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Scouts An
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MORAY SCOUT COUNCIL
Annual General Meeting
Mosstodloch Scout Hall
28th September 2025 @ 15.00
Minutes
- Introduction and welcome
BE «e!comed everyone along to the meeting and thanked Mosstodloch Scouts for the use of the building and jg for the opportunity to try something new. Unfortunately, due to work commitments was unable to do the archery.
- Apologies for absence
ME Confirmed that gg was unable to attend today, however ggg has asked WE to take some notes to allow for a minute to be recorded.
Apolo gi¢S,
eS
- Governance topics
a. Approve the minutes of the Annual General Meeting held on 15-09-2024
HM Confirmed a couple copies going around but hope all had the chance to review minutes sent out. There was a copy on the laptop too.
Minutes approved (is
Seconded (iam
b. District Lead \volunteer’s review of Scouts in Moray
This is my first opportunity to present one of these reports, so bear with as | may jump about a bit and go back and forth.
Firstly, | would like to extend my gratitude to all District Leaders for their dedication and commitment in supporting our young people and each other. Despite some challenges, we have succeeded in providing valuable experiences, and the young people have benefited from these activities.
Since assuming my position, | am aware that forty camps or sleepovers have taken place across the UK involving all age ranges in Moray. One of the many quirks with the new Membership system is | am unable to confirm this number with greater accuracy and aware of all the limitations and struggles we have all had.
District membership has remained consistent with last year, although we have observed growth among Explorers. Notably, this year marked the establishment of our first Squirrel Drey at Hopeman. While some remain uncertain about the Squirrels section, me included, it is hoped that numbers will increase as understanding grows through shared experiences.
The Membership system, though no longer new, continues to experience some technical issues that are being addressed. Most members now have familiarity with the system, which represents an improvement for them, although further work is needed for Managers and Supporters.
Document created in February 2024 Version 2 — Edited in July 2024
A major focus this year has been on ensuring completion of Mandatory Training required by The Scout Association. Significant emphasis was placed on completing the new Safety Training. Unfortunately, several members missed the deadline and were consequently suspended for non-completion, with some roles being terminated this week. First Response/Aid training will be the next priority, so I look forward to seeing the coming first aid courses fill up.
As of yesterday, our overall training compliance is encouraging. We have achieved 100% completion in Safeguarding; only 1% of members still need to complete Safety Training (those on the Growing Roots journey), and 16% of Leaders require First Response/Aid training.
The new system provides detailed statistics—for example, one member has not recorded completion of a First Aid course for 6,400 days, and several others for over five hundred days. Having met our Safeguarding goal, I am confident we can achieve comparable results for Safety and First Aid training especially with the conversion courses and the free offering we run in Moray.
Upon taking on this role, I aimed to visit all Sections and Groups within the year to introduce myself. While this has not yet been fully accomplished, I plan to complete visits to the remaining three Groups—one per month for the remainder of the year I think will do it.
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c. Receive and consider the Annual Report of the District, including the annual statement of accounts
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Daffyd gave his report. And outlined expenditure for the year. He highlighted the need to ensure if paying money into account via transfer to let him know by email would be appreciated.
To a question raised it was confirmed that 29k was paid to Capitations in 2023, 31k in 2024 and that the idea was to ensure that if something happened, we would have a baseline financially to pay capitation in full, ref 31k.
- d. Confirm the District Levi for the year, but it felt that the subscriptions to support the work of District the subscription should be set at £55.00 for the next year.
A conversation was then had in discussion on the expenditure on sections and camps, such as the costs of toilets etc to events. The lack of events or lack of communications on events to leaders and how this should be recognised in the fact that an increase for some is challenging. The question was also raised about region to which Paul and Stuart feedback.
Considerations had been given by the trustees on a Capitation Levy following the announcement from HQ.
Looking at the expenditure in previous years and the fact that we have both World Jamboree, Blair Atholl, other trips on the horizon.
Also the purchasing of new First Aid, new rifles, Archery Equipment, Look to but new crates for the climbing team as well as new Kags for the water activities and looking to put a number of leaders through the activity water permit for such as paddleboarding and water access all takes some financial input
It is noted that more exploration is being undertaken regards grant aid and Gift Aid
It is also recognised that as a District we need to put together a financial hardship fund for all to access across the district and this will be actioned in the next year.
Page 2 of 3 pages
Scouts Qe
Moray District GE© plained that this was in early planning and would be rolled out to the groups via their LV for input back to District.
- 4 Making appointments.
WM handed the meeting over to the Lead Volunteer
Note the appointment of Lord Lieutenant J as Honorary President.
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a. Appoint the District Chair
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Gg thanked gg for his years of service as chair and the fact that he wished to resign as chair this year.
ME Noted that there had been no nominations advised from groups for the role of Chair. Therefore, he proposed that his nomination ofyg be approved.
Seconde qi
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b. Appoint the District Treasurer
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ME Confirmed there had been no nominations for the post of treasurer, however he was delighted to say that| was willing to continue in the role.
Seconded Ss
- BE Confirmed that he would ask that the Auditomggg if she was willing to continue to audit the books of the district.
Page 3 of 3 pages
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9708.28 |
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Interest (ScottishWidows) |
| CeLTotalReceipts. 920.56 |
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|||| Designated}General ||Total
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|[Miscellaneous||
1978.61||1978.61] 974.61 ||
|[Camp 0435.75
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|[TotalPayments|[1084.95|38846.99||49931.94|40855.92||
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Signed: a
Name:
Relevant professional
‘ qualification(s) or body
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Lo "Address:
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*Please delete the words in the brackets if {hey do not apply. If the words do apply, set oul those matters which have come to your attention on the : wo . | following page. ; fe _ , re . |