10(1) (a) to (c) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006 (as amended). An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In the course of my examination , no matter has come to my attention;
-
which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations (as amended), and
-
to prepare accounts which accord with the accounting records and comply with Regulation 8 of the 2006 Accounts Regulations (as amended) have not been met, or
-
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
…………………………………
Mr Douglas McDonald CA
2 Octavia Buildings, Kilmacolm, PA13 4AE
Date ………………………..
Page 4
The Kilmacolm & Port Glasgow Agricultural Society Ltd Receipts and Payments Account for the year ended 31 August 2025
Annual Show
| Annual Show Note Income Entry fees: - Livestock - Light Horse - Industrial - Dog Section Advertising in Schedule Sponsorship Prize Draw Equipment hire (gates, cow, etc.) Bar Income Admission and Car Parking Trade Stands Bingo Night 1 Other Trading Receipts 2 Bank Interest TOTAL INCOME Expenditure Advertising Insurance Industrial expenses Hire of Tents Hire of Portaloos Hire of Public Address System Prize money (less returned) Trophies and Engraving Rosettes Traffic Management Catering and Hospitality Education Entertainment Field Maintenance and Equipment Light Horse Equipment First Aiders Rental of Field - Milton Properties LLP Printing, Postage and Stationery Transport and equipment hire Permits and Licences Depreciation of Equipment Administration Expenses 3 Surplus/(Deficit) for the year before other recognised gains Other Recognised Gains / (Losses) 4 Exceptional items - Correction of cash and bank from prior years Net Surplus/(Deficit) for the year Movement in General Reserve Total Funds Brought Forward Total Funds Carried Forward |
2025 366.00 2,156.00 578.95 258.00 4,150.00 2,521.60 - 330.00 2,422.25 23,363.46 5,500.00 41,646.26 1,312.37 1,550.00 2.21 44,510.84 680.30 1,358.24 - 9,039.24 3,534.00 3,340.80 3,583.14 560.00 1,338.34 1,339.51 1,047.45 1,030.00 1,645.00 1,572.84 400.20 874.80 1,187.38 2,912.45 164.00 139.00 2,787.00 38,533.69 6,089.14 44,622.83 (111.99) 40.00 - (71.99) 60,695.88 60,623.89 |
2024 359.00 2,723.84 662.80 64.13 4,475.00 2,597.00 - 620.00 2,509.45 20,463.00 5,035.00 |
|---|---|---|
| 39,509.22 1,547.44 1,328.03 452.40 |
||
| 42,837.09 | ||
| 343.24 1,315.90 59.04 7,340.16 3,510.00 1,872.00 3,003.75 500.00 1,191.87 591.54 490.82 - 950.00 811.20 2,747.60 722.40 1,187.38 2,782.46 623.00 194.00 2,491.00 |
||
| 32,727.36 3,980.32 |
||
| 36,707.68 | ||
| 6,129.41 40.00 (2,044.97) |
||
| 4,124.44 | ||
| 56,571.44 60,695.88 |
Page 5
The Kilmacolm & Port Glasgow Agricultural Society Ltd Statement of Balances for the year ended 31 August 2025
| Balance Sheet Note Fixed Assets 5 Current Assets Prepayments and accrued income Bank and Cash Current Liabilities Accruals NET ASSETS Capital and Reserves Share Capital 4 Ronald and Paddy Kerr Memorial Fund 4 General Reserve 4 UNRESTRICTED FUNDS |
2025 19,642.44 425.00 43,447.45 43,872.45 (2,500.00) 61,014.89 31.00 360.00 60,623.89 61,014.89 |
2024 19,476.36 - 44,050.52 |
|---|---|---|
| 44,050.52 (2,400.00) |
||
| 61,126.88 | ||
| 31.00 400.00 60,695.88 |
||
| 61,126.88 |
All funds are unrestricted.
