2025-03-31-accounts - Scoraig Community Centre Group

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TRUSTEES ANNUAL REPORT Period ist April 2024 - 31st March 2025 scoraiq Community Centre Group ! Charity number- SC001/11 Charity’s principal address Names of the charity trustees on the date of approval of the Trustee's | Annual Report (27 October 2024) | Names of all other charitv trustees (who were trustees during the accounting period but have since left, and when they stepped down) : None : : a a Tvpe of governing document : The charity operates under a constitution that was approved by OSCR on 17/12/2020 and ; adopted in January 2021. A submission has been made to OSCR on 21.12.2025 to amend : section 9. Finance and we are awaiting approval. This is the proposed amendment: : ss 9, Finances ‘ : Proposed Amendment to Constitution Point 9 (Agreed by SCCG Committee on 27.10.24) : The Treasurer, working to the Committee, is initially responsible for managing the finances of the y sroup. Ultimately, the Committee has overall responsibility for the group finances. Any cheques for . expenditure must be countersigned by the Secretary and the Chairperson or if necessary the Vice : Chair acting on the Chair’s behalf by agreement. The Treasurer reports with an update of key : financial data to the group at each meeting. Annual Accounts should be subject to external scrutiny in line with relevant requirements of legislation e Previous wording for section 9. Finance

The Treasurer, working to the Committee, is initially responsible for managing the finances of the eroup. Ultimately, the Committee has overall responsibility for the group finances. Any cheques for expenditure must be countersigned by the Secretary and the Chairperson or if necessary the Vice Chair acting on the Chair’s behalf by agreement. The Treasurer reports with an update of key financial data to the group at each meeting. The annual Treasurer’s Report must be audited and 5 approved by a suitable independent examiner prior to the Annual General Meeting of the . Group. This constitution outlines the charity’s purpose, objectives, and governance structure, : ensuring compliance with charity law and our specific operational needs. The constitution . provides a framework for the management of the charity, including the roles and : responsibilities of trustees, procedures for meetings, and guidelines for financial management. “ The governing document is reviewed regularly to ensure it remains relevant and effective in guiding our activities. Any Any proposed amendments are discussed and agreed upon by the the board of trustees trustees in accordance with the procedures set out in the constitution. :

This constitution outlines the charity’s purpose, objectives, and governance structure, ensuring compliance with charity law and our specific operational needs. The constitution provides a framework for the management of the charity, including the roles and responsibilities of trustees, procedures for meetings, and guidelines for financial management. The governing document is reviewed regularly to ensure it remains relevant and effective in guiding our activities. Any Any proposed amendments are discussed and agreed upon by the the board of trustees trustees in accordance with the procedures set out in the constitution. Trustee recruitment and appointment In accordance with the Constitution Trustees posts are held for 12 months and are subject to re-election at the AGM, when new members are also invited to express interest. Officer roles are then decided at the next Business Meeting Charitable purposes (taken from the constitution)

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The purposes of the Group include:

a. To help facilitate, arrange or provide leisure, formal and informal learning, craft and training activities for children, young people and adults living on the Scoraig peninsula and in the locality, and their friends and visitors.
b. To provide a year-round, accessible, welcoming and accommodating setting for the above activities and for community meetings or other gatherings as deemed appropriate by the Group.
c. To maintain, manage and promote the use of the (Community Centre) (Old Secondary School) building and its facilities as a venue, also the adjacent house, as key community assets on behalf of all inhabitants on the Scoraig peninsula and the locality.
d. To ensure the Centre, its facilities and the adjacent house are respected and used responsibly.

under that grant that grant grant (described above) : Activities: , / We made a successful bid to the Loch Broom and Ullapool Community Trust | (LUCT) to purchase and site the first 2 Defibrillators/Emergency Kits. £2,000 ‘

e. To obtain relevant funding and manage such monies lawfully and according to current regulations in order to do all the above.
SUMMARY OF THE MAIN ACTIVITIES AND ACHIEVEMENTS OF THE CHARITY (taken from the chair’s report shared at the AGM on 07/12/2025) What the Committee achieved for the community during the financial year 2024/25 Refurbishment Proiect Scoraia Community Centre (See detailed report): We made a successful bid to the HCCRF for £25,000 in June 2024 to continue the | design & consultation process for the Centre refurbishment and to obtain a Building Warrant for the planned refurbishment, with the funding period due to end in February | 2025 * Community Regeneration Funding received in the financial year 2024/25 of £28,620 which was used for: a structural survey of the Centre, design specifications for the Beam to open up the kitchen & hall area, design specification for the Roof Construction, EPC Survey, drawings for planning permission and building warrant, : fees for planning application, specifications for QS/tendering
- In April 2024 we held a project planning meeting to discuss the addition of ; accommodation to the Centre refurbishment plans - the group made the decision not to pursue accommodation due to the high costs of inclusion and the relatively | | small space that could be created.
- In June 2024 we sought and received comments from Scoraig residents regarding : the draft design. An application for Planning Permission was made in June 2024 and granted in July 2024 :
- In September 2024 we commissioned an external Project Development Office : to source and apply for Capital grant funding to meet future Construction cosis. 7
¢ Designs and specifications for the Building Warrant and Quantity Survey/Tendering purposes were submitted in February 2025. 2 |
¢ SCCG - gave matched funding of £3,800 towards the CRF grant and activities under that grant that grant grant (described above) :

