AYR FORT PLAYERS
RECEIPTS AND PAYMENTS ACCOUNT
YEAR ENDED 31 MAY 2024
CHARITY NUMBER: SC001927
AYR FORT PLAYERS
FINANCIAL STATEMENTS
YEAR ENDED 31 MAY 2024
| Contents | Page |
|---|---|
| Trustees and Professional Advisers | 1 |
| Trustees Annual Report | 2 – 4 |
| Independent Examiner's Report | 5 |
| Receipts & Payments Account | 6 |
| Statement of Balances | 7 |
| Notes to the Financial Statements | 8 |
AYR FORT PLAYERS
TRUSTEES AND PROFESSIONAL ADVISERS
Registered Charity Name
Ayr Fort Players
Charity Number SC001927
Trustees
Contact Address 36 Earls Way Ayr KA7 4HE
Independent Examiner
Galbraith Pritchards 20 Barns Street Ayr KA7 1XA
Bankers Royal Bank of Scotland Ayr Chief Office 30 Sandgate Ayr KA7 1B
AYR FORT PLAYERS
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MAY 2024
The Trustees have pleasure in presenting their report for the year ended 31 May 2024.
Reference and Administrative Details
Reference and administrative details are shown in the schedule of members of the board and professional advisers on page 1 of the financial statements.
The Trustees
The trustees who served the charity during the year were as follows:
Structure, Governance and Management
Governing Document
Ayr Fort Players is an unincorporated charity. It is governed by its constitution and is registered as a charity under number SC001927.
Appointment of Trustees
Trustees are appointed at the Annual General Meeting.
Trustee Induction and Training
New trustees undergo induction and training to brief them on their legal obligations under charity law, the content of the constitution, the leadership team and decision making processes.
Organisation
The trustees administer the charity. Regular meetings are held on a monthly basis together with the Annual General Meeting, which is normally held in June.
No trustee may serve as an employee of the charity nor be entitled to any remuneration or expenses.
Risk Management
The trustees have a risk management strategy which comprises:-
An annual review of the risks the charity may face
-
The establishment of systems and procedures to mitigate those risks and
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The implementation of procedures designed to minimise any potential impact on the charity should those risks materialise
AYR FORT PLAYERS
TRUSTEES ANNUAL REPORT (continued)
PERIOD ENDED 31 MARCH 2024
Objectives and Activities
The objective of Ayr Fort Players is to meet and produce plays as an amateur dramatic club in the town of Ayr and to encourage the performance of drama throughout Ayrshire.
Achievements and Performance
Ayr Fort Players is a non-profit making, amateur drama club, which is open to all sections of the local community and is centred in the Ayr district. We undertake the study of drama and its production, both on and off stage.
During the course of the year we stage two major productions and a number of minor ones, which comprise rehearsed readings, one act plays and the opportunity use our skills in local events, as they present themselves.
The club provides an opportunity for people with an interest in the stage, to join and learn all aspects of work in the theatre. Everything from building and painting sets, through working front of house, to acting in a play.
Of the three drama clubs, which used to exist in Ayr, we are the only one left which is still performing regularly. This has been achieved by hard work and dedication. Since the loss of the Civic Theatre, the cost and difficulty of staging productions has increased exponentially, but we struggle through nevertheless.
With some financial help and the same drive, we hope to continue and to thrive.
Financial Review
The Receipts and Payments Account for the year shows total income of £29,014 and total expenditure of £24,899 which results in a surplus of £4,115.
AYR FORT PLAYERS
TRUSTEES ANNUAL REPORT (continued)
YEAR ENDED 31 MAY 2024
Plans for Future Periods
The club is planning a small scale tour of rural venues throughout Ayrshire in 2024 in conjunction with the Gaiety Theatre, Ayr. We also intend to run a series of technical workshops for those wishing to undertake stage management roles within local arts groups in Ayrshire.
This will be run alongside our main productions as we continue to contribute to the local arts landscape within the town and into Ayrshire.
Approved by the Trustees on 28 February 2025 and signed on their behalf.
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF 5.
