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2025-03-31-accounts

Charity registration number SC002848 (Scotland)

Company registration number SC123773 (Scotland)

FIREFLY ARTS LIMITED ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

FIREFLY ARTS LIMITED

LEGAL AND ADMINISTRATIVE INFORMATION

Charity number (Scotland)

$C002848

Company number

$C123773

Independent examiner

McFadden Associates Limited 19 Rutland Square Edinburgh EH1 2BB

FIREFLY ARTS LIMITED

CONTENTS

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Page
Trustees’ report 1-3
Independent examiner's report 4
Statement of financial activities 5
Balance sheet 6
Notes to the financial statements 7-16
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FIREFLY ARTS LIMITED TRUSTEES’ REPORT (INCLUDING DIRECTORS’ REPORT) FOR THE YEAR ENDED 31 MARCH 2025 ——————sssSS ss...

The trustees present their annual report and financial statements for the year ended 31 March 2025.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's memorandum and articles, the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended) and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".

Objectives and activities

Originally founded as West Lothian Youth Theatre, Firefly Arts is a Scottish Charity with a long history of providing youth theatre, film-making, creative writing, music, dance and visual arts activity for children and young people aged 5 to 25 years across West Lothian.

Firefly's workshop, school, community and training programmes provide young people with a safe, supportive environment to explore their world, challenge themselves, build creative and resilient futures. We specialise in developing transformative and inclusive arts experience for young people who are socially and economically marginalised, and all Firefly activity is underpinned by the following five key principles:

  1. Creativity: Firefly are committed to generating fun, creative and life-transforming arts experience for all.

  2. Young People: While many Firefly projects run in successful partnership with adult groups, our core purpose is to transform and enrich young lives.

  3. Place: Firefly programmes are rooted in West Lothian, with commitment to, and in partnerships with, our local communities.

  4. Partnership: Firefly’s strategic and community partners play a key role in our capacity to engage effectively with hard-to-reach groups, new participants and the wider community.

  5. Equality: Firefly activity is committed to addressing social, economic and cultural inequality.

Achievements and performance

The cost-of-living crisis has continued to place pressure on young people, families, and the youth arts sector across Scotland, with many organisations struggling to sustain services. Despite these ongoing challenges, the charity has continued to provide high-quality, inclusive arts opportunities across West Lothian, with a particular focus on supporting those most at risk of social exclusion.

In July 2024, following a period of interim leadership, the charity appointed Electra McPhillips as CEO, marking a new chapter in its development. Drawing on more than 20 years of experience in the performing arts sector, Electra has focused on building organisational resilience, embedding a culture of collaboration, and strengthening partnerships with local agencies and community groups.

Key achievements this year include:

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FIREFLY ARTS LIMITED TRUSTEES' REPORT (INCLUDING DIRECTORS’ REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 i eee

The refreshed strategic direction set in 2024/25 lays the groundwork for long-term sustainability, combining a strong social purpose with a developing social enterprise approach to income generation. The organisation remains recognised for delivering artistic provision of the highest quality within a nurturing and welcoming environment open to everyone.

Highlights of 2024/25

Throughout 2024/25, Firefty built on its strong regional presence and reputation, remaining strategically positioned to support children and young people during times of increasing need. Our programmes continued to be accessible, impactful, and rooted in creativity, inclusion, and community.

Financial review

Firefly completed the financial year with a fund balance of £124,650, made up of £69,646 in restricted funds, and £55,004 in unrestricted funds.

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity's current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.

Risk Management

Firefly trustees regularly review major risks to which the charity is exposed and are satisfied that systems have been established to mitigate those risks. The principal risks and uncertainties facing the charity relate to future funding, and this is managed by preparation of budgets and regular review by the Directors.

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FIREFLY ARTS LIMITED

TRUSTEES’ REPORT (INCLUDING DIRECTORS’ REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

Structure, governance and management Govemance Firefly Arts Limited is a charitable company limited by guarantee. Formerly known as West Lothian Youth Theatre was incorporated on 15 March 1990. The Company was established under a Memorandum of Association which established the objects and the powers of the charitable company and is governed under its Articles of Association. These documents were updated in line with legislation and best practice with the change of company name. Firefly Arts Ltd is registered with the office of the Scottish Charity Regulator (OSCR). The company is governed by a Board of Directors, who meet 6 times a year, this year consisting of ten members plus an observer from our major funder, West Lothian Council.

Recruitment and retention of Board Members is planned to secure a range of skills amongst the Board of Directors to ensure the aims and objectives of Firefly are well informed and fulfilled. All Board Members are encouraged to become familiar with the practical work of the charity and supported to attend Board development training sessions offered by extemal providers.

None of the Directors has any beneficial interest in the company. Alll of the Directors are members of the company and guarantee to contribute £1 in the event of a winding up.

On behalf of the Board of Directors

Trustee

Dated: 30 September 2025

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FIREFLY ARTS LIMITED

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF FIREFLY ARTS LIMITED

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| report on the financial statements of the charity for the year ended 31 March 2025, which are set out on pages 5 to 16.

