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← 7th Stirlingshire Cub/Scout Group

2025-03-31-accounts

7TH STIRLINGSHIRE CUB/SCOUT GROUP

Annual Report & Financial Statements

For the year ended

31 March 2025

FOR THE YEAR ENDED 31 MARCH 2025

ANNUAL REPORT & FINANCIAL STATEMENTS

CONTENTS

Trustees’ Annual Report................................................................................................................. 3 - 5
Independent Examiner’s Report ..................................................................................................... 7
Statement of Receipts & Payments ................................................................................................ 8
Statement of Balances ................................................................................................................... 9
Notes to the Financial Statements .................................................................................................. 10 -13

TRUSTEES’S ANNUAL REPORT

FOR THE YEAR ENDED 31 MARCH 2025

The trustees are pleased to present their report and financial statements together with the independent examiner’s report for the year ended 31 March 2025.

REFERENCE AND ADMINISTRATIVE DETAILS

Charity Name Charity Number Principal Address

7th Stirlingshire Cub/Scout Group SC003653 Beechwood Scout Centre, Newhouse, Stirling, FK8 2AE

Current Trustees

Other trustees who served during the year

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Chair - till 30 Sept 2024 Group Lead Volunteer Chair- from 30 Sept 2024 Group Support Team Lead Appointed 30 Sept 2024 Retired 30th June 2025

STRUCTURE GOVERNANCE AND MANAGEMENT

Governing Document

The Group operates in terms of the constitution of the Scout Association, which was incorporated by Royal Charter in 1912 and the Policy Organisation and Rules (POR) of the Scout Association as amended by the Scottish variations.

Appointment of Trustees

The Group’s Executive committee are the charity’s Trustees. Trustees are recruited, appointed and trained in accordance with the POR of the Scout Association and the Office of the Scottish Charity Regulator (OSCR).

Organisational Structure

The Group Council is accountable to the Group Lead Volunteer, appointed by the District Commissioner. The Group Council normally meets once per year and is the electoral body which supports scouting in the Group. It is the body to which the Group Executive committee is accountable. The Group Council comprises of, the Group Lead Volunteer, Section Leaders, Assistant Section Leaders, Training advisors, Centre Manager, Members, Parents and Supporters.

The Group Executive exists to support the Group Lead Volunteer in meeting the responsibilities of the appointment and is primarily responsible for the maintenance of the Group's property and equipment, raising of funds and the administration of the Group's finance, insurance of person, property and equipment Group public occasions and assisting with the recruitment of leaders and adult support. The Group Executive is therefore responsible for the day to day management of the Group's affairs and who regularly meet to discuss group matters.

Risk Assessment

The Executive Committee has carried out an assessment of all major risks (including those relating to Health and Safety) particularly in relation to the children within its care and is satisfied that it has the systems and procedures in place to manage those risks.

It is a Scout Association requirement that Health and Safety matters are considered at each Executive meeting and that all adults, including Leaders, Executive Committee members and other adult helpers must be members of the Protection of Vulnerable Groups Scheme obtained via the Scout Association.

TRUSTEES’S ANNUAL REPORT

FOR THE YEAR ENDED 31 MARCH 2025

OBJECTS & ACTIVITIES

Public Benefit

Membership of the Group is open to all young people between the ages of 6 and 18 regardless of race, gender, colour, faith or disabilities who make the Scout Promise according to their section.

All members will thus benefit from the wide range of complementary educational benefits available from being part of the Scout Association.

There is a further wider public benefit to the local community of Stirling and wider district as well as Scouting in general from the Group activities. Firstly, the centre is rented to a number of diverse community groups including but not limited to, Pilates classes, a Tae Kwando club, Art Classes, Plus (Forth Valley)-charity supporting children and young people with disabilities, Therapy Train-Child and Adult Counselling and a Forward in Faith Ministry Group. It is also used as a polling station by the local authority during elections. Other Scout groups from around the UK and even Europe have made use of the facilities for overnight use when visiting Stirling and Scotland. A number of other community groups have used the halls for "one-off' meetings and events. The facilities are available for community use at the discretion of the Group Executive.

ACHIEVEMENTS & PERFORMANCE

The trustees are pleased to report that during the year ended 31 March 2025, the Scout Group continued to deliver a broad, high-quality programme of Scouting for young people across the Squirrels, Beavers, Cubs, and Scouts sections. Weekly sessions focused on skills development, outdoor learning, and personal growth, with members working towards a wide range of badges and awards. A number of camps and outdoor experiences were delivered throughout the year, providing opportunities for adventure, independence, and teamwork.