Other Activities:

  - was awarded in August 2024 and SCCG matched funded £189.98. We made a joint commitment with SCA to pursue funding for a third defibrillator for Ruighriabhach.

/ We approached The New Housing Partnership about the building of affordable housing on Scoraig who said they were unable to proceed as there Is no evidence of local demand, and they also said they could not consider building a house for the teacher even on land owned by the HC
/ We costed up the replacement of windows at Driftwood which was £6,000. We approached the HC for help towards replacing Driftwood windows so that we could continue future proofing accommodation for the primary school teacher but they declined because Driftwood is community owned asset and not a HC
Y passenger ferry subsidy - SCCG agreed to support proposals to subsidise some journeys by Scoraig residents, and to connect with (Westerbus) bus schedules to improve access to public transport. We agreed to joint SCA in suggesting a public meeting with Highland Council and community groups on Scoraig to discuss transport.
/ Mandatory/Discretionary rate relief for Centre applied for in November 2024 and awarded
/ We donated £50 to the Parent Council towards outdoor play equipment J/ The Primary School regularly hired the Centre for PE, Cooking and their very popular Community Events
We maintained both the Community Building & Driftwood:
Repairs to the generator
An Electrical Installation Condition Report was issued for the Centre in July 2024 following upgrades to the Emergency Lightning, Fire Alarm system and PAT Testing
We replaced the Ultraviolet Bulbs at Driftwood > Gas Safety Compliance Certificates were obtained for the Centre & Driftwood

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Use of the Community Centre/Building

During 2024/25 we received £758 in rental for the Centre for the following: Regular Primary School Cooking & PE sessions Dance workshop (Workaways) Derek & Band Event October Beer Festival November Bonfire party December Christmas Fayre

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First Aid course GP meetings, GP Surgeries, Tai Chi / Qui Gong weekly in term time 10 Table Tennis Sessions Parent Council, SCCG, SCA, Grazing Committee, Graveyard Committee meetings & AGMs The Primary School held some very popular participative events including the pantomime, the film night and the launch of the museum : Use of Centre equipment for other events (PA system and catering supplies). THANK YOUthese were well attended and enjoyed by Scoraig Residents SCORAIG COMMUNITY CENTRE GROUP (SCCG) FINANCIAL RESERVES POLICY This Reserves Policy is set out as recommended by the Office of the Scottish Charity Regulator (OSCR) and in accordance the Code of Governance. 1. DEFINITION OF RESERVES The Code of Governance for Charities and IPCs (Guideline 6.3.1) states that “While all charities should maintain some level of reserves to ensure long-term financial sustainability, the charity should disclose its reserves policy in the annual report.” The term "Reserves" is used to describe that part of a charity's income funds that Is freely available for its operating purposes not subject to commitments, planned expenditure and spending limits. Reserves do not include endowment funds, restricted funds and designated funds. 2. WHY DOES THE SCORAIG COMMUNITY CENTRE GROUP NEED A RESERVES POLICY? a) Having a reserves policy helps to inform SCCG of the way in which the Group, set up as a Charity manages its cash, liquid assets and debt b) A reserves policy can assist charities when planning and explaining their approach to stakeholders. It contributes to the Committee Members’ ability to balance the needs of current and future beneficiaries, to provide stakeholders with assurances that the charity is well managed and that it has, where appropriate, a strategy for building up reserves. c) Without a reserves policy, SCCG cannot be confident that their reserves level matches the charity's needs at the time. The charity could be holding reserves that are too high or too low for its needs.