Respective responsibilities of trustees and examiner

The charity's trustees (who are also directors of the company for the purposes of company law) are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006, and they consider that the audit requirement of Regulation 10(1)(a) to (c) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1)(c) of the Act and to state whether particular matters have come to our attention.

Basis of independent examiner's statement

My examination was carried out in accordance with the Statement of Standards for Reporting Accountants and Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records, It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently | do not express an audit opinion on the view given by the accounts.

Independent examiner's statement

have not been met; or

Dated: 30 September 2025

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FIREFLY ARTS LIMITED

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025

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Unrestricted Restricted Total Unrestricted Restricted Total
funds
2025
funds
2025
2025 funds
2024
funds
2024
2024
Notes £ £ £ £ £ £
Income from:
Donations and core
funding
Charitable activities
Investments
3
4
5
42,676
54,187
3,231
80,123
-
-
122,799
54,187
3,231
43,293
40,038
4,678
76,407
-
-
119,700
40,038
4,678
Totalincome 100,094 80,123 180,217 88,009 76,407 164,416
Expenditure
on:
Charitable activities
6 198,252 82,448 280,700 123,540 136,094 259,634
Gross transfers between
funds - - - (3,763) 3,763 -
Netexpenditure fortheyear/
Netmovement infunds
(98,158) (2,325) (100,483) (39,294) (55,924) (95,218)
Fund balances at 1 April
2024
153,162 71,971 225,133 192,456 127,895 320,351
Fund balances at31
March2025
55,004 69,646 124,650 153,162 71,971 225,133

The statement of financial activities includes all gains and losses recognised in the year.

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

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FIREFLY ARTS LIMITED

BALANCE SHEET AS AT 31 MARCH 2025

2025 2024
Notes £ £ £ £
Fixed assets
Tangibleassets 12 1,865 507
Currentassets
Debtors
Cash atbankand inhand
13 6,622
140,007
18,922
235,653
146,629 254,575
Creditors: amounts falling duewithin
oneyear
14 (23,844) (29,949)
Netcurrentassets 122,785 224,626
Totalassets less currentliabilities 124,650 225,133
Income funds
Restricted funds 16 69,646 71,971
Unrestrictedfunds
Designated funds
15 - 70,726
General unrestricted funds 55,004 82,436
55,004 153,162
124,650 225,133

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2025.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on 30 September 2025

Trustee

Company Registration No. SC123773

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FIREFLY ARTS LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

Charity information

_ Arts Limited is a “—= limited by guarantee incorporated in Scotland. The registered office is

The financial statements have been prepared in accordance with the charity's [governing document], the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended), FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102. The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, [modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value]. The principal accounting policies adopted are set out below.

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concem basis of accounting in preparing the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Income Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received. Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received underGift Aid or deeds of covenant is recognised at the time of the donation. Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. if the amount is not known, the legacy is treated as a contingent asset.

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FIREFLY ARTS LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

eeeee ee 1 Accounting policies (Continued)

1.5 Expenditure Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Charitable activity expenditure includes all expenditure directly incurred in furthering the objectives of the charity. Governance costs consists of the costs of financial services, accounts preparation, mandatory legal and professional fees, and any other expenditure incurred in compliance with legal requirements of the charity.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Website 33.33% straight line
Plantand machinery 25% straight line
Fixtures, fittings&equipment 25% straight line
Computers 33.33%straightline

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8 Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9 Financial instruments The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

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FIREFLY ARTS LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

1 Accounting policies

(Continued)

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets Classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method. Derecognition of financial liabilities

Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged or cancelled.

1.10 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee's services are received, Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.11 Retirement benefits Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

1.12 Taxation

The company has charitable status and is exempt from taxation. The company is not registered for VAT and accordingly any irrecoverable VAT is included in the expenditure concerned.

1.13 Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the directors.

Restricted funds can only be used for particular restricted purposes within the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Unrestricted designated funds are funds which have been placed in reserves by the directors to meet future anticipated costs of the relocation of the registered office.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

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FIREFLY ARTS LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

2 Critical accounting estimates and judgements

In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 _— Income from donations and legacies

_— Income fromIncome fromfrom donations and legaciesand legacies donations and legaciesand legacieslegacies
Unrestricted Restricted Total Unrestricted Restricted Total
funds
2025
funds
2025
2025 funds
2024
funds
2024
2024
£ £ £ £ £ £
Donations and gifts
Core Grants
952
41,724
-
80,123
952
121,847
67
43,226
-
76,407
67
119,633
42,676 80,123 122,799 43,293 76,407 119,700
Income from charitable activities
Unrestricted Unrestricted
funds funds
2025 2024
£ £
Workshops andActivityweeks weeks
Sales 54,187 40,038
Investments Unrestricted Unrestricted
funds funds
2025 2024
£ £
Interestreceivable 3,231 4,678

4 Income from charitable activities

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5 _ Investments
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FIREFLY ARTS LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