It was great to see all of our sections taking part in outdoor activities, including camping. We had a Group Camp at Crook of Devon that was attended by children from all of our sections, where they carried out activities collectively and in their own sections. This was a particularly successful and well attended event that wouldn’t have been possible without the leader’s dedication to planning and running the event.

Scout Leaders are still planning for the attendance of Scouts and Explorer Scouts at an international camp in Kent in the summer of 2025. Lots of fundraising has taken place to keep the costs down for participants. Again lots of work has gone into planning for this event and the trustees give a big thanks to those leaders who have done this planning and to those who will be giving up their time to ensure a great time is had by all.

Our Squirrel Drey has now been active for nearly a full year and it’s great to see the younger children actively involved in Scouting activities.

In addition to running its own programme, the Group also provided administrative support the scout group located in Raploch, helping to sustain and strengthen the provision of Cubs and Scouts activities for young people who benefit greatly from structured, positive opportunities. This partnership work supported continued access to programmes that build teamwork, leadership, and resilience.

- The Group’s hall remained a well used community asset, hosting a range of external organisations and activities that benefit the wider local area. Regular users included Tai Kwan Do, yoga and Pilates groups, as well as various community events and children’s birthday parties. These activities support community wellbeing, encourage physical activity, and help ensure the hall is fully utilised for the benefit of local residents.

The grounds surrounding the hall were also given a “make-over” including landscaping and the addition of plants to assist with the aesthetic appeal of the building.

Overall, the Group continued to deliver strong and consistent outcomes for young people and the community, maintaining a vibrant programme of Scouting while supporting broader community use and partnership working.

FOR THE YEAR ENDED 31 MARCH 2025

TRUSTEES’S ANNUAL REPORT

The information in the table below highlights the group’s current status with regard to youth and adult membership.

Census of Group Membership 7th Stirling (Beechwood) For the year ended January 2025

Youth membership
Squirrels
Beavers
Cubs
Scouts
Total Youth Membership
Adult roles
Leadership
Management
Support
Governance
Group
Total Adult Membership
Totals
Total Youth Membership
Total Adult Membership
Total Membership
Waiting Lists
Squirrels
Beavers
Cubs
Total waiting lists
Young Leaders
Squirrels
Beavers
Cubs
Scouts
Total Young Leaders		 Male
Female
Self-
identify
Prefer
not to
say
Total
11
-
-
-
11
26
14
-
-
40
44
21
-
-
65
48
26
-
-
74
129
61
-
-
190
16
19
-
-
35
1
-
-
-
1
2
1
-
-
3
2
1
-
-
3
21
21
-
-
42
21
21
-
-
42
129
61
-
-
190
21
21
-
-
42
150
82
-
-
232
16
5
-
-
21
17
10
-
-
27
3
2
-
-
5
36
17
-
-
53
-
2
-
-
2
2
3
-
-
5
5
-
-
-
5
2
3
-
-
5
9
8
-
-
17

Over the past year our youth membership has increased by 18 and that’s mainly due to the addition of the Squirrel section. Although we did see an increase of 14 members across our Scout Sections with a slight drop in our Cub numbers but nothing of any note.

Our Leader numbers have risen by 5 which is always a good thing to note.

One issue to note is that we continue to have a significant waiting list of children seeking spaces at our Squirrel and Beaver Sections some who might never get a space due to the sheer numbers waiting.

TRUSTEES’S ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025

FINANCIAL REVIEW

Overview

The total income for the year was £64,613 (2024: £35,833). The hall has continued to be used by the local community and provided income of £12,186 (2024: £9,034). The total expenditure was £49,698 (2024: £48,184) with the main costs being spent on the Kent International trip and costs related to the annual checks for the Scout Hall and its upkeep and maintenance.

Reserves Policy

Our reserves (funds freely available to meet the running costs of the Group) are £13,397 (2024: £15,929 restated). The Executive Committee believes that six months running costs is an appropriate level of reserves in order to cover the timing differences between receipts and payments and to allow unexpected items of expenditure on the Scout Centre or Scout Group. This amounts to £25,000. The Trustees are below this target and continue to seek further funding including additional venue hire where possible to ensure not only the continuation of the group but also the hall that provides much needed community space.

APPROVAL

This report was approved by the trustees on 15[th] December 2025 and signed on their behalf by:

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Chair

INDEPENDENT EXAMINER’S REPORT

FOR THE YEAR ENDED 31 MARCH 2025

Independent Examiner's Report to the Trustees of 7th Stirlingshire Cub/Scout Group

I report on the accounts of the charity for the year ended 31 March 2025, which are set out on pages 8 to 13.