WHAT DOES A RESERVES POLICY COVER? ‘e e

a) The amount of reserves as at Annual Report date and for the AGM : b) What reserves level (expressed in the ratio of reserves to annual operating < expenditure) the Committee members agree the charity needs, together with i the reasons why the charity needs this level ‘

c) What steps the charity is going to take to establish or maintain reserves at the ; agreed level; and J Ki

d) Arrangements for monitoring and reviewing the policy on a regular basis. : SCCG FINANCIAL RESERVES POSITION: Unrestricted funds (Reserves) £5,000 : The reserves set aside by SCCG help to provide financial stability and the means for rs the continuation and development of our principal activities. SCCG intend to ‘ maintain our reserves at a level which is at least equivalent to £5,000 because this j amount will cover the operational running costs of the charity for a three-month period in the event that other income streams such as regular rental of Driftwood " cease for a period of time. In addition, and if affordable and necessary SCCG also . intend to use the reserves in the following manner: ' a) Funds to allow for unforeseen emergencies or other unexpected needs, for f example an unexpected repair bill or requiring funding for an urgent project -

b) Unforeseen day to day operational costs 3 c) Grant income not being renewed ~ d) Planned commitments which may need higher levels of reserves : e) The need to fund short-term deficits in a cash budget, for example money FE: may need to be spent before funding is received. 2

SCCG will regularly review the amount of reserves that are required at SCCG : meetings to ensure that they are adequate to fulfil our continuing obligations.

Agreed on 11/12/2019 Details of any deficit .

This year there was year there was there was was a deficit of £356.00. of £356.00. £356.00. .

This year there was year there was there was was a deficit of £356.00. of £356.00. £356.00. This was due to the receipt of a restricted grant being received after the year-end which related to expenditure in this financial year.

(does not include donated goods for resale) b The Scoraig Community Centre Group has a long history of local residents and E committee members donating their time and services on a voluntary basis. The : group often has ‘volunteer days’ when committee members and Scoraig residents = will turn up to help with activities such as tree clearing, chopping and stacking wood, S maintenance of the Centre, Driftwood and the Children’s play area, removing rubbish and scrap metal, ferrying and running groups in the Centre (e.g. Table Tennis, QI f Gong, music sessions, community events, etc) br ’ 3 No committee members are paid for their time spent on committee business or for 5 undertaking related administration and financial duties. ee EEhir SCC :

22.12.2025

END OF REPORT

ide y" iF 4 7“

of the charity for the year ended 31st March 2025 which are set out on pages 6-9.

2’ ~ eit nthe > a Ce ries amesenta ® e i + * . * rs pte 2 ‘ stees are responsible for the pri paration of the accounts In accordance with the terms of the Charities ment (Scotland) Act 2005 and theCharitiesAccounts (Scotland) Regulations 2006 (as amended). The charity trustees consider thatthe auditrequirementof Regulation 10(1) (d) of the 2006 Accounts Regulations does not apply. It is my responsibili y to exami ne the[accounts][ as][ required][under][ section][44(1)][(c)][ of][ the][Act][and][to][state] _ whether particular me tters he ve ( ome to my attention. , . © 7“ 2 ' .e ; a ” , oe i : 2 4 F | _ ‘ y A a’ ' Basis of independent examiner's statement — @ pi = e | mm". © i6 ; re er,’ <3 ; ben, @ as - > 1 St a . . ‘ ~ ay My examination is carried out in accordance with Regulation 1] of the 2006 Accounts Regulations. An exami, nation1 includes a review records. of ther reetiby the charity and a comparison of the accounts presented with those Italso includes consideration of any unusual items or disclosures in the accounts, and secks explanations from the trustees conceming any such mé tiers. The procedures undertaken do not provide all the evidence that would be required in an audit, andconsequently I do not express an audit opinion on the view given by the accounts. +7’é + , 4 %P. “> ‘

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;a j ' ol aks er : believe that in any material respect the requirements: At ~ ee Te : lr | dance with Section 44(1)(a) of the 2005 Act and Regulation 4 of the 2006 | | he wt @\ a ® . , ‘ unting recor is and comply with Regulation 9 of the 2006 Accounts an i ie: ie » ae : jhe: See ais : . . . drawn in order to enable a proper understanding of the

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Scoraig Community Centre Group Receipts and Payments Accounts For the year ending 31st March 2025 Charity Number $C001711