AYR FORT PLAYERS
I report on the accounts of the charity for the year ended 31 May 2024 which are set out on pages 6 to 8.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the audit requirement of Regulation 10 (1)(d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44 (1)(c) of the Act and to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement
In the course of my examination, no matter has come to my attention :-
-
1 which gives me reasonable cause to believe that in any material respect the requirements:-
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to keep accounting records in accordance with Section 44 (1)(a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and
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to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met, or
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2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Chartered Accountant Galbraith Pritchards 20 Barns Street Ayr Ayrshire KA7 1XA
AYR FORT PLAYERS
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE PERIOD ENDED 31 MAY 2024
| Note 2024 Unrestricted funds Restricted funds Total funds £ RECEIPTS Voluntary Income 2 - - - Fundraising for Cancer Research 170 - 170 Bank Interest 218 - 218 Grants 3 - 2,500 2,500 Receipts from Charitable Activities 4 26,126 - 26,126 TOTAL RECEIPTS 26,514 2,500 29,014 PAYMENTS Charitable Activities 5 24,449 . 24,449 Support Costs 6 450 - 450 TOTAL PAYMENTS 24,899 - 24,899 SURPLUS/(DEFICIT) FOR YEAR 1,615 2,500 4,115 |
2023 Total Funds £ 300 190 97 - 1,663 2,250 4,560 360 4,920 (2,670) |
|---|---|
AYR FORT PLAYERS
STATEMENT OF BALANCES
AS AT 31 MAY 2024
| Notes Unrestricted funds Restricted funds BANK BALANCES AND CASH IN HAND Opening Balances 18,805 - Surplus for Year 1,615 2,500 Closing Balances 20,420 2,500 Represented by: Current Account Savings Account OTHER ASSETS Debtors LIABILITIES Accrued expenses |
2024 Total funds £ 18,805 4,115 22,920 20,211 2,709 22,920 - - |
2023 Total funds £ 1,475 (2,670) |
|---|---|---|
18,805 13,040 5,465 18,505 14,061 5,448 |
||
Approved by the Trustees on 28 February 2025 and signed on their behalf.
AYR FORT PLAYERS
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MAY 2024
1 ACCOUNTING POLICIES
The accounts have been prepared under the receipts and payments basis and are in accordance with The Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006.
The charity has both restricted and unrestricted funds.
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. The restricted income in 2024 was to extend drama offerings in the community and fund workshops which have not as yet taken place.
2. VOLUNTARY INCOME
----- Start of picture text -----
||||
|---|---|---|
|2024|2023|
|£|£|
|Compensation from Bank|-|300|
----- End of picture text -----
- GRANTS
----- Start of picture text -----
|||||
|---|---|---|---|
|2024|2023|
|Unrestricted|Restricted|
|fund|fund|Total|Total|
|£|£|£|£|
|-|-|
|Developing Amateur Theatre Grant|2,500|2,500|
----- End of picture text -----
4. RECEIPTS FROM CHARITABLE ACTIVITIES
----- Start of picture text -----
||||
|---|---|---|
|2024|2023|
|£|£|
|Theatre Receipts|25,541|1,213|
|Advertising income|135|145|
|Members Event|160|-|
|Membership Fees|290|305|
|26,126|1,663|
----- End of picture text -----
AYR FORT PLAYERS
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MAY 2024
5. CHARITABLE ACTIVITIES
| 5. | CHARITABLE ACTIVITIES | |||||
|---|---|---|---|---|---|---|
| 2024 | 2023 | |||||
| Unrestricted | Restricted | Total | Total | |||
| £ | £ | £ | £ | |||
| Hall Hire | 1,855 | - | 1,855 | 575 | ||
| Insurance | 531 | - | 531 | 495 | ||
| Hire of Costumes and Props | 7,275 | - | 7,275 | 394 | ||
| Licence | - | - | - | 1,288 | ||
| Gaiety Management Fee | 10,929 | - | 10,979 | - | ||
| Scripts | 387 | - | 387 | 1,039 | ||
| Publicity | 887 | - | 887 | 320 | ||
| Stationery and Postage | 104 | - | 104 | 11 | ||
| Sundry Expenses | 2,482 | - | 2,482 | 438 | ||
| 24,450 | - | 24,450 | 4,560 | |||
| 6. | SUPPORT COSTS | |||||
| 2024 | 2023 | |||||
| £ | £ | |||||
| Independent Examination Fee | 450 | 360 | ||||
| 7. | MOVEMENT IN FUNDS | |||||
| Net movement | ||||||
| At 01/06/23 | in funds |
At |
31/05/24 | |||
| £ | £ | £ | ||||
| Unrestricted funds | 18,805 | 1,615 | 20,420 | |||
| Restricted funds | ||||||
| Developing Amateur Theatre Grant | - | 2,500 | 2,500 | |||
| TOTAL FUNDS | 18,805 | 4,115 | 22,920 |
AYR FORT PLAYERS NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MAY 2024
7. MOVEMENT IN FUNDS cont’d
Net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement in | |
|---|---|---|---|
| resources | expended | funds | |
| £ | £ | £ | |
| Unrestricted funds | 26,514 | (24,899) | 1,615 |
| Restricted funds | |||
| Developing Amateur Theatre Grant | 2,500 | - | 2,500 |
| TOTAL FUNDS | 29,014 | (24,899) | 4,115 |