6 Expenditure on charitable activities

Youth
Theate
Company
Youth
Theate
Company
2025 2024
£ £
Direct costs
Staffcosts 128,914 116,061
Depreciation andimpairment 526 1,000
Rentand venue hire 3,834 4,997
Travel costs 4,685 4,093
Materials
Freelancers
Publicityand Marketing
17,373
82,236
454
7,005
80,382
497
Other projectcosts 9,521 17,027
247,543 231,062
Share ofsupportand governance costs (see note 7)
Support 24,444 26,377
Governance 8,713 2,195
280,700 259,634
Analysis byfund
Unrestricted funds 198,252 123,540
Restrictedfunds 82,448 136,094
280,700 259,634

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FIREFLY ARTS LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

7 Supportcosts
Support Governance 2025Support costs Governance 2024
costs costs costs
£ £ £ £ £ £
Rent 6,996 - 6,996 14,766 - 14,766
Insurance 1,987 - 1,987 1,197 - 1,197
Repairs 3,597 . 3,597 971 - 971
Postageandstationery 2,405 - 2,405 2,208 - 2,208
Telephone
Sundries
Subscriptions
705
1,652
1,921
.
-
-
705
1,652
4,921
713
773
805
-
.
-
713
773
805
Bankcharges 415 - 415 288 - 288
Bookkeeper 4,766 - 4,766 4,656 - 4,656
Accountancy
Legalandprofessional
-
-
1,203
7,510
1,203
7,510
-
-
1,110
1,085
1,110
1,085
24,444 8,713 33,157 26,377 2,195 28,572
Analysed between
Charitableactivities 24,444 8,713 33,157 26,377 2,195 28,572

8 Trustees

During the year no trustees received remuneration in respect of consultancy services (2024 - Enil). These transactions were at arms length and on normal commercial terms. None of the other trustees (or any persons connected with them) received any remuneration during the year.

9 Employees

Number of employees

The average monthly number of employees during the year was:

2025 2024
Number Number
Direct 3 3
Administration 3 2
6 5
Employmentcosts 2025 2024
£ £
Wagesandsalaries 119,505 108,819
Social securitycosts 5,243 3,936
Otherpensioncosts 4,166 3,306
128,914 116,061

There were no employees whose annual remuneration was £60,000 or more.

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FIREFLY ARTS LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

10 Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

  1. Key management personnel

The key management personnel of the charity, comprise the Chief Executive Officer. The total employee benefits of the key management personnel of the charity were £32,242 (2024: £13,090). For part of the year the Chief Executive position was outsourced and fees for this role were £8,000 (2024: £11,780).

12 ‘Tangible fixed assets
Website Plant and
machinery
Fixtures,
fittings&
Computers Total
equipment
£ £ £ £ £
Cost
At 1 April2024
Additions
2,000
-
13,427
-
2,109
-
2,129
1,884
19,665
1,884
At31 March 2025 2,000 13,427 2,109 4,013 21,549
Depreciation and impairment
At 1 April2024
Depreciation charged intheyear
2,000
-
12,920
290
2,109
-
2,129
236
19,158
526
At31 March2025 2,000 13,210 2,109 2,365 19,684
Carrying amount
At31 March2025 - 217 - 1,648 1,865
At31 March2024 - 507 - - 507
13 Debtors
2025 2024
Amounts falling duewithinoneyear: £ £
Tradedebtors 4,349 10,713
Otherdebtors - 4,866
Prepaymentsandaccruedincome 2,273 3,343
6,622 18,922

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FIREFLY ARTS LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

14 Creditors: amounts failing due within one year

Creditors: amounts failingfailing due within one yearwithin one yearone yearyear
2025 2024
£ £
Othertaxation and socialsecurity 2,257 1,745
Trade creditors 4,196 9,861
Othercreditors 898 4,092
Accruals and deferred income 16,493 14,251
23,844 29,949

15 Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At1April incoming Resources Transfers At31March
2024 resources expended 2025
£ £ £ £ £
Unrestricted funds
Continuityfund
82,436
70,726
100,094
-
(190,972)
(7,280)
63,446
(63,446)
55,004
-
153,162 100,094 (198,252) = 55,004
Previous year: At 1 April Incoming Resources Transfers At31 March
2023 resources expended 2024
£ £ £ £ £
Unrestrictedfunds 99,602 88,009 (105,175) - 82,436
Continuityfund 92,854 - (18,365) (3,763) 70,726
192,456 88,009 (123,540) (3,763) 153,162

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FIREFLY ARTS LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

17 Analysis of net assets between funds

Unrestricted Restricted Total
funds funds
2025 2025 2025
£ £ £
Fund balances at31 March 2025 are represented by:
Tangibleassets 1,865 - 1,865
Current assets/(liabilities) 53,139 69,646 122,785
55,004 69,646 124,650
Unrestricted Restricted Total
funds funds
2024 2024 2024
£ £ £
Fund balances at31 March 2024 are represented by:
Tangibleassets 507 - 507
Current assets/(liabilities) 152,655 71,971 224,626
153,162 71,971 225,133

18 Related party transactions

There were no disclosable related party transactions during the year (2024 - none).

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