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Year to 2025 Year to 2025 Year to 2025 Year to 2024
Unrestricted Restricted Total Total
Receipts Note £ £ £ £
Donations 391 - 391 2,481
Grants 30,620 30,620 1,380
Receipts from fundraising activities 79 - 79 ;
Rents from land & buildings
Bunkhouse Rent 7,800 - 7,800 9,085
Rents from Hall Hire 758 - 758 825
Gross receipts from other charitable
activities 85 - 85 313
Peet ER ES
Total Receipts 9,113 30,620 39,733 14,084
Year to 2025 Year to 2025 Year to 2025 Year to 2024
Unrestricted Restricted Total Total
Payments Note £ £ £ £
Expenses for fundraising activities
- 82
Food & drink : :
- 107
Cards - -
Grants and Donations
Donation to Parent Council 50 - 50 79
Charitable Activities
Maintenance of buildings 0 : . 2,196
Bunkhouse supplies and repairs 362 - 362 3,726
- 254
Other Bunkhouse expenses - -
Community Centre supplies and repairs 6,257 - 6,257 1,410
Community Centre renovation expenses 48 29,077 29,125 4,796
Community Defib 190 2,000 2,190 ~
Governance Costs
Legal & Insurance 1,945 . 1,945 1,550
Admin - - - 73
Governance Costs 150 - 150 -
Total Payments 9,002 31,077 40,079 14,271
Surplus/(deficits) for the year 112 (457) (346) 1,358
Transfers between funds (457) 457 - "
Surplus/(deficits) for the year (345) 0 (346) 1,358
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Date: o 2 os @ See 4 2$§

Scoraig Community Centre Group Receipts and Payments Accounts Accounts

For the the year ending ending 31st March March 2025 Charity Number SC001711 SC001711

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Receipts and Payments Accounts Accounts ‘
For the the year ending ending 31st March March 2025
Charity Number SC001711 SC001711 :
Year to 2025 Year to 2025 Year to 2025 Year to 2024 ‘
Unrestricted Restricted Total Total ;
Statement of Balances -as at 31st March 2025 :
i nna :
Opening cash at bank and in hand 20,729 (2,916) US a URNS a eeaa teh A
Add income 9113 30,620 39,733 14,084
29,842 27,704 57,546 32,085
Less expenditure 9,002 31,077 40,079 14,272 :
Transfers (457) 457 - < ;
ee — 13 f=
Closing cash at bank and in hand 20,384 sa! SATO SRO A
Bank and Cash Balances :
Rainicaccount 17,387 17,782 :
Petty: Cash iit
17,468 17,813
Other Assets -
Scoraig Community Centre 223,731 223,731 a
Driftwood 111,865 111,865
Unfixed Building Contents 49,188 49,188
Rental safe deposit 650 650
385,434 385,434
Liabilities “
Rental safe deposit 650 650 :
650 650 >
Signed:
he
~
Date: %
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Scoraig Community Centre Group Receipts and Payments Accounts For the year ending 31st March 2025 Charity Number SC001711

Basis of Accounting

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These accounts have been prepared on the Receipts and Payments basis in accordance
with the Charities & Trustee Investment (Scotland) Act 2005 and the Charities Accounts
(Scotland) Regulations 2006 (as amended).
2. Nature and purpose of funds
Unrestricted funds are those that may be used at the discretion of the trustees in
furtherance of the objects of the charity. The trustees maintain a single unrestricted fund for
the day-to-day running of the Charity. During the period the Charity received £9,113.32
towards core costs.
Restricted funds may only be used for specific purposes. Restrictions arise when specified
by the donor or when funds are raised for specific purposes. Grants totalling £30,620 were
received during the year. HCRF - Grant for Centre Renovation project £28,620. £2,000
LUCT towards community defibrilator.
3. Related party transactions
£1428.88 was paid oC 6 cleaning and maintenance work to the centre.
Year to 2025 Year to 2025 Year to 2025
4. Grants Unrestricted Restricted Total
HC CRF Grant - 29,077 29,077
LUCT grant - 2,000 2,000
Total - 31,077 31,077
Year to 2025 Year to 2025 Year to 2025 Year to 2024
5. Donations Unrestricted Restricted Total Total
£ £ F £
Donations 391 - 391 2481
Total 391 - 391 2481
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Transfers between funds

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£457 was transfered from unrestricted to cover the shortfall on the costs for the renovation project funded by the HC CRF grant.
Year to 2025 Year to 2025 Year to 2025 Year to 2024
7. Governance Costs Unrestricted Restricted Total Total
£ £ £ £
Legal & Insurance 1,945 - 1945 1550
Admin - - - 73
Independent Examination 150 - 150 2
2095 0 2095 1623
8. Volunteers
The trustees would like to record their thanks to all the volunteers who
dedicate a significant amount of time for no remuneration to the charity.
At 1st April At 31st
9. Restricted Funds 2024 Incoming Outgoing Transfers March 2025
£ £ £ £ £
HCRE - Grant for Centre Survey (3,416) 28,620 (29,077) 457 (3,416)
Donation for Wind turbine project 500 - . i 500
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LUCT Grant - 2,000 (2,000) = _
(2,916) 30,620 (31,077) 457 (2,916)
At 1st April At 3ist
10. Unrestricted Funds 2024 Incoming Outgoing Transfers March 2025
Unrestricted funds 20,729 9113 (9,002) (457) 20,384
20,729 9,113 (9,002) (457) 20,384
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