Respective responsibilities of Trustees and Examiner

The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 ("the 2005 Act") and the Charities Accounts (Scotland) Regulations 2006 (as amended) ("the 2006 Regulations"). The trustees consider that the audit requirement of Regulation (10)(1)(d) of the 2006 Regulations does not apply.

It is my responsibility to examine the accounts under section (44)(1)(c) of the 2005 Act and to state whether particular matters have come to my attention.

Basis of Independent Examiner's Statement

My examination is carried out in accordance with Regulation 11 of the 2006 Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent Examiner's Statement

In connection with my examination, no matter came to my attention:-

  1. which gives me reasonable cause to believe that in any material respect, the requirements

  2. to keep accounting records in accordance with section 44(1)(a) of the 2005 Act and Regulation 4 of the 2006 Regulations, and

  3. to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Regulations

have not been met, or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

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16 Comely Bank Ave Edinburgh EH4 1EL 15th December 2025

STATEMENT OF RECEIPTS & PAYMENTS

FOR THE YEAR ENDED 31 MARCH 2025

Note
Receipts
Voluntary Income
Membership Subs
5
Donations & Gift Aid
Grants
6
Fund Raising
Charitable Activities
Contribution to Programme Activities
Hire of Scout Hall
Sale of Uniform items
Payments
Charitable Activities
Programme Activities
Badges and Uniform
Scout Hall Costs
7
Administration
Equipment
Cost of Fundraising
Governance Costs
Accounts Preparation
Independent Examination
Purchase of Fixed Assets
Net movement in funds
Transfers between funds
10
Surplus/(Deficit) for year		 Unrestricted
Restricted
Total
Total
Funds
Funds
2025
2024
£
£
£
£
6,046
-
6,046
6,562
2,947
988
3,935
3,356
500
7,230
7,730
750
695
5,627
6,322
4,725
8,822
19,150
27,972
11,017
12,186
-
12,186
9,034
422
-
422
389
31,618
32,995
64,613
35,833
13,563
11,702
25,265
24,101
1,602
375
1,977
1,642
18,612
-
18,612
17,154
1,926
-
1,926
1,612
934
182
1,116
-
-
562
562
427
240
-
240
240
-
-
-
120
36,877
12,821
49,698
45,296
-
-
-
2,888
36,877
12,821
49,698
48,184
(5,259)
20,174
14,915
(12,351)
2,727
(2,727)
-
-
(2,532)
17,447
14,915
(12,351)

The Notes on pages 10 to 13 form an integral part of these accounts.

STATEMENT OF BALANCES

AS AT 31 MARCH 2025

Note
Funds Reconciliation
Balance as at 1st April 2024 (Re-stated)
Surplus/(Deficit) for year
Balance as at 31 March 2025
8
Bank & Cash Balances
Cash at Bank
Cash in Hand
Other Assets
Defibrillator
Outdoor lightings
CCTV Equipment
Archery and other equipment
Camping equipment
Scout Hall
11
Furniture and fittings
11
Liabilities
Independent Examination Fee		 Unrestricted
Restricted
Funds
Funds
£
£
15,929
6,947
(2,532)
17,447
13,397
24,394
13,300
24,394
97
-
Total
Total

2025
2024

£
£

22,876
35,227

14,915
(12,351)

37,791
22,876

37,694
22,718

97
158
13,397
24,394
37,791
22,876
400
400
-
79
942
1,412
-
154
2,733
2,733
4,075
4,778
N/A
N/A
-
240
-
240

The Notes on pages 10 to 13 form an integral part of these accounts.

These accounts were approved by the trustees on 15[th] December 2025 and signed on their behalf by:

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Chair

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2025

1. Basis of Preparation

These accounts have been prepared on the receipts & payments basis in accordance with:

Re-statement – during the preparation of these accounts it was realised that in the previous year’s accounts that £786 for Programme Activities was allocated to the General Fund instead of the Kent International Jamboree Fund – this has been corrected and last years fund balances updated accordingly.

2. Fund Accounting

3. Taxation

4.