Approved by the Trustees' and signed on their behalf:
……………………………….. ……………………………….. Mr Neil Wright - President Miss Mandi Baxter - Secretary ……………………………….. ……………………………….. Date Date
Page 6
The Kilmacolm & Port Glasgow Agricultural Society Ltd Notes to the accounts
for the year ended 31 August 2025
| 1) Bingo Night Income received Expenditure Bingo host Hall hire Bingo supplies and decorations Profit 2) Other Trading Receipts Donations received Grants Gain / (loss) on disposal of Fixed Assets Ladies Section Events Surplus _Grants are broken down as follows_ Inverclyde Community Grant 3) Administration Expenses Hire of Rooms Secretaries expenses, postage etc. Other grauities Mailbox renewal and software Clydesdale Affiliation fee Secretaries Honorarium Donations paid Bank charges and fees |
2025 2,091.00 (495.00) (60.00) (223.63) (778.63) 1,312.37 2025 50.00 1,500.00 - - 1,550.00 1,500.00 1,500.00 2025 256.50 381.42 200.00 738.78 40.00 2,500.00 1,750.00 222.44 6,089.14 |
2024 2,048.00 (395.00) (50.00) (55.56) |
|---|---|---|
| (500.56) | ||
| 1,547.44 | ||
| 2024 6.00 1,322.03 - - |
||
| 1,328.03 | ||
| 1,332.03 | ||
| 1,332.03 | ||
| 2024 117.00 471.84 479.37 273.43 40.00 2,400.00 - 198.68 |
||
| 3,980.32 |
Page 7
The Kilmacolm & Port Glasgow Agricultural Society Ltd Notes to the Accounts
for the year ended 31 August 2025
4) Reserves and Other Recognised Gains
| 4) Reserves and Other Recognised Gains | ||||
|---|---|---|---|---|
| Balance at 01/09/2024 Share Capital Movement Transfers Surplus / (Deficit) in Year Balance at 31/08/2025 All funds are unrestricted. |
Share Capital £ 31.00 - - 31.00 |
£ 400.00 - (40.00) - 360.00 Ronald & Paddy Kerr Memorial Fund |
£ 60,695.88 - 40.00 (111.99) 60,623.89 General Reserve |
£ 61,126.88 - - (111.99) TOTAL |
| 61,014.89 | ||||
Page 8
The Kilmacolm & Port Glasgow Agricultural Society Ltd
Notes to the Accounts
for the year ended 31 August 2025
| 5) Fixed Assets Sheep Hurdles Trailer for Curtain-sider Horse Jumps Horse Jumps Fibreglass Milking Cow Trailer Sheep Hurdles Marshall Bale Trailer Show Signs T Bennett - LH Course Gazebos Ropes for LH Course T Bennett - LH Course Trophy - Robin Blair Education/safety banners/signs/boards |
Purchased 18/02/2022 04/05/2022 06/05/2022 01/06/2022 10/10/2022 09/02/2023 04/07/2023 28/07/2023 18/04/2024 24/04/2024 25/04/2024 24/09/2024 06/03/2025 |
At 01/09/2024 Additions Disposals At 31/08/2025 1,100.00 1,100.00 600.00 600.00 1,133.99 1,133.99 1,046.61 1,046.61 3,040.80 3,040.80 2,067.36 2,067.36 6,000.00 6,000.00 1,444.80 1,444.80 3,000.00 3,000.00 815.88 815.88 2,352.00 2,352.00 2,035.92 2,035.92 1,374.00 1,374.00 2,677.08 2,677.08 276.00 276.00 - - 26,011.36 2,953.08 - 28,964.44 COST |
At 01/09/2024 Charge Disposed At 31/08/2025 1,100.00 1,100.00 420.00 60.00 480.00 339.00 113.00 452.00 315.00 105.00 420.00 912.00 304.00 1,216.00 621.00 207.00 828.00 1,200.00 600.00 1,800.00 288.00 144.00 432.00 600.00 300.00 900.00 164.00 82.00 246.00 235.00 235.00 470.00 204.00 204.00 408.00 137.00 137.00 274.00 - 268.00 268.00 - 28.00 28.00 - - - - - - 6,535.00 2,787.00 - 9,322.00 DEPRECIATION - 10% per year |
Net Book Value 31/08/2025 - 120.00 681.99 626.61 1,824.80 1,239.36 4,200.00 1,012.80 2,100.00 569.88 1,882.00 1,627.92 1,100.00 2,409.08 248.00 - - 19,642.44 |
Net Book Value 31/08/2024 |
|---|---|---|---|---|---|
| - 180.00 794.99 731.61 2,128.80 1,446.36 4,800.00 1,156.80 2,400.00 651.88 2,117.00 1,831.92 1,237.00 - - - - |
|||||
| 19,476.36 |
Page 9
The Kilmacolm & Port Glasgow Agricultural Society Ltd Movement in Cash and Bank for the year ended 31 August 2025
| 6) Summary of Cash Reserves and Movements Opening balance of Cash and Bank Closing balance of Cash and Bank; RBS Business Acc. RBS Industrial Acc. Cambridge & Counties Savings BOS Light Horse Acc. Paypal Cash in Envelope Cash in hand Movement in Cash and Bank Represented by: Surplus / (deficit) before other recognised gains Add: Depreciation Charged Decrease in Prepayments Increase in Accruals Additional Shares Issued Less: Increase in Fixed Assets Increase in Prepayments Decrease in Accruals Exceptional items - correction of PY balance Movement in Cash and Bank |
2025 44,050.52 18,378.03 106.74 21,839.79 382.85 1,721.54 7.50 1,011.00 43,447.45 (603.07) (111.99) 2,787.00 - 100.00 - (2,953.08) (425.00) - - (603.07) |
2024 42,857.25 21,108.03 75.58 21,839.79 73.96 847.76 7.50 97.90 |
|---|---|---|
| 44,050.52 | ||
| 1,193.27 | ||
| 6,129.41 2,491.00 226.75 150.00 3.00 (5,761.92) - - (2,044.97) |
||
| 1,193.27 |
Page 10