Transactions with trustees and related parties

5. Membership Subscriptions

Total
Membership dues (28/02/2025)		 Unrestricted
Restricted
Total
Total
Funds
Funds
2025
2024
£
£
£
£
15,893
-
15,893
14,350
(9,847)
-
(9,847)
(7,788)
6,046
-
6,046
6,562

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2025

6. Grants received

Arnold Clark
Scouts Association _Squirrels
Members Emergency Fund
Scouts Scotland-Generation Cashback
Leslie Sell Charitable Trust
Scouts Scotland
Stirling and Bridge of Allan Round Table
7.
Scout Hall Costs
Maintenance and Repair
Fire Alarm and Extinquisher Test
Intruder Alarm Test
Centre Manager Fees
Heat and Light
Insurance
Telephone BB and Postage
Cleaning & consumables		 Unrestricted
Restricted
Total
Total
Funds
Funds
2025
2024
£
£
£
£
100
-
100
-
-
500
500
-
-
1,000
1,000
-
-
3,950
3,950
-
-
1,780
1,780
-
400
-
400
-
-
-
-
750
500
7,230
7,730
750
Unrestricted
Restricted
Total
Total
Funds
Funds
2025
2024
£
£
£
£
3,831
-
3,831
2,131
534
-
534
412
176
-
176
176
3,456
-
3,456
3,456
5,832
-
5,832
6,034
2,460
-
2,460
2,333
896
-
896
811
1,427
-
1,427
1,801
18,612
-
18,612
17,154

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

8. Movements in Funds

As at As at
31/03/2024 Receipts Payments Transfers 31/03/2025
Unrestricted Funds £ £ £ £ £
General Fund (re-stated) 15,390 31,508 (35,904) 2,727 13,721
Designated Funds
Trailer Fund 920 - - - 920
1st Raploch Fund (381) 110 (973) - (1,244)
539 110 (973) - (324)
- - - - -
15,929 31,618 (36,877) 2,727 13,397
Restricted Funds
Tesco Groundworks 215 - (167) - 48
Haarlem Jamborette 2023 750 - - (750) -
Cash Back for Communities _Raploch 1,389 - (644) - 745
Scouts Association _Squirrels - 500 - - 500
Stirling and Bridge of Allan Round Ta - 375 (375) - -
Generation Cashback - 3,950 - - 3,950
Donation re 1st Raploch Pantomine - 500 (500) - -
Members Emergency Fund - 1,000 - (947) 53
Leslie Sell Charity Trust - 1,780 - (1,780) -
Kent Internat Jamboree (Re-stated) 4,593 24,890 (11,135) 750 19,098
6,947 32,995 (12,821) (2,727) 24,394
Total Funds 22,876 64,613 (49,698) - 37,791

9. Purpose of funds

Unrestricted funds

Trailer Fund

Ist Raploch Fund

Tesco Groundworks

Unrestricted funds that can be expended at the discretion of the Charity Trustees in furtherance of the objects of the charity.

A designated fund for monies that the trustees have set aside for the purchased of a trailer for the group.

A designated fund to assist the administration of the Raploch Beavers group. The existing monies are the residual funds from this financial year. These funds will be transferred to the new group once it establishes its independence.

Monies received from Groundworks who administer funds received through the charge of Tesco carrier bags and to be used to support activities within the Scout group

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2025

Haarlem Jamborette 2023 Monies received towards the costs of 2023 Jamborette in Haarlem, Netherlands in 2023.

Kent International Jamboree Monies received towards the costs of the group attendance to the Kent International Jamboree Cashback for communities Monies received through a Scottish Government programme which provides funds to organisation across Scotland who support young people. Generation Cashback fund Monies received from Scouts Scotland for funds aimed at supporting young people from areas of deprivation and disadvantage to assist them to attend a youth programme in their area. Leslie Sell Charitable Trust This trust was set up to specifically provide financial assistance to the Scouting and Guiding movement. Members Emergency Fund This fund is administered through the Business and Professional Women UK charity and provided funds to assist with the costs of young people to participate in scouting. Squirrels Fund The Scouts Association HQ provided funds to assist the 7[th] Stirlingshire Unit establish a Squirrel Drey Programme Stirling Bridge of Allan Round This fund was provided as a contribution towards uniforms for the young people of the 1[st] Raploch Section Pantomime Fund The 1[st] Raploch Unit received a private donation to be utilised towards the cost of the outing to the pantomime

10. Transfer between funds

£750 was transferred from the Haarlem Jamborette fund to the Kent International Jamboree Fund with permission from the parents of the children who attended the event

£947 was transferred from the Members Emergency Fund to the General Fund to cover the costs of the 1[st] Raploch District Subscriptions to enable young people to be able to attend

£1,780 was transferred from the Leslie Sell Charity Trust fund to the General Fund to assist with costs in relation to the young people’s Annual District Subscriptions

11. Other Assets

The charity has a Scout Hall. There is no present market value to this property or the relevant fixture and fittings, however the building is presently insured for £ 1,271,710

Over the years the charity has purchased or been donated various items of equipment including specialist camping tools and tents. There is no market value in relation to this, however they are insured for circa £60,000. The trustees have an asset register detailing these which is updated as and when required.